FY25 Reactor Sharing and Outreach FOA - Amendment 2_clean.pdf

FINANCIAL ASSISTANCE

FUNDING OPPORTUNITY ANNOUNCEMENT

U.S. Department of Energy Idaho Operations Office

Fiscal Year 2025 University Reactor Sharing and Outreach

Funding Opportunity Announcement (FOA): DE-FOA-0003313 Announcement Type: Initial: August 15, 2024

Amendment 001: September 3, 2024 Amendment 002: October 4, 2024 Assistance Listing Number: 81.121

Issue Date: August 15, 2024

Informational Webinar: May 9, 2024 (video links and presentations will be available at www.NEUP.gov)

Application Due Date: October 16, 2024, at 5:00 p.m. Eastern Time http://www.neup.gov/

Amendment 001: This administrative amendment contains the following:

• Removed the acronym DAC (Disadvantaged Community) and replaced with “disadvantaged community” or “disadvantaged communities” as appropriate.

• Revised language from “Energy Equity” to “Energy Justice”.

• Acronym List edits o Added: CEJST, Climate and Economic Justice Screening Tool o Added: CEQ, Council on Environmental Quality o Added: CO, Contracting Officer o Removed: Reactor Concepts Research, Development and Demonstration o Removed: Qualified Opportunity Zone o Removed: Other Minority Institutions o Removed: NEAMS, Nuclear Energy Advanced Modeling and Simulation o Added: TCU, Tribal Colleges and Universities o Added: SO, Selection Official

Amendment 002: This administrative amendment is issued to add the following under Part VI, B.1 Administrative Requirements, paragraph 2(pg. 27):

• Awards issued under this Funding Opportunity Announcement (FOA) will adopt the 2024 Revisions to 2 CFR 200. Applicants may review a summary of changes at CFO.gov | Uniform Guidance: Title 2 of the Code of Federal Regulations. Flexibilities provided by the 2024 Revisions are not available on existing Federal awards issued prior to the effective date of the 2024 Revisions.

https://www.cfo.gov/coffa/uniform-guidance-coffa/2024/ ii

Registration Requirements There are several one-time actions applicants must complete in order to submit an application in response to this Announcement (e.g., obtain Unique Entity Identifier (UEI) number, register with the System for Award Management (SAM), and create an account on the NEUP.gov website at:

www.NEUP.gov. Applicants, who are not registered with SAM, should allow up to five weeks to complete this requirement. It is suggested that the process be started as soon as possible.

The applicant must complete or have already completed the following actions:

1. Register with the SAM: https://www.sam.gov/. For more information about SAM registration for applicants please refer to: https://www.sam.gov/content/entity-landing

2. Obtain the Unique Entity Identifier (ID) generated number generated in SAM.gov.

3. Create an account on the NEUP.gov website at https://www.neup.gov/ using the “Sign In” tab in the top right-hand corner. To create an account: 1) click “Create a new account”; 2) fill out the required information and click “Create User”; and

3) fill out the information in the “My Information” section.

Questions Questions regarding the content of this funding opportunity announcement (FOA) must be submitted using the contact information found at Part VII, Section B, of this FOA. The Department of Energy (DOE) will try to respond to a question within three (3) business days unless a similar question and answer have already been posted on the website.

Application Preparation Applicants must prepare the application package and application forms from the NEUP.gov website: https://neup.inl.gov/SitePages/Home.aspx.

Additional instructions are provided in Section IV of this FOA.

Application Submission Instructions and a copy of the FOA can be found at www.NEUP.gov.

Electronic applications and instructions are available at the NEUP website. To access these materials:

(1) go to www.NEUP.gov; (2) select “Sign In” from the top right-hand corner of the screen; (3) enter your user credentials; (4) select “Applications” from the menu; and (5) click on “Create New Application” for the type of application you are creating. Apply at www.NEUP.gov. If you have any questions about your registration, contact the Innovative Nuclear Research (INR) Integration Office at neup@inl.gov.

https://www.neup.gov/ https://www.sam.gov/ https://www.sam.gov/content/entity-landing https://www.sam.gov/content/entity-landing https://www.neup.gov/ https://neup.inl.gov/SitePages/Home.aspx https://www.neup.gov/ https://www.neup.gov/ https://www.neup.gov/ mailto:neup@inl.gov iii

CHECKLIST FOR AVOIDING COMMON ERRORS

Item Issue Page Limits Strictly followed throughout application, including particular attention to:

- Project Summary/Abstract File

- Project Narrative File

- Project Team Curriculum Vitae (CV)

Project Summary / Abstract Name of the applicant, the project director/principal investigator(s), the project title, the objectives of the project, a description of the project, including methods to be employed, the potential impact of the project (i.e., benefits, outcomes), and major participants (for collaborative projects).

Budget Use current negotiated indirect cost and fringe benefit rates.

Budget Justification (attached to budget) Justify all requested costs.

Past, Current and Pending Support Identify funding that is pending or has been awarded, for similar activities related to reactor sharing initiatives within the last three years. Please identify by source and amount requested/awarded.

Certifications and Assurances Ensure that signatures are completed for both sections of the certifications and assurances documentation (typically, three

(3) signatures are required).

Font Size Pay particular attention to required font format and sizes, typically, Times New Roman, 11 pt. font.

Forms Use associated links for any/all forms.

iv

TABLE OF CONTENTS

PART I - FUNDING OPPORTUNITY DESCRIPTION

STATEMENT OF OBJECTIVES

A. FUNDING OPPORTUNITY

PART II - AWARD INFORMATION

A. TYPE OF AWARD INSTRUMENT

B. ESTIMATED FUNDING

C. MAXIMUM AND MINIMUM AWARD SIZE

D. EXPECTED NUMBER OF AWARDS

E. PERIOD OF PERFORMANCE

F. TYPE OF APPLICATION

PART III - ELIGIBILITY INFORMATION

A. ELIGIBLE APPLICANTS

B. COST SHARING

C. OTHER ELIGIBILITY REQUIREMENTS

PART IV - APPLICATION AND SUBMISSION INFORMATION

A. ADDRESS TO REQUEST APPLICATION PACKAGE

B. DOCUMENT FORMAT REQUIREMENTS

C. LETTER OF INTENT AND PRE-APPLICATION

C.1 Letter of Intent C.2 Pre-applications

D. CONTENT AND FORM OF APPLICATION

D.1 SF-424 – Application for Federal Assistance D.2 Project/Performance Site Location(s) D.3 Project Summary/Abstract File D.4 Project Narrative File D.5 Project Team Curriculum Vitae (CV) D.6 SF-424A Budget Information – Non-Construction Program File D.7 Budget Justification File D.8 Cost Sharing D.9 Current & Pending Support and Duplicative Funding D.10 Interim Conflict of Interest Policy D.11 Disclosure of Lobbying Activities (SF-LLL) v

D.12 Certifications and Assurances D.13 Project Commitment to Energy Justice and Justice40 Initiative D.14 Impacted Indian Tribes Documentation (if Applicable)

E. SUBMISSION FROM SUCCESSFUL APPLICANTS

F. SUBMISSION DATES AND TIMES

F.1 Letter of Intent Due Date F.2 Pre-Application Due Date F.3 Application Due Date

G. INTERGOVERNMENTAL REVIEW

H. FUNDING RESTRICTIONS

H.1 Cost Principles H.2 Pre-award Costs H.3 Prohibition Related to Foreign Government-Sponsored Talent Recruitment Programs H.4 Foreign Collaboration Considerations

I. OTHER SUBMISSION AND REGISTRATION REQUIREMENTS

I.1 Where to Submit I.2 Application Validity Timeframe

PART V - APPLICATION REVIEW INFORMATION

A. CRITERIA

A.1 Initial Review Criteria A.2 Relevancy Criteria A.3 Merit Review Criteria A.4 Other Selection Factors

B. REVIEW AND SELECTION PROCESS

B.1 Merit Review B.2 Selection B.3 Discussions and Award

C. ANTICIPATED NOTICE OF SELECTION

PART VI - AWARD ADMINISTRATIVE INFORMATION

A. AWARD NOTICES

A.1 Notice of Selection A.2 Notice of Award

B. ADMINISTRATIVE AND NATIONAL POLICY REQUIREMENTS

B.1 Administrative Requirements vi

B.2 System for Award Management and Unique Entity Identifier Requirements B.3 Foreign National Participation B.4 Subaward and Executive Reporting B.5 Special Terms and Conditions and National Policy Requirements B.6 Participants and Collaborating Organizations B.7 Current and Pending Support B.8 Fraud, Waste and Abuse B.9 Nondisclosure And Confidentiality Agreements Representations (JUNE 2015)

C. NO-COST TIME EXTENSIONS

D. REPORTING

PART VII - QUESTIONS AN AGENCY CONTACTS

A. QUESTIONS

B. AGENCY CONTACT

C. INFORMATIONAL WEBINAR

PART VIII - OTHER INFORMATION

A. AMENDMENTS

B. GOVERNMENT RIGHT TO REJECT OR NEGOTIATE

C. COMMITMENT OF PUBLIC FUNDS

D. PROPRIETARY APPLICATION INFORMATION

E. EVALUATION AND ADMINISTRATION BY NON-FEDERAL PERSONNEL

F. INTELLECTUAL PROPERTY DEVELOPED UNDER THIS PROGRAM

G. NOTICE REGARDING ELIGIBLE/INELIGIBLE ACTIVITIES

H. CONFERENCE SPENDING

I. EXPORT CONTROL

J. PROHIBITION ON CERTAIN TELECOMMUNICATIONS AND VIDEO

SURVEILLANCE SERVICES OR EQUIPMENT

vii

ACRONYMS

CEJST Climate and Economic Justice Screening Tool CEQ Council on Environmental Quality CFR Code of Federal Regulations CINR Consolidated Innovative Nuclear Research CO Contracting Officer COI Conflict of Interest CV Curriculum Vitae DE Department of Energy (FOA Number) DOE Department of Energy FC R&D Fuel Cycle Research and Development FFATA Federal Funding and Transparency Act of 2006 FOA Funding Opportunity Announcement FSRS FFATA Subaward Reporting System FY Fiscal Year HBCU Historically Black Colleges and Universities HPC High-Performance Computing INL Idaho National Laboratory MSI Minority-Serving Institution NE Office of Nuclear Energy NEID Nuclear Energy Infrastructure Database NEUP Nuclear Energy University Program NS&E Nuclear Science & Engineering NSF National Science Foundation NSUF Nuclear Science User Facilities OIG Office of Inspector General PDF Adobe Portable Document Format PI Principal Investigator PL Program Lead R&D Research and Development RS&O Reactor Sharing and Outreach SAM System for Award Management SF Standard Form SO Selection Official STEM Science, Technology, Engineering, and Mathematics TCU Tribal Colleges and Universities UEI Unique Entity Identifier U.S. United States U.S.C. United States Code

Fiscal Year 2025 University Reactor Sharing and Outreach

PART I - FUNDING OPPORTUNITY DESCRIPTION

STATEMENT OF OBJECTIVES

The University Reactor Sharing and Outreach (RS&O) Funding Opportunity Announcement (FOA) will support universities and colleges with nuclear research reactors to share resources and capabilities with the community to increase nuclear science, engineering, and technology awareness. This may include educational institutions without research reactors-, such as United States (U.S.) colleges, universities, technical and vocational institutions, community colleges, K- 12, and others.

The objectives of this RS&O FOA are to:

(1) Strengthen nuclear science and engineering instruction in the curricula of colleges and universities that do not own research reactors (hereby referred to as “User Institutions”);

(2) Increase opportunities for collaboration among faculty and students on nuclear science and engineering;

(3) Improve community awareness and understanding of nuclear science, engineering, and technology through research reactor visits and other outreach opportunities; and

(4) Engage with historically underrepresented communities in science, technology, engineering, and mathematics (STEM) to promote nuclear science, engineering, and technology to educate and recruit the next generation nuclear energy workforce.

Examples of activities of interest for this FOA could include nuclear science laboratories to enhance nuclear engineering, physics, or chemistry courses; providing reactor tours student groups; science educator workshops in nuclear science and community groups. The program will support public community engagements between university research reactor facilities and external participants working to increase opportunities for participants to advocate for nuclear science, engineering, and technology. University research reactors could also be used as versatile neutron sources and in specialized research projects. By increasing access to these facilities among colleges and universities, there is a potential for collaboration and crosscutting innovation in education and research opportunities for pre-college, undergraduate, and graduate students, as well as university faculty members.

For the fiscal year (FY) 2025 RS&O FOA, the Department of Energy (DOE) anticipates that approximately $1,000,000 will be available for this FOA. Universities and colleges with nuclear research reactor(s) are hereby referred to as “Host Institutions” in this FOA.

A. FUNDING OPPORTUNITY

DOE is seeking applications under this RS&O FOA from Host Institutions that support at least one of the following goals:

(1) Meaningful qualitative and quantitative educational and research engagement of faculty and students from User Institutions.

(2) Evidence of engagements with other educational institutions (e.g., technical and vocational institutions, community colleges, K-12 schools, and historically underrepresented communities in STEM to expand knowledge in nuclear science and engineering.

(3) Establish pathways for future self-sustaining mutually beneficial partnerships with User Institutions or other educational institutions.

PART II - AWARD INFORMATION

A. TYPE OF AWARD INSTRUMENT

DOE anticipates awarding grants to Host Institutions (universities or colleges with a nuclear reactor).

B. ESTIMATED FUNDING

The estimated amounts identified for this FOA are contingent upon Congressional appropriations and are subject to change. DOE currently estimates that it will fund approximately $1 million in awards.

C. MAXIMUM AND MINIMUM AWARD SIZE

The maximum and minimum amount of funding available for an individual award under this area is identified as the FOA ceiling and floor, respectively. The ceiling and floor are as follows:

• Federal Floor: None.

• Federal Ceiling: $200,000 per institution.

• Anticipated Awards: Several smaller awards that are no more than $200,000 each.

• Cost Share Requirement: None, cost-share is not required.

D. EXPECTED NUMBER OF AWARDS

The estimated amounts are contingent upon Congressional appropriations and are subject to change. However, DOE anticipates making approximately 5 awards, depending on the quality of the submissions and availability of funds. DOE reserves the right to make no awards under this announcement.

E. PERIOD OF PERFORMANCE

DOE anticipates making awards with an estimated project period of up to two years, beginning August 1, 2025. Additional time, if needed, may be requested, and justified in the application.

F. TYPE OF APPLICATION

DOE will accept only new applications under this announcement.

PART III - ELIGIBILITY INFORMATION

A. ELIGIBLE APPLICANTS

Universities and Colleges. In accordance with 2 Code of Federal Regulations (CFR) 910.126(b), eligibility for award is restricted to U.S. universities and colleges with a nuclear research reactor, specifically designated as Host Institutions under this FOA. Other educational institutions and users may collaborate with a Host Institution in the development of an application.

The following Host Institutions are eligible to apply:

1 Idaho State University 13 The Ohio State University

2 Kansas State University 14 University of California, Davis

3 Massachusetts Institute of Technology 15 University of California, Irvine

4 Missouri University of Science & Technology

16 University of Florida

5 North Carolina State University 17 University of Maryland, College Park

6 Oregon State University 18 University of Massachusetts, Lowell

7 Pennsylvania State University 19 University of Missouri, Columbia

8 Purdue University 20 University of New Mexico

9 Reed College 21 University of Texas at Austin

10 Rensselaer Polytechnic Institute 22 University of Utah

11 Rhode Island Nuclear Science Center 23 University of Wisconsin, Madison

12 Texas A&M University 24 Washington State University

To support the goal of building a clean and equitable energy economy, the Office of Nuclear Energy (NE) strives to contribute to the President’s goal that 40% of the overall benefits of certain Federal investments flow to disadvantaged communities that are marginalized by underinvestment and overburdened by pollution (the Justice40 Initiative).1 The goal is to spur economic development and job creation in disadvantaged communities throughout the U.S., through effective teams and/or partnerships with institutions, located in a disadvantaged community that may receive funding support from the project.

In support of the Justice40 Initiative, the Council on Environmental Quality (CEQ) developed the Climate and Economic Justice Screening Tool (CEJST) tool to identify disadvantaged

1 Established by Executive Order 14008 on Tackling the Climate Crisis at Home and Abroad, the Justice40 Initiative sets the goal that 40% of the overall benefits of certain federal investments in climate, clean energy, and other areas flow to disadvantaged communities that are marginalized by underinvestment and overburdened by pollution.

Consistent with Justice40 guidance, M-21-28 and M-23-09, DOE recognizes disadvantaged communities as the census tracts defined and identified as disadvantaged by the Climate and Economic Justice Screening Tool (CEJST), located at https://screeningtool.geoplatform.gov/, as well as all Federally Recognized Tribes (whether or not they have land).

https://www.whitehouse.gov/environmentaljustice/justice40/ https://www.federalregister.gov/documents/2021/02/01/2021-02177/tackling-the-climate-crisis-at-home-and-abroad https://www.whitehouse.gov/wp-content/uploads/2021/07/M-21-28.pdf https://www.whitehouse.gov/wp-content/uploads/2023/01/M-23-09_Signed_CEQ_CPO.pdf https://screeningtool.geoplatform.gov/ communities. CEJST can be found at https://screeningtool.geoplatform.gov/en/#3/33.47/-97.5.2 Applicants are encouraged to use CEJST to illustrate how their project supports disadvantaged communities.

NE also strives to advance energy justice through effective teams and/or partnerships with Historically Black Colleges and Universities (HBCUs), Tribal Colleges and Universities (TCUs) and other Minority-Serving Institutions (MSIs).

Information on MSIs can be found at https://www2.ed.gov/about/offices/list/ope/idues/eligibility.html#tips. This information predominately covers institutions that have been awarded grants through the Department of Education and does not include all institutions that may meet the definition of an MSI. The Office of Science has compiled a similar list of institutions:

https://science.osti.gov/grants/Applicant-and-Awardee-Resources/Institution-Designations.

These lists are not an exhaustive list of MSIs but will be used as a starting point for self-identifying MSIs. If applicants believe that their institution qualifies as an MSI and is not listed, please contact neup@inl.gov with an explanation for how the university meets the conditions of being considered an MSI.

What is a disadvantaged community?

According to Executive Order 14008, a disadvantaged community is one that has been historically marginalized and overburdened by pollution and underinvestment in housing, transportation, water and wastewater infrastructure, and health care. A community qualifies as “disadvantaged” if the census tract is above the threshold for one or more environmental or climate indicators and the tract is above the threshold for the socioeconomic indicators, or if they are a Federally Recognized Tribe whether or not they have land. as defined by the Council on Environmental Quality Climate and Economic Justice Screening Tool (CEJST), https://screeningtool.geoplatform.gov/en/.

What is an underrepresented community?

According to the Equity Executive Orders: 13985, 14020, and EO 14091, an “underrepresented” community refers to populations sharing a particular characteristic, as well as geographic communities, that have been systematically denied a full opportunity to participate in aspects of economic, social, and civic life, such as Black, Latino, Indigenous and Native American, Asian American, Native Hawaiian, and Pacific Islander persons and other persons of color; members of religious minorities; women and girls; LGBTQI+ persons; persons with disabilities; persons who live in rural areas; persons who live in United States Territories; persons otherwise adversely affected by persistent poverty or inequality; and individuals who belong to multiple such communities. Further, according to the National Science Foundation's 2023, report titled, Diversity and STEM: Women, Minorities, and Persons with Disabilities, (https://ncses.nsf.gov/pubs/nsf23315/report) the U.S. STEM workforce has gradually diversified between 2011 and 2021, with increased representation from these underrepresented communities. However, Hispanic workers represented 15% of the total STEM workforce in 2021, and Asian and Black workers were 10% and 9%, respectively. American Indians and

2 OMB, CEQ, & CPO, M-23-09, Addendum to the Interim Implementation Guidance for the Justice40 Initiative, M-21-28, on using the Climate and Economic Justice Screening Tool (CEJST) (Jan. 27, 2023), https://www.whitehouse.gov/wp-content/uploads/2023/01/M-23-09_Signed_CEQ_CPO.pdf.

https://screeningtool.geoplatform.gov/en/#3/33.47/-97.5 https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww2.ed.gov%2Fabout%2Foffices%2Flist%2Fope%2Fidues%2Feligibility.html%23tips&data=05%7C01%7CAnna.Podgorney%40inl.gov%7C09966166ecf14700e46008da852233a1%7C4cf464b7869a42368da2a98566485554%7C0%7C0%7C637968680215395909%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000%7C%7C%7C&sdata=YoJeZjMg%2FXyS09AL2vqYp5cbpRwMZgCSoxCO%2BfhD%2BhU%3D&reserved=0 https://science.osti.gov/grants/Applicant-and-Awardee-Resources/Institution-Designations https://screeningtool.geoplatform.gov/en/ https://ncses.nsf.gov/pubs/nsf23315/report https://www.whitehouse.gov/wp-content/uploads/2023/01/M-23-09_Signed_CEQ_CPO.pdf

Alaska Natives together made up less than 1% of the U.S. population and STEM workforce in 2021. DOE seeks to inspire underrepresented Americans to pursue careers in energy and support their advancement into leadership positions. (https://www.energy.gov/articles/introducing-minorities-energy-initiative).

B. COST SHARING

For Host Institution applicants, cost sharing is not required, but is encouraged.

C. OTHER ELIGIBILITY REQUIREMENTS

Each Host Institution is limited to one (1) application under this RS&O FOA.

Each Host Institution may have only one (1) active RS&O award at a time.

NOTE: Any previous RS&O awards must be completed before another RS&O award can be placed.

Non-university collaborators, in total, can receive no more than 20% of the total funds provided by the Government.

https://www.energy.gov/articles/introducing-minorities-energy-initiative https://www.energy.gov/articles/introducing-minorities-energy-initiative

PART IV - APPLICATION AND SUBMISSION INFORMATION

A. ADDRESS TO REQUEST APPLICATION PACKAGE

Electronic applications and instructions are available at the NEUP.gov website. To access these materials: (1) go to www.NEUP.gov; (2) select “Sign In” from the top right-hand corner of the screen; (3) enter your user credentials; (4) select “Applications” from the menu; and (5) click on “Create New Application” for the type of application that you are creating. Apply at www.NEUP.gov.

B. DOCUMENT FORMAT REQUIREMENTS

All non-budget documentation (use templates where provided) is to be prepared using standard 8.5” × 11” paper with 1-inch margins (top, bottom, left, right), using a font size no smaller than Times New Roman 11 point. This is a requirement for all pages included in the document, (i.e., table of contents, references, etc.). The preferred file format is Adobe Portable Document Format (PDF) for all documents except for spreadsheets. All spreadsheets are to be uploaded in Excel file format to the online application. Do NOT lock any cells in the spreadsheet.

Applicants must comply with all pertinent page limitations. Any text (including references and data tables) in a document that does not adhere to the requirements listed above (except graphics, graphs, charts, and equations) will be removed from the document and will not be reviewed.

DOE reserves the right to dismiss applications that violate formatting requirements. Signature blocks must be signed by the designated official.

Documents should be saved using the document naming suggestion at the bottom of each document description. The tracking ID will automatically be generated by the application system and can be found at the top of the application form under “Tracking ID.”

DOE reserves the right to dismiss applications, which it deems, after initial review, to lack enough detail for reviewers to adequately judge technical merit. Applications submitted with corrupted, incomplete, or incorrect files may be dismissed without further review.

C. LETTER OF INTENT AND PRE-APPLICATION

C.1 Letter of Intent Letters of Intent are not required.

C.2 Pre-applications Pre-applications are not required.

D. CONTENT AND FORM OF APPLICATION

Applicants must complete the mandatory forms, and any applicable optional forms (e.g., Disclosure of Lobbying Activities) in accordance with the instructions on the forms and the additional instructions below. Files attached to the forms must be in Adobe Portable Document Format (PDF) and merged into a single PDF file, unless otherwise specified in this announcement. The following table summarizes all the required forms and files. The following sub-sections (D.1 through D.14) describe the required and optional contents of each document or form.

Required Form/File Format File Name Signature Required

Application for Federal Assistance – SF-

Form FY25 SF424 Fed Assist [TRACKING ID#].pdf

Yes

Project/Performance Site Location(s) Form FY25 Performance Site [TRACKING ID#].pdf

Project Summary/Abstract File PDF FY25 Summary Abstract

Project Narrative File (limit of 8 pages)

PDF FY25 Project Narrative

Project Team Curriculum Vitae (limit of 3 pages per CV)

PDF FY25 CV [PI NAME]

SF424A Budget Information for Non- Construction Programs

Excel FY25 Budget SF424A [TRACKING ID#].xls

Budget Justification File PDF FY25 Budget Justification

Cost Sharing Commitment Letters (if applicable)

PDF FY25 Commitment Letter [TRACKING ID#].pdf

Current and Pending Support

PDF FY25 Support

Potentially Duplicative Funding Notice

PDF FY25 PDFN

Conflict of Interest Certification/ Conflict of Interest Disclosure (if applicable)

PDF FY25 COI Disclosure

Disclosure of Lobbying Activities

(SF-LLL)

Form FY25 SF-LLL [TRACKING ID#].pdf

Yes

Certifications and Assurances Form FY25 Cert & Assurances [TRACKING ID#].pdf

Yes

Project Commitment to Energy Justice and Justice40 Initiative

PDF FY25 EJandJustice40

Impacted Indian Tribes

PDF FY25

ImpactedIndianTribes

D.1 SF-424 – Application for Federal Assistance Complete all required fields in accordance with the pop-up instructions on the form. The correct form to use is the Application for Federal Assistance SF-424 (OMB 4040-0004), which is available at: www.NEUP.gov or through the link, SF-424. The list of certifications and assurances referenced in Field 21 can be found on the DOE Financial Assistance page at:

https://www.energy.gov/management/articles/certifications-and-assurances-use-sf-424

Save form as:

FY25 SF424 Fed Assist [TRACKING ID#].pdf

D.2 Project/Performance Site Location(s) Insert the primary site where the work will be performed. If a portion of the project will be performed at any other site(s), identify the site location(s) in the blocks provided.

NOTE: The Project/Performance Site Congressional District is entered in the format of the two-digit state code followed by a dash and a three-digit Congressional district code (i.e., VA-001).

Hover over the field in the form for additional instructions.

Use the Next Site button to expand the form to add additional Project/Performance Site Locations.

Save form as:

FY25 Performance Site [TRACKING ID#].pdf

D.3 Project Summary/Abstract File The one (1) page project summary/abstract must contain a summary of the proposed activity suitable for dissemination to the public. It should be a self-contained document that identifies the name of the applicant, the project director(s)/principal investigator(s) (PI)/program lead(s) (PL), the project title, the objectives of the project, a description of the project, including methods to be employed, the potential impact of the project (i.e., benefits, outcomes), and major participants (for collaborative projects). Do not include any proprietary or sensitive business information in this document, because, if an award is made, the Department may make it available to the public.

Page limit: 1-page. (Use provided Template on the application site) Save in a file named:

FY25 Summary Abstract [TRACKING ID#].pdf D.4 Project Narrative File The narrative must not exceed 8 printed pages, including cover page, charts, graphs, maps, photographs, references, and other pictorial presentations while complying with the document format instructions in Part IV, Section B. Applicants must comply with all pertinent page limitations.

DOE reserves the right to dismiss applications that violate formatting requirements. Signature blocks must be signed by the designated official. EVALUATORS WILL REVIEW ONLY 8 PAGES, AS SPECIFIED ABOVE. Do not include any Internet addresses (URLs) that provide information necessary to review the application. See Part VIII, Section D, for instructions on how to mark proprietary application information.

Page limit: 8 pages.

https://www.neup.gov/ https://apply07.grants.gov/apply/forms/sample/SF424_4_0-V4.0.pdf https://neup.inl.gov/SiteAssets/General%20Documents/Full_App_Documents/Infrastructure%20Abstract%20Template.docx

Save in a single file named:

FY25 Project Narrative [TRACKING ID#].pdf

The project narrative must include the following:

(1) Introduction. Including program or project title and names of key personnel involved with the effort.

(2) Goals and Objectives. This section shall provide a clear and concise statement of the specific objectives and/or goals of the proposed effort. For this FOA, a “goal” is an outcome the proposed team would like to achieve while an objective is an action or outcome related to a metric. Including the following:

a. Overall goal(s) of the proposed effort with the team must incorporate two (2) of the FOA goals listed in Part I - A. The proposed goal(s) may include multiple components or aspects and may be linked to specific measurable objectives.

b. Primary objectives that will be achieved during the effort with quantifiable metrics.

The following are examples of objectives in no priority. The type and quantity of objectives are established by the applicant.

i. Minimum number of hours collaborating with K-12 schools and organizations.

ii. Data produced from an experiment performed at the Host Institution in support of a User Institution student project.

iii. Minimum number of tours with active engagement over the award.

iv. Engagement with underrepresented communities.

c. Describe the Nuclear Science and Engineering (NS&E) program at the Host Institution, User Institution, and/or educational organization (where applicable). If there is no current program, briefly describe intentions or plans to establish a program or pathway to future collaboration.

(3) Schedule and Description of Tasks. This section shall provide a breakdown of individual tasks related to the overall effort. Including the following:

a. An overall timeline of the proposed tasks throughout the effort (e.g., Gantt chart).

b. Key milestones linked to metrics.

c. The role of each task in achieving the goals and objectives.

(4) Participant Roles. Describe the capabilities, expertise, and qualifications of the Program Lead(s) (PL) and senior/key personnel that would be essential to achieving the goals of the proposed effort. Reference should be specific to individuals where appropriate. The PL should state explicitly if there is any expertise that must be acquired to complete the effort and plans to incorporate additional personnel (e.g., new hires, consultants, etc.).

(5) Facilities, Equipment, and Other Resources. Identify the facilities (e.g., office, laboratory, etc.), equipment (computers, oscilloscopes, etc.), and other resources (machine shops, electronics shops, etc.) to be used at Host Institution and/or User Institutions, if appropriate.

Include details regarding capacities, pertinent capabilities, relative proximity, and extent of availability to the effort. Describe the utilization of those resources that are directly applicable to the proposed work.

D.5 Project Team Curriculum Vitae (CV) A CV provides information that can be used by reviewers to evaluate the individual’s skills, experience, and potential for leadership within the scientific community. Applicants must submit a resume (limited to three pages) for each PL and Senior/Key Personnel that include the following:

1. Contact Information

2. Education and Training: Undergraduate, graduate, and postdoctoral training. Identify institution, major/area, degree, and year.

3. Research and Professional Experience: Beginning with the current position, list, in chronological order, professional/academic positions with a brief description. List all current academic, professional, or institutional appointments, foreign or domestic, at the applicant institution or elsewhere, whether or not remuneration is received, and, whether full-time, part-time, or voluntary.

4. Awards and honors

5. Publications: Provide a list of up to 10 publications most closely related to the proposed project. For each publication, identify the names of all authors (in the same sequence in which they appear in the publication), the article title, book or journal title, volume number, page numbers, year of publication, and website address if available electronically.

6. Patents, Copyrights, and Software Systems: developed may be provided in addition to or substituted for publications.

7. Synergistic Activities: List no more than 5 professional and/or scholarly activities related to the proposed effort.

8. There should be no lapses in time over the past ten years or since age 18, which ever time period is shorter.

Page limit: 3 pages As an alternative to a resume, it is acceptable to use the biographical sketch format approved by the National Science Foundation (NSF). The biographical sketch format may be generated by the Science Experts Network Curriculum Vita (SciENcv), a cooperative venture maintained at https://www.ncbi.nlm.nih.gov/sciencv/, and is also available at https://new.nsf.gov/policies/pappg/24-1/ch-2-proposal-preparation#ch2D2hi. The use of a format required by another agency is intended to reduce the administrative burden to researchers by promoting the use of common formats.

Save in a single file named:

FY25 CV [PI NAME] [TRACKING ID#].pdf

D.6 SF-424A Budget Information – Non-Construction Program File Applicants must provide a separate budget for each year of support requested, and a cumulative budget for the total project period. Use the SF-424A Excel file, "Budget Information – Non-https://www.ncbi.nlm.nih.gov/sciencv/

Construction Programs" form on the DOE Financial Assistance Forms page at https://neup.inl.gov/SitePages/Related_Documents.aspx Applicants may request funds under the appropriate Object Class Categories, as long as the item and amount are necessary to perform the proposed work, meet all the criteria for allowability under the applicable Federal cost principles, and are not prohibited by the funding restrictions in this announcement (see Part IV - H).

Save this information in a single file named:

FY25 Budget SF424A [TRACKING ID#].xlsx

D.7 Budget Justification File Applicants (Host Institution) must justify the costs proposed in each Object Class Category/Cost Classification category.

The Budget Justification Supporting Documentation is available at NEUP.gov. Provide the required supporting information for all costs required to accomplish the project, including the following costs: labor, equipment, domestic and foreign travel, participant/trainees, material and supplies, publication, consultant services, automated data processing/computer services, subaward/consortium/contractual, equipment or facility rental/user fees, alterations and renovations, and indirect cost type. Provide any other information you wish to submit to justify the budget request.

A budget justification is required for the lead applicant and all sub-awardees. The justification can be combined into one document or submitted as separate files.

If cost sharing is proposed, please refer to Part IV - D.8. Additionally, the budget justification file must identify the following information for each third-party contributing cost sharing:

1. the name of the organization;

2. the proposed dollar amount to be provided;

3. the amount as a percentage of the total project cost; and

4. the proposed cost sharing – cash, services, or property.

The following are restrictions on the use of funds under this FOA:

1. Consumables, materials, and supplies are allowable for activities exclusively supporting reactor sharing, teaching, education, and outreach;

2. Equipment purchases greater than or equal to $5,000 are not allowed;

3. Upgrades to increase operational profit or support directly for commercial activities are not allowed;

4. Foreign travel is not allowed; and

5. Non-university collaborators, in composite, can have no more than 20% of the total funds provided by the Government.

Save the budget justification information in a single file named:

“FY25 Budget Justification [TRACKING ID#].pdf” https://neup.inl.gov/SitePages/Related_Documents.aspx https://neup.inl.gov/SiteAssets/AboutUs/RandDFullAppDocs/Budget%20Justification-FINAL_Rev1%20.pdf

D.8 Cost Sharing If cost sharing is proposed, applicants must include a commitment letter from each third party contributing to the cost sharing (i.e., a party other than the organization submitting the application), stating that the third party is committed to providing a specific minimum dollar amount of cost sharing. The commitment letter must include the cost sharing items listed in Part

IV - D.7.

Save commitment letter as:

FY25 Commitment Letter [TRACKING ID#].pdf

D.9 Current & Pending Support and Duplicative Funding D.9.1 Current & Pending Support

(Required for All Applicants) Current and pending support is intended to allow the identification of potential duplication, overcommitment, potential conflicts of interest or commitment, and all other sources of support.

As part of the application, the PL and each senior/key person at the prime applicant and any proposed subaward level must provide a list of all sponsored activities, awards, and appointments, whether paid or unpaid; provided as a gift with terms or conditions or provided as a gift without terms or conditions; full-time, part-time, or voluntary; faculty, visiting, adjunct, or honorary; cash or in-kind; foreign or domestic; governmental or private-sector; directly supporting the individual’s research or indirectly supporting the individual by supporting students, research staff, space, equipment, or other research expenses. All involvement in Foreign Government-Sponsored Talent Recruitment Programs (defined in Part IV - H.3) must be identified in current and pending support.

For every activity, list the following items:

• The sponsor of the activity or the source of funding.

• The award or other identifying number.

• The title of the award or activity. If the title of the award or activity is not descriptive, add a brief description of the research being performed that would identify any overlaps or synergies with the proposed research.

• The total cost or value of the award or activity, including direct and indirect costs and cost share. For pending proposals, provide the total amount of requested funding.

• The award period (start date – end date).

• The person-months of effort per year being dedicated to the award or activity.

If required to identify overlap, duplication of effort, or synergistic efforts, append a description of the other award or activity to the current and pending support.

Details of any obligations, contractual or otherwise, to any program, entity, or organization sponsored by a foreign government must be provided on request to either the applicant institution or DOE. Supporting documents of any identified source of support must be provided to DOE on request, including certified translations of any document.

The information may be provided in the approved common disclosure format available at Common Form for Current and Pending (Other) Support (nsf.gov). Each current and pending support disclosure must be signed and dated and include the following certification statement. If https://www.nsf.gov/bfa/dias/policy/researchprotection/commonform_cps.pdf using the common disclosure format, the following signed and dated statement should be appended to the form:

I, [Full Name and Title], certify to the best of my knowledge and belief that the information contained in this Current and Pending Support Disclosure Statement is true, complete, and accurate. I understand that any false, fictitious, or fraudulent information, misrepresentations, half-truths, or omissions of any material fact, may subject me to criminal, civil or administrative penalties for fraud, false statements, false claims or otherwise. (18 U.S.C. §§ 1001 and 287, and 31 U.S.C. §§ 3729-3733 and 3801-3812). I further understand and agree that (1) the statements and representations made herein are material to DOE’s funding decision, and (2) I have a responsibility to update the disclosures during the period of performance of the award should circumstances change which impact the responses provided above.

Save this information in a file named:

FY25 Support [TRACKING ID#].pdf

Definitions:

Current and pending support – (a) All resources made available, or expected to be made available, to an individual in support of the individual’s RD&D efforts, regardless of (i) whether the source is foreign or domestic; (ii) whether the resource is made available through the entity applying for an award or directly to the individual; or (iii) whether the resource has monetary value; and (b) includes in-kind contributions requiring a commitment of time and directly supporting the individual’s RD&D efforts, such as the provision of office or laboratory space, equipment, supplies, employees, or students. This term has the same meaning as the term Other Support as applied to researchers in NSPM- 33: For researchers, Other Support includes all resources made available to a researcher in support of and/or related to all of their professional RD&D efforts, including resources provided directly to the individual or through the organization, and regardless of whether or not they have monetary value (e.g., even if the support received is only in-kind, such as office/laboratory space, equipment, supplies, or employees). This includes resource and/or financial support from all foreign and domestic entities, including but not limited to, gifts provided with terms or conditions, financial support for laboratory personnel, and participation of student and visiting researchers supported by other sources of funding.

Senior/key personnel – an individual who contributes in a substantive, meaningful way to the scientific development or execution of a research, development and demonstration (RD&D) project proposed to be carried out with DOE award.3

3 Typically, these individuals have doctoral or other professional degrees, although individuals at the masters or baccalaureate level may be considered senior/key personnel if their involvement meets this definition. Consultants, graduate students, and those with a postdoctoral role also may be considered senior/key personnel if they meet this definition.

D.9.2 Potentially Duplicative Funding Notice (if applicable)

If the applicant or project team member has other active awards of federal funds, the applicant must determine whether the activities of those awards potentially overlap with the activities set forth in its application to this FOA. If there is a potential overlap, the applicant must notify DOE in writing of the potential overlap and state how it will ensure any project funds (i.e., recipient cost share and federal funds) will not be used for identical cost items under multiple awards.

Likewise, for projects that receive funding under this FOA, if a recipient or project team member receives any other award of federal funds for activities that potentially overlap with the activities funded under the DOE award, the recipient must promptly notify DOE in writing of the potential overlap and state whether project funds from any of those other federal awards have been, are being, or are to be used (in whole or in part) for one or more of the identical cost items under the DOE award. If there are identical cost items, the recipient must promptly notify the DOE Contracting Officer in writing of the potential duplication and eliminate any inappropriate duplication of funding.

Save this information in a single file named:

FY25 PDFN [TRACKING ID#].pdf

D.10 Interim Conflict of Interest Policy (Required for All Applicants)

The DOE Interim Conflict of Interest Policy for Financial Assistance (COI Policy) can be found at Financial Assistance Letter No. FAL 2022-02 | Department of Energy. This policy is applicable to all non-Federal entities applying for, or that receive, DOE funding by means of a financial assistance award (e.g., a grant, cooperative agreement, or technology investment agreement) and, through the implementation of this policy by the entity, to each Investigator who is planning to participate in, or is participating in, the project funded wholly or in part under the DOE financial assistance award. DOE’s interim COI Policy establishes standards that provide a reasonable expectation that the design, conduct, and reporting of projects funded wholly or in part under DOE financial assistance awards will be free from bias resulting from financial conflicts of interest or organizational conflicts of interest. The applicant is subject to the requirements of the interim COI Policy and within each application for financial assistance, the applicant must certify that it is, or will be by the time of receiving any financial assistance award, compliant with all requirements in the interim COI Policy. The applicant must flow down the requirements of the interim COI Policy to any subrecipient non-Federal entities.

The Recipient is required to disclose, manage, and report conflicts of interest as per the DOE interim COI Policy. Check the appropriate box on the application form certifying compliance with the COI Policy. If any disclosures need to be made, upload a COI document to the COI disclosure area of the application form.

Fully complete the COI application form and save in a single file named:

FY25 COI Disclosure [TRACKING ID#].pdf

D.11 Disclosure of Lobbying Activities (SF-LLL) (Required for All Applicants)

Identify any funds, other than Federal appropriated funds, that have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a https://www.energy.gov/management/financial-assistance-letter-no-fal-2022-02

Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the grant/cooperative agreement.

Save this form in a single file named:

FY25 SF-LLL [TRACKING ID#].pdf

D.12 Certifications and Assurances Applicants must complete and attach the Certifications and Assurances form found on the DOE Financial Assistance Forms Page at: https://neup.inl.gov/SitePages/Related_Documents.aspx https://www.energy.gov/management/articles/certifications-and-assurances-use-sf-424

Save this form in a single file named:

FY25 Cert & Assurances [TRACKING ID#].pdf

D.13 Project Commitment to Energy Justice and Justice40 Initiative (Required)

Applicants are encouraged to describe how their projects or project teams will: (1) contribute to the Justice40 Initiative (as described in Part III - A of this FOA); and/or (2) ensure energy justice through effective teams and/or partnerships with Minority-Serving Institution (MSIs), including Historically Black Colleges and Universities (HBCUs) and Tribal Colleges and Universities (TCUs), or institutions located in a disadvantaged community.

Justice40 Initiative. Applicants may include information on how the projects supports the Justice40 Initiative, including for example:

o Extent to which the applicant identifies the following: specific and measurable benefits for disadvantaged communities; how the benefits will flow to disadvantaged communities; and how negative environmental impacts affecting disadvantaged communities would be mitigated. Benefits include (but are not limited to) measurable direct or indirect investments or positive project outcomes that achieve or contribute to the following in disadvantaged communities: (1) a decrease in energy burden; (2) a decrease in environmental exposure and burdens; (3) an increase in access to low-cost capital; (4) an increase in high-quality job creation, the clean energy job pipeline, and job training for individuals; (5) increases in clean energy enterprise creation and contracting (e.g., minority-owned or disadvantaged business enterprises); (6) increases in energy democracy, including community ownership; (7) increased parity in clean energy technology access and adoption; and (8) an increase in energy resilience.

o Extent to which the project would contribute to meeting the objective that 40% of the benefits of climate and clean energy investments will flow to disadvantaged communities;

o The degree to which the proposed project provides funding to disadvantaged communities or seeks to address communities with environmental justice concerns that experience disproportionate and adverse human health or…