FY26 Bid26_10 Vehicle Maintenance Bid.pdf

HOUSTON COUNTY BOARD OF COMMISSIONERS

PURCHASING DEPARTMENT

Vanessa Zimmerman

200 Carl Vinson Pkwy

(478) 236-1700

Warner Robins, GA 31088 vzimmerman@houstoncountyga.gov

Director of Purchasing

Bid 26-10: Instructions to Bidders / Page 1 of 2 Pages

INSTRUCTIONS TO BIDDERS

These instructions will bind bidders to terms and conditions herein set forth, except as specifically qualified in special bid and contract terms issued with any individual bid.

1. The following criteria are used in determining low responsible bidders:

(a) Ability, capacity, and skill of bidder to perform required service.

(b) Whether bidder can perform service promptly or within specified time.

(c) The character, integrity, reputation, judgment, experience, and efficiency of bidder.

(d) The performance of previous contracts.

(e) The suitability of equipment or material for County use.

(f) The ability of bidder to provide future maintenance and parts service; and

(g) Awards will be based on the best value to Houston County.

2. Houston County Board of Commissioners is exempt from all State Sales Tax and Federal Excise Tax.

3. The bids should be tabulated, totaled, and checked for accuracy. The unit price will prevail in case of errors.

4. All required information should be included in bid for your proposal to receive full consideration.

5. Any questions or clarifications may be directed to Vanessa Zimmerman, Director of

Purchasing, at any of the above listed numbers, e-mail or address.

6. Quote all prices FOB Destination. Destination to be specified at time of order.

7. SEALED BIDS shall be addressed to the Houston County Purchasing Department, 200

Carl Vinson Pkwy, Warner Robins, Georgia 31088. NO OTHER county offices will accept bids unless specified on the bid. Also, ABSOLUTELY NO FAXED OR PHONED

IN BIDS WILL BE ACCEPTED OR CONSIDERED FOR AWARD.

8. All bidders must be recognized dealers in the materials, services or equipment specified and be qualified to advise on their application or use. A bidder at any time requested must satisfy the Purchasing Department that they have the requisite organization, capital, plant, stock, ability and experience to satisfactorily execute the contract in accordance with the provisions of the contract in which they are interested.

HOUSTON COUNTY BOARD OF COMMISSIONERS

PURCHASING DEPARTMENT

Vanessa Zimmerman

200 Carl Vinson Pkwy

(478) 236-1700

Warner Robins, GA 31088 vzimmerman@houstoncountyga.gov

Director of Purchasing

Bid 26-10: Instructions to Bidders / Page 2 of 2 Pages

9. Local Preference: Bids awarded to local vendors contribute to the local tax base and will, therefore, be given special consideration when bidding against outside vendors.

Bids received from vendors within the confines of the county will be given preference if their bid is within three percent (3%) of the low bid submitted by any out-of-county bidder. This policy does not apply to any purchases of materials, equipment or services of more than $150,000.00. On those cases, the Board of Commissioners will make their decision based on the lowest and best bid as submitted.

10. Price Matching and Multiple Vendor Use: Houston County reserves the right to procure services covered under this solicitation from additional vendors not awarded the primary bid if such vendors agree to provide the same goods or services at pricing equal to or lower than the pricing submitted by the awarded bidder(s). Nothing in this solicitation shall be construed as granting exclusive rights to any awarded vendor, and Houston County retains the right to utilize other qualified vendors when deemed to be in the best interest of the County.

FY26-10 Vehicle Maintenance Bid

Due - Friday April 10,2026 at 2 p.m.

FY26 Vehicle Maintenance Bracket Definitions

Bracket A – Sedan / Compact:

Includes Dodge Charger and Ford Escape class vehicles.

Bracket B – Small / 1/2 Ton Truck:

Includes Ford Ranger, Ram 1500, and Ford F-150 class vehicles.

Bracket C – Full SUV:

Includes Ford Explorer, Ford Expedition, and Chevrolet Tahoe class vehicles.

Bracket D – Transit / Specialty:

Includes Ford Transit vans and similar specialty fleet & EMS vehicles.

Service

Bracket A -

Sedan /

Compact

Bracket B -

Small & 1/2

Ton Truck

Bracket C -

Full SUV

Bracket D -

Transit /

Specialty/ EMS

Air Filter - Cabin

Air Filter - Engine

Battery - Charging System Test

Battery - Replacement (New battery Includes cable terminals & Labor)

Battery - Replacement (New battery Includes cable terminals & Labor) AGM

Engine Diagnostic

Labor Rate (Per Hour)

Maintenance - Air Conditioning (Includes Diagnostic, tighten belt, leak check)

Maintenance - Cooling System

Maintenance - Fuel Filter Service

Maintenance - Fuel Injection & Induction Cleaning

Maintenance - Oil Change – Conventional

Maintenance - Oil Change – Synthetic

Maintenance - Power Steering Flush

Maintenance - Rear End Service

Maintenance - Serpentine Belt Replacement

Maintenance - Transmission

Maintenance - Tune-Up (Parts & Labor)

Parts Markup (Cost + %)

Service - Roadside Call

Service

Bracket A -

Sedan /

Compact

Bracket B -

Small & 1/2

Ton Truck

Bracket C -

Full SUV

Bracket D -

Transit /

Specialty/ EMS

Service - Towing

Wheel - Balance Only (Per Tire)

Wheel - Mount & Balance (Per Tire)

Wheel - Rotate & Balance (Per Tire)

Wheel - Rotate Only (Per Tire)

Wheel - Tire Repair (Per Tire)

Wheel - Valve Stem (Each)

Wheel - Weights (Per Tire)

Wheel Axel - [Front/Rear] Tire Alignment (Includes

Diagnostic)

Wheel Axel - Brake Inspection

Wheel Axel Alignment

Wheel Axel- Brakes [ Front ] – Turn Rotors & Replace

Pads (OEM)

Wheel Axel- Brakes [ Front ] – Replace Rotors & Pads

(OEM)

Wheel Axel- Brakes [ Rear ] – Replace Rotors & Pads

(OEM)

Wheel Axel- Brakes [ Rear ] - Turn Rotors & Replace

Pads (OEM)

Wiper Blade (Pair)

Wiper Blade (Single/Rear)