FY25 JA SIGNED_redacted_Redacted JMD_Redacted.pdf

CUI//SP-SSEL

Control Number: 24-RHCO-C-306

Sole Source Justification and Approval Review Document Under FAR 13.501*

(*Format follows FAR 6.303-2, but modified to reflect FAR subpart 13.5 procedures)

Program/Equipment: On-site maintenance services for STERIS sterilizers and disinfector washers at William Beaumont Army Medical Center (WBAMC), Fort Bliss, Texas

Authority: 41 United States Code 1901 as implemented in FAR 13.501(a)(1)(ii), sole source (including brand name) under the authority of the simplified procedures for certain commercial items.

Amount: $ (incl. -8 extension)

Prepared by:

Contract Specialist (KS) Name:

DSN/Office:

Email:

Date: 16 July 2024

Contracting Officer (KO) Name:

DSN/Office:

Email:

Date: 16 July 2024

Requirements / Technical Representative Name:

Title: Contracting Officer’s Representative (COR) DSN/Office:

Email:

Date: 16 July 2024

Controlled by: USAHCA Controlled by: MRCO-W CUI Category: Procure Limited Dissemination Control: FED ONLY

POC:

Sole Source Justification and Approval Under FAR 13.501

1. Contracting Activity: Medical Readiness Contracting Office-West (MRCO-W), Joint Base San Antonio (JBSA) Fort Sam Houston, Texas.

2. Description of Action: This is a follow-on to W81K00-21-P-0244 Type of contract: Firm Fixed Price Type of funds: FY 25 Defense Health Program (DHP), Subject to Availability of Funds

3. Description of Supplies/Services: This requirement is for full on-site maintenance of multiple STERIS sterilizers, and disinfectant washers All equipment is Government owned and used at WBAMC. Sterilization is done with one or more of the following:

heat, chemicals, irradiation, high pressure, and filtration, which is necessary in the removal of biological pathogens and transmissible agents (such as fungi, bacterial, viruses, prions, spore forms, unicellular eukaryotic organisms such as Plasmodium, etc.) This is a non-personal services contract. Contractor shall furnish all parts, labor, equipment, materials, travel, and transportation to perform all scheduled and unscheduled maintenance for the equipment listed below:

Sterilizer, SN: 0331114-19, Manf: Steris, Mdl: Amsco400 Sterilizer, SN: 0330914-07, Manf: Steris, Mdl: Amsco400 Sterilizer, SN: 0300915-18, Manf: Steris, Mdl: Amsco400 Sterilizer, SN: 0300715-23, Manf: Steris, Mdl: Amsco400 Sterilizer, SN: 3602813009,Manf: Steris, Mdl: Gen FH7-2XX Sterilizer, SN: 3634214010,Manf: Steris, Mdl: Gen FH7-2XX Sterilizer, SN: 3602615008,Manf: Steris, Mdl: Gen FH7-2XX Washer, SN: 07189716608, Manf: Steris, Mdl: Innowave Pro-60 Washer, SN: 03199942627, Manf: Steris, Mdl: Innowave Sterilizer, SN: 30641628, Manf: Steris, Mdl: Amsco 400 Sterilizer, SN: 30641635,Manf: Steris, Mdl: Amsco 400 Sterilizer, SN: 32751582, Manf: Steris, Mdl: BC110 Sterilizer: SN: 30641643, Manf: Steris, Mdl: Amsco Washer, SN: 3630312021,. Manf: Steris, Mdl: Reliance 333 Sterilizer, SN: 3613915012, Manf: Steris, Mdl: GEN FH07 2XX Sterilizer, SN: 0306416-35, Manf: Steris, Mdl: 20 Sterilizer, SN: 0327515-82, Manf: Steris, Mdl: 20 Sterilizer, SN: 0306416-43, Manf: Steris, Mdl: 20 Washer, SN: 3622515001, Manf: Steris, Mdl: Basil 5700 Sterilizer, SN: 0305416-02, Manf: Steris, Mdl: 48H Sterilizer, SN: 0305716-15, Manf: Steris. Mdl: 48H Sterilizer, SN: 0305516-02, Manf: Steris, Mdl: 48H

Washer, SN: 3610216013, Manf: Steris, Mdl: Synergy Washer, SN: 3609516021, Manf: Steris, Mdl: Synergy Washer, SN: 3627418009, Manf: Steris, Mdl: 5052 Washer, SN: 3628218006, Manf: Steris, Mdl: 5052 Washer, SN: 3610216003, Manf: Steris, Mdl: V1327 FW 05-201 Washer, SN: 3610216014, Manf: Steris, Mdl: FH03 Sterilizer, Sn: 0326815-27, Manf: Steris, Mdl: Amsco Lab 250 Sterilizer, SN: 0326115-11, Manf: Steris, Mdl: amsco Lab 250 Washer, SN: 3623315001, Manf: Steris, Mdl: Basil 3700 Washer, SN: 3615612020, Manf: Steris, Mdl: Reliance Sterilizer, SN: 33141224, Manf: Steris, Mdl:Century Sterilizer, SN: 31512016, Manf: Steris, Mdl:Amsco 400 Sterilizer, SN: 30601603, Manf: Steris, Mdl: Amsco 400 Sterilizer-Dryer, SN: 2193, Manf: Steris, Mdl:Amsco Sterilizer-Dryer, SN: 2192, Manf: Steris, Mdl: Amsco

Base Year: $ Option Year 1: $ Option Year 2: $ -8 Extension: $ Total:

4. Authority Cited: 41 United States Code 1901 as implement in Federal Acquisition Regulation 13.501(a)(1)(ii), sole source (including brand name) under the authority of the simplified procedures for certain Commercial Items.

5. Reason for Authority Cited: Sustainment Technologies, LLC is the only authorized company by STERIS Corporation to provide service and original equipment manufacturer (OEM) parts for their equipment. Their technicians are OEM trained and work directly with STERIS technicians to deliver maintenance on Federal Government equipment.

6. Efforts to Obtain Competition: A Sources Sought was posted to SAM.gov from 7-13 May 2024. Four (4) companies, including Sustainment Technologies, responded to the Sources Sought with their capability statement. However, per the Sources Sought, the company must be authorized to provide service to STERIS equipment. Sustainment Technologies was the only company authorized by STERIS Corporation per the agreement letter provided by the STERIS Corporation.

7. Actions to Increase Competition: Since the Government owned equipment can only be maintained and serviced by an OEM authorized company, no actions can be taken to increase competition until other companies are authorized or the Government replaces the current sterilizers and washers.

8. Market Research: Per the market research, there are multiple small businesses that could perform maintenance services but do not have access to the patented, proprietary rights to the equipment software and OEM replacement parts (see para.

9). Sustainment Technologies, LLC is the only authorized company to perform maintenance service per the OEM’s authorization letter and follow-up email.

Furthermore, the Small Business Administration (SBA) Dynamic Small Business Search (DSBS) was queried to identify companies that could service STERIS sterilizers and disinfectant washers. Using NAICS 811210 and Steris, Sustainment Technologies, LLC was the only firm identified. Therefore, this will be a sole source acquisition to Sustainment Technologies, LLC, a Service-Disabled Veteran Owned Small Business (SDVOSB).

9. Interested Sources: Three (3) other small businesses expressed interest and provided capability statements in response to the Sources Sought posted on 7 May 2024. However, they currently are not authorized by the OEM to provide STERIS Corporation services and parts to Federal Government facilities.

10. Other Facts:

Procurement History:

Contract number, awarded Contractor: W81K0021P0244, Sustainment Technologies, LLC

Description of requirement: Steris Sterilizer Maintenance Service Method of procurement: Sole Source Contract type: Firm Fixed Price Period of performance: 1 Oct 2021 – 30 Sep 2024 Total awarded amount: $673,743.24

Contract number, awarded Contractor: W81K0019C0003, Sustainment Technologies, LLC Description of requirement: Steris Sterilizer Maintenance Service Method of procurement: Competed set aside for SDVOSB Contract type: Firm Fixed Price Period of performance: 12 Apr 2019 – 30 Sep 2021 Total awarded amount: $371,730.00

11. Technical Certification:

I certify that the supporting data under my cognizance, which are included in the justification are accurate and complete to the best of my knowledge and belief.

Signature: Date:

Control Number: 24-RHCO-C-306 CUI//SP-SSEL

Typed Name: Title: COR

12. Requirements Certification:

I certify that the supporting data under my cognizance, which are included in the justification are accurate and complete to the best of my knowledge and belief.

Typed Name: Title: COR

13. Fair and Reasonable Cost Determination:

I hereby determine that the anticipated cost to the Government for this contract action will be fair and reasonable. The basis for this determination will be price analysis in accordance with FAR 15.404-1(b).

Typed Name: Title: Contracting Officer

. . . by

14. Contracting Officer Certification:

I certify that this justification is accurate and complete to the best of my knowledge and belief.

Typed Name: Title: Contracting Officer y .J.

Approval

Based on the foregoing justification, I hereby approve the procurement of On-site maintenance services for STERIS sterilizers and disinfector washers at WBAMC, Fort Bliss, Texas for $ on an other than full and open competition basis pursuant to the authority of 41 United States Code 1901 as implemented in FAR 13.501(a)(1)(ii), sole source (including brand name) under the authority of the simplified procedures for certain commercial items, subject to availability of funds, and provided that the services and property herein described have otherwise been authorized for acquisition.

Signature:_____________ Date:

Typed Name: Title: Command Advocate for Competition