FY25 PWS Hearing Equipment Calibration Services.pdf

PERFORMANCE WORK STATEMENT (PWS)

FOR

Hearing Equipment Calibration Services

1.0 The service requested is for hearing equipment calibration. Location of work is Topeka, Salina and

Lenexa, KS.

2.0 Technical Specifications:

The following technical specifications are provided to help potential contractors better understand the task environment in which the services will be delivered. The following specifications are required to successfully deliver the required service and support contract objectives. The contractor is encouraged to exceed these minimum technical specifications to demonstrate its technical, operational, and administrative expertise in support of customer’s organizational and departmental objectives. All plans and reports shall be reviewed and approved by an authorized government official prior to release.

2.1.0 Calibration Service Technician: Contractor shall:

2.1.1 Provide comprehensive electro-acoustical calibration services for the equipment listed in Annex A.

2.1.2 Ensure that the American National Standards Institute (ANSI) Standard S3.6 is met for all KSARNG audiometers and hearing equipment. Ensure compliance with Occupational Safety and Health Administration (OSHA) Standard 1910.95 Appendix E. Ensure compliance with DA Pam 40-501.

2.1.3 Conduct testing with a Type 1 sound level meter (SLM) with octave band filter/analyzer (OBA). The SLM OBA and microphone must be capable of measuring at least 3dB below the applicable criteria “Max SPL” values listed in the Audiometric Test Booth Certification Form. The SLM, OBA, microphone and calibrator must each have been professionally calibrated within one year.

2.1.4 Obtain measurements inside the booth under normal operational conditions during activity levels that are representative of anticipated use conditions, including internal conditions (lights and ventilation turned on).

2.1.5 Record the sound pressure level at 125 Hertz (Hz) and above if the clinician normally tests at 250Hz and above and record at 500Hz and above otherwise.

2.1.6 Perform pre- and post-measurement field calibrations of the sound level meter.

2.1.7 Obtain octave ban readings in the “Linear” or “All Pass” setting, slow response mode.

2.1.8 Sit in the patient’s chair with sound level meter held away from their body at head height or set up a tripod at this location and permit measurement without their presence in the booth.

2.1.9 Check sound levels at seats closest and furthest from the door and record the higher values.

2.1.10 Have someone talk outside the booth to see if the booth meets certification under that condition. If external conversation precludes valid testing, this will be annotated.

2.1.11 Record all values and document all equipment data on the U.S. Army Public Health Center Audiometric Test Booth Certification Form.

2.1.12 Sign, date, and post the certification on the exterior of each booth or on an adjacent wall and provide a file copy to the KS Army National Guard for each location.

3.0 Security Requirements:

3.1 The Contractor will be responsible for ensuring compliance by its employees with the security regulations of the KSARNG where work is performed under this contract.

3.2 AT Level 1 Awareness Training (AT): All contractor employees requiring access to Army Installations, facilities, and controlled access areas shall complete Level 1 AT within 30 calendar days after contract start date and within 30 calendar days of new employees commencing performance. The contractor shall submit certificates of completion for each affected contractor and subcontractor employee, to the COR, or to the KO if a COR is not assigned, within 15 calendar days after completion of training. Level 1 AT is available at https://jkodirect.jten.mil/pdf/atl1/launch.html.

3.3 iWATCH Training. The contractor with an area of performance within an Army-controlled installation, facilities or area shall brief all employees on the local iWATCH program. This local developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR or the KO. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance. The contractor shall report completion for each affected contractor employee and subcontractor employee, to the COR, or to the KO if a COR is not assigned, within 15 calendar days after completion of training. iWATCH information can be found at https://www.dvidshub.net/video/671357/iwatch.

3.4 For Contracts that require OPSEC Training. Per AR 530-1, Operations Security, new contractor employees must complete Level I OPSEC training within 30 calendar days of their reporting for duty. All contractor employees must complete annual OPSEC awareness training. The contractor shall report completion for each affected contractor employee and subcontractor employee, to the COR, or to the KO if a COR is not assigned, within 15 calendar days after completion of training.

4.1 Miscellaneous:

4.1.1 Hours of Operation: The contractor shall perform the services required under this contract within core operating hours which are 0800-1700, Mon thru Fri. However, the contracted services may be needed for varying lengths of time each day.

4.1.2 Additional Requirements:

4.1.3 The Contractor shall provide all equipment, supplies, management, supervision, personnel and transportation necessary to assure that all services are in accordance with the contract and all applicable laws and regulations. The Contractor shall ensure all work meets performance standards specified in this Performance Work Statement.

4.1.4 Contractor Manpower Reporting Application (CMRA): The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract via a secure data collection site.

4.1.5 The contractor shall completely fill in all required data fields using the following web address:

http://www.sam.gov. Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. Contractors may direct questions to the help desk at http://www.sam.gov.

https://jkodirect.jten.mil/pdf/atl1/launch.html https://www.dvidshub.net/video/671357/iwatch http://www.sam.gov/ http://www.sam.gov/

Service Delivery Summary Worksheet W912JC-25- X – XXXX – Hearing Calibration Services

Contract Objective: Provide Hearing Equipment Calibration Services to the KS Army National Guard

Performance Objective

Performance Standard

Acceptable Quality Level (AQL)

Method Used / Frequency

Hearing Equipment Calibration

A trained and experienced technician with past experience in military hearing calibration. Perform requirements of Section 2 of the PWS.

• Perform all calibration requirements as directed in DA Pam 40-501

• Complete all calibration requirements per U.S. Army Public Health Center Audiometric Test Booth Certification Form.

Observation or validated user/customer complaints.

Rating Description Green Yes, performance and technical specifications are being met at AQL.

Yellow

Yes, performance and technical specifications are currently being met at the minimum AQL, but the following service / deliverable needs contractor attention.

The Customer must identify what component of the deliverable and/or service requires attention.

Red

No, performance and technical specifications are not being met at AQL and the following service / deliverable needs immediate contractor resolution.

The Customer must identify what component of the deliverable and/or service is below the minimum AQL.

Period of Performance: From ________________________to___________________________

Reimbursable Expenses (include receipts): _________________

QUALITY ASSURANCE WORKSHEET

Contract#_____________ Data Entry Contractor name:_______________________________

Performance Rating

Deliverable/Service Quality Rating

Causative Factors Effect on Mission Action Required /

Date

Hearing Booth and Equipment Calibration

Green Comments Unnecessary for “Green” QA Rating

Yellow

Red

Timely delivery of Services

Error Free Deliverables

Contract employee(s) has required badges displayed and identify themselves as contractors 98% of the time.

Annex A to PWS – Hearing Equipment Calibration Services

Location: Lenexa KS –

Equipment:

Benson CCA 200 MINI – 11

Benson BAS 200 – 8

Tracor AR9S – 1

Acoustic Systems RE 120 – 1

Acoustic Systems RE 121 – 9

Acoustic Systems RE 125 – 1

Hearing Trailer Equipment:

Benson CCA 200 MINI – 8

Benson BAS 200 –5

I A C 40M Series – 1

Location: Salina KS –

Benson CCA 200 MINI – 8

Benson BAS 200 – 4

Acoustic Systems RE 121 – 8

Location: Topeka KS –

Benson CCA 200 MINI – 1

Benson BAS 200 – 1

Acoustic Systems RE 121 – 1