FY26_Annual Submittals-RFI.docx

August 25, 2025

SUBJECT: TECHNICAL PROPOSAL REQUIREMENTS – ANNUAL SUBMITTALS – REQUEST FOR INFORMATION N3220525R4098

Encl (1) Submission Instructions Encl (2) Evaluation Factors Encl (3) Military Sealift Command (MSC) Standard Work Items 0003, 0003 (T-EPF), 0004, 0006, 0007, 0011 (multiple classes), 0016, 0023, and 0120 Encl (4) MSC Ship Repair Facility Survey Form (MSC Form 4330/26) Encl (5) Reference drawings for Standard Work Item 0016

Based on renewed interest from industry and MSC’s desire to streamline the technical proposal requirements for ship repair procurements, submittals for the technical requirements listed below may be submitted on an annual basis vice with each proposal submission.

Submissions received will be valid from the date MSC confirms receiving a properly conforming submission, until September 30, 2026. Send e-mail submissions to the MSC Director of Ship Repair Contracting at thomas.j.martin15.civ@us.navy.mil. Submissions will be reviewed, and the shipyard will be notified if they are acceptable or unacceptable for each of the following classes of vessels: T-AO 187, T-AO 205, T-AKE, T-AOE, ESB, T-ARS, T-ATF, AS, T-AH, and T-EPF. Shipyards may seek acceptance for some or all classes of vessels.

When submitting a proposal for an MSC ship repair procurement, refer to the accepted submission in your technical proposal for the applicable subfactor with the statement, "Refer to our annual submittal, dated XX/XX/XXXX."

The shipyard is responsible for the accuracy of annual submittals. Immediately notify the Director of Ship Repair Contracting of any changes to the submittals. If a shipyard receives a contract award and it is later determined that the information provided was inaccurate, the government reserves the right to take appropriate action as per the terms and conditions of the solicitation and contract.

The submittal of the documentation on an annual basis does not forfeit the government's right to select or change factors or subfactors, enter discussions, or request clarifications. Any questions should be directed to the MSC Director of Ship Repair Contracting at thomas.j.martin15.civ@us.navy.mil.

SUBMISSION INSTRUCTIONS

1. Submittal and Inquiries

a. Submit annual technical proposal requirements by September 25, 2025, via e-mail to Director of Ship Repair Contracting at thomas.j.martin15.civ@us.navy.mil. Late or amended submission will be considered, but the Government’s response may be delayed.

b. Other submission methods will not be accepted. Shipyards are responsible for ensuring that the Government receives the complete submission.

c. All questions concerning the solicitation shall be addressed via email to thomas.j.martin15.civ@us.navy.mil.

2. General Instructions

a. The process for evaluation and acceptance will be conducted utilizing source selection (negotiated) procedures as delineated in FAR Subpart 15.3. Submissions will be evaluated using the criteria under Enclosure (2), “Evaluation Factors.” Noncompliance with these requirements may hamper the Government’s ability to properly evaluate the submission and may result in elimination of the submission from further consideration for acceptance.

b. It is the Government’s intention to accept the submissions without discussions. Shipyards are encouraged to submit their best technical submission. The Government reserves the right to hold discussions, as needed.

3. Preparation and Format Instructions

a. Shipyards shall provide digital files in Adobe PDF, Microsoft Word, PowerPoint, and/or Excel. Shipyards shall ensure that files are virus-free and free of password protection. The Government reserves the right to eliminate a submission from consideration if access to data is prohibited due to viruses, passwords, and/or wrong format. All submissions will be protected as competition sensitive information and will not be shared outside the specific Source Selection Team members for a given solicitation.

b. Limit the submission to 50 pages, excluding appendices. If the page limits are exceeded, the pages in excess of the limit shall be removed and remain unread.

4. Content. The shipyard shall submit, at a minimum:

a. The submission will be the basis for assessing the shipyard’s ability to understand and perform the tasks in the acquisitions for ship repair availabilities. Enclosure (2) outlines the evaluation factors and defines the evaluation criteria for evaluating the annual submission. A legible, neat, orderly, and comprehensive submission is required. Data should be presented in the Enclosure (2) Evaluation Factor sequence and paragraph numbering in the submission should coincide with the numbering system set forth in Enclosure (2). Failure to respond to any one of the evaluation factors may result in disqualification from this process. However, in such case the shipyard concerned may still submit proposals for later solicitations.

b. The submission must demonstrate an understanding of and an ability to meet all of the Evaluation Factors. The submission should demonstrate how the shipyard will comply with Government directions and requirements throughout the performance period. Data previously submitted, or presumed to be known, i.e., descriptions of previous projects performed for the Government, cannot be considered as a part of the submission unless physically incorporated into the submission.

c. All information must be presented in sufficient depth for the Government to make a comprehensive evaluation of the shipyard’s understanding of ship repair availabilities and of the shipyard’s capability to successfully perform the work package for any given solicitation. Solicitations include additional requirements over and above these requirements.

d. The submission must include all data and information requested by this RFI and must be submitted in accordance with these instructions. The shipyard is responsible for submitting an adequately written proposal that shall be compliant with the requirements as stated in this RFI. Non-conformance with the instructions provided in this RFI may result in an unfavorable evaluation. The submission shall be clear, concise, and include sufficient detail for effective evaluation and for substantiating the validity of stated claims and should not contain superfluous material not directly related to the RFI. The submission should not simply rephrase or restate the Government's requirements, but rather shall provide convincing rationale to address how the shipyard intends to meet these requirements Enclosure (1)

EVALUATION FACTORS

1. BASIS FOR ACCEPTANCE

a. The Government will evaluate submissions on a technically acceptable/unacceptable basis per class of vessel. Technical tradeoffs will not be made and no additional credit will be given for exceeding the minimum requirements of the RFI. Acceptance will be made to the shipyard, whose submission conforms fully to the RFI requirements and meets the acceptability standards for all non-price factors and subfactors. In order to be eligible for acceptance, a submission must receive an acceptable rating in every non-price factor and subfactor. An unacceptable rating in any non-price factor or subfactor will render the entire submission unacceptable. However, in such case the shipyard concerned may still submit proposals for later solicitations.

1) The Government intends to accept without discussions. However, the Government reserves the right to conduct discussions if deemed necessary.

2) In accepting the submission with an acceptable rating for non-price factors, the following factors and subfactors will be considered. Shipyards shall submit documentation that provides a separate response to each of the following:

Technical Factors Factor 1 – Understanding the Statement of Work Subfactor 1.3 – Engineering Subfactor 1.5 – Heavy Weather Plans Subfactor 1.6 – Cold Weather Plans Subfactor 1.7 – Fire and Flooding Protection Plans Subfactor 1.8 – T-EPF Class Welding Requirement Factor 2 – Ability to Perform the Statement of Work Subfactor 2.3 – Facilities Factor 3 – Management Control and Quality Assurance Subfactor 3.2 – Quality Control Subfactor 3.3 – Hazardous Waste Management Plan

d. Shipyards are cautioned that any submission receiving a rating of unacceptable for any technical subfactor may be rated unacceptable overall for the technical factor. Any submission rated unacceptable for the technical factor will be ineligible for acceptance. However, in such case the shipyard concerned may still submit proposals for later solicitations.

2. ADJECTIVAL RATINGS/DEFINITIONS

Technical Acceptable/Unacceptable Ratings

3. EVALUATION FACTORS

a. Evaluation criteria consist of technical factors and subfactors. The technical factors and subfactors will each receive one of the adjectival ratings defined in paragraph 2. Ratings of subfactors are used to derive an overall rating for the related factor.

b. Technical factors include:

Technical Factor 1 – Understanding the WI Package

Subfactor 1.3 Engineering

Describe the methodology to be used for resolving technical engineering problems, including engineering/production interfaces.

Describe the liaison between production and any engineering or design subcontractors (e.g., whether or not specifically dedicated in-house individuals will be assigned liaison).

Describe how regulatory approvals will be obtained for applicable engineering drawings (i.e. use of Professional Engineer review, use of ABS review for ABS approval).

NOTE: The following must be submitted with each unique proposal for an MSC ship repair procurement:

The Offeror shall demonstrate an understanding of the engineering support requirements (e.g., working drawings, tech/system manuals, selected record plans, inclining requirements, Trim and Stability booklet, and docking and undocking calculation, if required) of the work package.

Identify completely the extent of engineering services that you plan to provide for this work package.

Subfactor 1.5 Heavy Weather Plans

A Heavy Weather Plan shall be submitted IAW WI 0006. The heavy weather plan shall include a description of the protection arrangements available and the preventive measures that will be taken to ensure the safety of the ship from potential heavy weather conditions.

Subfactor 1.6 Cold Weather Plan

A Cold Weather Plan shall be submitted IAW WI 0007. The Cold Weather Plan shall include a description of the protection arrangements available and the preventive measures that will be taken to ensure the safety of the ship from potential cold weather conditions.

Subfactor 1.7 Fire and Flooding Protection Plans

A Fire and Safety Plan shall be submitted IAW WI 0016. The plan shall include a description of the ship repair facility fire protection and flooding protection measures/procedures, agreements with local fire and rescue organizations, firefighting response plan, flooding response plan, rescue response plan, medical emergency response plan, dewatering equipment available, alternative firefighting provisions in the case of disabled fixed firefighting systems and preventive measures that will be taken to ensure ship's safety during fire or flooding emergencies.

NOTE: A checklist is provided to aid the shipyard in the development of this subfactor. WI 0016 paragraph 7.1.2 is specific to each class. Submit the requirements of paragraph 7.1.2 for each class that the shipyard is requesting approval. Drawings are provided for each class.

Subfactor 1.8 T-EPF Class Welding Requirement

All welding shall be performed in accordance with American Bureau of Shipping (ABS) High Speed Naval Craft Code and be developed to either American Welding Society (AWS) D1.2 or NAVSEA S9074-AQ-GIB-010-248 requirements. The Offeror must provide an official stamped/watermarked letter from ABS stating the offeror’s weld procedures comply to all weld procedures for alloys listed below and the offeror’s weld procedure is approved by ABS under HSNC rules and have been reviewed to comply with either AWS D1.2 or NAVSEA S9074-AQ-GIB-010-248 requirements.

- 5083 aluminum GMAW-Pulse (P-GMAW)

- 6061 aluminum P-GMAW

- 5454 aluminum P-GMAW

- Joining 5083 to 6061 aluminum P-GMAW

- Joining 5083 to 5454 aluminum P-GMAW

- Joining 6061 to 5454 aluminum P-GMAW

- Cast AA aluminum

- Cast AA to 5083 aluminum

- Cast AA to 6061 aluminum

- 2205 Duplex Stainless (*Note: contractor shall comply with AWS D1.6 Structural Welding Code)

For each weld procedures above being proposed, the Offeror shall notate if approval is owned by the Prime or a sub-contractor. If a sub-contractor is being utilized, the name of the sub-contractor shall be provided for each.

The Offeror shall demonstrate employment/access to ABS approved welders sufficient to satisfy the aluminum welding requirements in this solicitation (see sample WI 0120 attached to this announcement).

The Offeror shall provide the policy establishing its condition found report (CFR) process and deckplate process to control their aluminum material traceability for use during this availability. Traceability shall include material certifications, ABS approved repair plans, weld filler material certifications, welder certifications and weld processes.

NOTE: The submission may seek acceptance of some or all of the above weld procedures. MSC’s response will specify the weld procedures accepted.

Technical Factor 2 - Ability To Perform the WI Package

Subfactor 2.3 Facilities

Complete the enclosed MSC Ship Repair Facility Survey Form (MSC Form 4330/26). Forms must be signed and dated. (See section J for the form). Use additional sheets as necessary to give a complete description of your facilities. Note the following special instructions when completing the form.

a. On sheet 2 of 5, the “Services Available” block should include only those services which are permanently installed. Temporary service capability should be listed on sheet 5 of 5.

b. Photocopies of crane certification data shall be supplied.

c. The following instructions apply to the required submittals list located on sheet 5 of 5.

1) Submittal number 1: submit as instructed.

2) Submittal number 2: submit as instructed.

3) Submittal number 3: submit as instructed; list only capital equipment. Do not list portable hand-held tools.

4) Submittal number 4: do not submit, covered elsewhere in RFP.

5) Submittal number 5: do not submit, covered elsewhere in RFP.

6) Submittal number 6: submit as instructed, do not list subcontractor locations.

7) Submittal number 7: do not submit.

NOTE: The following must be submitted with each unique proposal for an MSC ship repair procurement:

Submit a Berth Chart, Approach Chart, and Mooring Chart that complies with the requirements set forth in WI 0003.

For a dry docking and IAW WI 0901, submit the J-11 MSC Drydock Evaluation Form, provide photocopies of the dry dock certificate(s), and provide the proposed blocking arrangements, laid out in plan, profile and section views that shows the blocking arrangement and proposed dry dock.

Technical Factor 3 – Management Control and Quality Assurance

Subfactor 3.2 Quality Control Plan

Describe in detail the Quality Control (QC) Plan to be used for this availability. The description should address the method for complying with WI 0004. Discuss the documentation of QC activity (e.g., logs, notebooks, records). Present the test failure recovery plan.

Subfactor 3.3 Hazardous Waste Management Plan

A Hazardous Waste Management Plan shall be submitted IAW WI 0023. Provide a copy of the facility’s Hazardous Waste Spill Response Plan.

Identify key shipyard personnel associated with hazardous waste management including, but not limited to, personnel associated with employee training, hazardous waste identification, and manifest documentation.

Identify any subcontractors associated with removal, handling, and disposal of hazardous waste, including but not limited to, subcontractors responsible for removing, storing, transporting, recycling, reclaiming, or otherwise disposing of hazardous waste. All permits or other applicable credentials associated with safe and proper disposal of hazardous waste should be included. If a hazardous waste subcontractor is changed for any reason, the Hazardous Waste Management Plan shall be amended prior to the new subcontractor beginning work on the vessel.

Identify all local, state, and federal agencies associated with the disposal of hazardous waste.

Outline procedures used by the facility to accomplish removal, handling, storage, and disposal of hazardous waste IAW local, state, and federal requirements.

Describe all steps to be taken to reduce the volume and toxicity of hazardous waste generated during the performance of the contract. This is to include, but not be limited to a description of management of hazardous waste generation, process controls utilized to ensure that effective minimization techniques are maintained, and any technological resources available to reduce either the toxicity or the volume of hazardous waste.

Enclosure (2)