FY24 UPS Evaluation Criteria and Scoresheet.pdf

The scale below (0-5) will be used to rate each proposal on the criteria listed in the Technical Supplier Evaluation table.

DOES NOT MEET

0 POINTS

WEAK

1 POINT

WEAK TO

MEETS

2 POINTS

MEETS

3 POINTS

MEETS TO

STRONG

4 POINTS

STRONG

5 POINTS

DAS will score the Proposals by multiplying the score received in each category by its assigned weight and adding all categories together for the Supplier’s Total Technical Score in Table 3. Representative numerical values are defined as follows:

DOES NOT MEET (0 pts.): Response does not comply substantially with requirements or is not provided.

WEAK (1 pt.): Response was poor related to meeting the objectives.

WEAK TO MEETS (2 pts.): Response indicates the objectives will not be completely met or at a level that will be below average.

MEETS (3 pts.): Response generally meets the objectives (or expectations).

MEETS TO STRONG (4 pts.): Response indicates the objectives will be exceeded.

STRONG (5 pts.): Response significantly exceeds objectives (or expectations) in ways that provide tangible benefits or meets objectives (or expectations) and contains at least one enhancing feature that provides significant benefits.

COST PROPOSAL POINTS. DAS will calculate the Supplier's Cost Quote points after the Supplier's total technical points are determined, using the following method:

Cost points = (lowest Supplier's cost/Supplier's cost) x Maximum Available Cost Points as indicated in the “Scoring Breakdown” table. The value is provided in the Scoring Breakdown table. “Cost” = Total Not to Exceed Cost identified in the Cost Summary section of Supplier's Quote. In this method, the lowest cost proposed will receive the Maximum Available Cost Points.

The number of points assigned to the cost evaluation will be prorated, with the lowest accepted cost proposal given the maximum available points possible for this criterion. Other acceptable cost proposals will be scored as the ratio of the lowest price proposal to the proposal being scored, multiplied by the maximum available points possible for this criterion.

An example for calculating cost points, where Maximum Available Cost Points Value = 60 points, is the scenario where Supplier X has proposed a cost of $100.00. Supplier Y has proposed a cost of $110.00 and Supplier Z has proposed a cost of $120.00. Supplier X, having the lowest cost, would get the maximum available 60 cost points.

Supplier Y’s cost points would be calculated as $100.00 (Supplier X’s cost) divided by $110.00 (Supplier Y’s cost) equals 0.909 times 60 maximum points, or a total of 54.5 points. Supplier Z’s cost points would be calculated as $100.00 (Supplier X’s cost) divided by $120.00 (Supplier Z’s cost) equals 0.833 times 60 maximum available points, or a total of 50 points.

Cost Score:

FINAL STAGES OF EVALUATION. The Supplier with the highest point total from all phases of the evaluation (Technical Points + Cost Points) will be recommended for the next phase of the evaluation.

Technical Score: + Cost Score: = Total Score:

If DAS finds that one or more Suppliers should be given further consideration, DAS may select one or more of the highest-ranking Suppliers to move to the next phase. DAS may alternatively choose to bypass any or all subsequent phases and make an award based solely on the Supplier evaluation phase.

Evaluation Matrix Scoring

Item Criteria

Total Points Available

Weight Supplier Raw

Score Total Score

An assessment of the Supplier’s ability to deliver the stated deliverables in accordance with the specifications set out in this RFQ 5 5

Availability of sufficient high-quality Supplier personnel with the required skills and experience for the specific approach proposed 5 4

The extent to which Supplier’s proposed approach fulfills State of Ohio’s stated deliverables as set out in this RFQ

5 4

The Supplier’s stability, experiences, and record of past performance in delivering such services 5 3

Best Overall Cost

5 2 Total 0 0

Vendor Hourly Rate