FY24 TVTP Grant NOFO-Final.pdf

FY 2024 TVTP NOFO

The U. S. Department of Homeland Security (DHS)

Notice of Funding Opportunity (NOFO)

Fiscal Year 2024 Targeted Violence and Terrorism Prevention (TVTP) Grant

Program

All entities wishing to do business with the federal government must have a unique entity identifier (UEI). The UEI number is issued by the system. Requesting a UEI using System for Award Management (SAM.gov) can be found at: https://sam.gov/content/entity-registration.

Updates in Grant Application Forms:

The Data Universal Numbering System (DUNS) Number was replaced by a new, non-proprietary identifier requested in, and assigned by SAM.gov. This new identifier is the Unique

Entity Identifier.

Additional Information can be found on Grants.gov: https://www.grants.gov/forms/forms-development/planned-uei-updates.

https://sam.gov/content/entity-%20%20registration https://sam.gov/content/entity-%20%20registration https://www.grants.gov/forms/forms-development/planned-uei-updates https://www.grants.gov/forms/forms-development/planned-uei-updates

Table of Contents

Updates in Grant Application Forms:

A. Program Description

1. Issued By

2. Assistance Listings Number

3. Assistance Listings Title

4. Funding Opportunity Title

5. Funding Opportunity Number

6. Authorizing Authority for Program

7. Appropriation Authority for Program

8. Announcement Type

9. Program Category

10. Program Overview, Objectives, and Priorities

11. Performance Measures

B. Federal Award Information

1. Available Funding for the NOFO: $18 million

2. Projected Number of Awards: 27 - 36

3. Period of Performance: 24 months

4. Projected Period of Performance Start Date(s): Oct. 1, 2024

5. Projected Period of Performance End Date(s): Sept. 30, 2026

6. Projected Budget Period(s)

7. Funding Instrument Type: Grant

C. Eligibility Information

1. Eligible Applicants

2. Applicant Eligibility Criteria

3. Subawards and Beneficiaries

4. Other Eligibility Criteria/Restrictions

5. Cost Share or Match

D. Application and Submission Information

1. Key Dates and Times

a. Application Start Date: April 15, 2024

b. Application Submission Deadline: May 17, 2024 at 5:00 p.m. EDT

c. Anticipated Award Date: Sept. 15, 2024

d. Other Key Dates

2. Agreeing to Terms and Conditions of the Award

3. Address to Request Application Package

4. Requirements: Obtain a Unique Entity Identifier (UEI) and Register in the System for

Award Management (SAM.gov)

5. Steps Required to Obtain a Unique Entity Identifier, Register in the System for Award

Management (SAM), and Submit an Application

6. Electronic Delivery

7. How to Register to Apply

a. General Instructions:

b. Obtain an UEI Number:

c. Obtain Employer Identification Number

d. Create a login.gov account:

e. Register with SAM:

f. Register in FEMA GO, Add the Organization to the System, and Establish the AOR:

8. Submitting the Final Application in FEMA GO

9. Timely Receipt Requirements and Proof of Timely Submission

10. Content and Form of Application Submission

a. Standard Required Application Forms and Information

b. Program-Specific Required Forms and Information

11. Intergovernmental Review

12. Funding Restrictions and Allowable Costs

a. Prohibitions on Expending FEMA Award Funds for Covered Telecommunications

Equipment or Services

b. Pre-Award Costs

c. Management and Administration (M&A) Costs

d. Indirect Facilities & Administrative (F&A) Costs

e. Equipment Costs

f. Evaluation Costs

g. Other Direct Costs

E. Application Review Information

1. Application Evaluation Criteria

a. Programmatic Criteria

b. Financial Integrity Criteria

c. Supplemental Financial Integrity Criteria and Review

2. Review and Selection Process F. Federal Award Administration Information

1. Notice of Award

2. Administrative and National Policy Requirements

a. DHS Standard Terms and Conditions

b. Ensuring the Protection of Civil Rights

c. Mandatory Disclosures

d. Privacy of Project Participants and Beneficiaries

e. Protection of Human Subjects in Research

f. Implementation and Measurement Plan (IMP)

g. Budget Execution Plan

h. Third Party Evaluation

i. Project Webpages

j. Sustainability Plan

3. Reporting

a. Financial Reporting Requirements

b. Programmatic Performance Reporting Requirements

c. Closeout Reporting Requirements

d. Additional Reporting Requirements

4. Monitoring and Oversight G. DHS Awarding Agency Contact Information

1. Contact and Resource Information

a. Program Office Contact

b. FEMA Grants News

c. Grant Programs Directorate (GPD) Award Administration Division

d. CP3 Regional Prevention Coordinators

e. Equal Rights

2. Systems Information

a. FEMA GO

H. Additional Information

1. Termination Provisions

a. Noncompliance

b. With the Consent of the Recipient

c. Notification by the Recipient

2. Program Evaluation

3. Period of Performance Extensions

4. Disability Integration

5. Conflicts of Interest in the Administration of Federal Awards or Subawards

6. Procurement Integrity

a. Important Changes to Procurement Standards in 2 C.F.R. Part 200

b. Competition and Conflicts of Interest

c. Supply Schedules and Purchasing Programs

d. Procurement Documentation

7. Record Retention

a. Record Retention Period

b. Types of Records to Retain

8. Actions to Address Noncompliance

9. Audits

10. Payment Information

11. Whole Community Preparedness

12. Report issues of fraud, waste, abuse

13. Disclosure of Application Materials

14. Appendices:

Appendix A: Goals, Objectives, and Outcomes Appendix B: Application Tracks, Project Types, and Minimum Standards

a. Promising Practices Track

b. Innovation Track Minimum Standards for Recipients of Projects in Threat Assessment and Management

Teams; Recidivism Reduction and Reintegration; and Referral Services Appendix C: Contents and Format of Project Narrative

a. Project Narrative Formatting Requirements:

b. Project Narrative Content Requirements:

Appendix D: Research, Resources, and Definitions Introductory Resources

a. Research Resources

b. Risk Assessment Resources

c. Reentry and Reintegration Resources

d. Definitions

Appendix E: Budget Template

A. Program Description

1. Issued By

U.S. Department of Homeland Security (DHS), Office of Strategy, Policy, and Plans

(PLCY), Center for Prevention Programs and Partnerships (CP3)/Federal Emergency

Management Agency (FEMA)

2. Assistance Listings Number

97.132

3. Assistance Listings Title

Financial Assistance for Targeted Violence and Terrorism Prevention

4. Funding Opportunity Title

Fiscal Year 2024 Targeted Violence and Terrorism Prevention Grant Program

5. Funding Opportunity Number

DHS-24-TTP-132-00-99

6. Authorizing Authority for Program

Homeland Security Act of 2002, as amended (Pub. L. No 107-296) and Department of

Homeland Security Appropriations Act, 2024, Title I Departmental Management, Intelligence, Situational Awareness, and Oversight, Office of the Secretary, Federal

Assistance (Pub. L. No 118-47).

7. Appropriation Authority for Program

Department of Homeland Security Appropriations Act, 2024, Title I Departmental

Management, Intelligence, Situational Awareness, and Oversight, Office of the Secretary, Federal Assistance (Pub. L. No 118-47).

8. Announcement Type

Initial

9. Program Category

Preparedness: Prevention

10. Program Overview, Objectives, and Priorities

a. Overview

Acts of targeted violence and terrorism are often preventable occurences. However, American communities continue to be vulnerable to these threats, forms of violence that impact our collective sense of security and freedom as Americans. DHS’ Center for

Prevention Programs and Partnerships (CP3) strengthens our country’s ability to prevent targeted violence and terrorism nationwide, through funding, training, increased public awareness, and partnerships across every level of government, the private sector, and in local communities. Leveraging an approach informed by public health research, CP3 brings together mental health providers, educators, faith leaders, public health and safety officials, social services, nonprofits, and others in communities across the country to help people who are on a pathway to violence before harm occurs. The TVTP Grant Program provides financial assistance, training, and resources to eligible applicants to develop sustainable, multidisciplinary TVTP capabilities in local communities, pilot innovative prevention approaches, and identify prevention best practices that can be replicated in communities across the country.

Lone offenders and small cells of individuals motivated by a range of violent extremist ideologies, of both domestic and foreign origin, continue to pose a persistent terrorism-related threat facing the United States. Among domestic violent extremists, racially or ethnically motivated extremists will likely remain a lethal threat. Since 2020, however, DHS has also seen a significant increase in anti-government and anti-authority threats, which typically target law enforcement, elected officials, and government personnel and facilities.

Foreign terrorist organizations continue to motivate supporters, including homegrown violent extremists, to carry out attacks in the United States, both within and from beyond our borders. Al-Qa’ida and ISIS have been diminished by longstanding pressure, but their networks and affiliates have diffused and persisted, often in areas of enduring conflict or lacking governance. Finally, mass targeted violence attacks that lack a distinct ideological focus, such as many of the mass shootings in U.S. schools, have also increased in recent years. Since the renewal of fighting in the Israel-HAMAS conflict, there has been an increase in threats and targeted violence against Jewish, Muslim, and Arab communities, institutions, and public officials in the Homeland, including attacks identified or suspected to be hate crimes. This program will continue to support projects that prevent all forms of targeted violence and terrorism in the U.S. as well as projects that focus on preventing the most pressing current targeted violence and terrorism threats.

Many domestic violent extremists exploit online platforms to spread hate, sow discord and division, and promote narratives to encourage violence. This program supports online, in-person, and hybrid programs that address the threat of online pathwaysto violence as well as the threat of violence in physical spaces. States have developed state TVTP strategies, and this program supports the development and implementation of TVTP strategies by state, tribal, or local government agencies. Projects supported under this program must adhere to strict privacy, civil rights, and civil liberties standards described in this guidance.

Furthermore, projects must be designed and operated in ways that do not infringe on individuals’ free speech or target anyone based on the exercise of their First Amendment rights.

b. Goals, Objectives, and Priorities

Since 2020, the TVTP Grant Program has sought to support the development of prevention programs and capabilities in accordance with the September 2019 Strategic Framework for

Countering Terrorism and Targeted Violence. To meet this goal, the TVTP Grant Program has six objectives as described below. Each objective has corresponding outcomes described in Appendix A, “Goals, Objectives, and Outcomes.” The TVTP Grant Program provides funding to selected applications that align with these objectives and that uphold privacy, civil rights, and civil liberties. Please see Appendix D “Research, Resources, and Definitions” for additional resources that can be referenced to design project proposals:

https://www.dhs.gov/sites/default/files/publications/19_0920_plcy_strategic-framework-countering-terrorism-targeted-violence.pdf https://www.dhs.gov/sites/default/files/publications/19_0920_plcy_strategic-framework-countering-terrorism-targeted-violence.pdf

1. The local community has awareness of the signs that someone may be on a pathway to violence and of the threats of targeted violence and terrorism.

2. The local community has awareness of both the risk factors for – and the protective factors against – targeted violence and terrorism. Risk factors are defined as negative characteristics that may increase the likelihood that an individual is on a pathway to violence. Protective factors are defined as positive characteristics that may decrease the likelihood that an individual may move toward violence.1

3. Members of the local community engage the broadest and most diverse set of local stakeholders, sharing resources and best practices, and building trusted partnerships to address targeted violence and terrorism.

4. Members of the local community can act on bystander training and help individuals before they move toward violence by understanding the role of (and the means to contact) behavioral threat assessment and management (BTAM) teams and prevention providers in the public health community.

5. Members of the local community have access to multidisciplinary BTAM teams comprised of individuals such as psychologists, educators, faith leaders, social workers, and medical personnel that can provide support to an individual before an act of violence takes place.

6. The local community has programs that address risk factors for (and strengthen protective factors against) targeted violence and terrorism, including recidivism reduction programming.

Priorities: The FY24 Targeted Violence and Terrorism Prevention (TVTP) Grant Program has the following priorities:

• Enhancing Recidivism Reduction and Reintegration Capabilities;

• Advancing Equity in Awards and Engaging Underserved Communities in

Prevention;2

• Addressing Online Aspects of Targeted Violence and Terrorism;

• Preventing Domestic Violent Extremism.

c. Alignment to DHS and National Strategies and Policies

As mentioned above, since 2020 the TVTP Grant Program has sought to support the development of prevention programs and capabilities in accordance with the September 2019

Strategic Framework for Countering Terrorism and Targeted Violence. The Program supports the terrorism prevention objectives in the October 2022 National Security Strategy.

The Grant Program also directly supports Strategic Goal 2.1, Strengthen Domestic Terrorism

Prevention Resources and Services of the June 2021 National Strategy for Countering

Domestic Terrorism, is part of Goal 1 of the DHS Strategic Plan, Countering Terrorism and

1 Unless otherwise stated, the term “violence” within this document refers specifically to targeted violence and terrorism. See Appendix D for definitions of these and other key terms.

2 An underserved community refers to populations sharing a particular characteristic, as well as geographic communities, that have been systematically denied a full opportunity to participate in aspects of economic, social, and civic life. See Appendix D for additional information.

https://www.dhs.gov/sites/default/files/publications/19_0920_plcy_strategic-framework-countering-terrorism-targeted-violence.pdf https://www.whitehouse.gov/briefing-room/statements-releases/2021/03/03/interim-national-security-strategic-guidance/ https://www.whitehouse.gov/briefing-room/statements-releases/2021/03/03/interim-national-security-strategic-guidance/ https://www.whitehouse.gov/wp-content/uploads/2021/06/National-Strategy-for-Countering-Domestic-Terrorism.pdf https://www.whitehouse.gov/wp-content/uploads/2021/06/National-Strategy-for-Countering-Domestic-Terrorism.pdf https://www.dhs.gov/publication/department-homeland-securitys-strategic-plan-fiscal-years-2020-2024

Homeland Security Threats, and supports the Department’s Mission 1, "Counter Terrorism and Prevent Threats” as identified in the2023 Quadrennial Homeland Security Review.

11. Performance Measures

Percentage of projects sustained after the period of performance.

Performance measures and metrics for recipients are identified in subparagraph (b) for each project type in Appendix B.

B. Federal Award Information

1. Available Funding for the NOFO: $18 million

2. Projected Number of Awards: 27 - 36

3. Period of Performance: 24 months

Limited no-cost extensions to the period of performance are allowed. For additional information on period of performance extensions, please refer to Section H of this

NOFO.

4. Projected Period of Performance Start Date(s): Oct. 1, 2024

5. Projected Period of Performance End Date(s): Sept. 30, 2026

6. Projected Budget Period(s)

There will be only a single budget period with the same start and end dates as the period of performance.

7. Funding Instrument Type: Grant

C. Eligibility Information

1. Eligible Applicants

• Local governments as defined by 2 C.F.R. § 200.1

• Federally recognized Indian tribes as defined by 2 C.F.R. § 200.1

• Nonprofits with 501(c)(3) IRS status

• Institutions of higher education as defined by 2 C.F.R. § 200.1

• States as defined by 2 C.F.R. § 200.1.

2. Applicant Eligibility Criteria

Applicants must demonstrate that they have sufficient authority and capacity to implement a project that t aligns with the Innovation Project Track or one or more of the

Project Types within the Promising Practices Project Track, as outlined in Appendix B, https://www.dhs.gov/publication/department-homeland-securitys-strategic-plan-fiscal-years-2020-2024 https://www.dhs.gov/publication/2023-quadrennial-homeland-security-review-qhsr including the capability to engage the participants they propose to include in their projects.

3. Subawards and Beneficiaries

a. Subaward allowability:

Subawards are permitted under this grant program.

b. Subrecipient Eligibility:

Eligible subrecipient types include the five eligible applicant types outlined above in section C (1) “Eligibility Information – Eligible Applicants,” as well as the additional applicant type of For-Profit Organizations, to include the sub-categories of both “Small Business” and “Other than Small Business.”

c. Beneficiaries or Participants

This NOFO and any subsequent federal awards create no rights or causes of action for any participant or beneficiary.

Beneficiary or Participant Eligibility: Project participants, defined as the individuals participating in or receiving the services of project activities, must be

U.S.-based persons, to include any state of the U.S., the District of Columbia, and

U.S. territories.

4. Other Eligibility Criteria/Restrictions

Privacy, Civil Rights, and Civil Liberties: Proposed projects shall uphold individual privacy, civil rights, and civil liberties. Applications shall describe the project’s plans for collection of personally identifiable information (PII), its purpose for the collection, its plans for the use and retention of such PII, and any potential impacts to privacy, civil rights, and civil liberties and ways in which applicants will prevent or mitigate those impacts and administer their projects in a nondiscriminatory manner. For example, proposed projects shall not profile or target individuals or groups based on their political affiliation or legally protected characteristics, including but not limited to their race, religion, ethnicity, gender, or sexual orientation, nor in any way infringe on First

Amendment or other protected activities. Applications that describe programs, projects, or activities that do not appropriately protect privacy, civil rights, or civil liberties will be deemed ineligible for selection and not reviewed or scored.

Completeness: Applications must include all required elements (see Appendix C, “Contents and Format of Application” as well as specific requirements of the projects they are proposing. This includes performance measures for each project type (see Appendix

B “Application Tracks”). Failure to provide a complete application or any significant deviation from the requirements may result in an application being deemed ineligible and not reviewed or scored.

Research: Projects that solely conduct research without implementation are not eligible under this program. Research is an allowable expense; however, applicants must propose to implement one or more prevention capabilities during the Period of Performance

(POP) and must demonstrate how any proposed research will support that implementation. For any research involving Human Subjects, please review Section

F.2(e) “Administrative and National Policy Requirements - Protection of Human Subjects in Research.”

Number of Allowable Applications per Applicant Organization: As stated further in

Section E.1(a) “Application Evaluation Criteria - Programmatic Criteria,” each applicant organization may only submit one application per funding track. Therefore, the maximum number of applications an applicant can submit is two, one each for the

“Promising Practices” and “Innovation” tracks. If the same organization submits multiple applications within the same application track, DHS will only review one application per track. Please note: Affiliated universities within a university system are considered different organizations for the purposes of this criterion. As such, each university within the university system may submit one application each within the

“Promising Practices” and “Innovation” Tracks. Similarly, affiliated state, tribal, or local government entities within the same state or locality, such as a state Department of

Public of Safety and state Department of Health, are considered separate applicant entities for the purposes of this criterion. For further information on the two application tracks please consult Appendix B “Application Tracks, Project Types, and Minimum

Standards.”

5. Cost Share or Match

A Cost Share or Cost Match is not required.

D. Application and Submission Information

1. Key Dates and Times

a. Application Start Date: April 15, 2024

b. Application Submission Deadline: May 17, 2024 at 5:00 p.m. EDT

All applications must be received by the established deadline.

FEMA’s Grants Outcomes System (FEMA GO) automatically records proof of timely submission and the system generates an electronic date/time stamp when FEMA GO successfully receives the application. The individual with the Authorized Organization

Representative (AOR) role that submitted the application will also receive the official date/time stamp and a FEMA GO tracking number in an email serving as proof of their timely submission. For additional information on how an applicant will be notified of application receipt, see the subsection titled “Timely Receipt Requirements and Proof of

Timely Submission” in Section D of this NOFO.

DHS will not review applications that are received after the deadline or consider these late applications for funding. DHS may, however, extend the application deadline on request for any applicant who can demonstrate that good cause exists to justify extending the deadline. Good cause for an extension may include technical problems outside of the applicant’s control that prevent submission of the application by the deadline, other exigent or emergency circumstances, or statutory requirements for DHS to make an award.

Applicants experiencing technical problems outside of their control must notify DHS as soon as possible and before the application deadline. Failure to timely notify DHS of the issue that prevented the timely filing of the application may preclude consideration of the award. “Timely notification” of DHS means the following: prior to the application deadline and within 48 hours after the applicant became aware of the issue.

A list of DHS contacts can be found in Section G of this NOFO, “DHS Awarding Agency

Contact Information.” For technical assistance with the FEMA GO system, please contact the

FEMA GO Helpdesk at femago@fema.dhs.gov or (877) 585-3242, Monday through Friday, 9:00 a.m. – 6:00 p.m. Eastern Time (EDT). For programmatic or grants management questions, please contact your CP3 Grant Manager or FEMA Grants Management Specialist.

If applicants do not know who to contact or if there are programmatic questions or concerns, please contact the fema-grants-news@fema.dhs.gov, Monday through Friday, 9:00 a.m. –

5:00 p.m. EDT.

c. Anticipated Award Date: Sept. 15, 2024

d. Other Key Dates

2. Agreeing to Terms and Conditions of the Award

By submitting an application, applicants agree to comply with the requirements of this

NOFO and the terms and conditions of the award, should they receive an award.

3. Address to Request Application Package

Applications are processed through the FEMA GO system. To access the system, go to https://go.fema.gov/.

Hard copies of the NOFO can be downloaded at Grants.gov or obtained via email from the

Awarding Office points of contact listed in Section G of this NOFO, “DHS Awarding

Agency Contact Information” or by TTY (800) 462-7585.

Event Suggested Deadline for Completion Obtaining Unique Entity Identifier

(UEI) number

Four weeks before actual submission deadline

Obtaining a valid Employer

Identification Number (EIN) Four weeks before actual submission deadline

Creating an account with login.gov Four weeks before actual submission deadline

Registering in SAM or updating SAM registration Four weeks before actual submission deadline

Registering Organization in FEMA

GO

Prior to beginning application

Submitting complete application in

FEMA GO

May 17, 2024 mailto:femago@fema.dhs.gov mailto:fema-grants-news@fema.dhs.gov https://go.fema.gov/ https://www.grants.gov/

4. Requirements: Obtain a Unique Entity Identifier (UEI) and Register in the System for

Award Management (SAM.gov)

Each applicant, unless they have a valid exception under 2 CFR §25.110, must:

a. Be registered in SAM.gov before application submission.

b. Provide a valid UEI in its application.

c. Continue to always maintain an active SAM registration with current information during the federal award process. Note: Per 2 C.F.R. § 25.300, subrecipients are NOT required to go through the full SAM registration process. First-tier subrecipients

(meaning entities receiving funds directly from the recipient) are only required to obtain a UEI through SAM, but they are not required to complete the full SAM registration in order to obtain a UEI. Recipients may not make subawards unless the subrecipient has obtained and provided the UEI.

Lower-tier subrecipients (meaning entities receiving funds passed through by a higher-tier subrecipient) are not required to have a UEI and are not required to register in SAM.

Applicants are also not permitted to require subrecipients to complete a full registration in

SAM beyond obtaining the UEI.

5. Steps Required to Obtain a Unique Entity Identifier, Register in the System for Award

Management (SAM), and Submit an Application

Applying for an award under this program is a multi-step process and requires time to complete. Applicants are encouraged to register early as the registration process can take four weeks or more to complete. Therefore, registration should be done in sufficient time to ensure it does not impact your ability to meet required submission deadlines.

Please review the table above for estimated deadlines to complete each of the steps listed.

Failure of an applicant to comply with any of the required steps before the deadline for submitting an application may disqualify that application from funding.

To apply for an award under this program, all applicants must:

a. Apply for, update, or verify their UEI number and Employer Identification Number

(EIN) from the Internal Revenue Service;

b. In the application, provide an UEI number;

c. Have an account with login.gov;

d. Register for, update, or verify their SAM account and ensure the account is active before submitting the application;

e. Register in FEMA GO, add the organization to the system, and establish the AOR.

The organization’s electronic business point of contact (EBiz POC) from the SAM registration may need to be involved in this step. For step-by-step instructions, see https://www.fema.gov/grants/guidance-tools/fema-go/startup

f. Submit the complete application in FEMA GO; and

g. Continue to maintain an active SAM registration with current information at all times during which it has an active federal award or an application or plan under consideration by a federal awarding agency. As part of this, applicants must also provide information on an applicant’s immediate and highest-level owner and subsidiaries, as well as on all predecessors that have been awarded federal contracts or federal financial assistance within the last three years, if applicable.

https://sam.gov/content/home https://www.login.gov/ https://www.fema.gov/grants/guidance-tools/fema-go/startup

Applicants are advised that DHS may not make a federal award until the applicant has complied with all applicable SAM requirements. Therefore, an applicant’s SAM registration must be active not only at the time of application, but also during the application review period and when DHS is ready to make a federal award. Further, as noted above, an applicant’s or recipient’s SAM registration must remain active for the duration of an active federal award. If an applicant’s SAM registration is expired at the time of application, expires during application review, or expires any other time before award, DHS may determine that the applicant is not qualified to receive a federal award and use that determination as a basis for making a federal award to another applicant.

Per 2 C.F.R. § 25.110(c)(2)(iii), if an applicant is experiencing exigent circumstances that prevents it from obtaining an UEI number and completing SAM registration prior to receiving a federal award, the applicant must notify DHS as soon as possible by contacting fema-grants-news@fema.dhs.gov and providing the details of the circumstances that prevent completion of these requirements. If DHS determines that there are exigent circumstances and DHS has decided to make an award, the applicant will be required to obtain an UEI number, if applicable, and complete SAM registration within 30 days of the federal award date.

6. Electronic Delivery

DHS is participating in the Grants.gov initiative to provide the grant community with a single site to find grant funding opportunities.

For this funding opportunity, DHS requires applicants to submit applications through FEMA

GO.

7. How to Register to Apply

a. General Instructions:

Registering and applying for an award under this program is a multi-step process and requires time to complete. Read the instructions below about registering to apply for

DHS funds. Applicants should read the registration instructions carefully and prepare the information requested before beginning the registration process. Reviewing and assembling the required information before beginning the registration process will alleviate last-minute searches for required information.

The registration process can take up to four weeks to complete. To ensure an application meets the deadline, applicants are advised to start the required steps well in advance of their submission.

Organizations must have an UEI number, an EIN, and an active SAM registration and to apply for a federal award under this funding opportunity. Organizations are encouraged, but not required, to have a Grants.gov account for this funding opportunity, as applications will be submitted directly via FEMA GO. By creating a

Grants.gov account, organizations will be able to sign up for alerts about this opportunity and other opportunities they are interested in.

mailto:fema-grants-news@fema.dhs.gov

b. Obtain an UEI Number:

All entities applying for funding, including renewal funding, must have a UEI number. Applicants must enter the UEI number in the applicable data entry field on the SF-424 form.

For more detailed instructions for obtaining a UEI number, refer to: SAM.gov

c. Obtain Employer Identification Number

All entities applying for funding must provide an Employer Identification Number

(EIN). The EIN can be obtained from the IRS by visiting:

https://www.irs.gov/businesses/small-businesses-self-employed/apply-for-an-employer-identification-number-ein-online.

d. Create a login.gov account:

Applicants must have a login.gov account to register with SAM or update their SAM registration. Applicants can create a login.gov account here:

https://secure.login.gov/sign_up/enter_email?request_id=34f19fa8-14a2-438c-8323-a62b99571fd3.

Applicants only have to create a login.gov account once. For applicants that are existing SAM users, use the same email address for the login.gov account as with

SAM.gov so that the two accounts can be linked.

For more information on the login.gov requirements for SAM registration, refer to:

https://www.sam.gov/SAM/pages/public/loginFAQ.jsf.

e. Register with SAM:

All applicants applying online through Grants.gov must register with SAM. Failure to register with SAM will prevent an applicant from completing the application in

FEMA GO. SAM registration must be renewed annually. Organizations will be issued a UEI number with the completed SAM registration.

For more detailed instructions for registering with SAM, refer to:

https://apply07.grants.gov/help/html/help/Register/RegisterWithSAM.htm

Note: Per 2 C.F.R. § 25.200, applicants must also provide the applicant’s immediate and highest-level owner, subsidiaries, and predecessors that have been awarded federal contracts or federal financial assistance within the last three years, if applicable.

i. Additional Sam Reminders

Existing SAM.gov account holders should check their account to make sure it is

“ACTIVE.” SAM registration should be completed at the very beginning of the application period and should be renewed annually to avoid being “INACTIVE.”

Please allow plenty of time before the grant application submission deadline to obtain an UEI number and then to register in SAM. It may be four weeks or more after an applicant submits the SAM registration before the registration is active in SAM, and then it may be an additional 24 hours before the awarding agency’s system recognizes the information.

https://sam.gov/content/home https://www.irs.gov/businesses/small-businesses-self-employed/apply-for-an-employer-identification-number-ein-online https://www.irs.gov/businesses/small-businesses-self-employed/apply-for-an-employer-identification-number-ein-online https://secure.login.gov/sign_up/enter_email?request_id=34f19fa8-14a2-438c-8323-a62b99571fd3 https://secure.login.gov/sign_up/enter_email?request_id=34f19fa8-14a2-438c-8323-a62b99571fd3 https://www.sam.gov/SAM/pages/public/loginFAQ.jsf https://apply07.grants.gov/help/html/help/Register/RegisterWithSAM.htm

It is imperative that the information applicants provide is correct and current.

Please ensure that your organization’s name, address, and EIN are up to date in

SAM and that the UEI number used in SAM is the same one used to apply for all other federal awards. Payment under any DHS award is contingent on the recipient’s having a current SAM registration.

ii. Help with SAM

The SAM quick start guide for new recipient registration and SAM video tutorial for new applicants are tools created by the General Services Administration

(GSA) to assist those registering with SAM. If applicants have questions or concerns about a SAM registration, please contact the Federal Support Desk at https://sam.gov/content/home or call toll free (866) 606-8220.

f. Register in FEMA GO, Add the Organization to the System, and Establish the

AOR:

Applicants must register in FEMA GO and add their organization to the system. The organization’s electronic business point of contact (EBiz POC) from the SAM registration may need to be involved in this step. For step-by-step instructions, see

Note: FEMA GO will support only the most recent major release of the following browsers:

• Google Chrome

• Internet Explorer

• Mozilla Firefox

• Apple Safari

• Microsoft Edge

Users who attempt to use tablet type devices or other browsers may encounter issues with using FEMA GO.

8. Submitting the Final Application in FEMA GO

Applicants will be prompted to submit the standard application information and any program-specific information required as described in Section D.10 of this NOFO, “Content and Form of Application Submission.” The Standard Forms (SF) may be accessed in the

Forms tab under the https://grants.gov/forms/forms-repository/sf-424-family Applicants should review these forms before applying to ensure they have all the information required.

After submitting the final application, FEMA GO will provide either an error message or a successfully received transmission in the form of an email sent to the AOR that submitted the application. Applicants using slow internet connections, such as dial-up connections, should be aware that transmission can take some time before FEMA GO receives your application.

https://sam.gov/content/home https://grants.gov/forms/forms-repository/sf-424-family

For additional application submission requirements, including program-specific requirements, please refer to the subsection titled “Content and Form of Application

Submission” under Section D of this NOFO.

Applicants are encouraged to review the following FEMA GO Training Resources:

• Startup Guide: https://www.fema.gov/grants/guidance-tools/fema-go/startup

• Application Guide: https://www.fema.gov/sites/default/files/documents/fema_gpd-fema-go-application-process-user-guide.pdf

• Tips for Submitting an Application:

https://www.fema.gov/sites/default/files/documents/fema_gpd-three-tips-for-an-aor-to-submit-an-application.pdf

• Training Videos:

https://www.youtube.com/playlist?list=PL720Kw_OojlKKTHyZPYrOabVboHNAg

QA5

9. Timely Receipt Requirements and Proof of Timely Submission

All applications must be completed in FEMA GO by the application deadline. FEMA GO automatically records proof of timely submission and the system generates an electronic date/time stamp when FEMA GO successfully receives the application. The individual with the AOR role that submitted the application will also receive the official date/time stamp and a FEMA GO tracking number in an email serving as proof of their timely submission on the date and time that FEMA GO received the application.

Applicants who experience system-related issues will be addressed until 3:00 PM ET on the date applications are due. No new system-related issues will be addressed after this deadline. Applications not received by the application submission deadline will not be accepted.

10. Content and Form of Application Submission

a. Standard Required Application Forms and Information

The following forms or information are required to be submitted via FEMA GO.

The Standard Forms (SF) are also available at https://grants.gov/forms/forms-repository/sf-424-family

• SF-424, Application for Federal Assistance

• Grants.gov Lobbying Form, Certification Regarding Lobbying

• SF-424A, Budget Information (Non-Construction)

• SF-424B, Standard Assurances (Non-Construction)

• SF-LLL, Disclosure of Lobbying Activities

b. Program-Specific Required Forms and Information

The following program-specific forms or information are required to be submitted in

FEMA GO:

• Indirect Cost Agreement or Proposal: Required if the budget includes indirect costs and the applicant is required to have an indirect cost rate https://www.fema.gov/grants/guidance-tools/fema-go/startup https://www.fema.gov/sites/default/files/documents/fema_gpd-fema-go-application-process-user-guide.pdf https://www.fema.gov/sites/default/files/documents/fema_gpd-fema-go-application-process-user-guide.pdf https://www.fema.gov/sites/default/files/documents/fema_gpd-three-tips-for-an-aor-to-submit-an-application.pdf https://www.fema.gov/sites/default/files/documents/fema_gpd-three-tips-for-an-aor-to-submit-an-application.pdf https://www.youtube.com/playlist?list=PL720Kw_OojlKKTHyZPYrOabVboHNAgQA5 https://www.youtube.com/playlist?list=PL720Kw_OojlKKTHyZPYrOabVboHNAgQA5 agreement or proposal. If the applicant does not have or is not required to have an indirect cost rate agreement or proposal, please see Section D.13 of this NOFO, “Funding Restrictions and Allowable Costs,” for further information regarding allowability of indirect costs and whether alternatives to an indirect cost rate agreement or proposal might be available or contact the relevant FEMA or CP3 staff identified in Section G of this NOFO, “DHS

Awarding Agency Contact Information” for further instructions.

• Project Narrative: Submitted as a single PDF attachment. The Project

Narrative has the following components:

o Cover Page o Body o Appendices

▪ Implementation and Measurement Plan

▪ Resumes/CVs of Key Personnel

▪ Documentation of Support

▪ Letters of Recommendation (Optional)

See Appendix C for detailed instructions on completing the Project Narrative. See also Appendix E for a budget worksheet example.

11. Intergovernmental Review

An intergovernmental review may be required. Applicants must contact their state’s Single

Point of Contact (SPOC) to comply with the state’s process under Executive Order 12372

(See https://www.archives.gov/federal-register/codification/executive-order/12372.html;

Intergovernmental Review (SPOC List) (whitehouse.gov)

12. Funding Restrictions and Allowable Costs

All costs charged to federal awards (including both federal funding and any non-federal matching or cost sharing funds) must comply with applicable laws, regulations, and policies, this NOFO, and the terms and conditions of the federal award. They must comply with the

Uniform Administrative Requirements, Cost Principles, and Audit Requirements at 2 C.F.R.

Part 200 unless otherwise indicated in the NOFO or the terms and conditions of the federal award. This includes, among other requirements, that costs must be incurred, and products and services must be delivered within the budget period. 2 C.F.R. § 200.403(h). The following identifies a list of activities for which a recipient may not use federal funds and any cost sharing or matching funds under federal awards:

• Matching or cost sharing requirements for other federal grants and cooperative agreements (see 2 C.F.R. § 200.306)

• Lobbying or other prohibited activities under 18 U.S.C. § 1913 or 2 C.F.R. § 200.450

• Prosecuting claims against the federal government or any other government entity

(see 2 C.F.R. § 200.435) See subsections below for information on any other funding restrictions.

https://www.archives.gov/federal-register/codification/executive-order/12372.html https://www.whitehouse.gov/wp-content/uploads/2020/04/SPOC-4-13-20.pdf

If FEMA staff identify costs that are inconsistent with any of these requirements, these costs may be disallowed, and FEMA may recover funds as appropriate, consistent with applicable laws, regulations, and policies.

a. Prohibitions on Expending FEMA Award Funds for Covered Telecommunications

Equipment or Services

Recipients, subrecipients, and their contractors must comply with the prohibitions set forth in Section 889 of the John S. McCain National Defense Authorization Act for

Fiscal Year 2019, Pub. L. No. 115-232 (2018) (FY 2019 NDAA) and 2 C.F.R. §§

200.216, 200.327, 200.471, and Appendix II to 2 C.F.R. Part 200. The FY 2019

NDAA and these regulations, as they apply to recipients, subrecipients, and their contractors and subcontractors, provide for two distinct prohibitions: (1) prevent the use of federal award funds to procure or obtain covered telecommunications equipment or services; and (2) prevent the use of federal award funds to contract with an entity that uses such covered telecommunications equipment or services.

Guidance is available at FEMA Policy #405-143-1 - Prohibitions on Expending

FEMA Award Funds for Covered Telecommunications Equipment or Services

Additional guidance is available at Contract Provisions Guide: Navigating Appendix

II to Part 200 - Contract Provisions for Non-Federal Entity Contracts Under Federal

Awards (fema.gov).

FEMA recipients and subrecipients may not use any FEMA funds under open or new awards to:

• Procure or obtain any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology of any system;

• Enter into, extend, or renew a contract to procure or obtain any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology of any system; or

• Enter into, extend, or renew contracts with entities that use covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system.

i. Definitions

Per section 889(f)(2)-(3) of the FY 2019 NDAA and 2 C.F.R. § 200.216, covered telecommunications equipment or services means:

i. Telecommunications equipment produced by Huawei

Technologies Company or ZTE Corporation, (or any subsidiary or affiliate of such entities);

ii. For the purpose of public safety, security of Government facilities, physical security surveillance of critical infrastructure, and other national security purposes, video surveillance and telecommunications equipment produced by Hytera

Communications Corporation, Hangzhou Hikvision Digital https://www.govinfo.gov/content/pkg/COMPS-15483/pdf/COMPS-15483.pdf https://www.fema.gov/sites/default/files/documents/fema_policy-405-143-1-prohibition-covered-services-equipment-gpd.pdf https://www.fema.gov/sites/default/files/documents/fema_policy-405-143-1-prohibition-covered-services-equipment-gpd.pdf https://www.fema.gov/sites/default/files/documents/fema_contract-provisions-guide_6-14-2021.pdf https://www.fema.gov/sites/default/files/documents/fema_contract-provisions-guide_6-14-2021.pdf https://www.fema.gov/sites/default/files/documents/fema_contract-provisions-guide_6-14-2021.pdf

Technology Company, or Dahua Technology Company (or any subsidiary or affiliate of such entities);

iii. Telecommunications or video surveillance services provided by such entities or using such equipment; or

iv. Telecommunications or video surveillance equipment or services produced or provided by an entity that the Secretary of Defense, in consultation with the Director of National Intelligence or the

Director of the Federal Bureau of Investigation, reasonably believes to be an entity owned or controlled by, or otherwise connected to, the People’s Republic of China.

Examples of the types of products covered by this prohibition include phones, internet, video surveillance, and cloud servers when produced, provided, or used by the entities listed in the definition of “covered telecommunications equipment or services.” See 2 C.F.R. § 200.471.

b. Pre-Award Costs Pre-award costs are NOT Allowed.

c. Management and Administration (M&A) Costs

M&A costs are allowable by the recipient up to 5% of the award. M&A activities are those defined as directly relating to the management and administration of TVTP funds.

M&A costs are not operational costs. They are the necessary costs incurred in direct support of the grant or as a result of the grant and should be allocated across the entire lifecycle of the grant. Examples include preparing and submitting required programmatic and financial reports, establishing and/or maintaining equipment inventory, documenting operational and equipment expenditures for financial accounting purposes; and responding to official informational requests from state and federal oversight authorities.

d. Indirect Facilities & Administrative (F&A) Costs

Indirect (F&A) costs (IDC) means those costs incurred for a common or joint purpose benefitting more than one cost objective and not readily assignable to the cost objectives specifically benefitted, without effort disproportionate to the results achieved. IDC are allowable by the recipient [and subrecipients] as described in 2

C.F.R. Part 200, including 2 C.F.R. § 200.414. Applicants with a current negotiated

IDC rate agreement who desire to charge indirect costs to a federal award must provide a copy of their IDC rate agreement with their applications. Not all applicants are required to have a current negotiated IDC rate agreement. Applicants that are not required to have a negotiated IDC rate agreement but are required to develop an IDC rate proposal must provide a copy of their proposal with their applications. Applicants who do not have a current negotiated IDC rate agreement (including a provisional rate) and wish to charge the de minimis rate must reach out to the FEMA Point of

Contact and the CP3 Grants Team for further instructions. Applicants who wish to use a cost allocation plan in lieu of an IDC rate proposal must also reach out to the

FEMA Point of Contact and the CP3 Grants Team for further instructions. As it relates to the IDC for subrecipients, a recipient must follow the requirements of 2

C.F.R. §§ 200.332 and 200.414 in approving the IDC rate for subawards. The CP3

Grants Team can be reached at TerrorismPrevention@hq.dhs.gov

e. Equipment Costs

Equipment costs are not allowed under this program. Equipment is defined as any tangible personal property (including information technology systems) having a useful life of more than one year and a per-unit acquisition cost which equals or exceeds the lesser of the capitalization level for financial statement purposes, or

$5,000 (2 C.F.R. § 200.1). Additionally, the TVTP Grant Program does not allow costs for supplies or equipment related to emergency planning, response and communications, first aid, tactical response, or related costs.

f. Evaluation Costs

Evaluation costs are allowable. Additionally, DHS may select recipients to undergo independent evaluation, overseen by DHS’ Science & Technology Directorate in partnership with CP3. For more information, please refer to section F(g) “Federal

Award Administration – Third Party Evaluation.”

g. Other Direct Costs

Planning, training, organization, exercises, and domestic travel are allowed under this program. Please refer to Appendix E for additional budgetary guidance on Direct

Costs and other cost categories.

E. Application Review Information

1. Application Evaluation Criteria

a. Programmatic Criteria

DHS will evaluate applications within two application tracks based on project type.

Applications will be scored on the merit criteria listed below, with points assigned up to the maximum number specified for each criterion, totaling a maximum score of

100 points.

Applicants that plan on applying to both the Promising Practices and Innovation tracks must submit two separate applications and may only submit one…