FY27 Graduation Programs Bidders quote sheet 06.30.26~2.docx

DFS Graduation Programs OFF48 Category # 2 Statement of Work Bidder’s Quote Sheet

Vendor:

Address:

Phone #:

Contact Name:

The Department of Fire Services (DFS) will be conducting approximately 30 graduations between 07/01/26 – 06/30/27. The exact graduation dates will be provided to the awarded vendor.

DFS will need to have programs printed / delivered for each of these events according to the specifications below. To submit a bid please complete the rest of this form and upload into Commbuys for DFS review.

PLEASE READ- This printing job has a very quick turnaround time, so it is convenient for both DFS and the awarded vendor to be located within 10 miles of the DFS Stow Campus- 1 State Road. In the past there have been typos / misprints that have had to be corrected the morning of graduation.

Timeline- Receive PDF file by 3:00 pm the day before graduation and deliver the programs the next morning to DFS in Stow 1 hour prior to graduation, which is currently 11:00 am.

Graduation Program – (Specifications)

Program proofs will be provided via e-mail PDF to the awarded vendor no later than 3:00 PM the day before graduation.

Pages: (1) 8.5” by 11” page folded Color: Front & Back Paper Weight: 80# Paper Finish: Text Gloss

***Special Delivery / Pick-up Request These programs require a quick turnaround and are to be delivered to the DFS in Stow, MA. no later than one hour prior to the graduation ceremony, which is currently 11:00 am. The delivery is to be made by the awarded vendor not by a commercial carrier (Fed-Ex, UPS. etc.) For graduations that are not being held in Stow a DFS representative will pick the programs up at 8:00 am on graduation day.

DFS would also consider picking them up locally – preferably within 10 miles.

Small Business Purchasing Program (SBPP). This is a small procurement targeted to small businesses participating in the Commonwealth’s Small Business Purchasing Program (SBPP). The Department of Fire Services intends to evaluate bid responses from and award a contract to participating SBPP businesses that submit a bid that meets or exceeds the solicitation criteria. If it is determined that there is an inadequate pool of responses from SBPP-participating vendors, or no SBPP-participating vendors provide a responsive bid, the Department of Fire Services will evaluate, and award bid responses received from non-SBPP businesses. To determine eligibility and to participate in the SBPP, please review the requirements and general program information at www.mass.gov/sbpp.

Vendor is located within 10 miles of DFS in Stow MA. and / or agrees to deliver by the “awarded vendor directly” in accordance with the delivery terms stated above. No third party deliveries (FedEx, UPS, etc.) will be allowed. Vendor agrees. Yes No

Vendor is proposing- Vendor Delivery DFS Pick-up

Vendor distance (miles) from DFS, 1 State Road, Stow, MA.

Provide Quote for quantities listed below-

If delivery charge isn’t included in the quotes provided above, please submit below.

Delivery to – DFS, 1 State Rd., Stow MA. Per occurrence-