G-A Filter First Healthy Hydration RFB.pdf

Galesburg-Augusta Community School Filter First Healthy Hydration Project

REQUEST FOR BIDS

Galesburg Augusta Community Schools (GACS) will accept sealed bids for its Filter First Healthy Hydration Project. Bids will be accepted until 1:00 pm on Friday April 25th, 2025 at which time they will be publicly opened at the District Admin Office, 1076 N 37th St, Galesburg, MI 49053. No oral, telephonic, email, telegraphic or facsimile proposals will be accepted. No proposals will be accepted after the time of closing of bids.

GACS reserves the right to delay the opening of bids, reject any and all bids, and to waive omissions, irregularities or clerical errors not affecting substantial compliance with the plans and specifications.

Bids shall be firm for ninety (90) days from the date of the bid opening. All bids must meet or exceed all specifications. Bids must be submitted on the attached bid form and be signed by the bidder. Two (2) signed copies of the bid form should be addressed to the attention of:

Dr Lindsey Newton, Superintendent

Galesburg Augusta Community Schools

1076 N 37th St

Galesburg, MI 49053

"FILTER FIRST HEALTHY HYDRATION PROJECT"

Galesburg Augusta Community Schools is in compliance with the Asbestos Hazard Emergency Response Act, AHERA. The building may have asbestos containing building materials, ACBM, and presumed asbestos containing building materials, PACBM, in identified locations. Consult the building AHERA plan in the Main Office for specific location(s). All materials utilized in this / these project(s) must be asbestos and lead free. In accordance with MiOSHA regulations, contractor employees who work in areas where they may contact, but not disturb asbestos containing materials, must receive asbestos awareness training from their employer.

Any questions should be referred to Frank Couch – Facilities Director at 269-484-2146 or frank.couch@garams.org.

INSTRUCTIONS TO BIDDERS:

1. Specifications and plans are to be considered as the minimum accepted standard.

Alternates will be accepted for evaluation only. The primary bid shall minimally meet the requirements specified in these documents.

2. The naming of a manufacturer, brand or model number shall not be considered as excluding other brands or models. Specifically, similar products with comparable construction, material and workmanship shall be considered as equal. However, the Board of Education of the GACS shall evaluate the merits of all bids submitted and reserves the right to accept or reject any or all bids. It is the intent of the attached specifications to define the minimum quality acceptable.

3. Bidders may withdraw their bid at any time prior to the scheduled time of opening the bids. Bidders must present proper identification to withdraw their bid. After the opening of the bids no proposal shall be withdrawn for a period of ninety (90) days or such longer time as indicated in the request for bid.

4. Bidders shall submit appropriate documents of insurance (certificates of accord);

workers compensation $500,000, liability $1,000,000, coverage pertaining to vehicles, property damage and public liabilities, personal injury, etc., and shall hold the school district blameless in any incident involving the contractor, contractor employees, contractor equipment, and contractor vehicles.

mailto:frank.couch@garams.org

5. Bidders are responsible for being familiar with all conditions, instructions, and documents governing this contract. Failure to make such preparations shall not excuse the Contractor from performance of the duties and obligations imposed under the terms of this contract.

7. The bidder shall submit a list of three (3) project references complete with names, address, phone number and a contact person, which will allow the Owner to verify ability to meet the terms of this document.

8. The bidder shall provide items not specifically noted in these specifications in order to provide a complete, operable, and Owner acceptable installation.

9. Samples shall be submitted upon request of the Owner at the expense of each bidder. These samples will be retained as control items until the completion of delivery and installation.

10. The Owner’s preferred timeline is for the project to be completed by Friday August 8th 2025. This would mean the bidder would need to work with the Owner to minimize the impact on school operations. Work may commence on a mutually agreed schedule determined at the post-bid meeting. Work hours will be determined by the Owner at a post-bid meeting.

11. The bidder will offer to return to Owner all existing items removed during the course of work. Any items declined by the Owner will be properly disposed of by the bidder.

12. It is the responsibility of the bidder to field verify all existing conditions.

13. Bidders and their sub-contractors are required to comply with the Galesburg Augusta Community Schools Safety Rules and Accident Prevention plan, a copy of which is enclosed.

14. The bidder shall clean their work area daily and dispose of all trash and debris leaving the area broom clean. The Owners dumpster is not to be used for contractor’s trash. A suitable area for storage may be arranged by prior agreement with the Owner.

PREVAILING WAGE

This project is subject to Federal and State laws and regulations pertaining to prevailing wage. Bidders and subcontractors are responsible for ensuring that all prevailing wage requirements are met. Certified payrolls and other documentation to demonstrate compliance with prevailing wage requirements must be provided upon request.

SITE VISITS

Bidders are encouraged to visit the project site prior to the submission deadline to familiarize themselves with the scope of the project.

Sites will be open for guided visits on the following dates:

Thursday April 3rd, 2025 – 9am

Thursday April 10th, 2025 – 1pm

Visits will begin at Galesburg-Augusta Primary School, continue to the High School, and end at the Middle School.

BIDDERS MUST RSVP FOR SITE VISITS IN ADVANCE with Frank Couch 269-484-2146 or frank.couch@garams.org.

Project locations are:

• Galesburg-Augusta Primary School

315 W Battle Creek St. Galesburg, MI 49053

• Galesburg-Augusta High School

1076 n 37th St. Galesburg, MI 49053

• Galesburg-Augusta Middle School

750 W Van Buren Ave Augusta, MI 49012

SCOPE OF WORK:

The Contractor will complete the project based on specifications listed below and all manufacturer instructions related to the use of the products selected. The scope of this project is to bring the district into compliance with Michigan Clean Drinking Water Access Act known as Filter First. This involves removal of existing non-compliant fixtures and installation of new compliant fixtures, as well as modification of existing fixtures to bring them into compliance. Fixtures include but are not limited to bubblers, bottle fillers, drinking fountains, water coolers, faucets, ice machines, and pot fillers.

Provide a filter for each fixture upon installation and one replacement filter for each fixture.

Provide and install all necessary drainage fittings, water supplies, electrical cords, mounting hardware, etc. for complete installation.

Provide and install any plate, cover, panel, trim, or any other item necessary for a clean and Owner acceptable final appearance.

OVERVIEW OF EXISTING LOCATIONS AND CONDITIONS

*If multiple locations are referenced and only one image is shown then locations are typical*

Galesburg-Augusta Primary School

• Remove two (2) existing bottle fill stations. Return to owner. Install Elkay LZS8WSSP at each location.

• Remove two (2) existing water coolers and install Elkay LZS8WSSP at each location.

• Remove one (1) porcelain drinking fountain and install one Elkay LZS8WSSP.

Back side shown. 120v receptacle to be provided by owner.

Galesburg-Augusta High School

• Remove four (4) existing bi-level water coolers and install Elkay

LZSTL8WSSP.

Galesburg- Augusta Middle School

• Remove existing bi-level water cooler with bottle fill and return to owner. Install Elkay LZSTL8WSSP.

• Remove three (3) existing bottle fill stations and return to owner. Install Elkay LZS8WSSP at each location.

EXECUTION:

Smoking or use of tobacco products on the school property is prohibited.

1. All project workers must wear safety equipment, name badge, company information at all times when on school property.

2. Use of heavy equipment must be coordinated with the Owner to prevent injury to students and staff.

3. Protect all existing pavement, cement, floor, and wall during the entire project.

4. Train the Owners personnel on the procedures and schedules related to the operation, troubleshooting, servicing, inspection and maintenance of the equipment. Provide applicable Owners operation and maintenance manuals.

5. Remove all construction related debris from the site. Broom clean the work and installation areas.

SAFETY RULES AND ACCIDENT PREVENTION:

Galesburg Augusta Community Schools is committed to safety on all its projects. All contractors and sub-contractors shall be made aware of the Project Safety Rules listed below:

1. All contractors (sub), before beginning the project will give their employees a safety orientation and explain the Project Safety Rules.

2. Hard hats shall be worn in all instances where required by OSHA rules and regulations.

3. Any accident shall be reported to the site supervisor immediately. All contractors (sub) are required to maintain current MSDS sheets and to train their employees in the identification and safe handling of hazardous chemicals.

4. Eye, face, and hearing protection must be used when cutting, grinding, chipping, burning, welding, air cleaning or using power actuated tools. Personal protective equipment shall be maintained and kept in clean working order.

5. Proper work clothing and work boots area required. No shorts, cut-offs, street shoes or gym shoes are allowed.

6. The use of alcohol, marijuana, illegal drugs or tobacco products will be grounds for immediate removal from the project.

7. Any horseplay, pranks or any action, which may endanger others, will not be allowed.

8. Mobile scaffolding on castors with work platform’s higher than four (4) feet will use a guard rail system

9. Safety belts / harnesses, lanyards, rope grabs and lifelines will be used above six (6) feet if no other means of fall protection would be in effect as outlined in OSHA subpart M.

10. Compressed gas cylinders must be tied off in an upright manner.

11. All ladders and scaffolding must be erected and used properly. Any broken or defective equipment must be removed from service and disposed of properly.

12. All work areas, walkways, and stairs must be kept clean of debris and scattered materials.

13. All tools must be kept in good working order with guards and safety devices in place and working properly.

14. Only authorized personnel may operate equipment. No riders are allowed on handling equipment.

15. All gasoline or other flammable materials must be stored in approved containers / cans. Machinery and equipment must be shut down/off prior to fueling.

16. Areas where burning or welding are being done must be clear of debris and the operator must have a fire extinguisher adjacent to the work area.

17. Electrical tools and cords shall be checked at regular intervals. Those items worn or defective must be removed from service. Ground Fault Interrupters (GFIC) devices will be used for electrical tools when used outside and in any wet or damp environment when an extension cord is connected to a power outlet without GFCI protection.

18. Contractors (sub) employees must comply with all safety and health rules issued by OSHA, MiOSHA, Michigan Dept. of Public Health, NESHAP, Michigan Bureau of Construction Codes, Office of Fire Safety and the Owners rule and regulations.

GALESBURG-AUGUSTA COMMUNITY SCHOOLS

FILTER FIRST HEALTHY HYDRATION

BID SUBMISSION FORM Part 1 of 2

Bidders are requested to list and describe individual project tasks, the estimated work-hours for each task and key materials, manufacturers, and brand names used.

Task

Task Description Major materials used – include Manufacturer and model of fixture and filter

Est work hours

GALESBURG-AUGUSTA COMMUNITY SCHOOLS

FILTER FIRST HEALTHY HYDRATION

BID SUBMISSION FORM Part 2 of 2

Total Project Bid $ ________________________________________

Warranties (list and describe the warranties included with your proposed services and products) _______________________________________________________

TIMELINE:

The Owner’s preferred timeline is for the project to be completed by August 8th, 2025. The contractor will need to coordinate with the Owner to minimize the impact on school activities. Please identify your estimated timeline for completion of the Project:_______________________________________________________________________

Bidding Firm Name

Address

City/State/Zip

Telephone Number Fax email address

Terms (net 30 unless otherwise indicated)

The undersigned, representing the bidding firm, does by his/her signature affirm that he/she has read and understands all the terms and conditions of this document and all other documents included by reference. Further, that he/she will abide by these terms and all applicable state, federal and local laws.

We hereby certify that the product bid meets or exceeds all specifications, terms and conditions set forth in the request for bids. _____ yes _____no If no, all exceptions, substitutions and or variations are listed as follows (attach details as needed)

Other comments, conditions or exceptions to the bid:____________________________

Signature of Representative Title Date of Submission

FAMILIAL DISCLOSURE AFFIDAVIT OF BIDDER

The undersigned, the owner or authorized agent of___________________________(the bidder) pursuant to the familial disclosure requirement provided in PA 232 Sec. 1267 of the Revised School Code, hereby represents and warrants, except as provided below, that no familial relationship exists between the owner(s) or any employees of: ________________________________________________________________and any member of the Board of Education of the School District or the Superintendent of the Galesburg Augusta Community Schools.

List and Describe Any/All Familial Relationships:

Bidder:_____________________________________________

Buy________________________________________________

Its:_________________________________________________

STATE OF ______________________________

COUNTY OF ______________________________

Subscribed and sworn to before me on the______day of________________20______by

Notary Public

___________________________________County, Michigan

My Commission Expires____________________________________

Acting in the County of____________________________________________

AFFIDAVIT OF COMPLIANCE – IRAN ECONOMIC SANCTIONS ACT

Michigan Public Act No. 517 of 2012

The undersigned, the owner or authorized officer of ___________________________ (the bidder) pursuant to the compliance certification requirement provided in the Galesburg Augusta Community Schools (the “School District”) Request for Bids for HS Tennis Court Reconditioning, hereby certifies, represents and warrants that the Bidder (including its officers, directors and employees) is not an “Iran Linked Business” within the meaning of the Iran Economic Sanctions Act, Michigan Public Act No. 517 of 2012 (the “Act”), and that in the event Bidder is awarded a Contract as a result of the aforementioned Request for Bid, the Bidder will not become an “Iran Linked Business” at any time during the course of performing under the Contract.

The Bidder further acknowledges that any person who is found to have submitted a false certification is responsible for a civil penalty of not more than $250,000.00 or 2 times the amount of the Contract or proposed Contract for which the false certification was made, whichever is greater, the cost of the School District’s investigation, and reasonable attorney fees, in addition to the fine. Moreover, any person who submitted a false certification shall be ineligible to bid on an Invitation To Bid for three (3) years from the date the it is determined that the person has submitted the false certification.

Name of Bidder

By:_________________________________________________

Its:_________________________________________________

Date:_______________________________________________

STATE OF _______________________________

COUNTY OF _______________________________

Subscribed and sworn to before me on the______day of________________20______by

Notary Public

___________________________________County, Michigan

My Commission Expires____________________________________

Acting in the County of____________________________________________