FY24 SOW - SCBA CYLINDER HYDRO_MULTI-YR_V1.pdf

STATEMENT OF WORK

FOR

5-YEAR HYDROSTATIC TESTING FOR SCBA BREATHING AIR BOTTLES/CYLINDERS WITHIN

NAVY REGION SOUTHWEST

1. GENERAL: This is a non-personal services contract to provide Firm Fixed Price (FFP) hydrostatic testing and annual certification of all Fire & Emergency Services (F&ES), SCBA Breathing Air Bottles/Cylinders located within Navy Region Southwest (NRSW).

1.1 DESCRIPTION OF SERVICES: The contractor shall provide SCOTT qualified technicians, appropriate equipment, supplies, tools, materials, supervision, and other items and non-personal services necessary to perform hydrostatic testing and annual certification of all SCBA Breathing Air Bottles/Cylinders. The contractor shall perform to the standards in this contract.

Services to be Provided: The Contractor shall perform maintenance and certification in accordance with inspection and testing set forth by the manufacturers and certification requirements of the National Institute for Occupational

Safety and Health (NIOSH), and the National Fire Protection Association (NFPA) AFOSH, OSHA standards and testing procedures for hydrostatic testing and annual certification of all SCBA Breathing Air Bottles/Cylinders.

The contractor shall provide required hydrostatic testing and annual certification for Scott Safety SCBA cylinders located at multiple locations provided in Section 1.6.4. The amount of each type is as follows: 724 - 45 minute cylinders, 102 – 60 minute cylinders and 33 – 15 minute cylinders. Attachment 1 identifies specific equipment and location.

1.2 BACKGROUND: F&ES SCBA Breathing Air Cylinders located in NRSW requires hydrostatic testing every 5 years to keep them in working order for Fire Fighter personnel use. NRSW does not have the organic capability to provide these services, and therefore, contractual support is necessary.

1.3 OBJECTIVES: The general objective of the contract is to hydrostatically test & certify F&ES SCBA breathing air cylinders in accordance with inspection and testing set forth by the manufacturers and certification requirements of the National Institute for Occupational Safety and Health (NIOSH), and the National Fire Protection Association

(NFPA) AFOSH, OSHA standards and testing procedures for hydrostatic testing and annual certification of all

SCBA Breathing Air Bottles/Cylinders. Any cylinders requiring repair or that have reached their life expectancy, must be reported to the Installation Fire Chief and the Contracting Officer Representative (COR) by the end of the day of service or within 24 hours of discovery

1.4 SCOPE: The contractor shall provide PM and CM to F&ES SCBA breathing air cylinders listed in attachment

1, located at Fire Stations on Multiple Installations across NRSW as listed in Section 1.6.4. NOTE: Equipment may move to another location due to operational commitments at other Installations. Attachment 1 lists equipment.

1.5 PERIOD OF PERFORMANCE: The contract shall be established for one (1) Base Year plus two (2) 12-month

Option Years, as follows:

FY24 Base Year: February 6, 2024 – February 5, 2025

FY25 Option Year 1: February 6, 2025 – February 5, 2026

FY26 Option Year 2: February 6, 2026 – February 5, 2027

1.6 GENERAL INFORMATION

1.6.1 Quality Control: The contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this SOW. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s quality control program is the means by which he assures himself that his work complies with the requirement of the contract.

1.6.2 Quality Assurance: The Government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on ensuring that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the performance thresholds.

1.6.3 Hours of Operation: The contractor may schedule services between the hours of 7 am through 4 pm PST

Monday thru Friday. After hours, weekends or Federal holidays must be scheduled with the Installation Fire Chief

IN ADVANCE. It is at the discretion of the Installation Fire Chief to allow ANY work outside normal working hours. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this SOW when the Government facility is open and operational. When hiring personnel, the

Contractor shall keep in mind that the stability and continuity of the workforce are essential and all new personnel require proper vetting process through DBIDs. The COR will assist the contractor in the vetting process and base access. See Section 1.6.6.

1.6.4 Place of Performance:

Access to the Fire Station designated work space may be granted after official hours, on weekends and Federal

Holidays only with permission from the Installation Fire Chief. The Contractor will be assigned space within the

Fire Station facilities to complete the required tasking, as necessary. All work shall be performed at the following locations:

1.6.4.1 METRO SAN DIEGO INSTALLATIONS (Naval Base Coronado, Naval Base Point Loma, and Naval Base

San Diego, CA):

The Metro San Diego Installations encompass the twelve fire stations below:

a. NB Coronado Station 11, Bldg. 792, Hanger Rd, Coronado, CA 92134

b. NB Coronado Station 12, Bldg. 33, Saufley Rd, Coronado, CA 92134

c. NAB Coronado Station 13, Bldg. 19, Kwajalein Rd, Coronado, CA 92134

d. OLF Imperial Beach Station 14, Bldg. 4, 1498 13th St, Imperial Beach, CA 91932

e. San Clemente Island (SCI) Station 112, Bldg. 60143 Administration Rd, San Diego, CA 92132. Note:

Government will transport all technicians and equipment to San Clemente Island by barge and/or Government air transport at no cost to the Contractor. Contractor must provide 14-day notice to the Installation Fire Chief to ensure

Contractor personnel and equipment are added to the barge and/or Government air transport manifest. Please note there are times when the barge and/or Government air transport can be delayed due to weather conditions or flight delays. No reimbursement will be given to the Contractor relating to weather or flight delays to SCI.

f. San Clemente Island (SCI): Station 113, Bldg. 60006 Perimeter Rd, San Diego CA 92132. Note: Government will transport all technicians and equipment to San Clemente Island by barge and/or Government air transport at no cost to the Contractor. Contractor must provide 14-day notice to the Installation Fire Chief to ensure Contractor personnel and equipment are added to the barge and/or Government air transport manifest. Please note there are times when the barge and/or Government air transport can be delayed due to weather conditions or flight delays. No reimbursement will be given to the Contractor relating to weather or flight delays to SCI.

g. NB San Diego Station 16, Bldg. 42, Kalbfus Rd, San Diego, CA 92136

h. NB San Diego Station 17, Bldg. 3349, 3349 Norman Scott Rd, San Diego, CA 92136

i. NAVMED Balboa Hospital Station 18, Bldg. 10, 34800 Bob Wilson Dr., San Diego, CA 92140

j. MCRD Station 19, Bldg. 614, Belleua Ave, San Diego, CA 92140

k. NB Point Loma Station 110, Bldg. 439, 140 McClelland Rd, San Diego, CA 92106

l. NB Point Loma Station 111, Bldg. 340, 271 ½ Catalina Blvd, San Diego, CA 92106

1.6.4.2. NAVAL AIR WEAPONS STATION CHINA LAKE (NAWSCL) CA:

NAWSCL encompasses the three fire stations below:

a. NAWS China Lake Station 21, Bldg. 00878, 1 Administration Circle, China Lake CA 93444-6100

b. NAWS China Lake Station 22, Bldg. 20009, 1 Administration Circle, China Lake CA 93444-6100

c. NAWS China Lake Station 23, Bldg. 70004, 1 Administration Circle, China Lake CA 93444-6104

1.6.4.3. NAVAL AIR STATION LEMOORE (NASL) CA:

NASL encompasses the two (2) fire stations below:

a. NAS Lemoore Station 61, Bldg. 770 Franklin Ave. NAS Lemoore CA 93246

b. NAS Lemoore Station 62, Bldg. 190 Franklin Ave. NAS Lemoore CA 93246

1.6.4.4. NAVAL WEAPONS STATION SEAL BEACH (NWSSB) CA:

NWSSB encompasses the one (1) fire station below:

a. NWS Seal Beach Station 31, Bldg. 203; 800 Seal Beach Blvd, Seal Beach, CA 90740

1.6.4.5. NAVAL AIR FACILITY EL CENTRO (NAFEC) CA:

NAFEC encompasses the one (1) fire station below:

a. NAF El Centro Station 41, Bldg. 137, 1604 3rd Street, El Centro CA 92243

1.6.4.6. NAVAL AIR STATION FALLON (NASF) NV:

NASF encompasses the two (2) fire stations below:

a. NAS Fallon Station 41, Bldg. 18, 4th St, Fallon NV 89496

b. NAS Fallon Station 42, Bldg. 302, Churchill Ave, Fallon NV 89496

1.6.4.7. NAVAL BASE VENTURA COUNTY (NBVC) CA:

NBVC encompasses the four (4) fire stations listed below:

a. NBVC Point Mugu Station 71, Bldg. 391 Ronald Reagan, Point Mugu, CA 93042

b. NBVC Point Mugu Station 72, Bldg. 642 Ronald Reagan, Point Mugu, CA 93042

c. NBVC Port Hueneme Station 73, Bldg. 430 Patterson Rd., Port Hueneme, CA 93043

d. NBVC St. Nicholas Island (SNI) - Station 74, Bldg. 144 Monroe Dr., San Nicholas Island, CA 93042. Note:

Government will transport all technicians and equipment to San Nicholas Island by barge and/or Government air transport at no cost to the Contractor. Contractor must provide 14-day notice to the Installation Fire Chief to ensure

Contractor personnel and equipment are added to the barge and/or Government air transport manifest. Please note there are times when the barge and/or Government air transport can be delayed due to weather conditions or flight delays. No reimbursement will be given to the Contractor relating to weather or flight delays to SNI

1.6.5 Type of Contract: The Government will award a combination of a Firm Fixed Price (FFP) and Time &

Materials (T&M) contract for PM and CM services, respectively.

1.6.6 Security Requirements: UNCLASSIFIED

1.6.6.1 Base Access: The contractor shall maintain proper security protocol in accordance with all base regulations.

Security approval for all contractor personnel will be obtained through the COR. Identifications furnished for approved employees shall be returned to the COR by the contractor immediately when such employees are no longer employed under this contract. The contractor is responsible for ensuring that all employees requiring routine access to Government facilities during the period of performance of this contract are properly registered in Defense

Biometric Identification System (DBIDS). Special requirements must be met for access to NAWS China Lake and

Marine Corps Recruit Depot (MCRD). Contractor must work with the COR to provide additional documents required for access to these sites.

1.6.8 Special Qualifications: The contractor is responsible for ensuring all employees possess and maintain required SCOTT Technician certifications during the performance of tasks under this contract.

Contractor shall provide SCOTT SAFETY qualified personnel to complete annual certification, testing, required maintenance and parts warranty replacements of Scott Safety SCBA/SAR/RIT/AIRLINE REGULATORS SCOTT

SAFETY Mobile air carts equipment. Contractor must provide proof of authorization from the OEM to perform work on SCOTT SAFETY SCBA equipment. All services shall be performed in accordance with inspection and testing set forth by the manufacturers and certification requirements of the National Institute for Occupational Safety and Health (NIOSH), and the National Fire Protection Association (NFPA) AFOSH, OSHA standards and testing procedures.

1.6.9 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post-award conference convened by the contracting activity or contract administration office in accordance with Federal

Acquisition Regulation Subpart 42.5. The Contracting Officer’s Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the COR will apprise the contractor of how the Government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

1.6.10 Contracting Officer Representative (COR): The COR will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration The COR is authorized to perform the following functions: ensure that the Contractor performs the technical requirements of the contract;

perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, specifications; monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of Government furnished property, and provide site entry of Contractor personnel. An appointment letter issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting contract.

1.6.12 Technical Assistant (TA). Technical Assistants (TA) are assigned on-site to provide technical assistance and support to the COR in the administration of the contract. TA may assist the COR in executing assigned inspection and monitoring duties. However, TAs may not provide any technical direction or clarification directly to the contractor. TA is not authorized to take any action, either directly or indirectly, that could result in a change in the cost/price, quantity, quality, place of performance, delivery schedule, or any other terms or conditions of the contract. TA POC will be provided upon award.

1.6.13 Key Personnel: List of local Points of Contact (POCs) - Will be provided upon contract award.

1.6.14 Other Direct Costs. This category includes parts, and/or labor cost, and/or round trip travel cost (if additional trip is required) as result of providing CM service not performed as a part of PM. These charges must be communicated to the COR in writing before the CM is performed.

2. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS:

2.1.1. BER EQUIPMENT. Beyond-economic-repair-equipment - inoperable equipment for which repair cost is estimated to exceed acquisition cost by 25% or more.

2.1.2. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the

Government. The term used in this contract refers to the prime.

2.1.3. CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the Government. Note: The Contracting Officer is the only individual who can legally bind the Government.

2.1.4. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the Contracting Officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.5. CORRECTIVE MAINTENANCE (CM). Unscheduled repair required to restore equipment to operational condition within NFPA & manufacturer predetermined tolerances and limitations. CM evolves from equipment failure or indications of equipment degradation making equipment failure likely. CM includes, but not limited to adjustment, alignment, and/or replacement of malfunctioning part or component.

2.1.6. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.7. DELIVERABLE. Anything that can be physically delivered, but may include non-manufactured items such as meeting minutes or reports.

2.1.8. EMERGENCY SITUATION. Equipment malfunction that may cause complete shutdown of Fire operation.

2.1.9. MAINTENANCE. Set of actions taken to ensure that equipment perform their intended function when required.

2.1.10 PERIODICITY. Frequency of performance of Manufacturer prescribed maintenance service for the specific equipment; expressed in Monthly (M), Quarterly (Q), Annually (A), and Every Other Month (EOM).

2.1.11. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.12. PREVENTIVE MAINTENANCE (PM). Scheduled maintenance performed on equipment to keep it in good working condition and operating within manufacturer predetermined tolerances and limitations. PM may include inspection, cleaning, lubricating, calibrating, adjusting or replacing “Bench Stock” – i.e. nuts, bolts, screws, electrical fittings, batteries, o-rings, solder and/or flux, oil grease, cleaning supplies.

2.1.13. QUALITY ASSURANCE. The Government procedures to verify that services being performed by the

Contractor are performed according to acceptable standards.

2.1.14. QUALITY ASSURANCE SURVEILLANCE PLAN (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.15. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.16. SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privet of contract with the subcontractor.

2.1.17. WORK DAY. Monday through Friday, except Holidays, unless specified otherwise.

2.1.18. WORK WEEK. Monday through Friday, unless specified otherwise.

2.2. ACRONYMS:

BER Beyond Economical Repair

CM Corrective Maintenance

COR Contracting Officer Representative

DFARS Defense Federal Acquisition Regulation Supplement

DOD Department of Defense

FAR Federal Acquisition Regulation

KO Contracting Officer

NLT No-Later -Than

ODC Other Direct Costs

PM Preventive Maintenance

POC Point of Contact

PRS Performance Requirements Summary

PWS Performance Work Statement

QA Quality Assurance

QAP Quality Assurance Program

QASP Quality Assurance Surveillance Plan

QC Quality Control

QCP Quality Control Plan

TA Technical Assistant

TE Technical Exhibit

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1. Services: NONE

3.2 Facilities: PM and CM services shall be performed at Government facilities where equipment are located.

3.3 Utilities: The Government will provide basic utilities to include electrical power and water for tools needed for contract performance. The Contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount to accomplish PM or CM maintenance.

3.4 Equipment: NONE

3.5 Materials: NONE

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General: The Contractor shall furnish all supplies, equipment, and services required to perform work under this contract that are not listed under Section 3 of this SOW. Must maintain an organized and clean assigned work area at all Fire Stations.

4.2 Materials. The Contractor shall furnish materials, supplies, and equipment necessary to meet the requirements under this SOW.

5. SPECIFIC TASKS:

5.1 Contract Award/Acceptance.

5.1.1 Initial Performance Schedule. The contractor shall provide a projected PM/Certification schedule within 30 days of contract award to the COR and Region Fire Chief. This schedule shall list all locations and projected dates of arrival. The scheduled dates will take into consideration past inspection/certifications dates to ensure no piece of equipment listed in Attachments 1 through 10 on this contract fall outside of certification. Current certification expiration dates shall be provided by the Installation Fire Chiefs for this purpose.

5.1.1.1 Security Clearance/Base Access. (See section 1.6.6.) Contractor must provide names of contractor and sub-contractor employees to be vetted through security for base access. Form DD-4412 must be completed by each employee requiring access to Installations and each employee must be listed on the NRSW Security spreadsheet.

COR will provide DD-4412 and spreadsheet upon award of contract. This information must be provided to the COR within 21 days after contract award date.

5.1.2. Work Summary Report. The contractor shall provide results of the equipment evaluation/analysis in the form of a report to the Contracting Officer’s Representative (COR) within 10 days after work completion via email to the

COR. The report shall identify the equipment by location (Installation and fire station), serial number, model number, type of equipment, operable or not operable, and any pertinent information regarding work on the equipment required to return it to working condition as specified in the manufacturer’s manual.

5.1.3. Payment and Invoicing.

5.1.3.1. Payment shall be made through the WAWF as stated in Contract Terms and Conditions.

5.1.3.2. The Contractor shall submit an electronic invoice to the COR and the Financial POC. An invoice must include the following information:

- Name and address of the Contractor;

- Invoice date and number;

- Contract number, contract line item number and, if applicable, the order number;

- Description, quantity, unit of measure, unit price and extended price of the items delivered;

- Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on

Government bill of lading;

- Terms of any discount for prompt payment offered;

- Name and address of official to whom payment is to be sent;

- Name, title, and phone number of person to notify in event of defective invoice

5.1.4. Addition and deletion of equipment during period of performance (POP). There will be no change in the Firm

Fixed Price portion of the contract during POP for as long as the change is within plus or minus five percent (i.e. ±

5%) of the total number of pieces of equipment in a specific fire station recorded at the time of contract award.

Government replacement of equipment will be performed one for one of similar form, fit, and function – e.g.

remove one oven, add one oven of similar size and capacity with the one removed. Contractor shall be responsible for identifying variances greater than 5% and shall forfeit any claim for equitable adjustment should it fail to notify the COR within 60 days from date the additional equipment (that exceeded the 5% limit) was put in service.

5.2 Breathing Air Bottles/Cylinders Hydrostatic Testing and Recertification. Hydrostatic testing for all Breathing

Air Bottles/Cylinders shall be performed. If a cylinder is found to be at the end of its 15-year life cycle, it shall be noted on the W/O, reported to the COR and the Installation Fire Chief, pulled out of service and tagged as such.

(See attachment 1 for equipment list)

5.2.1 Reports and Deliverables. The contractor shall provide written documentation of any performed PM and CM service in a written report to the COR within 2 business days following performance. A repair equipment log will be utilized and maintained by the contractor to indicate all services rendered. See Technical Exhibit 2.

Deliverables: Complete records and reports are kept of all test results. The following must be provided to the

Installation Fire Chief and COR during and/or after each installation’s service visit:

• During the service visit, any deviations will be returned to manufacturer’s operating standard or tagged out of service for repair or due to end of service life and reported to the Installation Fire Chief or Operations

Chief on duty by the end of the day and to the COR on the next business day.

• Any SCBA cylinders that do not pass inspection will be labeled with an “OUT OF SERVICE” tag, identified on the Work Summary Report and reported to both the COR and Program POC by the end of day of service.

• If cylinder is found to have any damage, a price quote for repair for budgeting purposes must be provided to the COR and Program POC within 5 business days. The price quote must contain the Federal Fire Department

(FFD) number the of cylinder and manufacture serial number, the type of damage and the cost to bring cylinder back to 100% serviceability. No repair will be performed until the government determines further action. Repair/maintenance work above and beyond warranty; for “out of service” items; or for “damaged” items would need to be performed under a separate competitive contract.

• After completion of the service visit a Work Summary Report of services provided including each components serial number, model number, the installation/location, the internal fire department numbering current service date and service status within 7 calendar days to the Installation Fire Chief and COR.

• Contractor must provide proof of current SCOTT SAFETY SCBA technician certification.

• Contractor must provide a schedule of performance within 30 days of contract award date.

6.0 APPLICABLE PUBLICATIONS.

6.1 The Contractor must abide by, but not limited to: The 2018 edition and any updates for the duration of this contract of the NFPA 1400, Standard on Fire Department Occupational Safety and Health Program. Scott

Technician manuals, Honeywell Posichek Manual, NFPA 1842, 1981, 1982, 1404, NIOSH Self Contained

Breathing Apparatus (SCBA) Standards.

(https://www.cdc.gov/niosh/npptl/respstandards/approvedstandards/scba_cbrn.html).

7.0 POCs:

7.1 COR: TBD

https://www.cdc.gov/niosh/npptl/respstandards/approvedstandards/scba_cbrn.html

7.2 Program POC: Ellen ThompsonBeaty 619-756-2045 ellen.d.thompsonbeaty.civ@us.navy.mil

7.3 Technical POC: Chief Garrett Robillard (619) 767-7278 garrett.o.robillard.civ@us.navy.mil

Attachment/Technical Exhibit List:

7.0 ATTACHMENT 1 – REGION EQUIPMENT LIST BY INSTALLATION

LOCATION

CYLINDERS CYLINDERS CYLINDERS

45min 60Min 15Min

METRO: NBC-

NBSD-NBPL 310 45 21

NB VENTURA

COUNTY 161 17 8

NAS FALLAON 64 0 0

NAWS CHINA

LAKE 66 0 4

NAS LEMOORE 54 34 0

NAF EL CENTRO 53 4 0

NWS SEAL

BEACH 16 2 0

REGION TOTAL: 724 102 33