SOLE SOURCE JUSTIFICATION - SAM.GOV.pdf

Sole Source Justification (SSJ) Simplified Procedures for Certain Commercial items for procurements exceeding the Simplified Acquisition Threshold

(SAT) pursuant to FAR Subpart 13.5, including Brand Name Template

SSJ No: Page 2 of 3

03.21.2022 v.1.0

Anticipated Contract Value:

4. Identification of the authority.

41 U.S.C. 1901, using SAP up to $7.5M as authorized by FAR 13.500(a) and implemented by FAR 13.501(a).

5. Demonstration that the proposed contractor’s unique qualifications or the nature of the acquisition requires use of the authority cited.

Compulink Management Center, Inc., dba Laserfiche, is the sole software developer and exclusive owner of rights related to licensing and intellectual property for the Laserfiche software licensed to the USSS. nly Laserfiche can modify the Laserfiche software and corresponding source code used by the USSS as needed by the USSS. Therefore, Laserfiche itself is the only company capable of providing direct manufacturing support to the Laserfiche software currently in place and utilized by the USSS.

This justification is supported by a sole source letter submitted by Compulink Management Center, Inc.

6. Description of efforts made to ensure that offers are solicited from as many potential sources as is practicable, including whether a notice was or will be publicized as required by FAR Subpart 5.2 and, if not, which exception under FAR 5.202 applies.

The USSS shall publicize this action through a SAM.gov notice as required by FAR Subpart 5.301, 6.305(a).

7. Determination by the contracting officer that the anticipated cost to the Government will be fair and reasonable.

The Contracting Officer determines that the anticipated cost to the Government will be fair and reasonable based on the following: Market research, Comparison of the proposed price with prices found reasonable on previous purchases, and Comparison to an independent Government estimate developed by the Program Office.

8. Description of market research.

The internet was searched for a list of contractors that could provide a Laserfiche Software Support Plan for the USSS/ERM/OSP existing Laserfiche software. Market Research revealed that Compulink Management Center, Inc. is the only company capable of providing direct manufacturing support to the Laserfiche software utilized by the USSS.

9. Any other facts supporting the justification.

This requirement is for the continued support of Laserfiche software utilized by the USSS. Compulink Management Center, Inc. is the software developer and exclusive owner of rights related to licensing and intellectual property for the Laserfiche software licensed to the USSS. Compulink Management Center, Inc.

currently maintains the USSS Laserfiche Software that provides access to a significant number of records for multiple directorates/divisions including Chief Counsel, Safety and Health, Human Resources, Etc. The information contained in the system is critical in the completion of required work tasks and supports numerous personal throughout the USSS. Without continued Laserfiche software support the USSS/ERM/OSP mission would be negatively impacted.

10. A listing of the sources, if any that expressed, in writing, an interest in the acquisition.

The USSS published a record for this requirement on the Department of Homeland Security (DHS) Acquisition Planning Forecast System (APFS). No sources expressed an interest in writing after the requirement notification was released.

11. A statement of the actions, if any, the agency may take to remove or overcome any barriers to competition before any subsequent acquisition for supplies or services required.

Sole Source Justification (SSJ) Simplified Procedures for Certain Commercial items for procurements exceeding the Simplified Acquisition Threshold

(SAT) pursuant to FAR Subpart 13.5, including Brand Name Template

SSJ No: Page 3 of 3

03.21.2022 v.1.0

The USSS/ERM/OSP requires Laserfiche Software Support. This software is currently in place within the USSS and is critical in the completion of required work tasks and supports numerous personal throughout the USSS. The USSS will continue to research the marketplace for additional vendors that are able/authorized to work on Laserfiche Software.

12. USSS intends to post the requirement pursuant to FAR 13.501(a)(1)(iii) and 6.305(a) or for brand name, FAR 13.501(a)(1)(iv) and 5.102(a)(6).

13. Technical/Requirements Personnel Certification.

I certify this requirement meets the Government’s minimum need and that the supporting data, which forms a basis for this justification, is complete and accurate.

Technical Representative/COR Date

14. Contracting Officer’s Certification and Approval. I certify that the data supporting the recommended use of other than full and open competition is accurate and complete to the best of my knowledge and belief.

2/13/24

DONALD M

CHALFANT

Digitally signed by DONALD M CHALFANT DN: c=US, o=U.S. Government, ou=Department of Homeland Security, ou=USSS, ou=People, cn=DONALD M CHALFANT, 0.9.2342.19200300.100.1.1=0921024033.USSS

Date: 2024.02.13 14:55:42 -05'00'

YU-JIN KIM

Digitally signed by YU-JIN

KIM

Date: 2024.03.09 13:42:12 -05'00' 3/9/24