FY24 Softball Field Renovation PWS (United Turf and Track).pdf

PERFORMANCE-BASED WORK STATEMENT (PWS)

FOR

72ND FSS SOFTBALL FIELD COMPLEX

72ND FSS/FSVS TINKER AFB, OK 73145

7 February 2024

PERFORMANCE-BASED WORK STATEMENT

TABLE OF CONTENTS

SECTION PAGE

1 DESCRIPTION OF SERVICES 3

2 REQUIREMENTS 3

3 GOVERNMENT FURNISHED EQUIPMENT (GFE) 4

4 DELIVERABLES 4

5 TRAINING 5

6 SPECIAL REQUIREMENTS 5

7 SECURITY REQUIREMENTS 5

8 SAFETY 6

9 DELIVERY 6

10 APPENDICES 8

1. DESCRIPTION OF SERVICES.

1.1. OBJECTIVE. The objective is the purchase and performance of field restorations for four (4) fields located at the softball complex on TAFB.

1.2. SERVICES: The contractor shall provide all personnel, equipment, tools, materials, vehicles, supervision, and other items and services necessary for the restoration of CHAMP FIELD, FIELD 1, FIELD 2, and FIELD 3 softball fields according to Performance-Based Work Statement (PWS).

1.3. BASIC SERVICES. The contractor shall be responsible to provide all necessary services for field renovations for 72d FSS/FSVS. Contractor will perform a pre and post field inspection with customer after completion of outlined work contained in PWS.

2. REQUIREMENTS:

2.1. Infield playing surface renovation for CHAMP FIELD, FIELD 1, FIELD 2, and FIELD 3 softball fields:

2.2. Installation:

2.2.1 Contractor shall remove ALL vegetation, grass & debris off dirt playing surface (lip area) w/ sod cutter.

2.2.2. Contractor shall dispose of ALL debris material from CHAMP FIELD, FIELD 1, FIELD 2, and FIELD 3 softball fields.

2.2.3. Contractor shall import 48 yards per field of Infield Mix surface material to playing surface and apply uniformly to infield areas.

2.2.4. Contractor shall till and laser grade infield area to ensure proper water drainage and an even playing surface throughout.

2.2.5. Contractor shall install a total of four (4) home plates, four (4) pitching rubbers/mounds, four (4) 1st base bases with orange safety bases attached, twelve (12) bases, along with supporting in-ground anchors, at designated locations on playing areas (infields) for CHAMP FIELD, FIELD 1, FIELD 2, and FIELD 3.

2.3.1. Contractor will be available and provide Technical Services when requested by customer during normal duty hours 8:00am to 5:00pm Monday through Friday, excluding federal holidays.

2.3.2. Maintenance will be scheduled in advance with the base. It will occur during Normal business hours, Monday through Friday from 800 am to 5:00pm

2.3.4. Maintenance issues shall be addressed within 24 hours of notification to minimize down-time and reduce the risk to AF resources.

3. GOVERNMENT FURNISHED EQUIPMENT (GFE) and SUPPORT:

3.1. Contractor will acquire any related permits that may be necessary for work performed.

3.2. Arrange access for installation into all applicable facilities in conformance with the installation schedule.

3.3. Provide storage space/staging area of materials and adequate operating space for the installation team for the job duration.

3.4. Government Observations, other government personnel with Contracting Officer coordination, may observe Contractor operations. However, these personnel may not interfere with Contractor performance or make any changes to the contract.

3.5. Government will turn the water off to the sprinkler system and turn the water back on once field restorations at all locales are completed.

3.6. Government will provide contractor four (4) home plates, four (4) pitching rubbers/mounds, four (4) 1st base bases with orange safety bases attached, and twelve (12) bases, along with supporting in-ground anchors for all equipment.

4. DELIVERABLES:

Contractor format for the deliverables is subject to Government acceptance. All deliverables shall be produced using recommended and/or specified software tools/versions as accepted by the Government. All documentation, data generation, data, test materials, documents notes, records, software tools acquired and/or software produced by the Contractor under this PWS shall become the property of the U.S, Government which shall have unlimited rights to all materials and determine the scope of publication and distribution. The contractor shall be required to deliver electronic copies of all documents, notes, records and software to the Government upon termination of the contract services or expiration of the contract period. To the fullest extent possible, the Contractor shall use processes taking full advantage of electronic storage, distribution and manipulation of information.

5. TRAINING:

5.1. Operator Training. Contractor will conduct onsite training with Tinker personnel on upkeep of fields to maximize the lifespan of work performed.

6. SPECIAL REQUIREMENTS:

6.4. The Contractor will assign employees who possess certification to handle all required material handling, transportation, loading, unloading and product installation tasks to meet OSHA, base safety requirements and certification standards. The Contractor will ensure product meets required safety standards at the time the project is finished and accepted by the customer. If applicable, Contractor shall provide the standard commercial product warranty certificate specifying warranty period for work performed.

7. SECUIRTY REQUIREMENTS:

7.1. Ten duty days prior to arrival, the Contractor shall mail or fax a visit authorization Letter to the installation site POC listing the name, driver’s license number and state of issue, date of birth and place of birth of the individuals who will be working on the base.

Contractor will be responsible for obtaining written permission/signature from each person’s name submitted for a background check to be completed. If a background check cannot be completed, entry onto the installation cannot be granted. Contact the installation site POC for further guidance.

7.2. Retrieving Identification Media. The Contractor shall be responsible for retrieving all identification media including vehicle passes from employees who depart for any reason before the contract expires e.g. terminate for cause, retirement, etc.

7.3. Contractor and employees shall comply with base traffic regulations.

7.4. Weapons, Firearms, Ammunition. Contractor employees are prohibited from possessing weapons, firearms or ammunition on themselves or within their contractor or privately owned vehicles while on base.

7.5. The Contractor shall be responsible for safeguarding all government property and controlled forms provided for contractor use. At the end of each work period, Contractor shall secure all Government facilities, equipment and materials.

8. SAFETY:

8.1. Safety. The Contractor shall have a safety plan for their employees. The Contractor shall instruct each employee in the recognition and avoidance of unsafe conditions and regulations to his or her work environment to control or eliminate any hazards or other exposure to illness or injury.

8.2. Accident/Incident Reporting and Investigation. Contractor shall record and report to the Dining Facility POC all available facts relating to each instance of accidental damage to Government property or injury to either Contractor or Government personnel.

The Contractor shall secure the accident scene and wreckage until released by the accident investigative authority through the Dining Facility POC. If the Government elects to conduct an investigation of the incident, the Contractor shall cooperate fully and assist the Government personnel until the investigation is completed.

9. DELIVERY:

9.1. Within 7 days from award have a project plan to Government.

9.2. Delivery shall begin within 10 days of contract award and completed within 14 days.

4. APPENDICES

A. ACRONYMS AND ABBREVIATIONS LIST

APPENDIX A

ACRONYMS AND ABBREVIATIONS LIST

Acronym/Abbreviation Definition

AF Air Force

AFB Air Force Base

AFMC Air Force Material Command

CAC Common Access Card

CFR Code Federal Regulation

DEPT Department

DOD Department of Defense

FAR Federal Acquisition Regulation

GR Government Representative

OSHA Occupational Safety and Health Act

PWS Performance-Based Work Statement

QA Quality Assurance

USAF United States Air Force