DRAFT AAS Deliverable Table.pdf

A&AS DRAFT Deliverables Attachment A

Ref# Deliverable Title Reference Requirement

Task Order Management Plan Project Kick-Off Meeting

Draft – 15 days ATO Final – 30 days ATO Kick-off meeting – 10 days ATO

Non-disclosure Agreement (NDA) / Conflict of Interest (COI) / Privacy Agreement for individual personnel

The contractor will be provided the NDA, COI, and PIA document with the contract award. The contractor will submit a signed NDA, COI, and PIA for each of the personnel listed on the contract. The NDA/COI/PIAs are to be submitted within five

(5) working days of contract award and before ANY work is completed on the contract. The NDA/COI/PIAs will be submitted to the COR listed on the award.

Meeting/Conference Agenda

The Meeting/Conference Agenda is to be sent to the COR/TR prior to the meeting for review and concurrence. The Government will review and provide feedback or any changes that will be needed. The contractor will have to distribute feedback before the meeting.

Meeting/Conference Minutes

The contractor shall take meeting minutes at any Government held meeting or conference as directed by the Government COR or TR. The Meeting/Conference minutes are due NLT five (5) days after the meeting or conference and is to include any action items from the meeting to be addressed in the time specified at the meeting.

Conference Report

The contractor will provide to the Government a report after attending a conference requested by the Government. Reports are due NLT five (5) days after the conference. The report shall follow the format and information required as instructed by the Government.

Program Management Review

Cost and Schedule Milestone reports shall be included in the monthly Program Management Reviews (PMR) presented to the Government (COR/TR). The PMR shall summarize the status and progress of all activities performed by the contractor under this PWS. Additional topics shall be addressed as requested by the COR. PMRs shall be held as directed by the COR.

The PMR is due by the 5th of the month to the TR/COR. The TR will provide direction for the format and program topics that the contractor is to update monthly. This direction will be provided after contract award.

Project Management Plan

The contractor shall provide a Project Management Plan for each functional area. The Government will provide direction to the contractor of the contents and due date for the initial submission.

This document is a ‘living document’ and may require updates by the Government.

Quality Assurance / Control Plan

The contractor shall provide a Quality Assurance / Control Plan with the Technical Proposal. The document will not exceed 10 pages. This plan shall be submitted with the contractor’s proposal. This will be a ‘living document’ and will be updated by the Government.

Transition Phase In/Out Plan

Submission is due with the initial proposal and is a ‘living document’. The Transition Phase In/Out Plan shall be updated at the request of the Government when there are changes in the contractor’s management or staffing that would require further documentation.

Monthly Status Report

The contractor shall provide Monthly Status Reports to the TR and COR including but not limited to task order functions, performance, schedule, work accomplished, date started, estimated completion date, list of milestones, financial, business relations, and staffing plan/key personnel. Due to the TR/COR by the 5th of the month (or first duty day if the 5th falls on a non-duty day or as otherwise directed by the COR/TR). This report will provide risks and issues, accomplishments, and planned activity for the upcoming month. These need to be directly aligned with tasks, subtasks, and deliverable.

The prime shall be responsible for collecting, integrating, and reporting all subcontractor reports.

Weekly Activities Report (WAR) The contractor shall provide weekly activity reports directly to the TR as required by the TR/COR for each task. The WAR is due by 8 am of the next business day following the reporting day.

Provide Briefings, Reports, Technical Reports, Study/Services, Technical documentation Technical Report – Study/Services.

The contractor shall support the mission and provide reports, BBP, White Papers position papers, spreadsheets, PowerPoint presentations, etc. due in accordance per the Government. Due in format and at time agreed upon by the Government and the contractor as requirement develops throughout the mission.

Reports and sections of reports, typically in word and outlined appropriately for use and tailored to the context of the reader.

Each functional area listed above identifies a summary of the reports for that functional area. The TR per functional task area will provide the contractor with a schedule of deliverables at the monthly meeting if specific reports or deliverables are needed for that month. White papers addressing strategies, issues, policy, and funding for assigned tasks as directed by the TR. Briefings addressing strategies, issues, policy, and funding for assigned tasks as directed by the TR. Products as requested by project workflow tools such as e-mail or TMT for assigned tasks.

Analysis, technical solution, and strategy recommendations

Due in format and at the time agreed upon by the Government and the contractor as requirement develops throughout the mission.

Technical solutions and strategy recommendations based on research, analyses, risk assessment and review of concepts, commercial best practices, staff packages and other applicable reports.

Provide technical writing support for authoring and publishing of publication, and guidance required for SAF/CIO A6 to meets its mission

Draft AFIs, AFGMs, and other guidance due in accordance with the Government guidance.

Due in format and at the time agreed upon by the Government and the contractor as requirement develops throughout the mission.

Process development, process improvement & strategy recommendations

Draft and coordination of strategic guidance such as the Information Dominance Flight Plan due in accordance with the Government guidance. Includes Process Improvement Recommendations, Strategic Guidance, flight plans, implementation plans, improvement plans, roadmaps, initiatives guidance related to the development, management, and execution, of Air Force Strategy and policy across the Spectrum of DAF CIO missions.

Recommendations based on research, analyses, risk assessment and review of concepts, commercial best practices, staff packages and other applicable reports.

Each functional area listed above identifies a summary of the reports for that functional area. Due in format and at the time agreed upon by the Government and the contractor as requirement develops throughout the mission.

Assessment – Metrics, dashboards, and scorecards

The contractor shall recommend and maintain metrics (to include dashboards and score cards) that accurately measure SAF/CIO A6 progress in meeting objectives outlined by strategy and as requested by project workflow tools, such as e-mail or TMT for assigned tasks.

Due in format and at time agreed upon by the Government and the contractor as requirement develops throughout the mission.

The TR per functional task area will provide the contractor with a schedule of metrics/areas for metrics development at the monthly meeting if specific metrics, dashboards, or scorecards are needed for that month.

Schedules (Baseline, Integrated Master)

Due in format and at the time agreed upon by the Government and the contractor as requirement develops throughout the mission shall be maintained in a status and reviewed/submitted monthly.

Training Materials and curriculum Due in format and at the time agreed upon by the Government and the contractor as requirement develops throughout the mission.

Mission Continuity Report

The contractor will submit a final deliverable within five (5) business days of the end of the contract. This deliverable shall provide all software, source code, and documentation, without any restrictions whatsoever by the contractor. This data will be available as specified in the contract and in accordance with DFARS clauses 252.227-7013, 252.227-7014 and 252.227-7015, as appropriate.

The contractor will be instructed to also provide all passwords, e-mails and any mission documentation to the Technical Representative at the end of the contract. The contractor shall save these documents and emails on the directorate server as instructed by the Government. The Government TR will provide instructions at the close of the contract to the contractor.

Public Law 112-81 packages NLT 10 working days after receipt of all required information from the Government.

Organizational score cards Initial score card developed within 10 working days of initial “score card” meeting with the Government.

Energy program packages Delivery schedule varies as thus flexible based on type of data center and energy program applied.

Project Work Plan Within 15 calendar days of task order contract award, updated monthly.

Strategy Assessment Report 60 Days after start of base PoP Existing DoD Strategy Report 30 Days after start of base PoP Policy Report 60 Days after start of base PoP Workforce Certification and Coding Baseline 60 Days after contract award

Workforce Certification and Coding Process Proposal 60 Days after Certification Baseline

Workforce Certification and Coding Process Documentation 30 Days after approval of Certification Process

Workforce Certification and Coding Requirements Due in format and at the time agreed upon by the Government and the contractor as requirement develops throughout the mission

Workforce certification and coding metrics 1st Friday of every month

Workforce certification Recommendations Due in format and at the time agreed upon by the Government and the contractor as requirement develops throughout the mission.

Information Access Program Metrics Due NLT 20th of each month Unit Listing Due NLT 31 March & 30 September of each year Status Memorandum Provided NLT the end of the month Contract Funds Status Report Due NLT the end of each month FOIA Hotline Request Log Due NLT the end of each month Annual Backlog Report By Government provided Suspense Log of IAP inquiries Due NLT the end of each month Log of PII Breaches Due NLT the end of each month Log of SORN and OMB License Requests Due NLT the end of each month Annual IAP Reports By Government Provided Suspense

Information Access Programs project schedule By Government Provided Suspense JCIDS End of Day Summary End of Each Business Day

Improvement Plans Due in format and at time agreed upon by the Government and the contractor as requirement develops throughout the mission.

Analysis of Alternatives (AoA) Due in format and at time agreed upon by the Government and the contractor as requirement develops throughout the mission.

SDE COA Implementation Plan Due in format and at time agreed upon by the Government and the contractor as requirement develops throughout the mission.

Implementation Planning and Execution The contractor shall develop and deliver upon an implementation plan which is managed and measured monthly.

Pilot Reports Due in format and at time agreed upon by the Government and the contractor as requirement develops throughout the mission.

Cybersecurity Workforce (CSWF) Report

Cybersecurity Workforce (CSWF) Report – DoD 8570.01-M and DFAR’s PGI 239.7102-3 have promulgated that contractor personnel shall have documented current Cybersecurity certification status within their contract. The contractor shall develop, maintain, and submit a CSWF report monthly.

Travel Trip Report

All anticipated travel requests costs shall be reasonable and coordinated with, approved and authorized in writing by the COR prior to commencement of travel. All contract related travel costs shall be in accordance with FAR 31.205-46 Travel Costs and the Joint Travel Regulation, which addresses permissible costs for transportation, lodging, meals, and incidental expenses, and must be accompanied by a Trip Report that details the purpose for travel, work accomplished, identified issues (if any), remaining work to be performed and overall results due NLT five (5) days after the trip.

Small Business Participation Commitment Plan

The contractor shall implement a Small Business Participation and Commitment Plan to provide maximum practicable opportunities for small business participation in the performance of the task order and submit quarterly to SAF/CIO A6 and the Contracting Officer.

Report actual achievements relative to proposed small business participation commitment plan (including subcontracting dollars and percentages of total contract value), and the results of efforts to meet

Inventory Tracking Report Due NLT 31 March & 30 September of each year Task Order Closeout Report As needed, 48 hours after request