FY25 Electrical Charging Station RRAD-Sources Sought (SAM).pdf

SOURCES SOUGHT

PANSWD24P0000003213

FY25 Electric Vehicle Charging Facility on Red River Army Depot, Texas

US ARMY CORPS OF ENGINEERS

FORT WORTH DISTRICT

DISCLAIMER

This sources-sought is for informational purposes only. This is not a "Request for Proposal (RFP)" to be submitted. It does not constitute a solicitation and shall not be construed as a commitment by the Government. Responses in any form are not offers and the Government is under no obligation to award a contract as a result of this announcement. No funds are available to pay for preparation of responses to this announcement. Any information submitted by respondents to this technical description is strictly voluntary. Responses will not be returned to the responder. Not responding to this notice does not preclude participation in any future Request for Quote (RFQ) or Invitation for Bid (IFB) or Request for Proposal (RFP), if any issued.

If a solicitation is released, it will be synopsized on the Government-Wide Point of Entry (GPE).

It is the responsibility of potential offerors to monitor the GPE for additional information pertaining to this requirement.

INTRODUCTION

The US Army Corps of Engineers, Fort Worth District is issuing this sources sought synopsis as a means of conducting market research to determine if small business firms are available to support the requirement for a Firm Fixed-Price, Design-Bid-Build Construction project for new construction located at Red River Army Depot (RRAD), New Boston, TX 75570.

Based on the responses to this Sources Sought notice, the Government will assess small business capabilities to satisfy the agency’s requirements and decide if this procurement should be set-aside for small business. Telephone inquiries will not be accepted or acknowledged, and no feedback or evaluations will be provided to companies regarding their submissions.

PLACE OF PERFORMANCE

Red River Army Depot (RRAD), Texas

PROGRAM BACKGROUND

The U.S. Army Corps of Engineers – Fort Worth District has been tasked to solicit for an award of a Design-Bid-Build Construction contract for Electric Vehicle Charging Facilities and Infrastructure on Red River Army Depot, Texas. The proposed project will be a competitive, firm-fixed price procurement. The acquisition strategy decision will be based on the respondent’s capabilities from this sources sought notice and/or other market research methods.

The purpose of this synopsis is to gain knowledge of interest, capabilities, and qualifications of various members of the small business community to determine if there are two or more capable small businesses that can perform the requirements of the scope of work outlined below. The small business community includes Small Business, Section 8(a), Historically

Underutilized Business Zones (HUBZone), Service-Disabled Veteran-Owned Small Business (SDVOSB), and Women-Owned Small Business (WOSB). The Government must ensure there is adequate competition of capable firms. Small business, 8(a), HUBZone, SDVOSB and WOSB businesses are highly encouraged to participate. Be advised that the U.S. Government will not be able to set aside this requirement if two or more small businesses do not respond with information to support the set-aside.

Scope of Work:

In accordance with FAR 36.204, the magnitude of construction for this project is estimated between $5,000,000 and $10,000,000.

This project will provide 22 charging hubs dispersed across Red River Army Depot (RRAD).

These hubs will provide an aggregate of 50 Level 2 grid-tied chargers to serve a fleet of about 171 ZEVs. Electric Chargers must meet FedRamp Certification and be compatible with a Wex card for integration. The contractor will be responsible for the installation of EV chargers, utility connections, and trenching, and will coordinate with RRAD to complete commissioning requirements. RRAD will provide through a separate service contract the network plan & data package required to operate the selected EV Charger installed on-site.

General Site Description:

The proposed project includes 22 charging hubs dispersed across RRAD. The RRAD site is situated west of Texarkana, Texas, and east of New Boston, off Interstate 30. All new EVCF hubs will be located in developed sites across RRAD. Grading, demolition, and site improvements for the proposed EVCF location will be limited to the new parking layout for each site. Anticipated demolition work for the project will be trenching under existing asphalt pavement to provide power circuits to the electric charging stations. Based on information obtained from the FEMA Flood Insurance Rate Maps 48037C0325D, 48037C0305D, and 48037C0310D, with an effective date of October 18, 2010, it has been confirmed that all sites within the project are situated outside of designated flood zones. Storm drainage along the site will be managed to avoid the concentration of surface runoff into the charging stations. All parking positions will be regraded to provide positive drainage away from all-electric vehicle charging stations and transformers.

Hubs will provide an aggregate of 48 Level 2 grid-tied charging stations for 96 chargers, with one (1) to eight (8) charging stations per site: dual port 7.5 kW and 19 kW AC Level 2 for light duty (LD) and medium/heavy duty (MD/HD) vehicle respectively. The aggregated electrical charging facilities (EVCF) will serve approximately 165 zero-emissions vehicles (ZEVs).

Southwestern Electric Power Company (SWEPCO) will provide pole-mounted (15kVA to 167kVA) or pad-mounted (300 kVA), single phase transformers per site. charging stations must be located at least 50 feet (15 meters) away from overhead transmission and distribution lines to minimize potential threats from downed power lines. Each hub shall be provided with a meter and communication pathway. Electric Meters will require communications for SMART meter requirements. The contractor will be trenching under existing asphalt, and pavement to bring necessary comm lines to the meter connections.

Power Requirements:

1) Single phase, 120V/240V, 3 wire.

2) Pole-mounted transformer per user request.

3) Overhead service provided by Privatized Utilities Provider (PUP). PUP is responsible for furnishing and installing the service line and meter. The contractor is responsible for furnishing and installing services entrance conductors, all conduits, ground wire, and ground rod (copper).

4) For 7.5kW level 2 AC port: OCPD (Breaker) 40A (continuous load). A dedicated circuit of 40A will deliver up to 32A for charging.

5) For 19kW level 2 AC port: OCPD (Breaker) 100A (continuous load). A dedicated circuit of 100A will deliver up to 80A for charging.

6) Charging connector type J1772 type 1 for LD vehicle (Maximum output current of 80A) and connector type CCS type 1 for MD/HD vehicle (Maximum output current of 500A):

Both connectors are SAE J1772 compliant, UL 2202, UL2251, NEC 625 and UL2594, UL2251, NEC 625 respectively.

7) Charging station enclosure: National Electrical Manufacturers Association NEMA type 3R sun- and

8) heat resistant, mounting type Pedestal.

9) At a minimum, each Level 2 AC charging station, dual port pedestal mount station, requires the following:

a. Dual Port 7.5kW level 2 AC (240V) for light duty (LD) electric vehicle

b. Dual port 19kW level 2 AC (240V) for medium-duty (MD) or Heavy-duty (HD) electric vehicle.

c. A dedicated single phase 240 VAC electrical circuit from 40 A to 100 A

d. A new circuit breaker at the electrical panel

e. Conductor wiring and circuit protection sized in accordance with all applicable codes.

f. A dedicated branch circuit per port (NEC 625.40).

g. EV charging stations are AC electrical vehicle supply equipment and are permanently connected to AC networks.

h. Provide appropriate electrical wiring, over-current circuit protection, and metering.

i. Provide a dedicated EV electrical panelboard, choose a panel location near the

j. charging stations.

Metering:

Metering shall meet the Red River Army Depot requirements, UFC 1-200-02, UFC 3-501-01, and UFC 3-520-01. Provide a dedicated meter or sub-meter for each complete EVCF system.

EVCF-reported energy usage must be isolated from any associated building or facility’s energy usage. Separately meter or sub-meter electricity is used by EVCF when tied to a facility’s internal power distribution. EVCF meters must be network connected to the Enterprise Energy Data Reporting System (EEDRS) and ultimately to the Army Meter Data Management System (MDMS) - a centralized base-wide energy and/or utility monitoring system. Vehicle Charging Infrastructure consumption should be reported. Separately to account for NTV (Non-tactical vehicle) and POV energy demands and impacts on installation infrastructure.

Telecommunications:

a. Ethernet Local Area Network (LAN) capable – one 1” data conduit should be installed.

b. Communication pathways must be provided in accordance with UFC 3-520-01, UFC 3- 550- 01, and UFC 3-580-01.

c. 4G (cellular Modem) / Wi-Fi connectivity

d. Plug and charge, mobile application, or Radio Frequency Identification (RFID)-controlled charging.

REQUESTED RESPONSE INFORMATION

Responses to this synopsis must address at a minimum the following items:

Information in sufficient detail regarding previous experience (indicate whether as a prime contractor or subcontractor) on similar requirements (include size, scope, complexity, timeframe, Government or commercial), pertinent certifications, etc., that will facilitate making a capability determination. Include how your company has successfully managed projects of this magnitude and provide specific project details that indicate how the projects are similar in size, scope, and complexity. Also, include specific technical skills your company possesses that will ensure the capability to perform the project scope.

1) Project specific items:

a) Can your company manage a safety program during the duration of the project? If so, provide details.

b) Can your company manage and perform work on RRAD?

2) In your judgment, what is the most appropriate NAICS Code for this project?

3) Identify whether your firm is interested in competing for this requirement as a prime contractor or as a subcontractor. Identify subcontracting, joint ventures, or teaming arrangements that will be pursued, if any.

4) Identify how the Army can best structure these contract requirements to facilitate competition by and among small business concerns. Provide any additional information your company believes may assist the Government in deciding on whether to set this project aside for small businesses.

5) Identify any condition or action that may be having the effect of unnecessarily restricting competition with respect to this acquisition. Please contact the Contracting Officer, Mr. Matthew Dickson, at matthew.s.dickson@usace.army.mil or 817-886-1110, if you believe that this action is unreasonably restricting competition. Include the subject of the acquisition, this announcement, and the Point of Contact information from the sam.gov notice. Provide the specific aspects that unreasonably restrict competition and the rationale for such a conclusion.

6) Has your company, or any of your subcontractors, executed a project of similar scope, specifically with EV charging hubs? If so, please provide details such as scope, amount of project, and completion date (or estimated completion date if the project is still ongoing).

7) What kind of maintenance and support services are needed after the installation?

8) Do you offer training for staff on operating and maintaining the charging station?

9) Does your Platform have FedRAMP IT Security?

10) What brand do you provide, and where is it manufactured?

11) Does your brand have Government Fleet Card Acceptance?

12) Is the proposed scope of work accurately classified as construction?

Respondents to this notice must also provide a current capability statement and indicate whether they qualify as a Small Disadvantaged, Women-Owned, HUBZone, or Service-Disabled Veteran-Owned Small Business Concern.

The anticipated North American Industry Classification System code for this procurement is 238210 Electrical Contractors and Other Wiring Installation Contractors which has a small business size standard of $19M.

The Anticipated Product Service Code is Y1PZ.

Small Businesses are required to comply with FAR 52.219-14, Limitations on Subcontracting when utilizing subcontractors. Firm will not pay more than 85% of the amount paid by the Government to the prime’s subcontractors that are not similarly situated.

Prior Government contract work is not required for submitting a response to this synopsis.

However, respondents are reminded that all construction performance must follow the USACE Safety and Health Requirements Manual, (EM 385-1-1, and must also comply with all Federal, State, and local laws, ordinances, codes and/or regulations.

Responses to this Synopsis shall be limited to 5 pages and shall include the contractor’s capability statement.

Interested Firms shall respond to this Synopsis no later than 14 November 2024, 4PM (central local time). Email your response to Shenika M. Lewis at: shenika.m.lewis@usace.army.mil.

EMAIL IS THE PREFERRED METHOD WHEN RECEIVING RESPONSES TO THIS

SYNOPSIS.

mailto:shenika.m.lewis@usace.army.mil