FY24 Waco Parking Pretrial and Probation Solicitation.pdf

Request for Quotation

RFQ number: RFQ –24PRPSWACPARK

Quotes due no later than: June 7, 2024 1:00 pm (CST)

Provide quotes to: Victoria Tarin at Victoria_Tarin@txwp.uscourts.gov

The US Pretrial Services and Probation (Courts) is requesting quotes for parking spaces.

Using the quote sheet provided herein, email your quote no later than the date and time specified above. Late quotes will not be considered unless the judiciary determines, at its own discretion, that considering the late quote is in the judiciary’s best interest and will not unduly delay the procurement.

The Courts intend to make an award based on the lowest priced, technically acceptable quote.

All items should be quoted as a fixed price. Payment terms will be considered Net 30 unless more favorable terms are offered.

Parking spaces are required within a 3 (three) block radius of the address shown below for the period of August 1, 2024 through July 31, 2029 (Base – August 1, 2024 to July 31, 2025 with 4 options)

Judiciary staff are located in the office noted below:

Waco – Probation – 16 parking spaces required.

United States Probation Office United States Courthouse 800 Franklin Avenue, Room 100 Waco, TX 76701

Waco – Pretrial – 3 parking spaces required United States Pretrial Services Office United States Courthouse 800 Franklin Avenue, Room 245 Waco, TX 76701

Quote Sheet for RFQ # RFQ –24PRPSWACPARK

Instructions for Quoter:

Provide the information requested here and below at Provision 3-5 and Clause 7-10:

Company name:

DUNS number or UEI:

Discount terms, if other than Net 30:

Instructions for Quoter:

Fill in the unit price and extended price for each item.

Fill in the grand total amount.

Base Year (August 1, 2024 to July 31, 2025)

Item

Description

Qty

Unit of Issue

Unit Price ($)

Extended Price ($)

1 Parking Space – Probation – annual cost 16 EA 2 Parking Space – Pretrial – annual cost 3 EA

GRAND TOTAL: $

Option Year 1 (August 1, 2025 to July 31, 2026)

Issue

Unit Price ($)

Extended Price ($)

1 Parking Space – Probation – annual cost 16 EA

Option Year 2 (August 1, 2026 to July 31, 2027)

Issue

Unit Price ($)

Extended Price ($)

1 Parking Space – Probation – annual cost 16 EA

Option Year 3 (August 1, 2027 to July 31, 2028)

Issue

Unit Price ($)

Extended Price ($)

1 Parking Space – Probation – annual cost 16 EA

Option Year 4 (August 1, 2028 to July 31, 2029)

Issue

Unit Price ($)

Extended Price ($)

1 Parking Space – Probation – annual cost 16 EA

DELIVERABLES

Parking spaces shall:

• be located within a three-block radius of 800 Franklin Ave., Waco, TX 76701.

• provide a safe and secure environment for staff employed by the Courts.

• allow for self-parking only.

• be open for business twenty-four (24) hours per day, seven (7) days per week with unlimited ingress and egress.

• be paved with designated parking spaces.

• provide a monthly usage report.

• provide identification for vehicles (key card, window stickers, etc.) if required by awarded vendor.

SPECIAL REQUIREMENTS

Courts and awarded vendor will have the option to cancel this contract by providing written notice within a minimum of 60 days in advance of cancellation.

INVOICES

Two separate invoices shall be emailed to the addresses shown below on a monthly basis.

TXWP_Invoices@TXWP.USCOURTS.GOV

The Courts will not pay, or be responsible, for any ID or access cards issued to the Courts’ employees by the vendor.

TERMS AND CONDITIONS

The following judiciary terms and conditions are incorporated into this request and will be included in the resulting order.

SOLICITATION PROVISIONS

Provision 3-5, Taxpayer Identification and Other Offeror Information (APR 2011)

(a) Definitions. "Taxpayer Identification (TIN)," as used in this provision, means the number required by the Internal Revenue Service (IRS) to be used by the offeror in reporting income tax and other returns. The TIN may be either a social security number or an employer identification number.

(b) All offerors shall submit the information required in paragraphs (d) and (e) of this provision to comply with debt collection requirements of 31 U.S.C. §§ 7701(c) and 3325(d), reporting requirements of 26 U.S.C. §§ 6041, 6041A, and implementing regulations issued by the IRS. If the resulting contract is subject to the payment reporting requirements, the failure or refusal by the offeror to furnish the information may result in a 31 percent reduction of payments otherwise due under the contract.

(c) The TIN may be used by the government to collect and report on any delinquent amounts arising out of the offeror's relationship with the government (31 U.S.C. § 7701(c)(3)). If the resulting contract is subject to payment recording requirements, the TIN provided hereunder may be matched with IRS records to verify the accuracy of the offeror's TIN.

(d) Taxpayer Identification Number (TIN): ______________________________ [ ] TIN has been applied for.

[ ] TIN is not required, because:

[ ] Offeror is a nonresident alien, foreign corporation or foreign partnership that does not have income effectively connected with the conduct of a trade or business in the United States and does not have an office or place of business or a fiscal paying agent in the United States;

[ ] Offeror is an agency or instrumentality of a foreign government;

[ ] Offeror is an agency or instrumentality of the federal government.

(e) Type of Organization:

[ ] sole proprietorship;

[ ] partnership;

[ ] corporate entity (not tax-exempt);

[ ] corporate entity (tax-exempt);

[ ] government entity (federal, state or local);

[ ] foreign government;

[ ] international organization per 26 CFR 1.6049-4;

[ ] other

(f) Contractor representations. The offeror represents as part of its offer that it is [___], is not [___] 51% owned and the management and daily operations are controlled by one or more members of the selected socio-economic group(s) below:

[ ] Women Owned Business

[ ] Minority Owned Business (if selected then one sub-type is required) [ ] Black American Owned [ ] Hispanic American Owned [ ] Native American Owned (American Indians, Eskimos, Aleuts, or Native Hawaiians) [ ] Asian-Pacific American Owned (persons with origins from Burma, Thailand, Malaysia, Indonesia, Singapore, Brunei, Japan, China, Taiwan, Laos, Cambodia (Kampuchea), Vietnam, Korea, The Philippines, U.S. Trust Territory of the Pacific Islands (Republic of Palau), Republic of the Marshall Islands, Federated States of Micronesia, the Commonwealth of the Northern Mariana Islands, Guam, Samoa, Macao, Hong Kong, Fiji, Tonga, Kiribati, Tuvalu, or Nauru) [ ] Subcontinent Asian (Asian-Indian) American Owned (persons with origins from India, Pakistan, Bangladesh, Sri Lanka, Bhutan, the Maldives Islands, or Nepal) [ ] Individual/concern, other than one of the preceding.

(end)

Provision B-1, Solicitation Provisions Incorporated by Reference (SEP 2010) This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the contracting officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this address:

http://www.uscourts.gov/procurement.aspx.

The following provisions marked with an ‘X’ are incorporated by reference:

2-15 Warranty Information (JAN 2003) 2-85A Evaluation Inclusive of Options (JAN 2003) 2-85B Evaluation Inclusive of Options (JAN 2003)

X 2-85C Evaluation of Options Exercised at Time of Contract Award (JAN 2003) 2-100 Brand Name or Equal (APR 2013) 4-155 Alternate Awards (JUN 2014) 4-165 Price Proposal Instruction – Multi-Year Contract (JUN 2014) http://www.uscourts.gov/procurement.aspx

CONTRACT CLAUSES

Applicable to both the solicitation and contract

Clause 7-10, Contractor Representative (JAN 2003)

(a) The contractor's representative to be contacted for all contract administration matters is as follows (contractor complete the information):

Name:

Address:

Telephone:

E-mail:

Fax:

(b) The contractor's representative shall act as the central point of contact with the judiciary, shall be responsible for all contract administration issues relative to this contract, and shall have full authority to act for and legally bind the contractor on all such issues.

Clause B-5, Clauses Incorporated by Reference (SEP 2010) This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the contracting officer will make their full text available. Also, the full text of a clause may be accessed electronically at this address:

http://www.uscourts.gov/procurement.aspx.

The following clauses marked with an ‘X’ are incorporated by reference:

2-20A Incorporation of Warranty (JAN 2003) 2-20B Contractor Warranty (Products) (JAN 2010) 2-35 F.O.B. Destination, Within Judiciary's Premises (JAN 2003) 2-40B Delivery of Excess Quantities (JAN 2003) 2-55 Privacy or Security of Safeguards (JAN 2003) 2-90A Option for Increased Quantity (APR 2013) 2-90B Option for Increased Quantity – Separately Priced Line Item (APR 2013)

X 2-90D Option to Extend the Term of the Contract (APR 2013) 2-95 Material Requirements (JAN 2003) 2-110 Option to Purchase Equipment (JAN 2003) 2-125 Security for Advance Payment (APR 2013) 2-130 Energy Efficiency in Energy-Consuming Products (APR 2013) 2-135 Acquisition of EPEAT®-Registered Personal Computer Products (MAR 2019) 2-140 Judiciary IT Security Standards (APR 2013) 3-1 Contractor Use of Mandatory Sources of Products or Services (JUN 2012)

X 3-3 Provisions, Clauses, Terms and Conditions - Small Purchases (JUN 2014) http://www.uscourts.gov/procurement.aspx

4-150 Cancellation Under Multi-Year Contracts (JUN 2014) 5-30 Authorization and Consent (JAN 2003) 6-10 Deposit of Assets Requirements (APR 2013) 6-15 Deposit of Assets Instead of Surety Bonds (JAN 2003) 6-65 Rights in Data – Special Works (JAN 2010) 6-75 Rights to Data in an Offer (APR 2013) 6-80 Rights in Data – Existing Works (JAN 2010) 6-85 Commercial Computer Software License (APR 2013) 6-90 Notice and Assistance Regarding Patent and Copyright Infringement (APR

2010) 6-110 Deferred Ordering of Technical Data or Computer Software (JUN 2014)

X 7-1 Contract Administration (JAN 2003) X 7-5 Contracting Officer's Representative (APR 2013) X 7-15 Observance of Regulations/Standards of Conduct (JAN 2003) X 7-25 Indemnification (AUG 2004) 7-70 Judiciary Property Furnished "As Is" (APR 2013) 7-95 Contractor Inspection Requirements (JAN 2003) 7-115 Availability of Funds (JAN 2003) 7-160 Limitation on Withholding of Payments (APR 2013) 7-170 Notice of Intent to Disallow Costs (JAN 2003) 7-180 Prohibition of Assignment of Claims (JUN 2012)

X 7-215 Notification of Ownership Changes (JAN 2003)