Sources Sought Notice - National Fine Arts_ Architectural Arts and Decorative Arts Services Multiple Award IDIQ.pdf

GSA PBS National Multiple Award IDIQ for

Fine Arts, Architectural Arts and Decorative Arts Services

This is a Sources Sought Notice and is for informational purposes only. NO AWARD

WILL BE GENERATED FROM THIS NOTICE.THIS IS NOT A REQUEST FOR PROPOSALS,

QUOTATIONS, OR BIDS. Per Federal Acquisition Regulation (FAR) 15.201(e), responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Responses do not affect a potential offeror's ability to respond to any future synopsis/solicitation. This announcement is a market survey for information only.

No reimbursement will be made for any costs associated with providing information in response to this announcement. No telephone calls will be accepted requesting a bid package or solicitation. A solicitation does not presently exist. Respondents will not be notified of the evaluation and any information by respondents to this notice is strictly voluntary.

This sources sought synopsis is for an Nationwide Fine Art Services Multiple Award Indefinite Delivery Indefinite Quantity (IDIQ) Contract. The primary use of this contract will be for Fine Art Assessment, Conservation, and Maintenance Services of Paintings, Photographs, Prints, Textiles, Sculptures, Time-Based Media, Architectural and Decorative Arts, as well as Architectural and Materials Conservation for the United States and all U.S. Territories.

The U. S. General Services Administration (GSA), Public Buildings Service (PBS), Indefinite Delivery Vehicle Branch (PQ1AA) is conducting market research to determine if there are adequate Small Business contractors who are technically capable of performing services for the anticipated solicitation for a National Fine Art Services Multiple Award Indefinite Delivery Indefinite Quantity Contract.

Description of Intended Contract

An IDIQ is a type of contract that provides for an indefinite quantity, within stated limits, of supplies or services during a fixed period. GSA intends to award multiple contracts for fine arts and architectural conservation services resulting from a future solicitation.

The number of awardees will be determined at a later date. Awardees will be provided fair opportunity in accordance with FAR 16.507 for specific requirements where a single task order will be issued based on selection criteria established at the ordering level, unless an exemption exists.

These IDIQ contracts may be made available for use to any Federal agency with the appropriate contracting authority to be able to place task orders against Government-wide IDIQ contracts. Industry feedback on this approach is also requested.

Each contract awarded will contain a guaranteed minimum amount for the base period to be identified in the solicitation.

The Multiple Award IDIQ will be for a maximum contract length of five years. The first ordering period is expected to begin in Spring 2027.

General Description of Services

The Contractor shall furnish the necessary materials, skilled labor, supplies and management to provide industry standard fine arts and architectural/material conservation and repair services, which include, but are not limited to, surveys, assessments, scientific analysis, treatment recommendations, transportation, conservation treatment services, cleaning, emergency stabilization/repair, architectural materials treatment and repairs to include masonry, metal and wood finishes, and the development and enactment of artwork cyclic maintenance plans. The contractor may be required to respond to a variety of fine arts requests within a limited time frame and provide project coordination.

The following tasks are anticipated:

1. On Site Examination of Artwork

2. Condition Assessment and Treatment Recommendation Report which may require archival research and non-destructive laboratory analyses.

3. Performance of Conservation Treatment including a written report detailing final testing, treatment(s), remedial materials and methods, and specific recommendations for future cyclic care and maintenance.

4. Performance of Architectural Materials Conservation and Repairs including a written report detailing final testing, treatment(s), remedial materials and methods, and specific recommendations for future cyclic care and maintenance.

5. Artwork Protection for example during construction, renovation, or modernization projects.

6. Emergency Response, which may include stabilization, damage mitigation, and/or disaster mitigation.

7. Education and Training

8. Cyclic Maintenance including development of maintenance plans and performance of the maintenance.

Location of Services

GSA anticipates awarding multiple contracts on a nationwide basis. The Government is also considering alternatively structuring the IDIQ contracts on a zonal basis. The zones would be organized in a geographic pattern as follows:

● Zone 1 - Maryland, North Carolina, South Carolina, Virginia, Washington, DC, West Virginia

● Zone 2 - Connecticut, Delaware, Maine, Massachusetts, New Hampshire, New Jersey, New York, Pennsylvania, Puerto Rico, Rhode Island, Vermont, Virgin Islands

● Zone 3 - Alabama, Florida, Georgia

● Zone 4 - Illinois, Indiana, Kentucky, Michigan, Ohio, Tennessee, Wisconsin

● Zone 5 - Arkansas, Colorado, Iowa, Kansas, Minnesota, Missouri, Nebraska, New

Mexico, North Dakota, Oklahoma, South Dakota, Utah, Wyoming

● Zone 6 - Louisiana, Texas, Mississippi

● Zone 7 - American Samoa, Alaska, Arizona, California, Guam, Hawaii, Idaho, Montana, Nevada, Northern Marianas, Oregon, Saipan, Washington

Please indicate whether you are interested in one or more geographic zones on the sources sought questionnaire. Industry feedback on this approach is also requested.

Size Standard

GSA anticipates soliciting this procurement under one or more NAICS codes. Currently, the anticipated NAICS codes and size standards are:

● NAICS 711510, Independent Artists, Writers, and Performers, the small business size standard is $9 million.

● NAICS 541990, All Other Professional, Scientific, and Technical Services, the small business size standard is $19.5 million.

Selection Procedures

The anticipated contract will be procured utilizing one of the source selection procedures as described in FAR Part 15.103 to select the firms offering the best value to the Government.

Insurance

Firms will be expected to provide and maintain, during the entire performance of the contract, the minimum amounts of insurance required for work on a Government Installation, in accordance with FAR Clause 52.228-5. The minimum amounts, as specified in FAR subpart 28.307-2, are as follows: Workers Compensation and Employer’s Liability ($100,000); General Liability ($500,000 per occurrence / $50,000 per occurrence for property damage); Automobile Liability ($200,000 per person / $500,000 per occurrence for bodily injury / $20,000 per occurrence for property damage).

System for Award Management Registration

All contractors must be registered in the System for Award Management (SAM) database. The website for registration in the SAM database is www.sam.gov. All contractors interested in obtaining a copy of the anticipated future solicitation must be registered in the Government Point of Entry (GPE) – www.sam.gov.

Response Information

Interested contractors shall complete the Sources Sought Questionnaire (Link provided in Attachment/Links Section) via Google suite no later than 5:00 PM EDT on Monday, November 30, 2026. If a contractor is unable to complete this form through the Google suite, they shall complete the attached form and return to the contracting officer no later than 5:00 PM EDT on Wednesday, November 26, 2026 via email to tracy.comose@gsa.gov.

https://forms.gle/XhCaN7ULpHMY4oen7 mailto:tracy.comose@gsa.gov

Responses to this sources sought announcement will be used by the Government to make appropriate acquisition decisions. All interested Small Business contractors are encouraged to submit responses.

Respondents are advised that the Government is under no obligation to provide feedback to respondents with respect to any information submitted. No proprietary, classified, confidential, or sensitive information should be included in your response.

After review of the information received, a solicitation may be published on www.sam.gov. A determination by the Government to proceed with the acquisition as a set-aside is within the sole discretion of the Contracting Officer.