FY26CPE10_HightowerJoshSmithRoadPavingProject.pdf

NOTICE OF SOLICITATION: INVITATION TO BID #FY26-CP-E10

BULLOCH COUNTY TRANSPORTATION IMPROVEMENT PROGRAM

NOTICE OF SOLICITATION – INVITATION TO BID:

Bulloch County Board of Commissioners

Engineering Department

DESCRIPTION OF PROJECT: The Bulloch County Board of Commissioners (herein after referred to as the “County”) is accepting sealed bids from GDOT Prequalified Contractors for this project:

FY26-CP-E10 Hightower Road & Josh Smith Road Dirt Road Paving Project. The project consists of clearing and grubbing operations, coordination and relocation of existing utilities, grading and earthwork operations, drainage work, subgrade construction, graded aggregate base construction, and asphalt paving work. The project location is on Hightower Road from Burkhalter Road to the existing paved portion of Hightower Road for an approximate total length of 1.695 miles and on Josh Smith Road from Harville Road to Hightower Road for a total length of approximately

1.248 miles. The intersection of Hightower Road and Josh Smith Road is located at latitude

32.374129 and longitude -81.768571.

TIME ALLOWED FOR PERFORMANCE: The project shall commence immediately following the County’s issuance of the notice to proceed. The Contractor shall achieve Substantial Completion of the work and certification of same no later than August 31, 2027 and shall achieve Final Acceptance of the work and certification of same no later than September 30, 2027.

TERMS AND TIME OF PAYMENT: The contractor shall receive payment within fifteen (15) days of receipt of an approved invoice for quantities installed, with a retainage factor of 10% as specified in the contract. The County reserves the right to increase or decrease quantities for any work items from the awarded contract. Payment shall be based on the actual approved quantities of work performed, with no adjustment in the bid unit price.

AWARD AND RESERVATIONS: It is understood and agreed that in consideration of the sum of One Dollar and No/100 ($1.00) cash in hand paid, receipt whereof is hereby acknowledged, the bidder agrees that this bid shall be an option, which is hereby given to the Purchaser to accept or reject this bid at any time within thirty (30) calendar days from the date on which it is opened and read. It is expressly covenanted and agreed that this bid is not subject to withdrawal by the bidder during the term of said option. The party submitting the bid is solely responsible for delivering the bid to the exact location and by the time stated. Award will be made to the lowest responsive and responsible bidder whose bid meets the requirements and criteria set forth herein; provided, however, that Bulloch County reserves the right to reject any and all bids and to waive any technicalities or informalities. Bulloch County reserves the right to use or not use any alternate bid associated with this solicitation.

OBTAINING PLANS, SPECIFICATIONS AND BID FORMS: A bid package may be requested by emailing the Bulloch County Procurement Office, at Procurementeng@bullochcounty.net, going to the Bulloch County website: https://bullochcounty.net/bid-opportunities/ or by going to the Georgia Procurement Registry website: https://doas.ga.gov/state-purchasing/georgia-procurement-registry-local-governments/gpr-overview.

mailto:Procurementeng@bullochcounty.net https://bullochcounty.net/bid-opportunities/ https://doas.ga.gov/state-purchasing/georgia-procurement-registry-local-governments/gpr-overview https://doas.ga.gov/state-purchasing/georgia-procurement-registry-local-governments/gpr-overview

It will be the bidder’s sole responsibility to periodically check all websites for addenda associated with bidding for this project. Failure to include a signed copy of any addenda issued for this project in the submitted bid package will result in the submitted bid not being considered for this project. For all questions concerning the bid, submit email correspondence to the Bulloch County Procurement Office at Procurementeng@bullochcounty.net. All email correspondence during the question & answer period must include the project identifier FY26-CP-E10 in the subject line of the email.

AMOUNT OF PROPOSAL GUARANTY: A bid bond in the amount of 5% of the total bid is required to be submitted with the bid. If the contract is awarded, the successful bidder will be required to furnish payment and performance bonds in the amount of the contract. Sureties for bid bonds, payment bonds, and performance bonds must be good and solvent sureties licensed to do business in the State of Georgia and must be on the U.S. Treasury Department’s list of approved sureties in Circular 570.

TIME AND PLACE FOR SUBMISSION AND OPENING OF BIDS: Bidders are responsible for the actual delivery of sealed bids during normal business hours to the Bulloch County Procurement Office. NO ELECTRONIC SUBMITTALS ACCEPTED. The original bid along with one (1) copy and supporting documents must be submitted in a sealed clearly marked envelope. The deadline for receipt of all bids is April 16, 2026 at 11:00AM EDT at which time the bids will be publicly opened and the cost components read aloud and recorded at the Bulloch County North Main Annex, 115 N.

Main St., Statesboro, GA 30458. The bid review team will then proceed to determine conformity with the specifications and other criteria. Upon completion of the review, the bid review team will recommend selection of a contractor to the County Engineering Office for presentation at the next subsequent meeting of the Board of Commissioners for final approval.

The written bid documents supersede any verbal or written prior communications between the parties.

TERMS AND CONDITIONS OF PROCUREMENT

BID IDENTIFICATION: The outside of the sealed envelope shall include the wording below:

Bid # FY26-CP-E10 Hightower Road & Josh Smith Road Dirt Road Paving Project Bid Opening: April 16, 2026 at 11:00AM EDT Attn: Procurement Director

Disqualification: Bids may be disqualified for: a) receipt of the bid by the County past the stated deadline; b) any irregularities; c) unbalanced unit price or extensions; d) unbalanced value of any items; e) failure to complete proposal information correctly; or f) failure to comply with restrictions to bidders, g) Bidder does not appear on the current GDOT prequalified contractor list at the date and time of the Bid Opening. If in the opinion of the Bulloch County Board of Commissioners, the vendor is not in a position to perform the contract, the bid may be disqualified. The County reserves the right to waive any minor informality or irregularities.

Restrictions to Bidders: No employee of Bulloch County shall have a financial interest either directly or indirectly in the purchase of or contract for any goods or services, nor in any firm, corporation, partnership, limited liability company, or any other legal entity furnishing any goods or services to Bulloch County or any of its departments. For the purposes of this provision, an indirect financial interest includes, but is not necessarily limited to, the financial interest of an employee’s spouse.

Lawsuits/Bribery: Prospective vendors shall disclose any record of pending lawsuits, criminal violations and/or convictions, etc., conflicts of interest, or contract defaults.

Liability: The County is not liable for any cost incurred in the preparation of the bid. Nor is the County bound by any information provided unless reduced to writing and distributed as a written addendum.

mailto:Procurementeng@bullochcounty.net

Clarification of submittals: The County reserves the right to seek clarification of any point in a respondent's bid, or to obtain additional information.

Correction or withdrawal of bids, cancellation of awards: Correction or withdrawal of bids after the deadline for submitting bids has passed, or cancellation of awards or contracts may be permitted only to the extent that the vendor can show by clear and convincing evidence that a clerical mistake of non-judgmental character was made, or where the withdrawal or cancellation is in the best interest of the County.

County Obligations: Bulloch County has a standing policy to disqualify or withhold compensation to vendors, contractors and professional consultants if there are existing obligations to Bulloch County for any liens, ad valorem taxes, licenses or other financial remittances due to the county.

Forms: The bidder shall complete all forms included in Attachment A, including a) Bid Form; b) Non- Collusion Affidavit; c) Bidder Declaration; d) Contractor E-verify Affidavit.

Award: If awarded, the project will be awarded to the lowest reliable GDOT Prequalified Contractor.

The contractor to whom the award is made will be notified at the earliest possible date. The purchaser reserves the right to reject the award to a vendor who has previously failed to perform properly, or to complete on time contracts of a similar nature.

Contract: The successful GDOT Prequalified Contractor will be required to execute a contract in the form attached hereto as Attachment C.

Insurance: Bidder shall purchase from and maintain in a company or companies authorized to do business in the state of Georgia the following types of insurance:

A. Statutorily required workers’ compensation insurance.

B. General comprehensive liability insurance, with an endorsement naming the County and its officials, officers, and employees as additional insureds, and with limits of not less than $1,000,000.00 per occurrence and $2,000,000.00 aggregate.

C. Auto liability insurance, with an endorsement naming the County as an additional insured, and with limits of not less than $1,000,000.00 per occurrence and $2,000,000.00 aggregate.

The Contractor shall provide the County with certificates of insurance prior to the start of construction and thirty (30) days written notice prior to cancellation and registered as a corporate surety in the most recent edition of Circular 570 of the United States Department of the Treasury.

PROJECT PROFILE

The project consists of clearing and grubbing operations, coordination and relocation of existing utilities, grading and earthwork operations, drainage work, subgrade construction, graded aggregate base construction, and asphalt paving work. The project location is on Hightower Road from Burkhalter Road to the existing paved portion of Hightower Road for an approximate total length of

1.695 miles and on Josh Smith Road from Harville Road to Hightower Road for a total length of approximately 1.248 miles. The intersection of Hightower Road and Josh Smith Road is located at latitude 32.374129 and longitude -81.768571. Refer to the project plans produced by Pape-Dawson dated March 26, 2025, for more information. Project plans will be a separate attachment.

SPECIFICATIONS AND SPECIAL PROVISIONS

Approximate bid quantities for unit cost pricing are included in Form A: Bid Form, as attached. In addition to bidding on proposed quantities, the following special provisions for this project shall apply:

1. The project shall commence immediately following the County’s issuance of the notice to proceed. The Contractor shall achieve Substantial Completion of the work and certification of same no later than August 31, 2027 and shall achieve Final Acceptance of the work and certification of same no later than September 30, 2027.

2. Substantial Completion is defined as the point where the work can be utilized as intended, such as when the new paved roadways are open to traffic.

3. The Owner and the Contractor agree that time is of the essence in this contract and that the Owner’s damages will be difficult or impossible to estimate should the Contractor fail to achieve Substantial Completion by August 31, 2027 or Final Acceptance by September 30, 2027 as stated in the above schedule, plus any time extensions made in accordance with Specification 4 herein. Therefore, should the Contractor fail to achieve Substantial Completion or Final Acceptance within the specified times, the Owner and the Contractor agree that the Contractor shall continue the work and shall pay to the Owner the sum of $150.00 per calendar day as liquidated damages, and not as a penalty, for each calendar day that the work continues beyond the specified completion date for Substantial Completion or Final Acceptance, as applicable. The Owner shall have the right to withhold any liquidated damages from amounts otherwise due the Contractor.

4. Contract time may only be modified through a Change Order approved by the County. Any claim for a change in contract time shall be based on written notice within 30 calendar days of the occurrence of the event giving rise to the claim and stating the nature of the claim.

Notice of the extent of the claim with supporting data shall be delivered within 60 calendar days of the occurrence. Extensions to contract time shall be based on, but not limited to, occurrences such as acts or neglect by the County or others, additional work, fires, floods, abnormal weather conditions, epidemics, or acts of God.

5. Except as hereinafter specified, all material and workmanship shall be in strict accordance with the current Georgia Department of Transportation (GDOT) Standard Specifications for Construction, 2021 edition or as subsequently amended.

6. The Contractor assumes responsibility for implementing and maintaining all traffic control on the project in accordance with the current edition of the Manual on Uniform Traffic Control Devices (MUTCD). Traffic Control is subject to the review and approval of the County Engineering Office.

7. Traffic Control signage, devices, and traffic flagging operations are the responsibility of the contractor and shall be in accordance with GDOT Traffic Control Specifications and Part 6 of the current MUTCD as of the dated of bid opening.

8. All proposed materials, borrow/disposal pits, concrete/asphalt mix designs, must be submitted by the Contractor to the County Engineering Office for approval prior to the performance or installation of the work.

9. The County Engineering Office reserves the right to reject all defective material which does not meet the requirements of GDOT Specifications Edition 2021 or as subsequently amended.

10. Contractors shall bid on only those items provided in the bid schedule. No alternative material types submitted by the contractor will be considered during the procurement phase, unless approved by the County Engineering Office and resulting in an addendum.

11. The contractor shall be responsible for installing and maintaining temporary centerline striping if permanent striping is not installed immediately after paving. Temporary striping tape may be used for centerline striping for a maximum time period of 2 days before paint is applied on all roads with speed limits greater than 35 mph but in no instance shall the time period exceed more than 14 days.

12. All permanent traffic markings shall be thermoplastic and meeting all reflectivity requirements per GDOT Specifications Edition 2021 or as subsequently amended.

13. The quantities shown on the Bid Form are estimated for bidding purposes only. The County makes no representation; either expressed or implied, that the scope of work described is a minimum or maximum for any item.

14. Construction layout and staking will be the responsibility of the Contractor.

15. Project Management and Construction Engineering Inspection will be performed by the

Engineer-of-Record, Pape-Dawson Georgia.

16. The contractor is responsible for project clean up reading all construction waste materials and trash related to the contractor’s work site prior to release of project retainage..

17. The successful bidder shall furnish satisfactory performance and payment bonds each in an amount not less than one hundred percent (100%) of the total contract price from a good and solvent surety licensed to do business in the State of Georgia and registered as a corporate surety in the most recent edition of Circular 570 of the United States Department of the Treasury.

18. The successful bidder shall purchase from and maintain in a company or companies authorized to do business in the state of Georgia the following types of insurance: statutorily required workers’ compensation insurance; general comprehensive liability insurance, with an endorsement naming the County and its officials, officers, and employees as additional insureds, and with limits of not less than $1,000,000.00 per occurrence and $2,000,000.00 aggregate; auto liability insurance, with an endorsement naming the County and its officials, officers, and employees as additional insureds, and with limits of not less than $1,000,000.00 per occurrence and $2,000,000.00 aggregate. The Contractor shall provide the County with certificates of insurance prior to the start of construction and 30 days written notice prior to cancellation.

19. The Contractor shall be responsible for coordinating relocation of the existing utilities as shown on the project plans during the course of project delivery. The Contractor shall be responsible for the protection of all existing utilities during construction of this project. Any utilities damaged by the Contractor shall be repaired in accordance with the related utility’s specifications at the Contractor’s expense.

20. Other contractors or municipalities may be working on this project during the life of the contract awarded for performing this work. Bulloch County reserves the right to coordinate the work being performed on the same project by different forces and further reserves the right to schedule the construction in a sequence most advantageous to the County and convenience to the public. Also, certain public and private utilities and public agencies may be working within the project limits. Claims for extra compensation or adjustments in unit prices will not be allowed by the contractor because of any delay, inconvenience or extra work caused by other parties working on the project.

21. The County shall make monthly progress payments on account of the contract, less retainage of ten percent (10%), based upon the Contractor’s submission to the County of an invoice detailing the work completed. The period covered by each invoice shall be one calendar month ending on the last day of the month, and payment shall be due within fifteen (15) days of the County’s receipt of the invoice. Each invoice shall be accompanied by appropriate documentation of the quantities for which payment is requested.

22. The County has the right to terminate the contract. Termination for Failure to Timely Return Signed Contract, Insurance Certificate, and Bonds: The signed contract, Certificate of Liability Insurance, and the performance and payments bonds must be returned to the County Engineer within thirty (30) calendar days of receipt of notice of award. Failure to do so may result in withdrawal of award and termination of contract. Termination for Cause.

Should the Contractor neglect to prosecute the work properly, or fail to perform any provision of the contract, the County, after seven (7) days’ written notice to the Contractor and its surety, if any, may, without prejudice to any other remedy the County may have, make good the deficiencies and may deduct the cost thereof from the payment then or thereafter due the Contractor or, at the option, may terminate the contract and take possession of all materials, tools and, and finish the Project by such means as the County sees fit; and if the unpaid balance of the Contract Sum exceeds the expense of finishing the Project, such excess shall be paid to the Contractor, but if such expense exceeds such unpaid balance, the Contractor shall pay the difference to the County. Termination for Convenience. The County shall also have the right to terminate this contract at any time for any reason by giving at least thirty

(30) days’ written notice to the Contractor. In such event, the Contractor will be paid a fair and reasonable payment as determined by the County for the work completed as of the date of termination.

23. The Contractor will be required to provide Construction Material Testing for acceptance of all materials used during construction delivery of this Project. All sampling and testing performed shall meet acceptance requirements in accordance with GDOT 2021 Standard Specifications edition or as subsequently amended. All quality assurance/quality control sampling and testing shall be performed by a GDOT prequalified consultant in Area Class 6.04(a) Laboratory Materials Testing and Area Class 6.04(b) Field Testing of Roadway Construction Materials. The Contractor shall submit a consultant from the current GDOT prequalified list to the County for review and acceptance. The Contractor will also make available to the County upon request a copy of the Agreement between the Contractor and the Construction Materials Testing Firm.

24. Any removal and/or resetting of existing road signs shall be incidental to the work and included in the overall price bid for the project.

25. The removal of the wooden structure labeled on the construction plan set, Drawing Number C2.6 (Sheet Number 9, Demo Plan – G) shall be included in the overall price bid for the project.

26. Immigration: On July 1, 2009, the Georgia Security and Immigration Compliance Act (SB 529, Section 2) became effective. All employers, contractors and subcontractors entering into a contract or performing work for Georgia’s public employers in the amount of $2,500 or more must sign an affidavit that he/she has used the E-verify System. This includes out-of-state contractors. E-verify is a no-cost federal employment verification system to insure employment eligibility. For more information on E-verify please go to http://www.dhs.gov/e-verify. An affidavit is enclosed in this solicitation. All Bidders are to read and complete the E-verify Contractor Affidavit enclosed to be returned with response. Failure to do so will result in your solicitation response being rejected as non-responsive.

If you use a third-party administrator, do not enter their name in place of the Federal Work Authorization E-verify Company ID#; the administrator’s name does not replace the actual number. You must contact your administrator for the number and the date of authorization (when the number became effective).

If you only include the third-party administrator’s name and not your company’s actual authorization number, this will result in your solicitation response being rejected as non-responsive.

27. The Contractor is responsible for coordinating work with property owners within the project limits to ensure access to properties is adequately maintained. The Contractor is responsible for any damage to these properties as a result of the work during construction.

28. The Contractor shall maintain the entire Project limits beginning with the County’s issuance of Notice to Proceed with construction operations to written Final Acceptance of the Project.

This maintenance shall constitute continuous and effective work prosecuted day by day with adequate equipment and forces to the end that the roadway and structures are kept in satisfactory condition at all times. This includes maintenance of the existing unpaved roadway and existing drainage ditches/outfalls along Hightower Road and along Josh Smith Road. The Bulloch County Public Works Department will not maintain the roadways involved with this Project. All costs associated with maintenance as described in the aforementioned shall be included in the overall bid price for the project.

There are no alphanumeric characters in the E-Verify Company ID#, only numerical digits.

BID IDENTIFICATION: The outside of the sealed envelope shall include the wording below:

Bid # FY26-CP-E10 Hightower Road & Josh Smith Road Dirt Road Paving Project Bid Opening: April 16, 2026 at 11:00AM EDT Attn: Procurement Director

Bid must be delivered to the Bulloch County Purchasing Office, 115 N. Main St, Statesboro, GA 30458, no later than April 16, 2026 at 11:00 AM EDT, at which time and place the bids will be publicly opened and read aloud. LATE BIDS WILL NOT BE CONSIDERED. Bids should be bound or stapled whereby additional copies can be easily made by county staff. Pages should be 8 ½” X 11” in size with larger sheets folded to fit within bindings. The bid package should be ordered in the following format: All forms must be completed, signed and notarized where indicated. Failure to include any of the listed documentation will be justification not to accept a submitted sealed bid for this project:

Bid Bond: In the amount of 5% of the total bid

Attachment A Required Forms:

Form A: Bid Form Form B: Non-Collusion Affidavit Form C: Bidder Declaration Form D: Contractor E-verify Affidavit

Attachment B Project Location Map

Attachment C Contract Form – Example Contract

All bids must be physically delivered via USPS mail, private delivery service (e.g. UPS, FedEx, etc.)

or hand delivered to the below address, NO FAX OR EMAILS ACCEPTED FOR SEALED BIDS:

Bulloch County Board of Commissioners 115 North Main Street Statesboro, Georgia 30458 Attn: Procurement Manager

Bidders will be fully responsible for the delivery of their bids in a timely manner. Reliance upon U.S.

Mail or other carriers is at the bidder's risk. Late bids will not be considered.

BID SCHEDULE

ACTIVITY DATE ACTION

Notice of Solicitation Issued March 26, 2026 Begin Procurement Period

Vendors Conference N/A N/A

Deadline to submit questions April 7, 2026

5:00 PM EDT

County to receive all questions via email at Procurementeng@bullochcounty.net

Deadline to respond to questions and post addenda April 9, 2026

5:00 PM EDT

County to respond to all questions via Addenda posted to solicitation websites

Bid Submission Deadline and Bid Opening

April 16, 2026

11:00 AM EDT

Submit one (1) original w/attachments & one

(1) copy w/attachments:

• Bulloch County Board of Commissioners

115 North Main Street Statesboro, Georgia 30458 Attn: Procurement Manager

Estimated Award Date April 21, 2026 Bulloch County Board of Commissioners Regular Meeting 8:30 AM EDT mailto:Procurementeng@bullochcounty.net

ATTACHMENT A: REQUIRED FORMS

FORM A: BID FORM

TO: Bulloch County Board of Commissioners 115 North Main Street Statesboro, Georgia 30458

ATTN: Procurement Director

HIGHTOWER ROAD BID FORM

Proposal Line

Number

Item ID Description

Approximate Quantity &

Units

Unit Price Dollars Cents

Bid Amount Dollars Cents

0005 150-1000

TRAFFIC CONTROL

1.00

LS

0010 163-0232

TEMPORARY GRASSING

1.75

AC

163-0301

CONSTRUCT AND REMOVE

CONSTRUCTION EXITS

2.00

EA

163-0527

CONSTRUCT AND REMOVE RIP RAP

CHECK DAMS

13.00

EA

163-0529

CONSTRUCT AND REMOVE BALED

STRAW CHECK DAM

43.00

EA

163-0542

CONSTRUCT AND REMOVE FILTER

RING

28.00

EA

165-0030

MAINTENANCE OF TEMPORARY SILT

FENCE, TP C

5,000.00

LF

165-0041

MAINTENANCEOF CHECK DAMS – ALL

TYPES

56.00

EA

165-0101

MAINTENANCE OF CONSTRUCTION

EXIT

2.00

EA

0050 165-0111

MAINTENANCE OF STONE FILTER RING

28.00

EA

167-1000

WATER QUALITY MONITORING AND

SAMPLING

7.00

EA

0060 167-1500

WATER QUALITY INSPECTIONS

15.00

MO

0065 171-0030

TEMPORARY SILT FENCE, TYPE C

5,000.00

LF

0070 210-0100

GRADING COMPLETE

1.00

LS

0075 310-1101

GR AGGR BASE CRS, INCL MATL, 6 IN

3,700.00

TN

402-3103

RECYCLED ASPH CONC 12.5 MM

SUPERPAVE, GP 1 OR 2, INCL BITUM

MATL & H LIME

1,250.00

TN

0085 500-3800

CLASS A CONCRETE, INCL. REINF STEEL

11.20

CY

0090 550-3318

SAFETY END SECTION 18 IN, STORM

DRAIN, 4:1 SLOPE

52.00

EA

0095 550-5180

STORM DRAIN PIPE, 18 IN, RCP CLASS

III

742.00

LF

0100 550-5240

STORM DRAIN PIPE, 24 IN, RCP CLASS

III

61.00

LF

0105 603-2182

STN DUMPED RIP RAP, TP 3, 12 IN

325.00

SY

0110 603-7000

PLASTIC FILTER FABRIC

325.00

SY

0115 636-1036

HIGHWAY SIGNS, TP 1 MATL, REFL

SHEETING, TP 11

61.00

SF

0120 636-2070

GALV STEEL POSTS, TP 7

160.00

LF

0125 653-1704

THERMOPLASTIC SOLID TRAFFIC

STRIPE, 24 IN, WHITE

11.00

LF

0130 653-2603

THERMOPLASTIC SOLID TRAF STRIPE, 6

IN, WHITE

1.75

LM

0135 653-2604

THERMOPLASTIC SOLID TRAF STRIPE, 6

IN, YELLOW

1.75

LM

0140 700-6910

PERMANENT GRASSING

1.75

AC

0145 999-0310

CONSTRUCTION MATERIAL TESTING

COMPLETE – CONTRACTOR PROVIDED

1.00

LS

HIGHTOWER ROAD BASE BID IN THE AMOUNT OF:

Dollars & Cents

In Words

JOSH SMITH ROAD BID FORM

Proposal

Line Number

Item ID Description

Approximate Quantity &

Units

Unit Price Dollars Cents

Bid Amount Dollars Cents

0150 150-1000

TRAFFIC CONTROL

1.00

LS

0155 163-0232

TEMPORARY GRASSING

1.5

AC

163-0301

CONSTRUCT AND REMOVE

CONSTRUCTION EXITS

1.00

EA

163-0527

CONSTRUCT AND REMOVE RIP RAP

CHECK DAMS

8.00

EA

163-0529

CONSTRUCT AND REMOVE BALED

STRAW CHECK DAM

34.00

EA

163-0542

CONSTRUCT AND REMOVE FILTER

RING

6.00

EA

165-0030

MAINTENANCE OF TEMPORARY SILT

FENCE, TP C

4,500.00

LF

165-0041

MAINTENANCEOF CHECK DAMS – ALL

TYPES

42.00

EA

165-0101

MAINTENANCE OF CONSTRUCTION

EXIT

1.00

EA

0195 165-0111

MAINTENANCE OF STONE FILTER RING

6.00

EA

167-1000

WATER QUALITY MONITORING AND

SAMPLING

7.00

EA

0205 167-1500

WATER QUALITY INSPECTIONS

15.00

MO

0210 171-0030

TEMPORARY SILT FENCE, TYPE C

4,500.00

LF

0215 210-0100

GRADING COMPLETE

1.00

LS

0220 310-1101

GR AGGR BASE CRS, INCL MATL, 6 IN

2,600.00

TN

402-3103

RECYCLED ASPH CONC 12.5 MM

SUPERPAVE, GP 1 OR 2, INCL BITUM

MATL & H LIME

950.00

TN

0230 500-3800

CLASS A CONCRETE, INCL. REINF STEEL

67.40

CY

0235 550-3318

SAFETY END SECTION 18 IN, STORM

DRAIN, 4:1 SLOPE

8.00

EA

0240 550-5180

STORM DRAIN PIPE, 18 IN, RCP CLASS

III

167.00

LF

0245 550-5240

STORM DRAIN PIPE, 24 IN, RCP CLASS

III

105.00

LF

0250 550-5420

STORM DRIAN PIPE, 42 IN, RCP CLASS

III

132.00

LF

0255 603-2182

STN DUMPED RIP RAP, TP 3, 12 IN

305.00

SY

0260 603-7000

PLASTIC FILTER FABRIC

305.00

SY

0265 636-1036

HIGHWAY SIGNS, TP 1 MATL, REFL

SHEETING, TP 11

49.00

SF

0270 636-2070

GALV STEEL POSTS, TP 7

140.00

LF

0275 653-1704

THERMOPLASTIC SOLID TRAFFIC

STRIPE, 24 IN, WHITE

33.00

LF

0280 653-2603

THERMOPLASTIC SOLID TRAF STRIPE, 6

IN, WHITE

1.25

LM

0285 653-2604

THERMOPLASTIC SOLID TRAF STRIPE, 6

IN, YELLOW

1.25

LM

0290 700-6910

PERMANENT GRASSING

1.5

AC

0295 999-0310

CONSTRUCTION MATERIAL TESTING

COMPLETE – CONTRACTOR PROVIDED

1.00

LS

JOSH SMITH ROAD BASE BID IN THE AMOUNT OF:

Dollars & Cents

In Words

TOTAL BASE BID (HIGHTOWER ROAD + JOSH SMITH ROAD) IN THE AMOUNT OF:

Dollars & Cents

In Words All bids submitted shall be subject to acceptance or rejection and Bulloch County specifically reserves the right to accept or reject any or all bids, and to waive any technicalities or informalities in the process. The undersigned understands that any conditions stated above, clarifications made to the above or information other than that requested should be under separate cover and will be considered only at the discretion of the County Manager.

FIRM NAME:

SIGNATURE:

TITLE:

ADDRESS:

TELPHONE: FAX:

EMAIL:

Subscribed and sworn to before me this day of 20

NOTARY PUBLIC

FORM B: NON-COLLUSION AFFIDAVIT

The following affidavit is to accompany the bid:

STATE OF:

COUNTY OF:

Owner, Partner or Officer of Firm:

Company Name, Address, County and State:

Being of lawful age and being first duly sworn, the above-named individual on oath says that he/she is the agent authorized by the vendor to submit the attached proposal. Affiant further states that neither the vendor nor any of its employees or agents has prevented or attempted to prevent competition in such bidding by any means whatever; nor has the vendor or any of its employees or agents prevented or endeavored to prevent anyone from making a bid or proposal therefor by any means whatever; nor has the vendor or any of its employees or agents caused or induced another to withdraw a bid or proposal for the work. Affiant further states that neither the vendor nor any of its employees or agents has directly or indirectly violated Section 36-91-21(d) of the Official Code of Georgia Annotated.

FIRM NAME:

SIGNATURE:

TITLE:

Subscribed and sworn to before me this day of 20 .

NOTARY PUBLIC:

FORM C: BIDDER DECLARATION

The bidder understands, agrees and warrants:

That the bidder has carefully read and fully understands the full scope of the specifications.

That the bidder has the capability to successfully undertake and complete the responsibilities and obligations in said specifications.

That this bid shall be valid for 30 days.

That this bid may be withdrawn by requesting such withdrawal in writing at any time prior to April 16, 2026, 11:00 AM EDT but may not be withdrawn after such date and time for a period of 30 days.

That Bulloch County reserves the right to reject any or all bids and to accept that bid which will, in its opinion, best serve the public interest. Bulloch County reserves the right to waive any technicalities or informalities in the bidding.

That by submission of this bid the bidder acknowledges that Bulloch County has the right to make any inquiry or investigation it deems appropriate to substantiate or supplement information supplied by the bidder.

If a partnership, a general partner must sign.

If a corporation the authorized corporate officer(s) must sign and the corporate seal must be affixed to this proposal.

BIDDER:

Name Title

Name Title

AFFIX CORPORATE SEAL (if applicable)

Subscribed and sworn to before me this day of 20 .

NOTARY PUBLIC _____________________________________

FORM D: Contractor Affidavit under O.C.G.A. § 13-10-91(b)(1)

By executing this affidavit, the undersigned contractor verifies its compliance with O.C.G.A.

§ 13-10-91, stating affirmatively that the individual, firm or corporation which is engaged in the physical performance of services on behalf of Bulloch County, Georgia has registered with, is authorized to use and uses the federal work authorization program commonly known as E-Verify, or any subsequent replacement program, in accordance with the applicable provisions and deadlines established in O.C.G.A. § 13-10-91. Furthermore, the undersigned contractor will continue to use the federal work authorization program throughout the contract period and the undersigned contractor will contract for the physical performance of services in satisfaction of such contract only with subcontractors who present an affidavit to the contractor with the information required by O.C.G.A. § 13-10-91(b). Contractor hereby attests that its federal work authorization user identification number and date of authorization are as follows:

Federal Work Authorization E-verify Company ID# Date of Authorization

Name of Company

Name of Contractor

FY26-CP-E10 Hightower Road & Josh Smith Road Dirt Road Paving Project Name of Project

Bulloch County, Georgia___________ Name of Public Employer

I hereby declare under penalty of perjury that the foregoing is true and correct.

Executed on ____________, _____, 20____ in _________________ (city), ____ (state).

Signature of Authorized Officer or Agent

Printed Name and Title of Authorized Officer or Agent

SUBSCRIBED AND SWORN BEFORE ME

ON THIS THE ______ DAY OF _________________,20____.

NOTARY PUBLIC

My Commission Expires:

* As of the effective date of O.C.G.A. § 13-10-91, the applicable federal work authorization program is the "EEV/Basic Pilot Program" operated by the U.S. Citizenship and Immigration Services Bureau of the U.S. Department of Homeland Security, in conjunction with the Social Security Administration (SSA).

rnelson Text Box

ATTACHMENT B

ATTACHMENT C

CONTRACT FORM - EXAMPLE

BULLOCH COUNTY, GEORGIA

ROAD IMPROVEMENT CONTRACT

Contractor Name and Address:

Phone Number:

Email Address:

Project: FY26-CP-E10 Hightower Road & Josh Smith Road Dirt Road Paving Project

AGREEMENT

This Agreement, made and entered into this ____ day of __________________________, 20____, by and between BULLOCH COUNTY, a political subdivision of the state of Georgia, acting by and through its governing authority, the Bulloch County Board of Commissioners (hereinafter “the County”) and _______________________________________________ (hereinafter “the Contractor”).

The County and the Contractor hereby agree as follows:

1. Scope of Work. The Contractor shall furnish all labor, materials, and equipment and perform all of the work as described in the Contract Documents for the following project:

FY26-CP-E10 Hightower Road & Josh Smith Road Dirt Road Paving Project

2. Contract Documents. The Contract Documents consist of the following:

a. This Agreement and any attachments hereto, which attachments are incorporated herein by reference.

b. The Notice of Solicitation/Invitation to Bid, including any addenda, for the above-referenced project, which is attached hereto and incorporated herein by reference.

c. Any specifications or standards referenced in this Agreement or the Notice of Solicitation/Invitation to Bid, including but not necessarily limited to the Georgia Department of Transportation Standard Specifications for Construction, 2021 edition, or as subsequently amended (hereinafter the ‘GDOT Standard Specifications”), which specifications are incorporated herein by reference.

d. The Contractor’s completed Bid Form, Non-Collusion Affidavit, and Bidder Declaration, which executed documents are attached hereto and made a part hereof by reference.

3. Time for Completion; Extensions; No Damages for Delay. The project shall commence immediately following issuance of the notice to proceed. The Contractor shall achieve Substantial Completion of the work and certification of by August 31, 2027 and shall achieve Final Completion of the work and certification of by September 30, 2027. No compensation or payment of any kind, other than an extension of time, shall be owed to the Contractor on account of delays in the progress of the work caused for any reason, whether avoidable or unavoidable and whether or not caused in whole or in part by any act or omission of the County or any of its agents or employees, and the Contractor agrees that it will make no claim for additional compensation for any such delays. An extension of time for completion of the work shall be the Contractor’s sole remedy for any such delays.

4. Liquidated Damages. The Owner and the Contractor agree that time is of the essence of this contract and that the Owner’s damages will be difficult or impossible to estimate should the Contractor fail to achieve Substantial Completion by August 31, 2027 and Final Completion of the work by September 30, 2027, plus any time extensions made in accordance with the Specifications. Therefore, should the Contractor fail to achieve Substantial Completion or Final Acceptance within the specified times, the Owner and the Contractor agree that the Contractor shall continue the work and shall pay to the Owner the sum of $150.00 per calendar day as liquidated damages, and not as a penalty, for each calendar day that the work continues beyond the specified completion date for Substantial Completion or Final Acceptance, as applicable. The Owner shall have the right to withhold any liquidated damages from amounts otherwise due the Contractor.

5. Contract Sum. The County shall pay the Contractor for the performance of the work based on the unit prices stated on the Bid Form. It is understood that the quantities shown are approximate only and subject to either increase or decrease, and any increases or decreases are to be paid for at the contract unit price given.

6. Progress Payments. The County shall make monthly progress payments on account of the contract, less retainage of ten percent (10%), based upon the Contractor’s submission to the County of an invoice detailing the work completed. The period covered by each invoice shall be one calendar month ending on the last day of the month, and payment shall be due within fifteen (15) days of the County’s receipt of the invoice. Each invoice shall be accompanied by appropriate documentation of the quantities for which payment is requested.

7. Acceptance and Final Payment. The Contractor shall notify the County when the Contractor considers the project to be complete. The County shall promptly schedule a final inspection of the entire project, and the Contractor shall accompany the County's representative(s) for such final inspection. The County shall develop a punch list for the project to denote any deficiencies that must be corrected by the Contractor. Final payment shall be due thirty (30) days after the Contractor has completed any punch list items and the County has accepted the project as complete.

8. Materials, Appliances and Employees. Except as otherwise noted, the Contractor shall provide and pay for all materials, labor, tools, water, power and other items necessary to complete the work. Unless otherwise specified, all material shall be new, and both workmanship and materials shall be of good quality. All workmen and subcontractors shall be skilled in their trades.

9. Surveys, Permits and Regulations. The County shall furnish all surveys unless otherwise specified. Permits and licenses necessary for the prosecution of the work shall be secured and paid for by the Contractor. Easements for permanent structures or permanent changes in existing facilities shall be secured and paid for by the County unless otherwise specified. The Contractor shall comply with all laws and regulations bearing on the conduct of the work and shall notify the County if the Contract Documents are at variance therewith.

10.Protection of Work, Property and Persons. The Contractor shall adequately protect the work, adjacent property and the public and shall be responsible for any damage or injury due to his act or neglect.

11.Access to Work. The Contractor shall permit and facilitate observation of the work by the County and its agents and public authorities at all times.

12.Changes in the Scope of the Work. The County may order changes in the scope of the work, the contract sum, and time for completion being adjusted accordingly. Any changes in the scope of the work involving an increase or decrease in quantities for which unit prices are quoted on the Bid Form shall result in a change order increasing or decreasing the approximate quantities stated on the Bid Form, and the increase or decrease in cost for such changes shall be paid for in accordance with the unit prices quoted on the Bid Form. Any changes involving labor or materials not included in the quantities for which unit prices are quoted on the Bid Form shall result in a change order for which the Contractor shall be compensated on a lump sum basis or on the basis of unit prices established for the additional work required by such changes. No additional work outside the scope of the Contract Documents shall be performed without a written change order executed by the County Manager. Overhead and profit on additional work shall be limited to the following percentages:

14% overhead and profit on additional work performed by the Contractor's own forces; or

7.5% overhead and profit on additional work performed by a subcontractor of the Contractor.

13.Correction of Work. The Contractor shall re-execute any work that fails to conform to the requirements of the contract and that appears during the progress of the work, and shall remedy any defects due to faulty materials or workmanship which appear within a period of one year from the date of completion of the contract and final acceptance of the work by the County unless the manufacturer of the equipment or materials has a warranty for a longer period of time, which warranties shall be assigned by Contractor to County. The provisions of this article apply to work done by subcontractors as well as to work done by direct employees of the Contractor.

14.County's Right to Terminate Contract.

Termination for Failure to Timely Return Signed Contract, Insurance Certificate, and Bonds: The signed contract, Certificate of Liability Insurance, and the performance and payments bonds must be returned to the County Engineer within thirty (30) calendar days of receipt of notice of award. Failure to do so may result in withdrawal of award and termination of contract.

Termination For Cause: Should the Contractor neglect to prosecute the work properly, or fail to perform any provision of the contract, the County, after seven days' written notice to the Contractor, and its surety, if any, may, without prejudice to any other remedy the County may have, make good the deficiencies and may deduct the cost thereof from the payment then or thereafter due the Contractor or, at the County's option, may terminate the contract and take possession of all materials, tools, appliances and finish the work by such means as the County sees fit, and if the unpaid balance of the contract price exceeds the expense of finishing the work, such excess shall be paid to the Contractor, but if such expense exceeds such unpaid balance, the Contractor shall pay the difference to the County.

Termination for Convenience: The County shall also have the right to terminate this contract at any time for any reason by giving at least thirty (30) days' written notice to the Contractor. In such event, the Contractor will be paid a fair and reasonable payment as determined by the County for the work complete as of the date of termination.

15.Withholding of Payments. Payments otherwise due may be withheld on account of, but not necessarily limited to, the following reasons: unsatisfactory job progress; defective construction which has not been remedied; disputed work; third-party claims filed or reasonable evidence that a claim will be filed; failure of the Contractor or its subcontractors to make timely payments for labor, equipment, and materials; damage caused by the Contractor to the County, other contractors, or subcontractors; or reasonable evidence that the contract cannot be completed for the unpaid balance of the contract sum.

16. Insurance. Contractor shall purchase from and maintain in a company or companies authorized to do business in the state of Georgia the following types of insurance:

a. Statutorily required workers’ compensation insurance.

b. General comprehensive liability insurance, with an endorsement naming the

County and its officials, officers, and employees as additional insureds, and with limits of not less than $1,000,000 per occurrence and $2,000,000 aggregate.

c. Auto liability insurance, with an endorsement naming the County as an additional insured, and with limits of not less than $1,000,000 per occurrence and $2,000,000 aggregate.

The Contractor shall provide the County with certificates of insurance prior to the start of construction and thirty (30) days’ written notice prior to cancellation, and registered as a corporate surety in the most recent edition of Circular 570 of the United States Department of the Treasury.

17.Payment and Performance Bonds. Prior to the start of construction, the Contractor shall furnish to the County payment and performance bonds each in an amount not less than one hundred percent (100%) of the total contract price from a good and solvent surety licensed to do business in the state of Georgia and must be on the U.S. Treasury Department’s list of approved sureties in Circular 570.

18.Separate Contracts. The County has the right to let other contracts in connection with the work and the Contractor shall properly cooperate with any such other contractors.

19.Attorney’s Fees and Expenses. Should the Contractor default in any of the provisions of this Agreement and should the County employ an attorney to enforce any provision hereof or to collect damages for breach of this Agreement or to recover on any payment or performance bond furnished by the Contractor, the Contractor and its surety agree to pay the County such reasonable attorney’s fees and expenses of litigation as the County may expend therein.

20.Choice of Law and Venue. All actions arising out of, or in any way connected with this contract, shall be litigated and decided in the Superior Court of Bulloch County, and the Contractor hereby submits itself to the jurisdiction and venue of that court and waives any rights to insist upon venue or jurisdiction elsewhere or raise any such defenses in any such action.

21.Cleaning Up. The Contractor shall keep the premises free from accumulation of waste material and rubbish and at the completion of the work he shall remove from the premises all rubbish, implements and surplus materials and leave the project premises broom-clean.

22. Indemnification. The Contractor agrees to indemnify, hold harmless, and defend the County, its officials, and employees (hereinafter collectively “the indemnitees”) from and against any and all claims, damages, liabilities, suits, proceedings, costs, and expenses of litigation (including, without limitation, reasonable attorney’s fees) related to or arising in any way out of the performance of this Agreement, unless such is attributable to the sole negligence of the indemnitees.

23.Prevailing Wages. The hourly minimum rate of wage which may be paid to laborers, workers or mechanics in each trade or occupation to be employed in the performance of the contract shall be not less than such specified hourly minimum rate of wage in the performance of this contract as required by law.

24.Equal Opportunity. The Contractor shall not discriminate against any employee or against any applicant for employment on the basis of race, religion, sex, color or national origin.

25.No Waiver. No failure on the part of either party to this Agreement at any time to require performance by the other party of any term of this Agreement shall be taken or held to be a waiver of such term or in any way affect such party’s right to enforce such term, and no waiver on the part of either party of any term of this Agreement shall be taken or held to be a waiver of any other term hereof or the breach thereof.

26.Assignment. This Agreement may not be assigned by either party without the written consent of the other party, and any purported assignment without such written consent shall be null and void. In the event of a valid assignment, this Agreement shall be binding upon and inure to the benefit of the respective successors and assigns of the parties hereto.

27. Immunity. Nothing contained in this Agreement shall be construed or deemed to be a waiver of any immunity to which the parties, their officials, or employees are legally entitled.

28.Legal Construction; Severability. This Agreement shall be governed by the laws of the state of Georgia.