FY25 - PD - People Readiness - Ver. 2.0.docx

People Readiness Studio Maintenance

VA-24-0005715

PRODUCT DESCRIPTION (PD)

DEPARTMENT OF VETERANS AFFAIRS

PRODUCT DESCRIPTION TEMPLATE

DEPARTMENT OF VETERANS AFFAIRS

Office of Information & Technology People Readiness

People Readiness Studio Maintenance

Date: Feb 28, 2025

VA-24-0005715

Product Description Version Number: 01

Contents

PRODUCT REQUIREMENTS

The Department of Veteran Affairs (VA), Office of Information and Technology (OIT) People Readiness have a requirement which their Studios and Collaboration rooms require Audio/Visual hardware upgrades. These upgrade requirements are necessary to ensure constant security compliance is maintained, functionality, and also to manage the overall hardware lifecycle replacement. The Studio/Collaboration room Audio/Visual system upgrade for end-of-life hardware in District of Columbia studio includes installation and warranty.

SPECIFICATIONS fOR collaboration ROOMS The Contractor shall provide all hardware necessary to complete the Video Wall upgrades as specified and installation services:

a. Provide all necessary hardware, installation services and all necessary requirements to make the Video Wall hardware upgrades operational.

b. Install and configure all required components as per the VA specifications.

c. Plan and Coordinate schedule with People Readiness technical staff

d. Confirm availability of space for delivery and installation services.

e. Install hardware not preinstalled at the factory in designated Collaboration rooms. Verify all hardware to be working and if any hardware components are found to be not working, coordinate for replacement component(s) and re-install of working component(s).

f. Confirm system functionality with People Readiness technical staff.

g. Hardware and software for the Collaboration rooms shall be Brandname

The requirmement shall provide hardware and installation for 2 Collaboration rooms in the District of Columbi. The Contractor shall provide all hardware necessary to complete the Video Wall upgrades within the District of Columbia Collaboration rooms. All hardware shall be delivered within 90 days of award and shall be installed within 120 days after award. All newly installed Classroom hardware is required to be accompanied with a guareenteed 1-year (12 month) warranty period from completion of installation.

LVS1U - Video Wall Landscape Mounting System with Rails

CSAS072 - ConnexSys Video Wall Strut Channel 72 Inch

TM55S - Side Trim for 49" or 55" LCD video wall display

TM55TB - Top/Bottom Trim for 49" or 55" LCD video wall display

60-1076-12 - DP 4K 230 Tx Transmitter for DisplayPort

60-1076-23 - DP 4K 230 Tx Receiver for DisplayPort

26-691-03 - DisplayPort Ultra/3

FX4 - 4K to HD expander

60-190-10 - Universal Rack Shelf Kit for 6" Deep Products

60-1580-02 - 12 VDC, 96 W Rack Mountable Power Supply

26-753-06 - 6' DP to DP cable

DCVA-AV3-Install - DC VA Video Wall Replacement - Install Services, Services Include: T&E, Shipping, Logistics

Video Wall (Qty. 2) Upgrade and system installation

SPECIFICATIONS fOR sTUDIOS The Contractor shall provide all hardware necessary to complete the Audio/Visual upgrades:

a. Confirm availability of space for delivery.

b. Hardware for Studio shall be Brand name or Equal

The requirmement shall provide hardware for People Readiness Studios in the District of Columbia as well as West Virginia facilities in which the People Readiness technical staff will install. The Contractor shall provide all hardware. All hardware shall be delivered within 90 days of award. Hardware shall be shipped to the Landover, MD warehouse facility for Studio upgrades. All newly shipped Studio hardware are required to be accompanied with a minimum of 90 day guareenteed warranty period from receipt of shipment delivery to Landover, MD warehouse.

Includes 1/2 Grid Cloth Diffusion

Size: 23 x 23 x 3"

NOTICE OF THE FEDERAL ACCESSIBILITY LAW AFFECTING ALL INFORMATION AND COMMUNICATION TECHNOLOGY (ICT) PROCUREMENTS (SECTION 508) On January 18, 2017, the Architectural and Transportation Barriers Compliance Board (Access Board) revised and updated, in a single rulemaking, standards for electronic and information technology developed, procured, maintained, or used by Federal agencies covered by Section 508 of the Rehabilitation Act of 1973, as well as our guidelines for telecommunications equipment and customer premises equipment covered by Section 255 of the Communications Act of 1934. The revisions and updates to the Section 508-based standards and Section 255-based guidelines are intended to ensure that information and communication technology (ICT) covered by the respective statutes is accessible to and usable by individuals with disabilities.

SECTION 508 – INFORMATION AND COMMUNICATION TECHNOLOGY (ICT) STANDARDS

The Section 508 standards established by the Access Board are incorporated into, and made part of all VA orders, solicitations and purchase orders developed to procure ICT. These standards are found in their entirety at: https://www.access-board.gov/guidelines-and-standards/communications-and-it/about-the-ict-refresh/final-rule/text-of-the-standards-and-guidelines. A printed copy of the standards will be supplied upon request.

Federal agencies must comply with the updated Section 508 Standards beginning on January 18, 2018. The Final Rule as published in the Federal Register is available from the Access Board: https://www.access-board.gov/guidelines-and-standards/communications-and-it/about-the-ict-refresh/final-rule.

The Contractor shall comply with “508 Chapter 2: Scoping Requirements” for all electronic ICT and content delivered under this contract. Specifically, as appropriate for the technology and its functionality, the Contractor shall comply with the technical standards marked here:

COMPATABILITY WITH ASSISTIVE TECHNOLOGY

The standards do not require installation of specific accessibility-related software or attachment of an assistive technology device. Section 508 requires that ICT be compatible with such software and devices so that ICT can be accessible to and usable by individuals using assistive technology, including but not limited to screen readers, screen magnifiers, and speech recognition software.

ACCEPTANCE AND ACCEPTANCE TESTING

Deliverables resulting from this solicitation will be accepted based in part on satisfaction of the Section 508 Chapter 2: Scoping Requirements standards identified above.

The Government reserves the right to test for Section 508 Compliance before delivery. The Contractor shall be able to demonstrate Section 508 Compliance upon delivery.

INFORMATION TECHNOLOGY USING ENERGY-EFFICIENT PRODUCTS

The Contractor shall comply with Sections 524 and Sections 525 of the Energy Independence and Security Act of 2007; Section 104 of the Energy Policy Act of 2005; Executive Order 13834, “Efficient Federal Operations”, dated May 17, 2018; Executive Order 13221, “Energy-Efficient Standby Power Devices,” dated August 2, 2001; and the Federal Acquisition Regulation (FAR) to provide ENERGY STAR®, Federal Energy Management Program (FEMP) designated, low standby power, and Electronic Product Environmental Assessment Tool (EPEAT) registered products in providing information technology products and/or services.

EPEAT

EPEAT product compliance is not required in this acquisition.

ENERGY STAR

The required Audio/Visual hardware upgrades for this effort are not included in the complete listing of Energy Star categories and associated products found at http://www.energystar.gov/Products, therefore this section is not appli

FEMP

The required Audio/Visual hardware upgrades for this effort are not included in the complete listing of FEMP product categories found at https://www.energy.gov/eere/femp/search-energy-efficient-products, therefore this section is not applic

SHIPMENT OF HARDWARE

All hardware shall be delivered within 90 days of award.

Inspection: Destination Acceptance: Destination Free on Board (FOB): Destination

Ship To and Mark For:

Primary

Alternate

Ben Paulik (People Readiness)

Ben Paulik (People Readiness)

Building C Landover, MD 20785

Building C Landover, MD 20785

SPECIAL SHIPPING INSTRUCTIONS

Prior to shipping, Contractor shall notify Site POCs, by phone followed by email, of all incoming deliveries including line-by-line details for review of requirements. The Contractor shall not make any changes to the delivery schedule at the request of Site POC.

Contractors shall coordinate deliveries with Site POCs before shipment of hardware to ensure sites have adequate storage space.

All shipments, either single or multiple container deliveries, shall bear the VA IFCAP Purchase Order number on external shipping labels and associated manifests or packing lists. In the case of multiple container deliveries, a statement readable near the VA IFCAP PO number shall indicate total number of containers for the complete shipment (e.g. “Package 1 of 2”), clearly readable on manifests and external shipping labels.

Packing Slips/Labels and Lists shall also include the following:

IFCAP PO #: ____________ (e.g., 166-E11234 (the IFCAP PO number is located in block #20 of the SF 1449) Project Description: (e.g. Tier I Lifecycle Refresh)

Total number of Containers: Package ___ of ___. (e.g., Package 1 of 3)

GENERAL REQUIREMENTS

VA TECHNICAL REFERENCE MODEL

The Contractor shall support the VA enterprise management framework. In association with the framework, the Contractor shall comply with OIT Technical Reference Model (VA TRM). The VA TRM is one component within the overall Enterprise Architecture (EA) that establishes a common vocabulary and structure for describing the information technology used to develop, operate, and maintain enterprise applications. Moreover, the VA TRM, which includes the Standards Profile and Product List, serves as a technology roadmap and tool for supporting OIT. Architecture & Engineering Services (AES) has overall responsibility for the VA TRM.

SOCIAL SECURITY NUMBER (SSN) REDUCTION

The Contractor solution shall support the Social Security Number (SSN) Fraud Prevention Act (FPA) of 2017 which prohibits the inclusion of SSNs on any document sent by mail. The Contractor support shall also be performed in accordance with Section 240 of the Consolidated Appropriations Act (CAA) 2018, enacted March 23, 2018, which mandates VA to discontinue using SSNs to identify individuals in all VA information systems as the Primary Identifier. The Contractor shall ensure that any new IT solution discontinues the use of SSN as the Primary Identifier to replace the SSN with the Integrated Control Number (ICN) in all VA information systems for all individuals. The Contractor shall ensure that all Contractor delivered applications and systems integrate with the VA Master Person Index (MPI) for identity traits to include the use of the ICN as the Primary Identifier. The Contractor solution may only use a Social Security Number to identify an individual in an information system if and only if the use of such number is required to obtain information VA requires from an information system that is not under the jurisdiction of VA.

INTERNET PROTOCOL VERSION 6 (IPV6)

The Contractor solution shall support Internet Protocol Version 6 (IPv6) based upon the memo issued by the Office of Management and Budget (OMB) on November 19, 2020 (https://www.whitehouse.gov/wp-content/uploads/2020/11/M-21-07.pdf). IPv6 technology, in accordance with the USGv6 Program (https://www.nist.gov/programs-projects/usgv6-program/usgv6-revision-1), NIST Special Publication (SP) 500-267B Revision 1 “USGv6 Profile” (https://doi.org/10.6028/NIST.SP.500-267Br1), and NIST SP 800-119 “Guidelines for the Secure Deployment of IPv6” (https://doi.org/10.6028/NIST.SP.800-119), compliance shall be included in all IT infrastructures, application designs, application development, operational systems and sub-systems, and their integration. In addition to the above requirements, all devices shall support native IPv6 and dual stack (IPv6 / IPv4) connectivity without additional memory or other resources being provided by the Government, so that they can function in a mixed environment. All public/external facing servers and services (e.g. web, email, DNS, ISP services, etc.) shall support native IPv6 and dual stack (IPv6 / IPv4) users and all internal infrastructure and applications shall communicate using native IPv6 and dual stack (IPv6 / IPv4) operations.

INFORMATION SECURITY CONSIDERATIONS

The Assessment and Authorization (A&A) requirements do not apply and a Security Accreditation Package is not required

a. A prohibition on unauthorized disclosure: “Information made available to the Contractor or Subcontractor by VA for the performance or administration of this contract or information developed by the Contractor/Subcontractor in performance or administration of the contract shall be used only for those purposes and shall not be used in any other way without the prior written agreement of the VA.” This clause expressly limits the Contractor/Subcontractor’s rights to use data as described in Rights in Data – General, FAR 52.227-14(d).(1).

b. A requirement for data breach notification: Upon discovery of any known or suspected security/privacy incidents, or any unauthorized disclosure of sensitive information, including that contained in system(s) to which the Contractor/Subcontractor has access, the Contractor/Subcontractor shall immediately notify the COR and simultaneously, the designated ISO, and Privacy Officer for the contract. The term “security incident” means an event that has, or could have, resulted in unauthorized access to, loss or damage to VA assets, or sensitive information, or an action that breaches VA security procedures. See VA Handbook 6500.6, Appendix C, paragraph 6.a.

c. A requirement to pay liquidated damages in the event of a data breach: “In the event of a data breach or privacy incident involving SPI the contractor processes or maintains under this contract, the contractor shall be liable to VA for liquidated damages for a specified amount per affected individual to cover the cost of providing credit protection services to those individuals.” However, it is the policy of VA to forgo collection of liquidated damages in the event the Contractor provides payment of actual damages in an amount determined to be adequate by the agency.

Based on the determinations of the independent risk analysis, the Contractor shall be responsible for paying to VA liquidated damages in the amount of $37.50 per affected individual to cover the cost of providing credit protection services to affected individuals consisting of the following:

e. A requirement to sign VA’s Rules of Behavior: “Before being granted access to VA information or information systems, all Contractor employees and Subcontractor employees requiring such access shall sign on annual basis an acknowledgement that they have read, understand, and agree to abide by VA’s Contractor Rules of Behavior which is attached to this contract.” See VA Handbook 6500.6, Appendix C, paragraph 9, and Appendix D. Note: If a medical device vendor anticipates that the services under the contract will be performed by 10 or more individuals, the Contractor Rules of Behavior may be signed by the vendor’s designated representative. The contract must reflect by signing the Rules of Behavior on behalf of the vendor that the designated representative agrees to ensure that all such individuals review and understand the Contractor Rules of Behavior when accessing VA’s information and information systems.

Points of contact VA Program Manager:

Contracting Officer’s Representative:

Contracting Officer:

Eatontown, NJ 07724

Contract Specialist:

Eatontown, NJ 07724

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