G_-_Proposition_47_Grant_Program:_Safe_Neighborhoods_and_Schools_Act_Cohort_5_Request_for_Proposals.pdf

Proposition 47 Grant Program:

Safe Neighborhoods and Schools Act

Cohort 5 Request for Proposals

Prop 47 Grants Support Mental Health Services, Substance Use Disorder Treatment, and Diversion Programs for People in the Criminal Justice System

Grant Period: October 1, 2025 to June 30, 2029

Eligible Applicants:

California Public Agencies as Lead in Partnership with Community-Based Organizations

RFP Released: April 11, 2025 Proposals Due: June 23, 2025

California Board of State and Community Corrections www.bscc.ca.gov http://www.bscc.ca.gov/

Table of Contents PART I: Background and Logistics

Background Questions About the RFP?

Prospective Applicant Information Session Proposal Due Date and Submission Instructions How to Submit a Letter of Intent Executive Steering Committees and Scoring Panels

PART II: Grant Information Proposition 47 Grant: Guiding Principles Eligibility to Apply Funding and Applicant Categories Target Population & Eligible Activities Grant Period (Contract Term) Proposition 47 Local Advisory Committee Evidence-Based, Data-Driven and Innovative Strategies (information only) Data Collection, Reporting and Evaluation Requirements Additional Grant Requirements Overview of the RFP Process Summary of Key Dates

PART III: Proposal Instructions Rating Factors Proposal Narrative Instructions Proposal Budget Instructions

PART IV: Appendices and Attachments Appendix A: Proposition 47 Appendix B: Assembly Bill 1056 (Statutes of 2015, Chapter 438 Appendix C: Prop 36 Information Appendix D: Public Agencies Ineligible for Prop 47 Cohort 5 Funding Appendix E: Glossary of Terms Appendix F: Level Two Evaluation Requirements Appendix G: Certification of Compliance with BSCC Policies Regarding Debarment, Fraud, Theft and Embezzlement Appendix H: Criteria and Assurance for Non-Governmental Organizations that Receive BSCC Grant Funds as a Subcontractor Attachment A: Proposal Budget Attachment Attachment B: Project Work Plan Attachment C: Proposition 47 Local Advisory Committee Membership Roster Attachment D: Proposition 47 Local Advisory Committee Letter of Agreement Attachment E: Sample Governing Board Resolution

CONFIDENTIALITY NOTICE:

All documents submitted as a part of the Proposition 47 Cohort 5 Grant Program proposal are public documents and may be subject to a request pursuant to the

California Public Records Act. The BSCC cannot ensure the confidentiality of any information submitted in or with this proposal. (Gov. Code, §§ 7920.000 et seq.)

PART I, Page 1

PART I: Background and Logistics

This Request for Proposals (RFP) provides the information necessary to prepare a proposal to the Board of State and Community Corrections (BSCC) for grant funds available through the Proposition 47 Cohort 5 Grant Program.

Background Proposition 47 (Appendix A) was a voter-approved initiative on the November 2014 general election ballot. As stated in the ballot measure:

“The people enact the Safe Neighborhoods and Schools Act to ensure that prison spending is focused on violent and serious offenses, to maximize alternatives for nonserious, nonviolent crime, and to invest the savings generated from this act into prevention and support programs in K–12 schools, victim services, and mental health and drug treatment.”

As further stated in the proposition, the BSCC’s responsibilities are to:

“Administer a grant program to public agencies aimed at supporting mental health treatment, substance abuse treatment, and diversion programs for people in the criminal justice system, with an emphasis on programs that reduce recidivism of people convicted of less serious crimes, such as those covered by this measure, and those who have substance abuse and mental health problems.” (Gov. Code, § 7599.2, subd. (a)(3).)

Assembly Bill 1056 (Statutes of 2015, Chapter 438) added additional priorities to the grant program including housing-related assistance and community-based supportive services such as job skills training, case management and civil legal services (see Appendix B).

Information about applicant eligibility, available funding, and eligible activities will be provided later in this RFP.

Questions About the RFP?

The BSCC staff cannot provide guidance or assist the applicant or its partners with the actual preparation of the proposal, but will respond to technical questions concerning the RFP, the submission process, programmatic requirements, etc. Technical questions must be submitted by email to: Prop47Cohort5@bscc.ca.gov.

Prospective applicants are encouraged to carefully read the RFP in its entirety prior to submitting questions. The BSCC will record all questions submitted and compile a Frequently Asked Questions (FAQ) document. The FAQ document will be posted to the Prop 47 home page after the Prospective Applicant Grant Information Session (see below) and updated periodically through June 20, 2025.

mailto:Prop47Cohort5@bscc.ca.gov https://www.bscc.ca.gov/s_bsccprop47/

PART I, Page 2

Prospective Applicant Information Session Prospective applicants are invited to attend a virtual Grant Information Session.

Attendance at the information session is not required. For those who cannot attend, the session will be recorded and posted to the BSCC website on the Prop 47 home page.

The purpose of the Proposition 47 Grant Information Session is to answer questions from prospective applicants and provide clarity on RFP instructions. Topics may include, but are not limited to proposal submission instructions, eligibility, funding, budgeting, and reporting requirements. There is no preference given to applicants who attend the Grant Information Session.

Please Submit Questions in Advance

There will be an opportunity to ask questions at the session, but BSCC requests that questions be submitted in advance, if possible. Questions submitted by May 2, 2025 will be addressed prior to, or at the Prospective Applicant Grant Information Session.

A Frequently Asked Questions (FAQs) document will be posted to the BSCC website and updated periodically through June 20, 2025. All questions, including questions submitted after May 2, 2025, will be addressed in an FAQ document posted to the Prop 47 home page.

Proposition 47 Cohort 5 Grant Virtual Prospective Applicant Grant Information Session

WEDNESDAY, MAY 7, 2025

10:00 AM

Public access options for this meeting include:

Join by Zoom: https://us02web.zoom.us/j/86395613335

Call In: 1-669-900-9128

Webinar ID: 863 9561 3335 https://us02web.zoom.us/j/86395613335

PART I, Page 3

Proposal Due Date and Submission Instructions

READ THIS ENTIRE RFP DOCUMENT PRIOR TO INITIATING THE RFP PROCESS.

Proposal Due Date The Proposition 47 (Prop 47) Grant Program Proposal Package submission is available through an online portal called Submittable. Applicants must submit proposals through the BSCC Submittable Application Portal by 3:00 P.M. (PST) on Monday, June 23, 2025, at which time the portal will close.

IMPORTANT: Please allow sufficient time to begin and submit your proposal. Be advised that completing the proposal and uploading the required attachments into the Submittable Application Portal may take a significant amount of time. If the BSCC does not receive a submission by 3:00 p.m. (PST) on Monday, June 23, 2025, the proposal will not be considered for funding. NO EXCEPTIONS. Applicants are strongly advised to submit proposals in advance of the due date and time to avoid disqualification.

Submission Instructions This RFP Instruction Packet contains all the necessary information to successfully complete and submit a Prop 47 Grant Proposal.

The BSCC uses an online submission management system called “Submittable.”

Proposals for the Prop 47 Grant must be submitted through the BSCC Submittable Application Portal. A link to the BSCC Submittable Application Portal, the Proposition 47 Grant Application, and all required attachments are available on the BSCC website through the link in the next paragraph.

The Proposition 47 RFP is accessible by clicking the “Click here to Submit; Powered by Submittable” button located on the Prop 47 home page at:

https://www.bscc.ca.gov/s_bsccprop47/. You will be prompted to create a free Submittable account and log-in (or sign into an existing account) prior to accessing the online RFP

After a Submittable account is established, applicants may proceed with the submission process. As part of the online BSCC Submittable process, applicants will be required to download several mandatory forms that must be completed and uploaded at specific prompts within the BSCC Submittable Application Portal prior to submission, to include:

1. Proposition 47 Local Advisory Committee Membership Roster

2. Proposition 47 Local Advisory Committee Letter of Agreement

3. Project Work Plan

4. Budget Attachment (Proposal Budget Table and Budget Narrative)

Note: To save any changes made to an application in the Submittable Application Portal, you must click the “Save Draft” button at the end of the proposal page. In addition, most of the fields within the RFP require information to be entered; therefore, the system will

PART I, Page 4 not allow proposal submission if all mandatory fields are not completed. Once you have successfully submitted the proposal through the BSCC Submittable Application Portal, you will receive an email acknowledging your proposal has been received.

Having Technical Issues?

If you experience technical difficulties with submitting your proposal through the Submittable Application Portal, you should submit a Help Ticket through Submittable, as the BSCC does not control that site. Please also email the BSCC at Prop47Cohort5@bscc.ca.gov and/or call the BSCC main line at (916) 445-5073 and ask to speak to someone about the Prop 47 Grant. Be advised that applicants contacting Submittable and/or the BSCC on the due date may not receive timely responses.

How to Submit a Letter of Intent Applicants interested in applying for a Prop 47 Grant are asked to submit an optional, non-binding letter indicating their intent to apply. Letters of intent allow the BSCC to estimate how many proposals will be submitted to plan for the proposal evaluation process.

There is no formal template for the letter. Please submit the letter in Microsoft Word or as a PDF and include the following information:

1. Name of the applicant public agency;

2. Name of a contact person; and

3. A brief statement indicating the applicant’s intent to submit a proposal;

4. The signature of an employee of the applicant public agency.

Please submit Letters of Intent via email to Prop47Cohort5@bscc.ca.gov by Friday, May 9, 2025. Please identify the email subject line as “Prop 47 Letter of Intent.” Failure to submit a Letter of Intent is not grounds for disqualification, nor will prospective applicants that submit a Letter of Intent and decide later not to apply be penalized.

Executive Steering Committees and Scoring Panels The BSCC uses Executive Steering Committees (ESC) and Scoring Panels to develop grant requirements and evaluate grant proposals. ESCs are composed of subject matter experts, community partners, and interested parties representing both the public and private sectors. The BSCC makes every attempt to include a diverse representation on its ESCs and Scoring panels, in breadth of experience, geography and demographics.

The BSCC will use a Scoring Panel process to evaluate Prop 47 Cohort 5 proposals and develop funding recommendations for the Board. The Board may approve, reject, or revise those recommendations. Members of the Scoring Panel are not paid for their time but are reimbursed for travel expenses incurred to attend meetings. If the BSCC is unable to convene a full Scoring Panel, BSCC staff may participate in the rating process.

PART I, Page 5

Conflicts of Interest Existing law prohibits any grantee, subgrantee, partner, or like party who participated on the Prop 47 Scoring Panel from receiving funds from the Prop 47 grants awarded under this RFP. Applicants who are awarded grants under this RFP are responsible for reviewing the Scoring Panel membership roster and ensuring that no grant dollars are passed through to any entity represented by any member of the Scoring Panel. Please check the BSCC Prop 47 home page for updated information on the Scoring Panel.

PART II, Page 6

PART II: Grant Information

In developing the original Prop 47 RFP, the ESC agreed on a set of guiding principles, which reflect the priorities and values of the Prop 47 Grant. They are woven throughout the RFP and incorporated into the rating criteria. Applicants should develop proposals that reflect these principles.

Proposition 47 Grant: Guiding Principles

• Incorporate community partnerships and collaborations.

• Encourage culturally competent services and approaches that foster the principles of restorative justice.

• Define target populations, especially those populations that are:

• traditionally underserved or inappropriately served through mental health and substance use disorder service providers, or

• overrepresented within the criminal justice system, or

• experiencing or at risk for homelessness

• Expand access to culturally congruent quality mental health and substance use disorder services, including services for co-occurring mental health and substance use disorder needs and the use of evidence-based or community defined practices.

• Identify and address known barriers to serving target populations, such as: lack of jobs, housing, or employment

• Prioritize client-focused/client-centered holistic programs and approaches, including healing strategies and trauma-informed care.

• Expand and improve on efforts to divert individuals away from criminal justice involvement through increased diversion programs and improved behavioral health services or community supports.

• Include community-based organizations with diverse staffing, including those who are system-impacted individuals, or who have varying educational levels and life experiences.

• Demonstrate capacity building for service providers at every level.

• Be mindful of regional equity and geographic diversity, including smaller and rural counties.

• Collect program data and measure/evaluate outcomes and publish and share information.

• Encourage community engagement, where members of the community participate in the identifying, informing, and shaping of policies, goals, services, and solutions.

PART II, Page 7

Eligibility to Apply Eligible Applicants Eligible applicants are public agencies located in the State of California. For the purposes of this RFP a public agency is defined as:

A county, city, whether a general law city or a chartered city, or city and county, the duly constituted governing body of an Indian reservation or Rancheria, a school district, municipal corporation, district, political subdivision, or any board, commission, or agency thereof, entities that are legislative bodies of a local agency pursuant to subdivision (c) or (d) of Section 54952 of the Government Code, a housing authority organized pursuant to Part 2 (commencing with Section 34200) of Division 24 of the Health and Safety Code, a state agency, public district, or other political subdivision of the state, or any instrumentality thereof, which is authorized to engage in or assist in the development or operation of housing for persons and families of low or moderate income. (Pen. Code, § 6046.1, subd. (c).)

Current Cohort 4 Grantees Are Not Eligible to Apply Public agencies currently receiving a Cohort 4 Prop 47 grant (see Appendix D) are not eligible to apply for Cohort 5 funding unless they propose to implement a new treatment program as described by Health and Safety Code section 11395, subdivision (d)(2) (i.e., Proposition 36 treatment program). However, a public agency from the same city or county as a Cohort 4 grantee may still apply, as long as it is for a distinctly different project.

Definition of Lead Agency For the purposes of this RFP, the public agency applicant will be considered the Lead Agency. Lead agencies (i.e., individual agencies or departments within a city, county, or other jurisdiction) may not submit more than one proposal.

Non-lead agencies (including community-based organizations, faith-based organizations, non-governmental or governmental entities, etc.) may serve as a partner on more than one proposal, as long as they have the capacity to separately track the services provided to each.

IMPORTANT: Required Pass-Through to Community-Based Organizations

In order to be eligible, a Lead Agency must:

• Subcontract with one or more non-governmental, community-based organizations for a minimum of 50 percent of the total grant award in order to demonstrate a shared partnership rooted in community engagement and economic equity.

Note: Additional points will be awarded to applicants that pass through 60 to 69 percent or 70 percent and higher of the total grant award (See Preference Points section, later in this document).

PART II, Page 8

Joint Proposals Two or more public agencies may partner to submit a joint proposal, but one must be designated as Lead Agency for contracting purposes. Joint proposals must comply with all other eligibility criteria. A public agency may apply on both an individual and a joint proposal. There is no funding or scoring incentive for joint proposals.

Funding and Applicant Categories The Prop 47 Grant is funded from savings generated from the enactment of the Safe Neighborhoods and Schools Act of 2014. Each year, the Department of Finance calculates the savings and distributes funding to the BSCC, State Department of Education, and California Victim Compensation and Government Claims Board. By law, the BSCC receives 65 percent of the state savings to administer a grant program.

The BSCC anticipates that approximately $127 million in funding will be available for the Prop 47 Cohort 5 RFP. This funding is contingent on the amount of funds available in the Safe Neighborhoods and Schools Fund at the time of award.

The BSCC may select additional proposals for awards from the ranked list if the deposits into the Safe Neighborhoods and Schools Fund significantly increase the BSCC’s expected allocation.

Applicant Categories and Corresponding Funding Thresholds

Recognizing that different-sized jurisdictions have different capacities, resources, and needs, there are two categories within which public agency applicants will compete.

Maximum funding thresholds have been set within each category. These categories were established so that projects of a smaller scope do not compete against projects of a larger scope. Applicants must self-select an Applicant Category, depending on the size and cost of their proposed project. See the table below:

Applicant Category Funding Threshold Funds Allocated to this Category

1) Small Scope Project Up to $2 million for the entire grant period. $42,800,000

2) Large Scope Project More than $2 million and up to $8 million for the entire grant period. $64,200,000

• Los Angeles County (will compete in the Large Scope Project Category)

The County of Los Angeles may submit a single application for up to $20 million for the entire grant period.

$20,000,000

Total Available Funds: $127,000,000

PART II, Page 9

Applicants are strongly encouraged to apply for only the amount of funding needed to meet their program goals within the grant period. The Scoring Panel will rate proposals based in part on the reasonableness of the proposed budget.

Financial Leveraging Assembly Bill 1056 (2015) calls for the BSCC to prioritize Prop 47 funding to public agency applicants that demonstrate how they plan to leverage other federal, state, and local funds or other social investments, such as the following:

A. The Drug Medi-Cal Treatment Program (22 Cal. Code Regs. 51341.1, 51490.1, and 51516.1).

B. The Mental Health Services Act, enacted by Proposition 63 at the November 2, 2004, general election, as amended.

C. Funds provided for in connection with the implementation of Chapter 15 of the Statutes of 2011.

D. The Community Corrections Performance Incentives Act (Stats. 2009, Ch. 608;

Chapter 3 (commencing with Section 1228) of Title 8 of Part 2).

E. The tax credits established pursuant to Sections 12209, 17053.57, and 23657 of the Revenue and Taxation Code.

F. The federal Department of Housing and Urban Development funds, such as the Emergency Solutions Grant program (42 U.S.C. Sec. 11371 et seq.).

G. The federal Department of Veterans Affairs Supportive Services for Veteran Families program (38 U.S.C. Sec. 2044).

H. Social Innovation Funds established by the Corporation for National and Community Service pursuant to Section 12653k of Title 42 of the U.S. Code.

I. The Edward Byrne Memorial Justice Assistance Grant Program (42 U.S.C. Sec.

3750 et seq.).

Leveraged Contributions Grantees must maintain documentation that support all leveraged contributions to the grant. Expenditures for leverage funds must be reported on the BSCC invoice as the expenditures occur. Grantees are responsible for ensuring budgeted leverage contributions are made and grantees should not reduce or waive contributions once the grant agreement is fully executed. Failure to account for or provide budgeted leverage funds may result in a commensurate reduction in BSCC grant funds or termination of the grant agreement.

Supplanting BSCC grant funds shall be used to support new program activities and/or to augment existing funds that expand current program activities. BSCC grant funds shall not be used to replace existing funds.

Supplanting is strictly prohibited for all BSCC grants. When leveraging outside funds, public agency applicants must be careful not to supplant. Supplanting is the deliberate

PART II, Page 10 reduction in the amount of federal, state, or local funds being appropriated to an existing program or activity because grant funds have been awarded for the same purposes.

It is the responsibility of the Grantee to ensure that supplanting does not occur. The Grantee must keep clear and detailed financial records to show that grant funds are used only for allowable costs and activities.

Denial of Future Funding The BSCC reserves the right to consider the denial of future funding to any project and its officers based on its failure to comply with any term or condition of a current or previous Grant Award, poor past performance in a previous Grant Award, or failure to cooperate with state auditors/monitors.

Target Population & Eligible Activities Target Population The target population for programs and services funded by the Prop 47 grant is limited to adults and/or juveniles who meet the following two criteria:

1) have been arrested, charged with, or convicted of a criminal offense (including those charged with a “treatment-mandated felony”1 ), and

2) have a history of mental health or substance use disorders.

For purposes of this RFP, a person has a history of mental health issues or substance use disorders if the person:

• has a mental health issue or substance use disorder that limits one or more of their life activities;

• has received services for a mental health issue or substance use disorder;

• has self-reported to a provider that they have a history of mental health issues, substance use disorders, or both; or

• has been regarded as having a mental health issue or substance use disorder.

In addition, the target population should have been convicted of less serious crimes such as those covered by Prop 47.

If services and programs are provided to juveniles, juveniles must fall under the jurisdiction of the juvenile court pursuant to Welfare and Institutions Code section 602.

Juveniles that come under the jurisdiction of the juvenile court under Welfare and Institutions Code section 601 (i.e., status offenses, truancy) should not be considered arrested for or charged with criminal offenses.

1 See Health & Saf. Code, § 11395, subd. (c).

PART II, Page 11

Applicants will be required to describe how they will ensure that this target population is the one to be served by the proposed program. This could include a description of the program’s referral, engagement to services, screening, assessment, and documentation processes. More information on this will be provided later in the Proposal Narrative instructions.

Eligible Grant Activities Public agency applicants will be allowed to implement new services or programs and/or expand existing services or programs.

Prop 47 grant funds must be used for one or more of the following:

• mental health services, and/or

• substance use disorder (SUD) treatment, and/or

• diversion programs.

The BSCC does not prescribe the type of mental health services, SUD treatment, or diversion programs to be implemented. Within these three categories, applicants have broad discretion in determining the nature and duration of the services and programs funded by the grant. In selecting the type of services and programs to implement, applicants should be guided by the needs of the target population in their communities.

Priority will be given to applicants that provide supplemental housing-related services and other community-based supportive services, such as job skills training, case management, and civil legal services, as specified in Assembly Bill 1056 (Statutes of 2015, Chapter 438).

Grant funds may also be used for court-ordered treatment programs pursuant to Health and Safety Code section 11395 (i.e., Proposition 36). Eligible projects could include (this list is not exhaustive:

• Expanding or enhancing existing court-ordered substance use disorder and/or mental health treatment.

• Providing case management and wraparound services that facilitate successful reintegration, to include housing, employment support, and job training.

Examples of substance use disorder treatment and diversion programs can be found in Appendix D: Glossary of Key Terms.

Ineligible Grant Expenditures Grant funds may be used to implement new activities and programs and/or augment existing funds dedicated to a project but may not replace or supplant funds that have been appropriated for the same purpose.

https://legiscan.com/CA/text/AB1056/id/1145757

PART II, Page 12

Prop 47 grant funds may not be used for:

• the acquisition of real property, or

• programs or services provided in a custodial setting (with the exception of outreach and reentry planning)2

For more information on eligible and ineligible costs, refer to the BSCC Grant Administration Guide.

Service Delivery Approach Applicants will be required to describe the service delivery approach, i.e., who will deliver the services and how, and why it is most appropriate for the community and target population. More information on this will be provided later in the Proposal Narrative instructions. Key questions to consider include:

• What are the needs of your community and how does your project provide services reflective of the racially and ethnically diverse communities served?

• How does your project ensure services will be provided in locations accessible to the community?

• How does your project ensure services will be tailored to meet an individual’s holistic needs, e.g., wraparound services?

• How does your project provide services in a culturally competent manner?

• How does your approach ensure that services and programs adhere to the principles of trauma-informed care?

• How does your project provide services in a collaborative manner with the community, governmental and non-governmental agencies?

• How does your project take steps to advance the principles of Restorative Justice and reduce recidivism in your community?

• How will this project change or improve the lives of participants?

Grant Period (Contract Term) Proposals selected for funding will be under contract agreement with the BSCC from October 1, 2025 to June 30, 2029. The term of the grant agreement includes:

• 3 months for start-up and implementation,

• 3 years for service delivery, and

2 For the purposes of this RFP, a locked facility (e.g., jail, prison, etc.) is considered a custodial setting. The intent of this RFP is to prohibit the use of grant funds for programs or services provided in a custodial setting with the exception of outreach and reentry planning.

https://www.bscc.ca.gov/wp-content/uploads/BSCC-Grant-Admin-Guide-July-2023.pdf

PART II, Page 13

• 6 months for completion of the required Local Evaluation Report and program-specific compliance audit (both are described later in this RFP).

A visual illustration of the grant agreement period is provided in the table below:

Important note: The grant service delivery period ends on December 31, 2028. From January 1, 2029 to June 30, 2029, only expenditures associated with completion of the Local Evaluation Report, completion of the required program-specific compliance audit, and other financial close-out activities may be incurred. Additional information about the invoicing process and reporting requirements will be provided later in this RFP.

Proposition 47 Local Advisory Committee In order to apply for Prop 47 funding, the Lead Agency must convene a Prop 47 Local Advisory Committee that includes local stakeholders who have experience and expertise in the prospective programs and/or services to be implemented by the proposal. This advisory committee will, at a minimum, advise on:

• How to identify and prioritize the most pressing needs to be addressed (to include target population, target area, etc.);

• How to identify the strategies, programs and/or services to be undertaken to address those needs;

• The development of the grant project; and

• Ongoing implementation of the grant project.

The Prop 47 Local Advisory Committee must include a broad range of stakeholders from within the communities, organizations, departments, etc. impacted by the proposal.

Start-Up & Implementation* Service Delivery Service Delivery Service Delivery Evaluation &

Close-Out 3 Months 12 months 12 months 12 months 6 Months

October 1, 2025 - December 31, 2025

January 1, 2026 - December 31, 2026

January 1, 2027 - December 31, 2027

January 1, 2028 - December 31, 2028

January 1, 2029 – June 30, 2029

Start-up activities to include:

subcontracting, procurement, hiring, set-up of financial and case management systems, etc.

Service delivery and data collection.

Service delivery and data collection.

Service delivery and data collection.

Compile and analyze data gathered from three full years of service delivery.

Complete Local

Evaluation Report.

Complete program- specific compliance audit.

PART II, Page 14

Examples include behavioral health professionals, educators, community-based and faith-based organizations, individuals impacted by the justice system, law enforcement, probation, prosecutors, defense attorneys, courts, social service providers, advocacy groups, housing providers, housing navigators and citizens.

Lead Agencies should consider state and local conflict of interest laws when selecting members of the Prop 47 Local Advisory Committee. The Lead Agency is advised to check with its counsel about potential conflicts. The Lead Agency may use an existing body, but it must include individuals with the appropriate experience and expertise and address all the requirements listed in this section.

The Lead Agency must host regular community meetings to invite ongoing feedback and non-confidential updates from the Prop 47 Local Advisory Committee and the community.

As a part of the application, each Lead Agency will be required to include a Membership Roster for the Prop 47 Local Advisory Committee and a Letter of Agreement signed by all members (see Attachments C and D).

Evidence-Based, Data-Driven and Innovative Strategies (information only) The BSCC is committed to supporting a focus on better outcomes in the justice system and for those involved in it. Applicants are therefore encouraged to use data to drive decision-making in the development, implementation, and appraisal of their overall projects. Applicants should be able to demonstrate that their proposal is linked to the implementation of practices and strategies supported by data. In developing a proposal, applicants should focus on the following three basic principles:

1. Is there evidence or data to suggest that the intervention or strategy is likely to work, i.e., produce a desired benefit? For example, was the intervention or strategy you selected used by another jurisdiction with documented positive results? Is there published research on the intervention you are choosing to implement showing its effectiveness? Is the intervention or strategy being used by another jurisdiction with a similar problem and similar target population?

2. Once an intervention or strategy is selected, will you be able to demonstrate that it is being carried out as intended? For example, does this intervention or strategy provide for a way to monitor quality control or continuous quality improvement? If this intervention or strategy was implemented in another jurisdiction, are there procedures in place to ensure that that you are following the model closely (so that you are more likely to achieve the desired outcomes)?

3. Is there a plan to collect evidence or data that will allow for an evaluation of whether the intervention or strategy worked? For example, will the intervention or strategy you selected allow for the collection of data or other evidence so that outcomes can be measured at the conclusion of the project? Do you have processes in place to identify, collect and analyze that data/evidence?

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Public agency applicants are encouraged to develop an overall project that incorporates these principles but is tailored to fit the needs of the communities they serve. Innovation and creativity are encouraged, but projects that have not been validated should demonstrate a promising approach using existing data and research such as best practices in the field.

Plans to measure the effectiveness of a project should include the use of both qualitative and quantitative research. While quantitative research is based on numbers and mathematical calculations, qualitative research is based on written or spoken narratives.

The purpose of quantitative research is to explain, predict and/or control events through focused collection of numerical data, while the purpose of qualitative research is to explain and gain insight and understanding of events through intensive collection of narrative data.

Data Collection, Reporting and Evaluation Requirements Projects selected for funding will be required to submit Quarterly Progress Reports (QPRs) to the BSCC and complete an evaluation of their grant-funded project that focuses on the achievement of the project’s goals and objectives. Completion of the evaluation requires the submission of a Local Evaluation Plan (LEP) and Local Evaluation Report (LER). A summary of the QPRs, LEP, and LER follows. More detailed information and evaluation-related resources will be made available to grantees.

Required Set-Aside for Evaluation Efforts To ensure that grantees can comply with BSCC’s data collection and reporting requirements in a meaningful way that benefits the applicants, their communities, and the State of California, applicants are required to budget a minimum of 5 percent (or $50,000, whichever is greater), but not more than 10 percent, of the total grant award for data collection and evaluation efforts. These efforts include development of the Local Evaluation Plan, completion of Quarterly Progress Reports and completion of Local Evaluation Report.

Applicants are encouraged, but not required, to use outside evaluators to ensure objective and impartial evaluations. Specifically, applicants are encouraged to partner with institutions of higher learning universities, state universities and community colleges. See Appendix E for key definitions related to project evaluation.

Applicants are also strongly encouraged to identify research partners early on and include them in the development of the proposal, so that the goals and objectives listed in the Prop 47 Project Work Plan are measurable.

Quarterly Progress Reports Grant recipients are required to submit Quarterly Progress Reports (QPRs) to the BSCC.

Progress reports are a critical element in BSCC’s monitoring and oversight process.

Grantees that are unable to demonstrate sufficient progress toward project goals and

PART II, Page 16 objectives or demonstrate that funds are being spent in accordance with the Grant Agreement and Prop 47 Work Plan could be subject to the withholding of funds.

A brief outline of the types of information and data grantees will be required to report through the QPRs follows. Once grants are awarded, BSCC staff will update the design of the QPR to ensure the data collected reflects the projects that were funded. Grantees will have an opportunity to provide feedback before the QPR is finalized. Applicable forms and instructions will be available to grantees on BSCC’s website after the Grantee Orientation.

Types of data and information gathered through the QPRs:

• Grantee progress in implementing common project implementation activities (i.e., partnerships, staffing, training, enrollment process, programming, data collection/evaluation and quality assurance). For each activity, grantees will report their implementation status (not started, planning, started, complete, N/A) and provide a narrative description of their progress, accomplishments, and/or challenges.

• Grantee progress in achieving their project’s goals and objectives. For each goal and its associated objectives, grantees will describe their progress toward achieving the goal, any challenges achieving the goal or objectives, and, if applicable, how the challenges are being addressed.

• Project-level qualitative (narrative) information related to the implementation of Prop 47 funded projects.

As part of the QPRs, grantees will be required to submit de-identified individual level data in a Microsoft Excel file located in a secure cloud storage platform. BSCC will not request or retain personal identifying information. Grantees will be required to provide the following information for each participant:

• Age at enrollment

• Gender identity

• Race/Ethnicity

• Highest level of education completed at time of enrollment

• Employment and housing status at enrollment

• Employment and housing status at completion

• Prior arrests and convictions (yes/no responses)

• Probation, Parole, or PRCS status at enrollment

• Participation status (e.g., active participant, received one-time intervention services, exited program without completing program requirements, completed program requirements, etc.)

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• Reason for exiting prior to program completion, if known

• Number of days between program enrollment and program completion (for participants who complete program requirements)

• Whether the services are the result of a treatment-mandated felony

• Number of prior treatment-mandated felonies (if applicable)

• Number of successfully completed treatments for treatment-mandated felonies (if applicable)

• Services the participant received during the quarter o If the participant receives mental health and/or substance use disorder treatments, indicate whether the treatment is mandated (e.g., Prop 36 treatment mandated felony, mandated as part of a diversion program funded through Prop 47, court ordered treatment but not related to Prop 36 or a Prop 47 diversion program, or not mandated)

• Recidivism o Due to the complexity of obtaining recidivism information for many grantees, this information will only be requested annually, instead of quarterly.

o The definition of recidivism, as established in AB 1056, will be used for reporting purposes.

o Recidivism data must be obtained from a reliable source, such as local law enforcement. Self-report will not be accepted. Note that obtaining this information from a reliable source may require the establishment of data sharing agreements.

o Grantees will be required to report the following recidivism information:

Number of days between program enrollment/services received and the recidivating event.

Whether the conviction was a misdemeanor or felony

Local Evaluation Plan (LEP) The purpose of the LEP is to ensure that the grantee has a plan in place at the beginning of the project to collect the data and information necessary to, at the conclusion of the grant period, report on the extent to which the project’s goals and objectives, as included in the proposal, were achieved. The LEP is expected to include a detailed description of the data and information that will be collected for each goal and its associated objectives and detailed descriptions of the data management, analysis and reporting plans. The plan should be developed before the project starts or during project implementation before services or activities begin. Generally, modifications to the plan may occur during the grant period to address challenges or lessons learned. Appendix F provides the guidelines for the LEP. The LEP is due no later than March 31, 2026.

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Local Evaluation Report (LER) The purpose of the LER is to document the extent to which the project achieved its goals and objectives. Implementation of the LEP should ensure the grantee has the data and information necessary to do so. Appendix F provides the guidelines for the LER. The LER is due no later than June 30, 2029.

Evaluation Dissemination The BSCC may make the LER from each grantee available to the public. Reports may be posted to the BSCC website and information from them may be incorporated into a Statewide Evaluation Report to be shared with the Administration, the Legislature, and the public.

Projects selected for funding are encouraged to make their LER public (e.g., post online, disseminate, share at meetings) to the community and the grantee’s Governing Board (e.g., Board of Supervisors, City Council, etc.).

If the grantee plans to publish the Local Evaluation Report, it must be submitted to the BSCC for review prior to publication.

Additional Grant Requirements Grant Agreement Applicants approved for funding by the BSCC Board are required to enter into a Grant Agreement with the BSCC. Grantees must agree to comply with all terms and conditions of the Grant Agreement. A sample BSCC Grant Agreement can be found on the BSCC Prop 47 home page. The Grant Agreement start date is expected to be October 1, 2025.

Grant Agreements are considered fully executed only after they are signed by both the Grantee and the BSCC, and the BSCC is in receipt of all required attachments including documentation of signing authority (i.e., Governing Board Resolution). Work, services, and encumbrances cannot begin prior to the Grant Agreement start date. Any work, services, and encumbrances that occur after the start date but prior to Grant Agreement execution may not be reimbursed. Grantees and all subgrantees are responsible for maintaining their Grant Agreement, all invoices, records, and relevant documentation for at least three (3) years after the final payment under the Grant Agreement.

Please note: The BSCC may elect not to enter into a Grant Agreement with your organization if any of the following are true:

• Your organization had a BSCC grant terminated in the past three years.

• Your organization has overdue deliverables that have not been submitted (e.g., Final Local Evaluation Report).

• Your organization has unpaid financial obligations due to the BSCC.

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Governing Board Resolution Before the grant award can be finalized and funds awarded, successful applicants must submit either a resolution from its Governing Board that delegates authority to the individual authorized to execute the grant agreement or sufficient documentation indicating that the individual who signs the grant agreement has been vested with plenary authority to execute grant agreements (e.g., a municipal ordinance or city/county ordinance/charter delegating such authority to a city manager or department head).

This documentation is not required at the time of proposal submission, but applicants are advised that the grant agreement will not be fully executed, nor will any financial invoices be processed for reimbursement until the required documentation has been received by the BSCC. A sample Governing Board Resolution can be found in Attachment E.

Invoicing for Grant Expenditures Disbursement of grant funds occurs on a reimbursement basis for costs incurred during a reporting period. The State Controller’s Office (SCO) will issue the warrant (check) to the individual designated as the Financial Officer for the grant. Grantees will submit invoices to the BSCC on quarterly basis through an online process no later than 45 days following the end of the invoicing period (grantees wishing to invoice on a monthly basis must request an exception prior to entering into Grant Agreement).

Grantees must maintain adequate supporting documentation for all costs claimed on invoices. BSCC staff will conduct a desk review process which requires grantees to submit electronic documentation to support all grant funds claimed during the invoicing period. In addition, BSCC staff will conduct on-site monitoring visits that will include a review of documentation maintained as substantiation for project expenditures with grant funds.

Additional information about invoicing can be found in the BSCC Grant Administration Guide.

Audit Requirement Grantees are required to provide the BSCC with a program-specific compliance audit that covers the service delivery period of the grant. The audit report will be due no later than June 30, 2029. The program-specific compliance audit shall be performed by a Certified Public Accountant or a participating county or city auditor that is organizationally independent from the participating county or city’s project financial management functions. Expenses for the final audit may be reimbursed for actual costs up to $25,000.

In addition, BSCC reserves the right to call for a program or financial audit at any time between the execution of the grant agreement and three (3) years following the end of

PART II, Page 20 the grant period. The Department of General Services, State Controller3, the California State Auditor, the Department of Finance, or their designated representative shall have the right to review and to copy any records and supporting documentation pertaining to the performance of this grant.

Debarment, Fraud, Theft or Embezzlement It is the policy of the BSCC to protect grant funds from unreasonable risks of fraudulent, criminal, or other improper use. As such, the Board will not enter into contracts or provide reimbursement to applicants that have been:

1. Debarred by any federal, state, or local government entities during the period of debarment; or

2. Convicted of fraud, theft, or embezzlement of federal, state, or local government grant funds for a period of three years following conviction.

Furthermore, the BSCC requires grant recipients to provide an assurance that there has been no applicable debarment, disqualification, suspension, or removal from a federal, state, or local grant program on the part of the grantee at the time of application and that the grantee will immediately notify the BSCC should such debarment or conviction occur during the term of the Grant contract.

BSCC also requires that all grant recipients include, as a condition of award to a subcontractor, a requirement that the subcontractor will provide the same assurances to the grant recipient. If a grant recipient wishes to consider a subcontractor that has been debarred or convicted, the grant recipient must submit a written request for exception to the BSCC along with supporting documentation.

Before entering into grant agreement with the BSCC, successful applicants will be required to complete a form (see Appendix G) certifying they are in compliance with the BSCC’s policies on debarment, fraud, theft, and embezzlement.

Criteria for Non-Governmental Organizations that Receive Grant Funds as a Subcontractor

There are separate eligibility criteria for non-governmental organizations (NGOs) that subcontract to receive Prop 47 grant funds to deliver direct services to the target area or target population (see Appendix H). These criteria do not apply to subcontractors delivering professional services such as staff training, legal services, evaluation, organizational capacity building, accounting, bookkeeping, grants management, etc.

3 The State Controller has independent authority to audit Proposition 47 grant programs administered by the BSCC. (Gov. Code, § 7599.2, subd. (c).)

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Important: All non-governmental community-based organizations selected to receive Prop 47 grant funds as a part of the required 50 percent pass-through must meet these eligibility criteria.

Before entering into grant agreement with the BSCC, successful applicants will be required to complete, sign, and submit the Criteria and Assurance for Non-Governmental Organizations that Receive BSCC Grant Funds as a Subcontractor (see Appendix H).

Once under contract, grantees must submit an updated Criteria and Assurance for Non- Governmental Organizations that Receive BSCC Grant Funds as a Subcontractor form throughout the life of the grant agreement for NGOs that are added after awards are made. The BSCC will not reimburse for costs incurred by NGOs that do not meet the BSCC’s requirements.

Grantee Orientation Following the start of the grant period, BSCC staff will conduct a mandatory Grantee Orientation (date and venue to be determined). The purpose of this mandatory session is to review the program requirements, invoicing, and budget modification processes, data collection and reporting requirements, as well as other grant management and monitoring activities. Typically, the Project Director, Financial Officer, and Day-to-Day Contact must attend. Grantees are also strongly encouraged to include the individual tasked with Data Collection and Evaluation and a minimum of one community partner.

Quarterly Virtual Meetings Following the start of the grant period, grantees will be…