FY25_CI00021_Jana_Harper.PDF

Page 1 of 2 SPO Form 101 Standard Work (Rev 10.17.23)

Standard Work

Owner

Form Number Version

Process

No. Action Action Detail/Key Points

State Procurement Office, Compliance Unit

SPO Form 101 - Competition Impracticable Authorization Revised 10/17/23

Standard Work/Instructions for completion and submittal of the SPO 101 form. The form is available on the

1 State Governmental Unit Name of the requesting State Governmental Unit (SGU; agency, board, or commission)

2 Requestor Name of the requestor 3 Email Email of the requestor 4 Title Job title of the requestor 5 Telephone Telephone number of the requestor

6 Service(s)/Material(s) Description of service(s)/material(s) or Contract title (eProcurement Label) 7 Supplier Name of supplier(s) 8 Contract ID eProcurement contract number (if available)

9 CI Type Select applicable option:

- Authorization Request for a new CI

- Modification pursuant to R2-7-E303(E) for a CI modification

SPO website: For Agencies > Resources > Standard Forms and Documents

Form Completion Process

SECTION I - State Governmental Unit Request

Sections I through III to be completed by the requesting State Governmental Unit:

SECTION II - Background

Page 2 of 2 SPO Form 101 Standard Work (Rev 10.17.23)

10 Requesting Term Specify contract term or extension period, as applicable, based on the CI 11 Estimated Cost Forecasted expenditures for the duration of the CI term

12 Rationale

Select applicable option in accordance with A.A.C R2-7-E303(A):

- Compliance with A.R.S. §§ 41-2533, 41-2534, 41-2538, or 41-2578 is impracticable

- Compliance with A.R.S. §§ 41-2533, 41-2534, 41-2538, or 41-2578 is unnecessary

- Compliance with A.R.S. §§ 41-2533, 41-2534, 41-2538, or 41-2578 is contrary to public interest

- Documented lack of suppliers

- Procurement requires an open and continuous availability of offerors

Provide details of the procurement need, reason for the competition impracticable, and how the proposed procurement is advantageous to the State

Detail information regarding the rationale selected in the previous section;

State Governmental Unit use of the material(s) or service(s); if mandatory state contracts were explored; the limitation which led to the competition impracticable, and how the State would benefit from the procurement. If there is previous contract which requires modification pursuant to R2-7-E303(E) or contract that reached beyond the maximum 5-year term, provide the contract number and copy of that CI.

Describe the procurement process, strategy to promote competition, and determination that the price is fair and reasonable

Detail strategy for the proposed procurement, considered competition, reason for selecting specific supplier, and negotiations strategy.

I have conducted research and determined that no mandatory state contract is available for the service(s)/material(s)

Check the box confirming research was conducted. If the CI pertains to a modification pursuant to R2-7-E303(E), leave field empty.

If needed, I have attached additional documents/clarifications/explanations to the request

Check the box to indicate that there are additional documents attached to the request. Either as separate documents in the original email request or attached directly to the PDF submitted.

17 Signature Signature of the authorized requestor 18 Date of Request Specify the date of request

19 Determination

Select applicable option in accordance with A.A.C. R2-7-E303(D):

- Request Authorized Pursuant to R2-7-E303

- Request Authorized with Conditions/Restrictions R2-7-E303

- Request Returned for Additional Information

- Request Denied

20 Approved Expiration Date Specify the date or term of expiration

21 Comments, conditions, or restrictions (as applicable) Complete as needed

22 Print Name Printed name of the approver 23 Title Job title of the approver 24 Signature Signature of the approving authority 25 Date of Approval Specify the date of approval

Use section as necessary (or attach additional information and check box 16)

Used by any party in case the fields within the form were insufficient

SECTION III - Justification

SECTION IV - Approval

Section IV to be completed by the Procurement Authority:

"STATE GOVERNMENTAL UNIT NOTICE: This is an official written determination in response to a procurement authorization request.

A copy of the form shall be maintained by the State Governmental Unit and the State Procurement Office.

Upon completion, Requestor shall forward the signed form to the Contract Owner.

Contract Owner shall upload the signed approval version of this form in the eProcurement system.

If anticipated expenditure is above State Governmental Unit's delegation, forward document to SPOCompliance@azdoa.gov."

Page 1 of 4 SPO Form 101 - Competition Impracticable Procurement Authorization (Rev 10.17.23)

Procurement Determination:

Competition Impracticable Authorization A.A.C. R2-7-E303

SECTIONS I THROUGH III MUST BE COMPLETED BY THE REQUESTOR

USE ADDITIONAL PAGE AS NECESSARY

SECTION I - State Governmental Unit Request

SECTION II - Background

1. State Governmental Unit

2. Requestor 3. Email

4. Title 5. Telephone

6. Service(s)/Material(s)

7. Supplier

8. Contract ID

9. CI Type

10. Requesting Term 11. Estimated Cost

Page 2 of 4 SPO Form 101 - Competition Impracticable Procurement Authorization (Rev 10.17.23)

SECTION III - Justification

12. Rationale

13. Provide details of the procurement need, reason for the competition impracticable, and how the proposed procurement is advantageous to the State

Page 3 of 4 SPO Form 101 - Competition Impracticable Procurement Authorization (Rev 10.17.23)

14. Describe the procurement process, strategy to promote competition, and determination that the price is fair and reasonable

15. I have conducted research and determined that no mandatory state contract is available for the service(s)/material(s)

16. If needed, I have attached additional documents/clarifications/explanations to the request

17. Signature 18. Date of Request

In accordance with the Procurement Rules, the Arizona Uniform Terms and Conditions must be made a part of all Contracts. If you will be required to sign a software licensing agreement or sign any other agreement containing terms and conditions, these will need additional review to ensure that the terms and conditions do not invalidate the Arizona Uniform Terms and Conditions. Approval of this request does not allow for agencies to exceed their dollar acquisition amount of delegated authority.

Page 4 of 4 SPO Form 101 - Competition Impracticable Procurement Authorization (Rev 10.17.23)

TO BE COMPLETED BY PROCUREMENT AUTHORITY

SECTION IV - Approval

19. Determination

20. Approved Expiration Date

21. Comments, conditions, or restrictions (as applicable)

22. Print Name 23. Title

24. Signature 25. Date of Approval

STATE GOVERNMENTAL UNIT NOTICE: This is an official written determination in response to a procurement authorization request.

A copy of the form shall be maintained by the State Governmental Unit and the State Procurement Office.

Upon completion, Requestor shall forward the signed form to the Contract Owner.

Contract Owner shall upload the signed approval version of this form in the eProcurement system.

If anticipated expenditure is above State Governmental Unit's delegation, forward document to SPOCompliance@azdoa.gov.

Page 5 of 4 SPO Form 101 - Competition Impracticable Procurement Authorization (Rev 10.17.23)

26. Use section as necessary (or attach additional information and check box 16)

AZ STAR Training Series Scope of Work for Lead STAR Trainer

2024-2025 STAR Training, Implementation, and Coaching

Description:

Year 1 STAR Training Series: The AZ Lead STAR trainer will develop, facilitate, and assist STAR Trainers in providing training for new STAR cohort of program teams through development and delivery of webinars, discussion through the STAR Toolkit, and mentorship through the process of developing the STAR program, within the adult education program. The AZ STAR Training is based on the national STAR Training model.

STAR Implementation Series: Previously STAR trained adult educators/cohorts will receive additional refresher training, coaching, and technical assistance from the AZ STAR Trainer(s) to ensure effective implementation of the STAR Evidence-based reading instruction.

Objectives:

Participants will:

● Learn the research behind the STAR program, how to implement it within the adult education program, and evidence-based instructional strategies and practices for teaching reading in the classroom.

● Continue implementing the STAR EBRI strategies in their ABE classrooms with their program teams.

● Implement instructional strategies and programmatic changes to successfully implement STAR

EBRI.

Trainer Deliverables – Year 1 cohorts:

● Develop and facilitate the STAR Training Series for the new program cohorts in collaboration with the AZ STAR Trainers.

● Oversee the AZ STAR trainers, including monthly check-ins.

● Schedule monthly communication and/or meetings with the STAR trained cohorts- program teams and individuals.

● Maintain the AZ STAR website and continue to add valuable resources to assist teachers in the planning and implementation of evidence-based reading strategies and the STAR program.

● Attend all Face-to-Face meetings and virtual webinars.

Trainer Deliverables – Implementation cohorts:

Plan and lead classroom observations (virtual and/or F2F) in collaboration with AZ STAR trainers at each STAR trained program/site- at least two times, between September 2024 and June 2025 when STAR classes are scheduled.

Plan, develop, and facilitate a series of online refresher trainings for continuing STAR programs in targeted areas of the EBRI model, based on classroom observations.

Plan and implement on-going STAR Practitioner Learning Communities in collaboration with the AZ STAR Trainers-schedule TBD

Attend and co-facilitate all Refresher webinars.

Trainer Deliverables – Reports Submit quarterly invoices and reports, including detailed activities and a trainer time log for STAR Trainers

▪ Quarterly reports are due by the end of the month in October, January, and

March. The final STAR report is due by June 13th.

▪ Review AZ STAR trainers reports and invoices for accuracy.

▪ Reports and invoices are to be sent to the AES state office-STAR coordinator/s.

Target Audience:

● Year 1 STAR Training Series o New 2024-2025 STAR Program Cohorts

● STAR Implementation Series o STAR Trained participants from continuing STAR Cohorts.

o Program Administrators responsible for determining class schedules, student intake, and student placement.

o ABE Instructional Leaders who serve as coaches and mentors for the STAR trained teachers.

STAR Trainer Fees for Certified STAR Trainer: Jana Harper

Payment:

Not to exceed 333 hours of work through June 2025 Eight hours of documented activities equals $600.00.

Travel expenses not to exceed $1000.00 for program classroom observations as assigned.

Total: Not to exceed $26,000

2024-2025 Year 1 - STAR Training Series Calendar

Content Dates Time Format

Full-Day Meeting # 1:

(Modules 1-4)

09/11/2024 1 day Overview, Kickoff, & Course Navigation

Section 1 Modules & Practice

(Modules 5-13)

09/19/2024- 12/07/2024

8 hours* Online, Classroom Practice, & Portfolio

Reflection

Full-Day Meeting #2:

Learn to use results from diagnostic assessments to identify instructional priorities, group students, and identify instructional levels for texts. Discuss implementation issues.

12/07/2024 1 day Face-to-face

Section 2 Modules & Practice

(Modules 14-25)

12/08/2024 - 03/01/2025

9 hours* Online, Classroom Practice, & Portfolio

Reflection

Full-Day Meeting #3:

Share and discuss experiences using evidence-based instructional techniques.

Discuss implementation issues.

03/01/2025 1 day Face-to-face

Section 3 Modules & Practice

(Modules 26-30)

03/01/2025- 06/13/2025

7 hours* Online, Classroom Practice, & Portfolio

Reflection

Jana Lynn Harper is the only qualified Lead STAR trainer and certified to lead the facilitation of the researched-based STAR training on effective reading instruction which meets Adult Education's state leadership requirements and procuring her trainer services would be advantageous to the state.

Duration of CI will be for 5 years, estimated at $30,000 per year for an estimated total cost of $150,000.