FY26 Deer Fence Removal Contract North.docx

COMMONWEALTH OF PENNSYLVANIA

PENNSYLVANIA GAME COMMISSION

BUREAU OF WILDLIFE HABITAT MANAGEMENT FORESTRY DIVISION

FY 2026

DEER DETERRENT FENCE REMOVAL PROJECT

Northwest and Northeast Regions Package - North

CONTRACT SPECIFICATIONS

GENERAL SPECIFICATIONS

I. SCOPE OF WORK:

A. The Pennsylvania Game Commission, Bureau of Wildlife Habitat Management, Forestry Division, requires woven wire deer exclosure fence removal. Services shall include, but not be limited to, the furnishing of all labor, superintendence, tools, equipment, and materials for the dismantling and removal of woven wire deer exclosure fence as per attached Fence Removal Specifications (Attachment 1).

B. Any technical aspects of this bid, including order of fence removal should be directed to the Regional Forester as identified below. Questions specific to the bidding process should be directed to the PGC Purchasing and Procurement Division at telephone number (717) 787-6594. Administrative aspects of this bid should be directed to:

Paul S. Weiss Chief, Forestry Division Pennsylvania Game Commission Bureau of Wildlife Habitat Management 2001 Elmerton Avenue Harrisburg, PA 17110-9797 717-787-2039 Fax 717-787-6957 Aaron Tyson Forest Program Specialist (Operations) Pennsylvania Game Commission Bureau of Wildlife Habitat Management 197 Nursery Road Howard, PA 16841 570-317-6185

II. CONTRACT TASKS:

A. Project Location(s):

1. Approximately 21,350 linear feet perimeter of Woven Wire Fence on numerous blocks on the State Game Lands identified on the attached maps.

2. Counties Included:

Line Item 1 NW Region – Warren

Line Item 2 NE Region – Bradford

III. SITE INSPECTION AND ASSISTANCE:

An optional site inspection tour for each fence removal location is highly encouraged and may be conducted by contacting the Regional Forester to make an appointment:

Northwest Region Dave Smerkar, RF 1509 Pittsburgh Road Franklin, PA 16323 Phone: 814-432-3187

Northeast Region Matt Engle, RF 3917 Memorial Highway Dallas, PA 18612 Phone: 570-675-1143

IV. CONTRACT REQUIREMENTS:

A. The contractor agrees to comply with specifications in all attachments.

V. INSURANCE REQUIREMENTS:

A. The contractor will provide Workmen’s Compensation insurance sufficient to cover all the employees of contractor working to fulfill this contract.

B. Comprehensive General Liability Insurance, including bodily injury and property damage insurance, to protect the Commonwealth and the contractor from claims arising out of the performance of the contract. The amount of bodily injury insurance shall not be less than $300,000.00 for injury to or death of persons per occurrence. The amount of Property Damage Insurance shall not be less than $300,000.00 per occurrence.

Such policies shall name the Commonwealth as an additional insured. Prior to the commencement of work under this contract, the contractor must provide the Commonwealth with current Certificates of Insurance. These Certificates shall contain a provision that coverages afforded under the policy shall not be canceled or changed until at least thirty (30) days prior written notice has been given to the Commonwealth.

VI. HOLD HARMLESS:

A. The contractor shall be responsible for and agrees to indemnify and hold harmless the Commonwealth from and against damages to property or injuries (including death) to any persons and other losses, damages, expenses, claims, demands, suits, and actions by any party against the Commonwealth in connection with the work performed by the contractor.

VII. BIDDING

A. RECEIVING AND OPENING BIDS - The bid shall be awarded on a line item basis. Bids must be submitted via the PA Supplier Portal, to be found at www.pasupplierportal.state.pa.us Faxed bids and mailed bids will NOT be accepted.

Bids will be publicly opened on June 16, 2026 at 2:00 PM., at the Pennsylvania Game Commission, 2001 Elmerton Ave., Harrisburg, PA 17110-9797.

The price per linear foot of fencing shall include all labor, equipment, tools, insurance, materials disposal and all items necessary for the completion of the project.

Prices bid shall be in dollar and cents only.

B. BID RESULTS - Bidders can obtain results at www.emarketplace.state.pa.us/bidtabs.aspx The posted results will contain the information of the apparent bidders, and all bids are under review until final award of the purchase order.

Quantities herein are only estimates and may increase or decrease dependent upon the needs of the Commission. Operator shall be paid at the unit price bid for actual services performed.

The Commission reserves the right to reject any or all bids and award contracts as it determines to be in the best interest of the Commission.

Bidder may bid on all location sites; however, bid will be awarded on a line item basis.

VIII. PERFORMANCE SECURITY:

A. As further guarantee of faithful performance of the conditions set forth in this contract, the Contractor hereby agrees to furnish the Commission with Certified Check, Savings Account, Irrevocable Letter of Credit, or other security acceptable to the Pennsylvania Game Commission, in the sum of $2,500.00 per Line Item.

ANY SECURITY POSTED MUST HAVE AN EXPIRATION DATE A MINIMUM OF ONE YEAR BEYOND THE EXPIRATION DATE OF THE CONTRACT.

B. Performance Security is due no later than 30 days after written notice of the bid award. Time is of the essence with regard to the provision of Performance Security. At the option of the PGC, failure to provide an acceptable Surety within 30 days will result in cancellation of the contract and the PGC may declare the bidder ineligible on future projects.

C. It is further agreed that any performance bond guarantees the complete and faithful performance of this contract and full compliance with the conditions set forth herein, particularly as to construction repairs, restorations or other conditions to be performed and the Principal and Surety shall in no way be released or either of them, their executors, administrators, successors or assigns from their liability hereunder, notice to the Surety or Sureties of any such repair involving construction restoration and conditions to be performed, and extension or forbearance hereof being hereby waived.

D. Failure to comply with any of the conditions of the contract herein mentioned shall result in cancellation of the agreement and forfeiture of the performance bond to cover damages sustained by the Commission. The Commission may declare the Contractor ineligible to bid on future contracts.

IX. OPERATOR REFERENCES

After bid opening and prior to awarding the Purchase Order(s), the Commission has the right to request three (3) references (name, addresses and telephone numbers) of similar work performed in the previous two (2) years as proof of qualifications to perform the work involved in the project(s).

X. CONTRACT TERM:

The contract term shall commence July 1, 2026 and terminate June 30, 2027. All work must be completed by the termination date.

XI. PAYMENT TERMS:

Payment shall be on a reimbursement basis for actual linear feet removed as measured by a Forestry Division employee.

XII. INVOICES

Original invoices must be sent to:

Commonwealth of PA – PO Invoices P.O. Box 69180 Harrisburg, PA 17106 A copy must be sent to:

Paul S. Weiss Chief, Forestry Division Pennsylvania Game Commission Bureau of Wildlife Habitat Management 2001 Elmerton Avenue Harrisburg, PA 17110-9797

All invoices must have the Purchase Order Number, as well as the Operator’s SAP Vendor Number on the invoice. The name and address listed on the purchase order must also be on each invoice. Failure to provide this information may result in a delay of payment.

XIII. PURCHASE ORDER(S) TERMINATION

The Commonwealth may terminate the Purchase Order(s) for its convenience if the Commonwealth determines termination to be in its best interest. Operator shall be paid for work that is completed to the specifications in this contract.

ATTACHMENT 1

FENCE REMOVAL SPECIFICATIONS

A. WOVEN WIRE FENCE REMOVAL

1. All woven wire fence must be removed from all trees, posts, and supports.

2. All fence supports used to secure the wires to trees must be removed. All nails, staples, and 2X4s used to fasten fence or fence supports to trees must be removed.

3. All free standing wooden posts, metal posts, or other supports must be removed in their entirety. If removing the entire wooden post is not possible then they must be cut clean through with a chain saw flush to the ground.

4. All walk-through and vehicle gates must be removed.

5. All signs must be removed.

6. Materials specified to be retained by the PGC, including gates, fencing, and posts will be placed at a location specified by the Regional Forester. The posts will have all nails and staples used to fasten the fence to wooden posts removed.

7. All material not retained by PGC becomes the responsibility of the operator and must be completely removed from Pennsylvania Game Commission property and disposed of properly.

B. EROSION AND SEDIMENTATION CONTROL

1. Equipment will not be operated when ground conditions are such that excessive damage will result.

2. The contractor will be required to seed any disturbed areas around the fence path at a rate of 50 pounds/acre of wheat or oats (seasonal). All seeding must occur Aug 15 - Oct 15 or Mar 1 - Jun 15. The Forestry Division representative may decide to waive this requirement on certain sites.

3. The contractor will be required to repair areas that become rutted due to work and install or reshape waterbars to prevent erosion. Waterbars must be at the spacing listed in waterbar spacing chart shown below. Additional waterbars may be required if conditions dictate.

Waterbar Spacing

Standard Construction Detail for Waterbars

C. DEBRIS AND GARBAGE

1. The contractor will remove all trash and garbage generated during the completing of this contract. This is to include all materials generated from the removal of the fence and items generated from the personal use by the contractor's employees.

D. SECURITY

1. If guard service for the fencing equipment and/or supplies is required or desired, the Operator must provide the necessary personnel. For security purposes, the Operator and support staff are authorized to stay overnight with their equipment on State Game Lands upon approval from the Regional Forester for the region that the project is located. The overnight location will be determined by Game Commission personnel and no more than 6 people are authorized to stay at the overnight location at one time. A camper or tent may be used at this location upon approval. No open fires are permitted other than what is specified in Game Commission regulations.

E. WORK SCHEDULE

1. The contractor will notify the Regional Forester as listed in the contract three days prior to the beginning of each fence removal project.

2. The contractor may work at times other than the schedule of the Regional Forester.

3. The contractor may be present at the final inspection.

4. The following will be “No-Work Days” during the contract period:

a. All Saturdays in the months of October, November, December, and January.

b. The opening day and all Saturdays during spring turkey season, including the youth spring gobbler hunt.

c. From the start of the general statewide bear season to the end of the general firearms deer season.

d. The opening day of the flintlock muzzleloader season

e. Any Sundays approved for hunting by the Commission

The contractor, employees, and sub-contractors may not hunt to, from, or at the job site when the work location is beyond a gated road that is closed to traffic. The contractor may travel to and from the work location on no-work days to check on the condition of equipment.

It is unlawful to be present on State Game Lands from November 15 through December 15 inclusive when not engaged in lawful hunting or trapping and fail to wear a minimum of 250 square inches of daylight fluorescent-orange material on the head, chest, and back combined, or in lieu thereof, a hat of the same colored material. The material shall be worn so it is visible in a 360-degree arc.

FY26 Deer Fence Removal North Contract Line Items

Line Item 1 – NW Region – 14,166 feet – 3 fences

Line Item 2 – NE Region – 7,184 feet – 3 fences image1.emf