FY26-FY27 Bentley(SOW).docx

ITL FY26 Bentley B + 1

Statement of Work Bentley Subscription Licenses Renewal U.S. Army Corps of Engineers (USACE)

8 December 2025

1. Objective:

The U.S. Army Corps of Engineering Research and Development Center (ERDC), Computer-Aided Design/Building Information Modeling (CAD/BIM), Information Technology Laboratory (ITL), (hereafter referred to as the “Center”), has a requirement for a Firm Fixed Price (FFP) Enterprise License Agreement (ELA) to maintain existing Bentley subscription licenses and add on licenses of products covered by expiring contracts.

2. Background:

The Center currently maintains more than 66 CAD/BIM software application licenses for Bentley products that are used throughout USACE. These applications cover a wide variety of technical engineering and design efforts serving both the military and the civil missions of the Corps by supporting over 40 Districts through license subscriptions.

3. Description:

This effort includes acquisition of licenses for three primary groups of products:

· ProjectWise: Bentley ProjectWise is used for document management across USACE. It allows for the checkout, management, and sharing of project content in a collaborative environment.

ProjectWise is the USACE standard digital project management tool; utilized for design and engineering related projects. It provides end users with access to 3D technology in an automated format for project workflows. Additionally, ProjectWise is utilized to assist Project Delivery Teams (PDTs), including engineers in data management, data and material exchanges for throughout the lifecycle of complex design projects. ProjectWise has improved project performance and productivity for USACE and become an essential component for project success. USACE is continuing to work with Bentley on moving to the ProjectWise Cloud for project/file storage and maintenance.

· Design Authoring Platforms: This includes licenses for products that are used primarily for design/engineering projects throughout USACE. These products include: MicroStation, OpenRoads Designer, OpenBuildings Designer, OpenBridge Designer, OpenCities, OpenPlant Modeler, OpenRail Designer, and OpenSite Designer. It is anticipated that overall usage of these specific products across USACE shall be 50% of Calendar Year (CY) 2025 levels for Base Year (see section 4.3) and 25% of CY 2025 levels for Option Year 1 (see section 4.3 for definition of Period of Performance).

· Design Analysis Tools: Design Analysis Tools cover the bulk of the remaining vast array of engineering solution tools provided by Bentley. These include tools added in the last ELA, such as OpenGround, EasyPower, GeoStudio, and LeapFrog.

4. Requirement:

Upon award of this call order, Bentley shall renew access to all currently in use applications from the prior ELA: ProjectWise, Design Authoring Platforms, and Design Analysis Tools (user-side and server-side). Bentley shall also provide any future released and/or rebranded/updated versions of products. Contractor shall deliver the required Bentley Licenses in Attachment 1 in conjunction with the below considerations:

4.1. Licenses: Products to be included are defined below in Table (1).

Table (1)

Base Year (BY)

Option Year 1 (OY1)

4.2. Delivery: Delivery of Licenses shall occur remotely as follows:

a. Electronic Delivery Shall occur on/before 1 April 2026.

b. Licenses Procured via this contract shall be valid and functional, for a period of no less than 365days/12-months following base year award and/or option award years (1 April– 31 March each year).

c. Electronic Delivery shall include the following:

USACE CAD/BIM Technology Center (ITL) Attn: Stephen Spangler 3903 Halls Ferry RD.

Vicksburg, MS 39180-6199

4.3. Period of Performance (POP): The POP for this contract shall be as defined in Table (2) below.

Table (2)

5. Administrative:

5.1. Bentley BluePrints: Usage of any Bentley BluePrints earned within this call order shall require approval prior to use. This process shall be as follows:

a. Districts/End users will submit requests for use to Stephen Spangler identified below in section 5.4.

b. Mr. Spangler will submit requests to Vendor for determination and return decisions to Mr. Spangler for approval.

5.2. Communication: Upon renewals and/or OY’s, as identified above, vendor shall ensure Contracting Officer Representative (COR) named below in section 5.5 is included in distribution(s) to district administrators.

5.3. Usage Logs: Usage Logs for all Bentley products across USACE shall be provided by the vendor to the COR monthly. Logs for the prior month’s usage shall be emailed to the COR by the 5th of the subsequent month.

5.4. Security/Safety: None Required/No Onsite efforts or travel.

5.5. Point(s) of Contact: Project Manager, COR, Contracting Officer (KO).

256.895.1764

256.895.1117

6. Invoicing:

Instructions: Contractor shall provide invoices upon acceptance of receipt of deliverables in accordance with FAR 32.905(b). The POP or each invoice shall be for one calendar month. The contractor shall submit only one invoice per month per order/contract. The appropriate USACE office will receive the invoice by the 24th calendar day of the month after either:

· The end of the month in which the products (commodities) or deliverables (fixed-priced services) were delivered and accepted by the Government.

a. Posting Acceptance Documents: A draft invoice shall initially be submitted monthly via email to the Customer Representative below to allow certification that the services have been received and electronic acceptance of the invoice.

· Stephen Spangler (CAD/BIM COR, and Mechanical Engineer) Steve.C.Spangler@usace.army.mil

With the PM at CEHNC carbon copied (Cc) for situational awareness.

· Michael Ott (CEHNC Acquisition PM) Michael.A.Ott@usace.army.mil

b. Posting Invoice Documents: The contractor shall submit all invoices along with acceptance from the authorized agency customer representative via email to the following locations for processing: **Invoices not submitted to the below E-Mail addresses will be rejected.

· CEHNC-ITL-INVOICING@usace.army.mil

· Michael.A.Ott@usace.army.mil (CEHNC Acquisition PM)

Contractors shall NOT submit invoices via Wide Area Workflow (WAWF).

All invoices submitted to WAWF will be rejected.

NOTE: The acceptance of the authorized agency customer representative is REQUIRED prior to the approval of payment for any invoice submitted.

c. Content of Invoice: The contractor’s invoice will be submitted monthly for work performed the prior month. The invoice shall be submitted on official letterhead in Adobe’s Portable Document Format (PDF) and shall include the following information at a minimum.

· Name and address of the contractor (Note: Differences between the remittance address on the invoice and the data on record in the System for Award Management (SAM) can potentially cause delays in payment. Please verify these data agree exactly.)

· Invoice date and number

· Entire contract number, contract line item (CLIN) number, the order number and modification number as applicable.

· Description, quantity, unit of measure, unit price and extended price of the item delivered. Item description must match those contained in the purchase order/contract description.

· Delivery tracking information to include tracking number and name of the person accepting delivery.

· In cases where there is no physical delivery, please include all email correspondence to the electronic delivery POC (the customer) when the product becomes available for download or is renewed in accordance with the statement of work. Read receipts may help substantiate electronic delivery.

· Name and address of official to whom payment will be sent.

· Invoices for final payment must be so identified and submitted within 60 days from task completion and no further charges are to be billed. A copy of the written acceptance of task completion must be attached to final invoices.

d. Final invoices: With respect to a specific contract/delivery order/task order shall be clearly marked “FINAL” and submitted within 15 days after period of performance end date specified in contract. NOTE – In some cases the first invoice may also be the final invoice.

e. Release of Claims ROC: The ROC shall accompany the final invoice and shall include the following: Authorized Signature, Complete Contract and Call order number, Project Title, Vendor (company) Full name, Final Invoice Number, date, and amount of final invoice as well as TOTAL CONTRACT/Paid amount. A complete ROC template is attached for reference and is available upon request from the Acquisition PM at any time. (ROC Not Required for Supply/Commodity Acquistions).

NOTE - The Project Manager is responsible for acceptance/rejection of invoices and will annotate the Government’s official “received” date. Received date is used on occasions where interest must be calculated for late payment. Deficient invoice submissions will be rejected, in writing from the Project Manager with purpose of rejection.