FY25_NIOSHPittsburgh_SOW_Municipal Waste Disposal Services 508 incl..pdf

Statement of Work / Performance Work Statement

Title: Annual Municipal Waste & Recycling Disposal Services for NIOSH Pittsburgh

This contract shall have a base period of one year with optional periods of one year as listed below:

Base Period: January 1, 2025, to December 31, 2025 Option Period One: January 1, 2026, to December 31, 2026

Option Period Two: January 1, 2027, to December 31, 2027

Option Period Three: January 1, 2028, to December 31, 20208

Option Period Four: January 1, 2029, to December 31, 2029

SECTION 1 – BACKGROUND

The CDC NIOSH Pittsburgh- Bruceton Research Center operates over forty buildings on a 234-acre campus with roadways and parking lots spread over the campus. The facility generates a steady stream of municipal waste and recyclable materials that require a disposal service. This service contract shall establish the requirements for a qualified vendor to provide the on-campus pick-up and disposal services for municipal waste and recyclable materials at the Pittsburgh campus for the CDC.

SUBSECTION A – Acronyms and Definitions

BRC Bruceton Research Center

CO Contracting Officer

CS Contracting Specialist

COR Contracting Officer’s Representative

CDC Centers for Disease Control and Prevention

CDL Commercial Driver’s License (issued by the Commonwealth of Pennsylvania)

NIOSH National Institute for Occupational Safety and Health

FMO Facility Management Office

EH&S Environmental, Health & Safety Office

FAR Federal Acquisition Regulations

HHS Dept. of Health and Human Services

SECTION 2 – PURPOSE/OBJECTIVE

This service contract shall be for waste disposal services for non-hazardous municipal waste material and sorted recyclable material generated at the Bruceton Research Center (BRC). These waste removal services are for the US Department of Health and Human Services (HHS), Centers for Disease Control and Prevention

(CDC), National Institute for Occupational Safety and Health (NIOSH) Pittsburgh campus facility. The campus is a multi-departmental research facility with other government agencies present including the

Department of Energy’s National Energy Technology Laboratory and the Department of Labor’s Mine Safety and Health Administration. This contract will only serve the CDC NIOSH facilities. Other contractor waste services may also be present on the facility. Identification of the Contractor’s waste disposal receptacles and service drivers familiar with their locations shall be required. These services shall require a suitable number of eight (8) cubic yard lidded containers and thirty (30) cubic yard roll off dumpsters labeled for the specific waste material being serviced. The number of containers shall be specified to enable Contractor pick-up services to be performed either bi-weekly or monthly.

SECTION 3 – SCOPE OF WORK

3.1 Services- The Contractor shall provide all plant, labor, equipment, transportation and management necessary to provide pick-up, removal and disposal of residual municipal waste and single stream designated recyclable materials at the NIOSH facilities located at the Bruceton Research Center in Pittsburgh, PA.

3.2 Service Locations- The Contractor shall review the campus locations to enable placement of the waste collection containers at centralized collection locations distributed around the facility. The locations shall be chosen to be navigable by the waste hauling vehicles without blocking NIOSH facility entrances, not excessively restricting parking or vehicle driver visibility. All selected locations shall be approved by the designated Contracting Officer’s Representative (COR). The Contractor shall be expected to adjust the locations for these services upon request by the COR as the NIOSH facility operations evolve and facility priorities change.

3.3 Schedule- The Contractor shall provide to the COR a schedule for the monthly services that is consistent for site visits for dumpster servicing. This schedule shall be adjustable for site closures and Federal holidays as listed in the contract.

3.4 Facility Access Time- The Contractor shall be able to provide service to the CDC NIOSH Pittsburgh facility between the hours of 6:30 am to 4:00 PM, Monday through Friday except for site closures and holidays listed in the contract.

3.5 Facility Access General- The Contractor shall provide qualified drivers to access that facility that have

Commercial Drivers License’s (CDL) issued by the Commonwealth of Pennsylvania. Drivers shall be

American citizens and present to the CDC Security office a valid photo ID/ CDL driver’s license at the time of facility entry. Contractor vehicles are subject to physical search by CDC Security prior to facility entry.

Drivers shall be issued temporary CDC visitor identification and passes that are to be returned prior to facility exit. Utilization of consistent route drivers by the Contractor will expedite the Security entry process.

3.6 Service Performance- The Contractor is responsible to service each waste disposal dumpster located on the campus for every scheduled site visit. The Contractor shall be responsible to safely transport the waste material without spillage of the waste materials deposited within the dumpsters and Company service vehicle(s) while traversing the CDC campus facilities. The Contractor shall be responsible to clean-up any spillage occurring while performing the routine servicing. The CDC COR performs routine inspection of the service provided during the month to determine the service level of performance for clean pick-up of waste materials for all dumpster locations after the scheduled performance dates. The COR shall notify the

Company designated contact of any discrepancies in the service requirements to coordinate a resolution if issues are identified. It is recommended the Contractor provide regular service route drivers that become familiar with the locations and efficient routing to all the Contractor dumpsters located at the CDC NIOSH

Pittsburgh facility. Drivers unfamiliar with the facility layout will be given site maps with the general locations of the dumpster distributions to enable them to find and service all the dumpsters each service period. Roll-off dumpster deliveries shall be escorted by facility personnel to ensure the pick-up and delivery of the proper dumpsters being serviced at the designated service location.

3.7 Contractor Credentials- The Contractor upon request by the CDC COR shall provide copies of contractor operational licenses, contractor training records, equipment inspection reports, State landfill records and reporting necessary for performance of the waste disposal services for the CDC NIOSH

Pittsburgh facility.

3.8 Contractor Damage/Spills- The Contractor shall be responsible to repair or fairly compensate the

Government for any damage caused to the CDC NIOSH Pittsburgh facility or personal vehicles resulting from a Contractor accident occurring on the CDC campus. All incidents shall be investigated and documented by

CDC Security, the COR and EH&S personnel. The Contractor shall be responsible for environmental cleanup of any spills of hydraulic oil or other vehicle fluids discharged on the CDC campus. The Contractor shall provide all necessary service support in a timely manner to perform any environmental cleanup necessary upon a Contractor caused spill occurrence. Any significant environmental spills shall be reported to the appropriate Pennsylvania Department of Environmental Protection or Allegheny County officials in compliance with Federal, State and Local regulations.

3.9 Contractor Invoicing- The Contractor shall submit monthly service invoices with the service contract identification information included in compliance with the terms of the CDC contract requirements issued by the Contracting Officer (CO). Invoices for the 30 and 20 cubic yard roll-off dumpsters shall have weight of the waste material received for disposal displayed on each invoice. The Contractor shall provide the contact information by phone or e-mail of the individual responsible to answer any CDC questions pertaining to contract invoicing.

3.10 CDC Callout Service Requests- The Contractor shall schedule requested service pick-ups or supplemental dumpster service within three (3) business days upon notification to the Contractor by the COR or designated person of a request for supplemental service.

3.11 Contractor Service Contacts- The Contractor shall provide the name(s) of customer service managers and or service schedulers to the CDC COR. The contacts shall have a phone number and e-mail address that will be serviced during regular business hours, Monday through Friday. The Contractor shall also provide a contact phone number for reporting emergencies or accidents when necessary.

3.12 Contract Service Constraints- The Contractor shall provide service and perform all work in a safe and efficient manor utilizing approved work methods. Compliance with the Health and Safety Accident

Prevention requirements as specified and the applicable FAR clause entitled Accident Prevention, FAR

52.236-13 are considered paramount provisions of this contract. Failure to correct any documented violations or repeated violations may result in the Termination for Default of this contract.

3.13 Contractor Containers- The Contractor shall be responsible to provide the dumpsters and storage containers necessary to perform the waste disposal services at the CDC NIOSH Pittsburgh campus performed under this contract. The containers shall be delivered clean and watertight with no broken doors, latches, lids or covers. The Contractor shall replace any container that is damaged when reported by the CDC COR.

3.14 Contractor Performance Coordination- The Contractor shall coordinate with the CDC COR all work coordination scheduling. Also communicate to the COR the need for any traffic or area access restrictions necessary to provide these waste disposal services. The Contractor shall obey all facility traffic and parking requirements when off-loading waste storage containers or performing pick-ups for site removal.

SECTION 4 – TASKS TO BE PERFORMED

Tasks to be performed under this service contract include:

4.1 Residual Municipal Waste- Disposal services shall include all non-hazardous, non-recyclable waste material placed in 8 cubic yard lidded dumpster containers for regular scheduled pick-up by the Contractor for disposal at a certified landfill. Five (5) of the eight cubic yard lidded dumpsters are anticipated for bi-weekly pick-up service. These dumpsters are distributed around the CDC

NIOSH facility at accessible locations for servicing.

4.2 Single Stream Recycling- Disposal services shall include specified segregated materials collected for disposal including cardboard, paper, clean empty type 1 & 2 plastic containers, small aluminum containers and other items permitted for single stream recycle processing. These shall be collected in 8 cubic yard lidded dumpsters for regular scheduled pick-up by the Contractor for material processing and recycling at the Contractor’s off-campus facilities. Three (3) of the eight cubic yard lidded dumpsters are anticipated for monthly pick-up service. These dumpsters shall all be placed at a single controlled site located within the B-170 secure storage yard. The Contractor shall clearly specify what materials are permitted for recycling and disclose any supplemental disposal fees should contamination of recycled materials occur. The Contractor shall provide to the

COR the proof by photograph of the contamination, or directly contact the COR for review of the dumpster when any instances occur.

4.3 Roll-off Dumpster Municipal Waste- Disposal services shall include all non-hazardous, non-recyclable larger municipal waste material and construction debris generated at the campus. This shall be placed in one 30 cubic yard open top dumpster stationed at the campus by the Contractor.

Pick-up shall be scheduled as needed on-call to the Contractor by a CDC representative, either the

COR or designated representative. Up to ten (10) dumpster changeouts are anticipated per year. The permanently stationed 30 CY dumpster shall be located within the B-170 secure storage yard.

4.4 Line-Item Pricing for Optional Metal Waste Recycling- The Contractor shall provide pricing for monthly rental fees and disposal services to provide a 30 cubic yard metal waste recycling dumpster to be dispatched only when the CDC COR requests the services to be provided. This dumpster shall be for recycling of large, segregated iron, aluminum, copper and other metals delivered to the recycling dumpster, for on-call disposal when the dumpster is filled. These services are supplemental by the CDC when requested by the COR or designated representative and are not part of the base contract.

4.5 Line-Item Pricing for Supplemental Optional Dumpster services as needed for the CDC

NIOSH Pittsburgh Facility- This pricing shall include the monthly rental fees and delivery for typical 20 or 30 CY dumpsters for municipal waste or metal recycling. These services are supplemental by the CDC when requested by the COR or designated representative and are not part of the base contract.

SECTION 5 – GOVERNMENT FURNISHED PROPERTY

No Government furnished property is part of this service contract.

SECTION 6 – PLACE OF PERFORMANCE AND CONTRACT SUPPORT HOURS

SUBSECTION A – PLACE OF PERFORMANCE

The waste disposal services for this contract shall be performed at the CDC NIOSH Pittsburgh facility located at 626 Cochrans Mill Road, Pittsburgh, PA 15236.

SUBSECTION B – CONTRACT SUPPORT HOURS

The Contractor shall schedule waste removal services during regular CDC NIOSH Pittsburgh facility operational business hours between 6:30 am through 4:00 pm, Monday through Friday except for facility closures and holidays as specified in the CDC contract.

SECTION 7 – TRAVEL

Contractor personnel travel is not required for the services performed under this contract.

SECTION 8 – DELIVERABLES/REPORTING SCHEDULE

No deliverables are included in this contract other than those scheduled services outlined above and precontract initial requirements listed below.

Task Deliverable Quantity/Format Due Date Deliver To

Contractor

Contacts

Customer account phone number and e-mail address

Provide contact data to

COR, update as necessary during the term of the contract.

Ten days prior to contract start.

Contracting

Officer’s

Representative

Contractor

Emergency

Contact

Phone number Provide contact phone number for emergency notification.

Ten days prior to contract start.

Contracting

Officer’s

Representative

Contractor

State

License(s)

Contractor

Business

Certification(s)

Paper copies or electronic

PDF

Ten days prior to contract start.

Contracting

Officer’s

Representative

Landfill

License(s) utilized for disposal

Landfill

Disposal

Certification(s)

Paper copies or electronic

PDF

Ten days prior to contract start.

Contracting

Officer’s

Representative

SUBSECTION A – PERFORMANCE MATRIX

PERFORMANCE

OBJECTIVE

STANDARD PERFORMANCE

THRESHOLD

ACCEPTABLE

QUALITY LEVELS

(AQLs)

METHOD OF

SURVEILLANCE

The Contractor shall provide waste and recycling pickup on the schedule defined in this SOW.

Municipal waste shall be picked up on a weekly basis, recycling on a monthly basis, and roll-off service shall be provided as an on-call service with pickup within 48-hours of the request, or the next business day after a weekend or holiday if one falls within the 48-hour response window.

No missed pickups that result in overflow of provided waste receptacles, and no recurring missed pickups that result in a deviation of level of service from the contracted level of service.

Customer Feedback

Periodic Inspection

SECTION 9 – REFERENCE MATERIALS

Site map of probable dumpster locations to be provided upon facility entry.

SECTION 10 – MINIMUM VENDOR QUALIFICATIONS

10.1 The Contractor shall be licensed by the Commonwealth of Pennsylvania to provide the waste disposal services required under this contract.

10.2 The Contractor shall deliver the waste materials obtained from the CDC NIOSH Pittsburgh facility at

626 Cochrans Mill Road, Pittsburgh, PA 15236 to a licensed waste disposal facility. The Contractor shall provide to the COR a copy of the licensing information for the landfill disposal area utilized under this contract.

SECTION 11 – ADDITIONAL REQUIREMENTS

Information Security and Privacy

11.1 The Contractor shall have restricted access to the government facility with waste transport vehicles to enable pick-up of refuse materials placed within the Contractor’s storage bins and receptacles. At no time shall Contractor personnel have access to Government controlled building interiors or information systems while performing the retrieval of the generated waste materials for disposal under this contract. Waste collection receptacles shall be located at Government approved locations determined by the COR within the campus that are outside of any building or interior spaces. Contractor personnel shall be escorted as necessary by Government representatives to ensure the waste collection locations of Contractor supplied receptacles are known to the collection personnel for performance of this service.

Human Subjects Protections in Research

This is not applicable for this service contract.

Paperwork Reduction Act (PRA)

This is not applicable for this service contract.

Section 508 Compliance

Electronic and Information Technology Accessibility Notice

Electronic and Information Technology Accessibility

(a) Section 508 of the Rehabilitation Act of 1973 (29 U.S.C. 794d), as amended by the Workforce Investment Act of 1998 and the Architectural and Transportation Barriers Compliance Board Electronic and Information (EIT) Accessibility Standards (36 CFR part 1194), require that when Federal agencies develop, procure, maintain, or use electronic and information technology, Federal employees with disabilities have access to and use of information and data that is comparable to the access and use by Federal employees who are not individuals with disabilities, unless an undue burden would be imposed on the agency. Section 508 also requires that individuals with disabilities, who are members of the public seeking information or services from a Federal agency, have access to and use of information and data that is comparable to that provided to the public who are not individuals with disabilities, unless an undue burden would be imposed on the agency.

(b) Accordingly, any offeror responding to this solicitation must comply with established HHS EIT accessibility standards. Information about Section 508 is available at http://www.hhs.gov/web/508. The complete text of the Section 508 Final Provisions can be accessed at http://www.access-aboard.gov/sec508/ standards.htm.

(c) The Section 508 accessibility standards applicable to this contract are: 1194.

205 WCAG 2.0 Level A & AA Success Criteria 302 Functional Performance Criteria 502 Inoperability with Assistive Technology 504 Authoring Tools 602 Support Documentation 603 Support Services

In order to facilitate the Government's determination whether proposed EIT supplies meet applicable Section 508 accessibility standards, offerors must submit an HHS Section 508 Product Assessment Template, in accordance with its completion instructions. The purpose of the template is to assist HHS acquisition and program officials in determining whether proposed EIT supplies conform to applicable Section 508 accessibility standards. The template allows offerors or developers to self-evaluate their supplies and documentation detail - whether they conform to a specific Section 508 accessibility standard, and any underway remediation efforts addressing conformance issues. Instructions for preparing the HHS Section 508 Evaluation Template are available under Section 508 policy on the HHS Web site http://hhs.gov/web/508.

In order to facilitate the Government's determination whether proposed EIT services meet applicable Section 508 accessibility standards, offerors must provide enough information to assist the Government in determining that the EIT services conform to Section 508 accessibility standards, including any underway remediation efforts addressing conformance issues.

(d) Respondents to this solicitation must identify any exception to Section 508 requirements. If a offeror claims its supplies or services meet applicable Section 508 accessibility standards, and it is later determined by the Government, i.e., after award of a contract or order, that supplies or services delivered do not conform to the accessibility standards, remediation of the supplies or services to the level of conformance specified in the contract will be the responsibility of the Contractor at its expense.

(e) Electronic content must be accessible to HHS acceptance criteria. Checklist for various formats are available at http://508.hhs.gov/, or from the Section 508 Coordinator listed at https://www.hhs.gov/web/ section-508/additional-resources/section-508-contacts/index.html. Materials that are final items for delivery should be accompanied by the appropriate checklist, except upon approval of the Contracting Officer or Representative.