FY26 YRT4 256 IBCT POST_PWS_Meeting Space.pdf

Ver. January 2023

PERFORMANCE WORK STATEMENT (PWS)

FOR

256 IBCT Post Deployment Reintegration Training

1.0 General: This is a non-personal service(s) contract under which the personnel rendering the service(s) are not subject, either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees.

1.1 Description of Services/Introduction: This is a non-personal service(s) contract to provide catered lunch meals, and meeting space.

1.2 Background: In accordance with DoDI 1342.28 all DoD components are required to host a Reintegration Yellow Ribbon Training Event at a convenient location for the Service Members and their Designated Individuals (DI’s). Yellow Ribbon training events include a variety of instruction briefs, and resources that focus on supporting a successful reintegration from deployment for both SM’s and their DI’s.

1.3 Scope: The contractor shall provide all personnel, equipment, tools, materials, supervision, and quality control necessary, except as specified in Paragraph 3.0 as Government Furnished, to perform conference/meeting space, catering services, and audio-visual support as defined in this PWS.

1.4 Objectives: The Louisiana National Guard (LANG) Yellow Ribbon Reintegration Program (YRRP), is seeking a facility to provide conference space, parking, catering, and dining accommodations for approximately 1100 participants (i.e. service members, family members, children, family readiness volunteers, and event staff) on Saturday, 06 June 2026 – Sunday, 07 June 2026 in Lafayette, LA 70506. This Performance Work Statement (PWS) is for informational gathering purposes only. LANG Contracting Office will conduct the formal solicitation for a facility that can meet the requirements set forth in this PWS at the best value for the government. Final selection will be made by LANG Contracting Office.

1.5 General Information:

1.5.1 Place and Performance of Services: The contractor shall provide services between the hours of 1500-1900 CST on Saturday, 06 June 2026 through 0630-1800 CST on Sunday, 07 June 2026 except on recognized US holidays or when the Government facility/installation is closed due to local or national emergencies, administrative closings, or similar Government-directed facility/installation closings.

Performance shall be in Lafayette, LA 70506. The contractor shall at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this

PWS.

1.5.1.1 Telework: The Government does not permit the contractor to telework in support of this requirement. In furtherance of Continuity of Operations Planning (COOP), a telework program may be enacted to ensure that the Government's mission-critical operations stay operational during times of national emergency or incidents of national significance. Telework shall be at no additional cost to the Government.

1.5.1.2 Reserved

1.5.1.3 Reserved

1.5.2 Reserved

1.5.3 Reserved

1.5.4 Quality Assurance (QA): The Government will evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government will do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and acceptable quality level(s) or defect rate(s).

1.5.5 Installation Access and Security Requirements. The contractor shall comply with all applicable installation/facility access and local security policies and procedures, which may be obtained from the COR. The contractor and all associated subcontractor employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services, or Security Office. The contractor shall ensure compliance with all personal identity verification requirements as directed by Department of Defense (DoD), Headquarters Department of Army (HQDA) and/or local policy (see PWS 6.0). Should the Force Protection Condition (FPCON) change, the Government may require changes in contractor security matters or processes.

1.5.5.1 Reserved

1.5.5.2 Reserved

1.5.5.3 Reserved

1.5.5.4 Reserved

1.5.5.5 Reserved

1.5.5.6 Reserved

1.5.5.6.1 Reserved

1.5.5.6.2 Reserved

1.5.5.6.3 Reserved

1.5.5.6.4 Reserved

1.5.5.6.5 Reserved

1.5.5.7 Reserved

1.5.5.8 Reserved

1.5.5.9 Reserved

1.5.5.10 Reserved

1.5.5.11 Reserved

1.5.5.12 Reserved

1.5.5.13 Reserved

1.5.5.14 Reserved

1.5.6 Physical Security. The contractor shall safeguard all Government property provided for contractor use. At the close of each work period, Government facilities, equipment and materials shall be secured.

1.5.6.1 Reserved

1.5.6.1.1 The contractor shall immediately report any occurrences of lost or duplicated keys/key cards to the COR.

1.5.7 Reserved

1.5.8 Post Award Conference/Periodic Progress Meetings: The contractor agrees to attend any post award conference convened by the KO in accordance with FAR 42.5.

The KO, COR and other Government personnel, as appropriate, may meet periodically with the contractor to review the contactor’s performance. At these meetings, the KO will apprise the contractor of how the Government views the contractor’s performance and the contractor shall apprise the Government of problems, if any, being experienced.

The contractor shall resolve outstanding issues raised by the Government. Contractor attendance at these meetings shall be at no additional cost to the Government.

1.5.9 Contracting Officer’s Representative (COR): Refer to Part 2 of this PWS for the definition of a COR. As determined by the Contracting Officer, a COR will be appointed and identified by letter of designation, a copy of which will be provided to the Contractor by the Contracting Officer. The designation letter states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates, or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is not authorized to obligate the Government. If the work is not written in the contract, the COR is not authorized to request new work. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract, perform inspections necessary in connection with contract performance, maintain written and oral communications with the Contractor concerning technical aspects of the contract, issue written interpretations of technical requirements, including Government drawings, designs, specifications, monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies, coordinate availability of Government property, and coordinate site entry of Contractor personnel.

1.5.10 Contract Manager (CM): The contractor shall designate a CM who shall ensure performance under this contract. The name of this person, and an alternate who shall act for the contractor when the CM is absent, shall be designated in writing to the KO.

The CM or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The CM shall work through the COR to resolve issues, receive technical instructions, and ensure adequate performance of services. The CM shall ensure that contractor employees do not perform any services outside the scope of the contract without an official modification issued by the KO. The CM shall ensure contractor employees understand that services performed outside the scope of the contract are performed wholly at the expense of the contractor.

1.5.11 Reserved

1.5.12 Combating Trafficking in Persons: The United States Government has adopted a zero-tolerance policy regarding trafficking in persons. Contractors and contractor employees shall not engage in severe forms of trafficking in persons during the period of performance of the contract; procure commercial sex acts during the period of performance of the contract; or use forced labor in the performance of the contract. The Contractor shall notify its employees of the United States Government’s zero tolerance policy, the actions that will be taken against employees for violations of this policy. The contractor shall take appropriate action, up to and including termination, against employees or subcontractors that violate the US Government policy as described at

FAR 22.17.

1.5.13 Reserved

1.5.14 Reserved

1.5.15 Reserved

1.5.16 Reserved

1.5.17 Organizational Conflicts of Interest (OCI): The contractor and subcontractor personnel performing services under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent OCIs, as defined in FAR Subpart 9.5. The contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI. The contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the KO. In the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may impose other remedies as he or she deems necessary, including prohibiting the contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.5.18 Reserved

PART 2

DEFINITIONS & ACRONYMS

2.0 Definitions and Acronyms:

2.1 Definitions: Although not inclusive of every term used within this PWS, the following provides a list of definitions used throughout this PWS and commonly used in the acquisition field. (List definitions used in the PWS and what they represent. At a minimum, insert the definitions provided below.)

2.1.1 Contracting Officer – means a person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings on behalf of the Government. Note: The only individual who can legally bind the Government.

2.1.2 Contracting Officer's Representative (COR) – As defined in DFARS 202.101, means an individual designated and authorized in writing by the Contracting Officer to perform specific technical or administrative functions. DoD Instruction (DoDI) 5000.72, Part II Definitions states the following when defining a COR: “Defined in subpart

202.101 of Reference (f). Any individual delegated responsibilities pursuant to subpart 1.602-2 of Reference (e), regardless of local terminology, must be certified in accordance with this instruction. For example, local terminology can be COR, Contracting Officer’s technical representative, technical point of contact, technical representative, alternate COR, administrative COR, assistant COR, line-item manager, task order manager, quality assurance personnel, quality assurance evaluator, or COR management.” In addition, Army Regulation 70-13, Chapter 2, paragraph 2-2g, states, in part, the following when providing other surveillance support personnel to assist the COR when needed, “…These other surveillance support personnel may serve as on-site representatives of the COR in performance of actual contract surveillance if they meet all COR requirements and have been appointed by the Contracting Officer as alternate CORs.”

2.1.3 Contractor: A supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

2.1.4 Day – means, unless otherwise specified, a calendar day.

2.1.5 Defective Service: A service output that does not meet the standard of performance associated with the PWS.

2.1.6 Deliverable: Anything that can be physically delivered and includes non-manufactured things such as meeting minutes or reports.

2.1.7 Government-furnished Property – As reflected in FAR 52.245-1, Government-furnished Property “means property in the possession of, or directly acquired by, the Government and subsequently furnished to the Contractor for performance of a contract. Government-furnished property includes, but is not limited to, spares and property furnished for repair, maintenance, overhaul, or modification. Government-furnished property also includes contractor-acquired property if the contractor-acquired property is a deliverable under a cost contract when accepted by the Government for continued use under the contract

2.1.8 Government Property - means all property owned or leased by the Government.

Government property includes both Government-furnished and Contractor-acquired property. Government property includes material, equipment, special tooling, special test equipment, and real property. Government property does not include intellectual property and software.

2.1.9 Property Administrator - means an authorized representative of the Contracting Officer appointed in accordance with agency procedures, responsible for administering the contract requirements and obligations relating to Government property in the possession of a Contractor.

2.1.10 High Level Objective (HLO) – means a key overarching result-based objective for a project necessary to achieve the project’s vision. HLOs are similar to Level 2 in a Work Breakdown Structure. Each HLO may contain several statements to flesh out the areas necessary to meet the objective.

2.1.11 Key Personnel: Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.12 Physical Security: That part of security concerned with physical measures designed to safeguard personnel; to prevent unauthorized access to equipment, installations, material, and documents; and to safeguard against espionage, sabotage, damage, and theft.

2.1.13 Quality Assurance: The various functions, including, inspection, performed by the Government to determine whether a Contractor has fulfilled the contract obligations pertaining to quality and quantity.

2.1.14 Quality Assurance Surveillance Plan (QASP): The key Government-developed surveillance process document and is applied to Performance-Based Service Contracting (PBSC). The QASP is used for managing Contractor performance assessment by ensuring that systematic quality assurance methods validate that Contractor quality control efforts are timely, effective, and are delivering the results specified in the contract or task order. The QASP directly corresponds to the performance objectives and standards (i.e., quality, quantity, timeliness) specified in the Performance Work Statement (PWS). It provides specific details on how the Government will survey, observe, test, sample, evaluate, and document Contractor performance results to determine if the Contractor has met the required standards for each objective in the PWS. The QASP, with very few if any exceptions, is an internal to Government document.

2.1.15 Quality Control: All necessary measures taken by the Contractor to ensure that the quality of an end product or service shall meet contract requirements.

2.1.16 Statement – Means the specific results-based activities required to satisfy HLOs.

A statement contains a result, the context of the statement, and the required action(s).

Statements focus on “what” is to be accomplished; however, they are not prescriptive in describing “how” the outcome is to be achieved. Each HLO may have several statements to flesh out the areas necessary to meet the objective. Statements are similar to Level 3 in a Work Breakdown Structure.

2.1.17 Subcontractor: One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.2 Acronyms: Although not inclusive of every term used within this PWS, or that may be included in an acquisition, the following provides a list of acronyms commonly used in the acquisition field.

ANG Air National Guard AEI Army Enterprise Infostructure AFARS Army Federal Acquisition Regulation Supplement AR Army Regulation ARNG Army National Guard AT Anti-terrorism BI Background Investigation

CM Contract Manager COR Contracting Officer Representative DA Department of the Army DD254 Department of Defense Contract Security Classification Specification DFARS Defense Federal Acquisition Regulation Supplement DoD Department of Defense DSCA Defense Counterintelligence and Security Agency FAR Federal Acquisition Regulation GFP/M/E/S Government Furnished Property/Material/Equipment/Services GFR Government Flight Representative HLO High Level Objective HQDA Headquarters, Department of the Army HSPD Homeland Security Presidential Directive IA Information Assurance ID Identification IS Information System(s) IT Information Technology JTR Joint Travel Regulation JPAS Joint Personnel Adjudication System KO Contracting Officer LANG Louisiana National Guard NGB National Guard Bureau OCI Organizational Conflict of Interest OPSEC Operations Security PII Personally Identifiable Information PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program RA Requiring Activity SCR Service Contract Reporting SSN Social Security Number TAG The Adjutant General TE Technical Exhibit USD(I) Under Secretary of Defense for Intelligence USPFO United States Property and Fiscal Officer YR Yellow Ribbon YRRP Yellow Ribbon Reintegration Program YRT Yellow Ribbon Training

PART 3

GOVERNMENT PROPERTY (GP) AND SERVICES

3.0 Government Furnished Property, Material, Equipment and Services (GFP/M/E/S):

None

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4.0 Contractor Furnished Property, Materials, and Equipment (CFP/M/E):

4.1 General: Except for those items specifically stated to be Government-Furnished in Paragraph 3.0, the contractor shall furnish everything required to perform these services as indicated in Paragraph 1.1.

4.2 Reserved

4.3 Reserved

PART 5

SPECIFIC TASKS

5.0 Requirements: Contractor shall ensure meeting space, dining space, and the provided food and beverage meet the stated general and detailed requirements in this PWS for the hosting of a Yellow Ribbon Reintegration Event.

5.1 General Requirements:

5.1.1 All event space is required to be located together in the same area or within reasonable/safe commute not to exceed fifteen (15) minutes under normal traffic conditions from available lodging in the Lafayette, LA 70506 area.

5.1.2 All requested meeting spaces shall be available beginning 1500-1900 CST on Saturday, 06 June 2026 through 0630-1800 CST Sunday, 07 June 2026. Event staff will be on site 0900 CST, 06 June 2026, to begin setting up event.

5.1.3 Require tables, and stages include tablecloths, skirting, and pipe and drape upon request.

5.1.4 Require a self-parking option preferably connected to the meeting space be available to accommodate the group size, requiring 800 parking spaces.

5.1.5 Require dining area space to hold a total of 1100 people seated comfortably using rectangle tables in classroom style for Yellow Ribbon Reintegration Training

(YRRT).

5.1.6 General Session area to hold a total of 1100 people seated comfortably using rectangle tables in classroom style for Yellow Ribbon Reintegration Training (YRRT).

General session meeting space may be joined with dining space if required.

5.1.7 Require a lobby area or meeting room that can hold a minimum of 26 exhibitor tables.

5.1.8 Require the ability to exercise AV Freedom throughout the venue space

5.1.9 Require general session meeting space to have a minimum of audiovisual (AV) equipment and internet support. AV equipment to include two (2) 15-20’ Diagonal Projector screens, two (2) projectors and overheard sound Public Address (PA) system, to include podium with wired microphone and stage for the YRRT event in the General Session Area.

5.1.10 Require eight (12) separate meeting spaces to be used as training breakouts.

Space must be able to hold a minimum of 105 people in theater, banquet, or classroom style.

5.1.11 Require the eight (12) separate meeting spaces to have available, AV equipment and internet support. AV equipment will include one (1) 8x8’ projector screen, and one

(1) projector with appropriate connection cables for personal computers.

5.1.12 Require three (3) meeting spaces to be used in support of event operations.

5.1.13 Require wireless internet access to be available throughout the building.

5.1.14 The contractor agrees to allow the LANG YRRP (referenced above as “AV Freedom”) the ability to utilize its own technicians, and a combination of its own, and contracted, AV equipment to include but not limit sound, power, projection, screens, laptops and internet connections (routers, LAN, wireless).

5.2 Food & Beverage Requirements: All meals provided shall be delivered as stated and shall not exceed the daily meal rate for the local area found at www.gsa.gov.

5.2.1 Sunday, 07 June 2026; Lunch menu negotiable and options must be provided to YRRP for review prior to selection. - (NO hotdogs or sandwiches as a main course). 2 proteins, 2 starches, and 2 vegetable options at a minimum, and must fall within per diem rates. Must include tea, water, lemonade, caffeinated and decaffeinated coffee, and hot tea.

a) Food and Beverage, Lunch Buffet, Sunday, 07 June 2026

i) Quantity: 1100 http://www.gsa.gov/

5.2.2 All meals must be prepared and delivered on time or prior to the scheduled mealtimes designated by the COR.

5.3 Coordination Requirements:

5.3.1 Contractor shall provide the following information in their initial proposal to for adequate assessment and selection for award and validate all information within three business days of contract award:

5.3.2 Printed and digital layouts of the identifying space available, entry points, exit points, air walls, in-house audio-visual equipment, walkways, concessions.

5.3.3 Breakdown of each meeting space square footage and seating capacity in theater, banquet, and classroom.

5.3.4 Parking diagrams identifying the number of spaces available, entry points, and exit points.

5.3.5 An inventory list of all available equipment to be utilized throughout the event with dimensions to include: chairs, square tables, round tables, stages, stairs, projectors, projector screens, monitors, various microphones, podiums, tablecloths, and skirting.

5.3.6 Contractor shall coordinate a minimum of two (2), up to five (5) in person meetings with meeting space staff to answer questions, discuss strategy, capabilities, and update operational information.

5.4 Other Requirements:

5.4.1 Signage and or corded off walking lanes, aiding attendees navigating towards registration and general meeting space and identifying signage listing breakout sessions on the doors of each breakout room. Signage should be labeled “LANG YRRP” supplemented with directional arrows, directions to meeting space, and/or title of session being offered.

5.4.2 In addition to provided signage, contractor agrees to allow signage freedom to LANG YRRP for use of additional signage.

PART 6

APPLICABLE PUBLICATIONS

The following publications, manuals, regulations, etc. are mentioned in this PWS and are listed below.

Publication (Chapter/Page)

Date of Publication

Mandatory or Advisory

Website

Federal Acquisition Regulation https://www.acquisition.gov/?q=browsefar

Defense Federal Acquisition Regulation Supplement http://www.acq.osd.mil/dpap/dars/dfarspgi/current/in dex.html or https://www.acquisition.gov/dfars

Joint Travel Regulation (JTR) https://www.defensetravel.dod.mil/site/travelreg.cfm

DoDM 1000.13-M-V1 DoD Identification (ID) Cards (Enclosure 2, paragraph 3.b)

01/23/2014 (Change 1:

07/28/2020) http://www.esd.whs.mil/Directives/issuances/dodm

Federal Information Processing Standards (FIPS) Publication 201-2 Personal Identity Verification (PIV) of Federal Employees and Contractors

(paragraph 9)

August 2013 http://nvlpubs.nist.gov/nistpubs/FIPS/NIST.FIPS.201 -2.pdf

DoDM 5200.2 Procedures for the DoD Personnel Security Program

(PSP)

04/03/2017 https://www.esd.whs.mil/Directives/issuances/dodm/

DoDI 5200.46 DoD Investigative and Adjudicative Guidance for Issuing the Common

Access Card (CAC)

09/09/14 (Change 1:

05/04/2018) https://www.esd.whs.mil/Directives/issuances/dodi/

Homeland Security Presidential Directive (HSPD)-12

Policy for a Common Identification Standard for Federal Employees and

Contractors

08/27/2004 https://www.dhs.gov/homeland-security-presidential-directive-12

DoDI 5400.11 Department of Defense Privacy and

Civil Liberties Programs

01/29/2019 https://www.esd.whs.mil/Directives/issuances/dodi/

DoD 5400.11-R Department of Defense Privacy

Program

05/14/2007 https://www.esd.whs.mil/Directives/issuances/dodm/

DoDD 8140.01 Cyberspace Workforce Management

10/05/2020 https://www.esd.whs.mil/Directives/issuances/dodd/

DoD 8570.01-M Information Assurance Workforce

Improvement Program

12/19/2005 (Change 4:

11/10/2015) https://www.esd.whs.mil/Directives/issuances/dodm/

DoD 5220.22-M National Industrial Security Program

Operating Manual (NISPOM)

02/28/2006 (Change 2:

05/18/2016) https://www.esd.whs.mil/Directives/issuances/dodm/

Army Directive 2014-05 Policy and Implementation

Procedures for Common Access Card Credentialing and Installation Access for Uncleared Contractors

03/07/2014 https://armypubs.army.mil/ProductMaps/PubForm/A rmyDir.aspx

AR 25-2

Information Assurance

04/04/2019 http://armypubs.army.mil/ProductMaps/PubForm/AR .aspx https://www.acquisition.gov/?q=browsefar http://www.acq.osd.mil/dpap/dars/dfarspgi/current/index.html http://www.acq.osd.mil/dpap/dars/dfarspgi/current/index.html https://www.acquisition.gov/dfars http://www.esd.whs.mil/Directives/issuances/dodm http://nvlpubs.nist.gov/nistpubs/FIPS/NIST.FIPS.201-2.pdf http://nvlpubs.nist.gov/nistpubs/FIPS/NIST.FIPS.201-2.pdf https://www.esd.whs.mil/Directives/issuances/dodm/ https://www.esd.whs.mil/Directives/issuances/dodi/ https://www.dhs.gov/homeland-security-presidential-directive-12 https://www.dhs.gov/homeland-security-presidential-directive-12 https://www.esd.whs.mil/Directives/issuances/dodi/ https://www.esd.whs.mil/Directives/issuances/dodd/ https://www.esd.whs.mil/Directives/issuances/dodm/ https://www.esd.whs.mil/Directives/issuances/dodm/ http://armypubs.army.mil/ProductMaps/PubForm/AR.aspx

AR 530-1

Operations Security

09/26/2014 http://armypubs.army.mil/ProductMaps/PubForm/AR .aspx

AR 525-13

Antiterrorism

12/09/2019 http://armypubs.army.mil/ProductMaps/PubForm/AR .aspx

AR 381-12

Threat Awareness and Reporting

Program (TARP) (Section II, ¶ 2-4.b)

06/01/2016 http://armypubs.army.mil/ProductMaps/PubForm/AR .aspx

6.1 Applicable Forms: Forms applicable to the PWS are listed below:

Form Date Website

DD 1172-2

Application for Identification

Card/DEERS Enrollment

Mar 2017 http://www.dtic.mil/whs/directives/forms/index.htm

I-9 Employment Eligibility Verification

10/21/2019 https://www.uscis.gov/sites/default/files/files/form/i-9.pdf

DD 441

Department of Defense Security

Agreement

Feb 2020 http://www.dtic.mil/whs/directives/forms/dd/ddforms0001- 0499.htm

DD 250

Material Inspection and Receiving

Report

Aug 2000 https://www.esd.whs.mil/Directives/forms/dd0001_0499/ http://armypubs.army.mil/ProductMaps/PubForm/AR.aspx http://armypubs.army.mil/ProductMaps/PubForm/AR.aspx http://armypubs.army.mil/ProductMaps/PubForm/AR.aspx http://armypubs.army.mil/ProductMaps/PubForm/AR.aspx http://www.dtic.mil/whs/directives/forms/forminfo/forminfopage2479.html http://www.dtic.mil/whs/directives/forms/forminfo/forminfopage2479.html http://www.dtic.mil/whs/directives/forms/index.htm https://www.uscis.gov/sites/default/files/files/form/i-9.pdf http://www.dtic.mil/whs/directives/forms/dd/ddforms0001-0499.htm http://www.dtic.mil/whs/directives/forms/dd/ddforms0001-0499.htm https://www.esd.whs.mil/Directives/forms/dd0001_0499/

TECHNICAL EXHIBIT 1

Performance Requirements Summary (PRS)

This PRS includes performance objectives the Government will use to determine contractor performance and will compare contractor performance to the Acceptable Quality Level (AQL).

Performance

Objective Performance Standard Acceptable Quality

Levels (AQL) Surveillance Method / By

Whom

5.1.2 Meeting Space

availability

5.1.2 All requested meeting

spaces shall be available beginning 1500-1900 CST on Saturday, 06 June 2026 through 0630-1800 CST Sunday, 07 June 2026. Event staff will be on site 0900 CST, 06 June 2026, to begin setting up event.

100% compliance Proposal/quote provided by in the bid process

COR/ YR Staff

5.1.5-5.1.6 Dining Space & General Session to hold 1100 people

Require dining area space to hold a total of 1100 people seated comfortably using rectangle tables in classroom style for Yellow Ribbon Reintegration Training

(YRRT).

Stated seating must be met with 100% compliance

Site visit, scaled layout drawing, and on the spot assessment on the day of the event

COR/YR Staff

5.1.7 Exhibitor Area to

hold 26 tables

Require a lobby area or meeting room that can hold a minimum 26 exhibitor tables.

75% accuracy and not result in major event schedule change

Site visit, scaled layout drawing, and on the spot the event.

5.1.9 General Session

Audiovisual Equipment

Require general session meeting space to have a minimum of audiovisual (AV) equipment and internet support.

100% compliance Site visit, scaled layout drawing, and on the spot

5.1.10

(12) Breakout rooms capable of various seating

Require twelve (12) separate meeting spaces to be used as training breakouts. Space must be able to hold a minimum of 105 people in theatre, banquet or classroom style seating.

100% compliance Site visit, scaled layout drawing, and on the spot

5.1.12

(3) Meeting spaces to support event operations

Require three (3) meeting spaces to be used in support of event operations.

100% compliance Site visit, scaled layout drawing, and on the spot

5.2 All meals must be prepared

and delivered on prior to the

Meals must be in 100% compliance with menu

Proposal/quote provided by in the bid process

Food & Beverage

Requirements scheduled meal times designated by the COR.

specifications and delivered on schedule with 75% accuracy and not result in major event schedule change.

5.2.1 Food &

Beverage Requirements

Adult buffet will include a hot buffet meal with a minimum of 2 proteins, 2 starches, 2 vegetable options at a minimum. Must include tea, water, lemonade, caffeinated and decaffeinated coffee, and hot tea. Adult buffet will not serve ‘fast food’ items (i.e., hot dogs, chicken nuggets, hamburgers, etc.) nor will it serve ‘cold items’ (i.e. cold cuts, subs, sandwiches.)

100% compliance 100% Inspection