fy24-ols-nh-nofo.pdf

OMB Control #: 3137-0102, Expiration Date 1/31/2027

NATIVE HAWAIIAN LIBRARY SERVICES GRANTS

FY 2024 NOTICE OF FUNDING OPPORTUNITY

Federal Awarding Agency Institute of Museum and Library Services

Funding Opportunity Title Native Hawaiian Library Services Grants

Announcement Type New

Funding Opportunity Number NAG-HAWAIIAN-FY24

Assistance Listing Number 45.311

Application Due Date Submit through Grants.gov by 11:59 p.m. U.S. Eastern Time on April 1, 2024.

Anticipated Date of Notification of

Award Decisions

August 2024 (subject to the availability of funds and IMLS discretion)

Beginning Date of Period of

Performance Projects must begin on September 1, 2024.

Table of Contents

A. Program Description

B. Federal Award Information

C. Eligibility Information

D. Application and Submission Information

E. Application Review Information

F. Award Administration Information

G. Contacts

H. Other Information

Appendix One – IMLS Assurances and Certifications

Appendix Two – Guidance for Required Registrations

Appendix Three – Guidance for Completing Forms and Other Application Components

Appendix Four – Guidance for Creating a Digital Products Plan

Appendix Five – Conflict of Interest Requirements

Appendix Six – Keywords

Native Hawaiian Library Services Grants

A. Program Description

A1. Purpose

The mission of the Institute of Museum and Library Services (IMLS) is to advance, support, and empower America’s museums, libraries, and related organizations through grantmaking, research, and policy development. Guiding our grantmaking are three agency-level goals with two objectives each.

• Goal 1: Champion Lifelong Learning o Objective 1.1: Advance shared knowledge and learning opportunities for all.

o Objective 1.2: Support the training and professional development of the museum and library workforce.

• Goal 2: Strengthen Community Engagement o Objective 2.1: Promote inclusive engagement across diverse audiences.

o Objective 2.2: Support community collaboration and foster civic discourse.

• Goal 3: Advance Collections Stewardship and Access o Objective 3.1: Support collections care and management.

o Objective 3.2: Promote access to museum and library collections.

The Native Hawaiian Library Services Grants program is designed to support the achievement of these agency-level goals and to facilitate the delivery of significant results consistent with its federal authorizing legislation (20 U.S.C. § 9101 et seq.; in particular, § 9161 (Services for Native

Americans)). Each award that IMLS makes through the Native Hawaiian Library Services Grants program will align with one of these agency-level goals and one of its associated objectives and will contribute meaningfully to the achievement of both program and agency-level goals.

Click here to search awards made through Native Hawaiian Library Services Grants program by year, state, city, or keyword.

Throughout its work, IMLS places importance on diversity, equity, and inclusion. This may be reflected in an IMLS-funded project in a wide range of ways, including efforts to serve individuals of diverse geographic, cultural, and socioeconomic backgrounds; individuals with disabilities;

individuals with limited functional literacy or information skills; individuals having difficulty using a library or museum; and underserved urban and rural communities, including children from families with incomes below the poverty line.

A2. Native Hawaiian Library Services Grants Goals and Objectives

This program is designed to assist Native Hawaiian libraries in improving core library services for their communities. Information needs and approaches to meeting them are evolving at an unprecedented pace in all communities, and to operate within this environment effectively for the benefit of their users, libraries must be able to both strengthen existing services and move quickly to adopt new and emerging technologies. Reflecting IMLS’s agency-level goals of championing lifelong https://www.imls.gov/grants/awarded-grants?field_states=All&field_city=&field_program_categories_text=Native+Hawaiian+Library+Services&fulltext_search= https://www.imls.gov/grants/awarded-grants?field_states=All&field_city=&field_program_categories_text=Native+Hawaiian+Library+Services&fulltext_search= learning, strengthening community engagement, and advancing collections stewardship and access, the goals and objectives for this program are:

• Goal 1: Improve digital services to support needs for education, workforce development, economic and business development, health information, critical thinking skills, and digital literacy skills.

o Objective 1.1: Support the establishment and refinement of digital infrastructure, platforms, and technology.

o Objective 1.2: Support preservation and access to information and resources through digitization.

• Goal 2: Improve educational programs related to specific topics and content areas of interest to library patrons and community-based users.

o Objective 2.1: Support the identification of the needs and interests of learners.

o Objective 2.2: Support the development and implementation of classes, events, teaching tools, resources, and other educational services.

o Objective 2.3: Support the evaluative assessment of library-based approaches to teaching and facilitation.

• Goal 3: Enhance the preservation and revitalization of Native Hawaiian culture and language.

o Objective 3.1: Support the development of efficient strategic partnerships within, across, and outside Native Hawaiian communities.

o Objective 3.2: Support the preservation of content of unique and specific value to Native

Hawaiian communities.

o Objective 3.3: Support the sharing of content within and/or beyond Native Hawaiian communities.

Projects may involve, but are not limited to, activities such as educational programming for all ages;

oral history collection and documentation; digital media and technology enhancements; institutional planning and policy development; professional training, internships, and mentorships; supporting and engaging with cultural practitioners and scholars; research and development of language and cultural material and tools; digitization and digital asset management; and refitting of library spaces for staff and public.

A3. Performance Measurement

The Native Hawaiian Library Services Grants program uses three performance measures as a basis for understanding (1) how well the grant program is meeting its goals and (2) how individual projects are being managed.

• Effectiveness: The extent to which activities contribute to achieving the intended results

• Quality: How well the activities meet the requirements and expectations of the target group

• Timeliness: The extent to which each task/activity is completed within the timeframe proposed

Each applicant is asked to describe how they will monitor and assess their performance in carrying out their project as a whole using these three measures (see Section D2c Item 6 of this Notice of

Funding Opportunity).

A4. Authorizing Statute and Regulations

Statute: 20 U.S.C. § 9101 et seq.; in particular, § 9161 (Services for Native Americans).

Regulations: 45 C.F.R. Chapter XI and 2 C.F.R. Chapter XXXI.

Recipients must follow the IMLS regulations that are in effect at the time of the award.

The Office of Management and Budget (OMB) guidance on Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance) can be found at 2

C.F.R. part 200. With certain IMLS-specific additions, IMLS regulations at 2 C.F.R. part 3187 formally adopt the 2 C.F.R. part 200 Uniform Guidance.

A5. Equal Opportunity

IMLS-funded programs do not discriminate on the basis of race, color, national origin, sex, disability, or age. For further information, email the Civil Rights Officer at CivilRights@imls.gov or write to the

Civil Rights Officer, Institute of Museum and Library Services, 955 L’Enfant Plaza North, SW, Suite

4000, Washington, DC, 20024-2135.

B. Federal Award Information

Total amount of funding IMLS expects to award through this announcement

$450,000

Expected performance measurements See Section A3 of this Notice of Funding

Opportunity

Anticipated number of awards 3

Expected amount of individual awards* $10,000 - $150,000

Average amount of funding per award experienced in previous years

$150,000

Anticipated start dates for new awards Projects must begin on September 1, 2024.

Anticipated period of performance September 1, 2024 – August 31, 2026. Project activities may be carried out for up to two years.

mailto:CivilRights@imls.gov

Type of assistance instrument Grant

The funding in the above Federal Award Information table is subject to the availability of funds and

IMLS discretion. IMLS is not bound by any estimates in this announcement.

If your request for federal funding as shown on the IMLS Budget Form, including all direct and indirect costs, is less than $10,000 or more than $150,000, your application may be rejected from consideration for funding in this program.

Contingent upon the availability of funds, the quality of applications, and IMLS discretion, IMLS may make additional awards from the list of unfunded applications from this competition.

C. Eligibility Information

C1. Eligible Applicants

To be eligible for an award under this Native Hawaiian Library Services Grants Notice of Funding

Opportunity, your organization must be a nonprofit that primarily serves and represents Native

Hawaiians, as that term is defined in 20 U.S.C. § 7517, and that offers library services to the community. Such services may include, but are not limited to, providing free access to books; print and electronic media; research databases; job, employment, and career resources; help from librarians; space for reading, studying, and meeting; and free events and activities such as programs, classes, and cultural events for people of all ages.

IMLS recognizes the potential for valuable contributions to the overall goals of the Native Hawaiian

Library Services Grant Program by entities that do not meet the eligibility requirements above.

Although such entities may not serve as the lead applicant organization, they are encouraged to participate in projects as partners. Such entities may, for example, assist the lead applicant with project activities.

C2. Cost Share Requirements

Cost share is allowed but not required for the Native Hawaiian Library Services Grants program.

Cost share that appears in the project budget should be carefully calculated. Recipients are expected to meet their cost share commitments.

Click here for further information on cost sharing.

C3. Other Eligibility Information

Eligible applicants may submit only one application under this announcement.

Applications involving partnerships or collaborations are welcome. When two or more eligible institutions or organizations work together on a project, one of them must meet all eligibility requirements, serve as the lead applicant, and administer the award on behalf of the other(s). If

IMLS funds the project, the lead applicant will be programmatically, fiscally, and legally responsible for the award.

IMLS will not review applications from ineligible applicants. IMLS will notify each applicant whose application will not be reviewed because their organization is determined to be ineligible.

IMLS will not make awards to ineligible applicants. In order to receive an IMLS award, an organization must be eligible and be in compliance with applicable requirements.

All application materials must be received through Grants.gov by the application deadline, 11:59 p.m. U.S. Eastern Time on April 1, 2024. Late, incomplete, or ineligible applications will not be considered for funding under this notice.

D. Application and Submission Information

D1. Application Package

Applicants must apply electronically through Grants.gov Workspace or a Grants.gov system-to-system solution. Use one of the following identifiers to locate the application package in Grants.gov:

• Funding Opportunity Number: NAG-HAWAIIAN-FY24

• Assistance Listing Number 45.311

To request an audio recording of this announcement, call 202-653-4744. To request a paper copy of this announcement, call 202-653-4744 or email imls-librarygrants@imls.gov.

Persons who are deaf or hard of hearing (TTY Users) can contact IMLS at 202-207-7858 via 711 for

TTY-Based Telecommunications Relay Service.

D2. Content and Form of Application Submission

The Table of Application Components below will help you prepare a complete application. You will find links to more information and instructions for each application component in the table.

Applications missing any Required Documents or Conditionally Required Documents from this list will be considered incomplete and may be rejected from further consideration. (See 2 C.F.R. § 3187.9.)

D2a. Table of Application Components

Component Format File name to use

Required Documents

Please see the guidance in Section D2c of this Notice of Funding Opportunity for more information.

The Application for Federal Domestic

Assistance/Short Organizational Form (SF-

424S)

Grants.gov form n/a

IMLS Library – Discretionary Program

Information Form Grants.gov form n/a

Organizational Profile (one page, recomm.) PDF document Organizationalprofile.pdf https://www.grants.gov/applicants/workspace-overview/ https://www.grants.gov/web/grants/search-grants.html mailto:imls-librarygrants@imls.gov

Narrative (eight pages max.) PDF document Narrative.pdf

Schedule of Completion (one page per year, recomm.)

PDF document Scheduleofcompletion.pdf

Performance Measurement Plan (two pages, recomm.)

PDF document Perfmeasurement.pdf

IMLS Budget Form IMLS PDF form Budget.pdf

Budget Justification PDF document Budgetjustification.pdf

List of Key Project Staff and Consultants

(one page, recomm.)

PDF document Projectstaff.pdf

Resumes of Key Project Staff and

Consultants (two pages each, recomm.)

PDF document Resumes.pdf

Proof of Eligibility PDF document Proofeligibility.pdf

Conditionally Required Documents Please see the guidance in Section D2d of this Notice of Funding Opportunity for more information.

Final Federally Negotiated Indirect Cost

Rate Agreement PDF document Indirectcostrate.pdf

Digital Products Plan (two pages, recomm.) PDF document Digitalproduct.pdf

Supporting Documents

Please see the guidance in Section D2e of this Notice of Funding Opportunity for more information.

Information that supplements the Narrative and supports the project description provided in the application

PDF document

Supportingdoc1.pdf

Supportingdoc2.pdf

Supportingdoc3.pdf

D2b. Format, Name, and Sequence of the Application Components

Document format: Aside from the SF-424S and the IMLS Library – Discretionary Program Information

Form, which are created in Grants.gov Workspace, all application components must be submitted as

PDF documents.

Page limits: Note the page limits for the Narrative listed in the table above. IMLS will remove any pages over the limit and will not send them to reviewers as part of your application.

Naming convention: Use the naming conventions indicated in the table above. IMPORTANT:

Attachment file names are limited to the following characters: A-Z, a-z, 0-9, underscore (_), hyphen (-), space, and period (.). If attachment file names use any other characters, the application may be rejected by Grants.gov.

Attachment order: In Grants.gov, attach all application components in the sequence listed in the table above. Use all available spaces in the “Attachments Form” first. Attach any additional application components using the “Other Attachment File(s)” boxes.

Complete applications: Use the table above as a checklist to ensure that you have created and attached all necessary application components. Remember to include any Conditionally Required

Documents, as applicable.

D2c. Instructions for Required Documents

1. The Application for Federal Domestic Assistance/Short Organizational Form (SF-424S)

The SF-424S is part of the application package that you complete in Grants.gov Workspace. Click here for instructions on completing the SF-424S.

2. IMLS Library – Discretionary Program Information Form

The IMLS Library – Discretionary Program Information Form is part of the application package that you complete in Grants.gov Workspace. Click here for instructions on completing it.

3. Organizational Profile

Write a brief Organizational Profile for the lead applicant, addressing the following, save it as a

PDF, and use Organizationalprofile.pdf as its file name. We recommend limiting the

Organizational Profile to one page.

• Your organization’s mission or statement of purpose, noting the source, approving body, and date of the official document in which it appears.

• Your service area (communities and/or audiences served, including size, demographic characteristics, and geographic area).

• A brief history of your organization, focusing on the unit that will be directly involved in carrying out the work.

4. Proposal Narrative

Write a Narrative structured and formatted as described below, save it as a PDF, and use

Narrative.pdf as its file name.

• Limit the Narrative to eight numbered pages. We will remove any additional pages, and we will not send them to reviewers as part of your application.

• Use at least 0.5-inch margins on all sides, standard font, and font size of at least eleven points.

• Be clear and concise with a minimum of technical jargon and acronyms.

• Include references throughout your Narrative to any Supporting Documents that provide supplementary material.

• Consider the review criteria as listed in Section E1 of this Notice of Funding

Opportunity.

• Organize your Narrative using these three section headings: Project Justification, Project Work Plan, and Project Results. Consider the Native Hawaiian Library Services goal and objective(s) you have selected (Section A2 of this Notice of Funding

Opportunity).

Project Justification

• Which program goal and associated objective(s) of the Native Hawaiian Library Services

Grants program will your project address? (See Section A2 of this Notice of Funding

Opportunity.)

• What need, problem, or challenge will your project address and how was it identified?

Describe how you have used demographic information, economic circumstances, condition assessments, and other relevant data from reliable sources to define the need, problem, or challenge and develop the scope for the project.

• Who is the target group for your project and how have they been involved in the planning? “Target group” refers to those who will be most immediately and positively affected by your project. Be specific by identifying particular age groups, community members with particular needs, and/or other types of target audiences. Identify the number of individuals in the target group or in each target group, if you identify more than one.

• Who are the ultimate beneficiaries for this project? “Beneficiaries” refers to those who are likely to be aided in the long-term by your project. They may or may not be the same as your target group. Identify the number of individuals who will benefit from your project in the long term, if reliable and defensible counts are possible. Otherwise describe the characteristics of the beneficiaries you expect to be served eventually by your project.

Project Work Plan

• What specific activities will you carry out and in what sequence?

• What are the risks to the project, and how will you mitigate them?

• Who will plan, implement, and manage your project?

• What time, financial, personnel, and other resources will you need to carry out the activities?

Note: You must include $3,000 per year of proposed budget for travel to attend an IMLS-designated meeting.

• What existing resources within the organization, assets within the library or community, and/or potential partners will be utilized during this project to aid in its success?

Resources and assets can include both tangible and intangible. Potential partners can include other nonprofits, departments within colleges and universities, and/or for-profit organizations.

• How and with whom will you share your work’s general findings and lessons learned?

Project Results

• What are your project’s intended results and how will they address the need, problem, or challenge you have identified in the Project Justification section?

• How will the knowledge, skills, and/or appreciation of the target group’s community values grow as a result of your project?

• What product(s) will result from your project?

• How will you sustain the benefit(s) of your project beyond the conclusion of the period of performance?

See Section E1 of this Notice of Funding Opportunity for the review criteria.

See Section H2 of this Notice of Funding Opportunity for guidance on disclosing information in your application.

Please be advised that reviewers may also choose to visit your organization’s website, as listed on the SF-424S form provided with your application.

5. Schedule of Completion

The Schedule of Completion should reflect each major activity identified in your application

Narrative and the project dates identified on the SF-424S and the IMLS Budget Form. It should show when each major project activity will start and end. The schedule should be no longer than one page per project year. See the sample Schedule of Completion below. Save your schedule as a PDF and use Scheduleofcompletion.pdf as its file name.

6. Performance Measurement Plan

The Performance Measurement Plan should show how you will monitor and assess your performance as an awardee from the perspectives of Effectiveness, Quality, and Timeliness for your overall project (see Section A3 of this Notice of Funding Opportunity).

For each measure, identify what data you will collect from what source, the method you will use to collect it, and according to what schedule. The chart below provides sample statements for each measure and a space to record your own. Click here for a fillable version of this chart

(DOCX, 30KB), which you are welcome, but not required, to use. We recommend limiting the

Performance Measurement Plan to two pages. Save your document as a PDF and use

Perfmeasurement.pdf as its file name.

7. IMLS Budget Form

Download and complete the current IMLS Budget Form (PDF, 1.7MB). Use Budget.pdf as its file name. Click here for instructions on completing it.

8. Budget Justification

Write a Budget Justification to identify each expense and show the method of cost computation used to determine each dollar amount, including any that you may have consolidated and summarized on the IMLS Budget Form. Save this document as a PDF and use

Budgetjustification.pdf as its file name. Click here for detailed instructions.

9. List of Key Project Staff and Consultants

Write a list of only those staff and consultants whose expertise is essential to the success of the project. Do not list all staff involved in the project. If you cannot identify key project staff by the application deadline, then list the position title instead. This list must include the Project Director listed in Item 7 of the SF-424S. We recommend limiting this list to one page. Save the list as a

PDF, and use Projectstaff.pdf as its file name.

10. Resumes of Key Project Staff and Consultants

Provide a resume for each individual whose expertise is essential to the success of the project.

We recommend limiting each resume to two pages. Save all the resumes in a single PDF and use

Resumes.pdf as its file name. You must include the resume of the Project Director listed in Item http://www.imls.gov/sites/default/files/2021-12/nhnae-performance-measurement-plan.docx https://www.imls.gov/sites/default/files/2021-05/imls-budget-form.pdf

7 of the SF-424S. If you cannot identify key project staff by the application deadline, then provide position description(s) including the qualities, range of experience, and education necessary to successfully implement and complete project activities.

11. Proof of Eligibility

As proof that your organization meets the eligibility requirements of this program, you must provide two documents as described below.

(a) A copy of your organization’s charter documents, including the articles of incorporation, and

(b) Either a copy of the IRS letter indicating your organization’s nonprofit status, or an official document identifying your organization as a unit of state or local government or other tax-exempt multipurpose organization. If this document is prepared specifically for this application, it must be on the parent organization’s letterhead and certified by an official of the parent organization.

You must submit these documents with each application whether or not you have submitted it with other applications in the current year or in previous years. Please also note that we will not accept a letter of State sales tax exemption as proof of nonprofit status.

Save both documents as a single PDF and use Proofeligibility.pdf as its file name.

See Section H2 of this Notice of Funding Opportunity for guidance on disclosing information in your application.

(Back to Table of Application Components)

D2d. Conditionally Required Documents

These are documents that may be required, depending on the circumstances. Please see the table below.

Failure to provide a Conditionally Required Document will result in your application’s being considered incomplete, and it may be rejected from further consideration.

If you are: Then you must provide: Notes:

Using a federally negotiated indirect cost rate in your budget

A copy of your current, unexpired Final Federally

Negotiated Indirect Cost Rate

Agreement. Save the document as a PDF and use

Indirectcostrate.pdf as its file name.

If you do not have a current negotiated (including provisional) indirect cost rate and elect to charge a de minimis rate of 10 percent of Modified Total Direct

Costs (see 2 C.F.R. part 200, including 2 C.F.R. §§ 200.1, and

200.414(f), you do not need to provide any documentation.

Proposing to generate digital content, resources, assets, or software

A Digital Products Plan (two pages, recomm.)

Describe the types of digital products you will create during your project and address issues relating to availability, permissions, and sustainability for each type. Save it as a PDF and use Digitalproduct.pdf as its file name.

See Appendix Four of this Notice of Funding Opportunity for

Guidance for Creating a Digital

Products Plan.

(Back to Table of Application Components)

D2e. Supporting Documents

Applicants may submit a reasonable number of Supporting Documents that supplement the

Narrative in support of the project description. Supporting Documents should help IMLS staff and reviewers envision the project in greater detail, but they should not be used to introduce new topics nor to continue answers to the Narrative questions. Give each document a clear, descriptive title at the top of the first page. You may wish to consider the following:

• Letters of commitment from partners, consultants, or any third party that will receive grant funds or make substantial contributions towards the completion of project activities

• Bibliography or references relevant to your proposed project design or evaluation strategy

• Letters of support from experts and stakeholders

• Relevant images that support your proposed project

• Reports from planning activities

• Contractor quotes

• Equipment specifications

• Products or evaluations from previously completed or ongoing projects of a similar nature

• Collections, technology, or other departmental plans for the organization as applicable to the proposed project

• Web links to relevant online materials

• Needs assessments

(Back to Table of Application Components)

D3. Registration Requirements

Before submitting an application, an applicant organization must have a Unique Entity Identifier (UEI) number; a current and active System for Award Management (SAM) registration; and an active

Grants.gov registration with an approved Authorized Organization Representative (AOR). Check materials and registrations well in advance of the application deadline to ensure that they are accurate, current, and active.

D3a. Unique Entity Identifier

The Unique Entity Identifier (UEI) number is a non-proprietary alphanumeric identifier assigned to all entities (public and private companies, individuals, institutions, or organizations) who register to do business with the Federal Government. The UEI has replaced the D-U-N-S® Number and is requested in, and assigned by, the System for Award Management (SAM). Awardees must inform any subrecipients that the awardee may not make a subaward unless the subrecipient has also obtained a UEI.

D3b. System for Award Management (SAM)

The System for Award Management (SAM) is a federal repository that centralizes information about grant applicants and recipients. There is no fee to register with SAM. Click here to learn more about

SAM registration.

D3c. Grants.gov

Grants.gov is the centralized location for grant seekers to find and apply for federal funding opportunities.

Applicants must register with Grants.gov prior to submitting an application package. The multistep registration process generally cannot be completed in a single day. If your organization is not already registered, allow several weeks before the application deadline to complete this one-time process.

Do not wait until the day of the application deadline to register.

The Grants.gov user ID and password obtained during the registration process are required to submit an application when it is complete.

Click here to learn more about Grants.gov registration and tips for using Grants.gov.

D4. Submission Dates and Times

All organizations must submit their applications for funding using Grants.gov Workspace. Do not submit through email or postal mail to IMLS.

For the Native Hawaiian Library Services Grants program, Grants.gov will accept applications through

11:59 p.m. U.S. Eastern Time on April 1, 2024.

Under certain circumstances, IMLS allows an extension of grant application deadlines for adversely affected applicant organizations that are located in counties listed in Emergency Declarations and/or

Major Disaster Declarations. See Application Deadlines for further information.

IMLS strongly recommends that applicants obtain a UEI number, register with SAM and Grants.gov, and complete and submit applications early. IMLS makes grants only to eligible applicants that submit complete applications, including attachments, through Grants.gov, on or before the deadline, as indicated by the date stamp generated by Grants.gov.

Visit Grants.gov Support, email support@grants.gov, or call Grants.gov Applicant Support at 1-800-

518-4726 for technical assistance. Grants.gov Applicant Support is available 24 hours a day, seven days a week, except for federal holidays.

Grants.gov will generate a series of emails confirming the status of your application. Applicants can check the status of their application(s) in Grants.gov by using “Track My Application.” For further details, visit Check Application Status at Grants.gov.

https://www.imls.gov/grants/apply-grant/notices-funding-opportunities/application-deadlines https://www.grants.gov/support mailto:support@grants.gov https://www.grants.gov/web/grants/applicants/track-my-application.html https://www.grants.gov/help/html/help/Applicants/CheckApplicationStatus/CheckApplicationStatus.htm

D5. Intergovernmental Review

This funding opportunity is not subject to intergovernmental review per Exec. Order No. 12372.

D6. Funding Restrictions

Applicants may use IMLS funds only for allowable costs as found in IMLS and OMB government-wide cost principle rules. Please consult 2 C.F.R. part 200 and 2 C.F.R. part 3187 for additional guidance on allowable costs.

The following list includes some examples of generally allowable costs under this announcement:

• personnel salaries, wages, and fringe benefits

• travel expenses for key project staff and consultants

• materials, supplies, software, and equipment related directly to project activities

• adaptive and/or assistive technologies and other resources and services to improve accessibility for persons with disabilities

• equipment to improve collections storage and exhibit environments

• third-party costs

• publication design and printing

• program evaluation

• staff and volunteer training

• internships/fellowships

• indirect or overhead costs

Applicants must explain all proposed expenses in the Budget Justification.

The following list includes some examples of unallowable costs, both for IMLS funds and for cost share (if applicable), under this announcement:

• general fundraising costs, such as development office staff or other staff time devoted to general fundraising (see 2 C.F.R. § 200.442)

• contributions to endowments

• general operating support

• acquisition of collections (see 2 C.F.R. § 3187.15(b))

• general advertising or public relations costs designed solely for promotional activities other than those related to the specific project (see 2 C.F.R. § 200.421)

• construction or renovation of facilities (generally, any activity involving the construction trades is not an allowable cost) (see 20 U.S.C. § 9109)

• social activities, receptions, or entertainment (see 2 C.F.R § 200.438)

• research projects (see 2 C.F.R. § 200.1)

If you have questions about whether specific activities are allowable, call IMLS staff for guidance.

D6a. Costs for Third Parties

When a project requires the payment of federal funds to third parties (such as partners, consultants, collaborators, vendors, and/or service providers), it is the applicant organization’s responsibility to determine whether a third party should be characterized as a subrecipient or a contractor. The characterization must be reflected in the terms of each agreement made with each third party. (See

2 C.F.R. § 200.1 for definitions of contract, contractor, subaward, and subrecipient; see also 2

C.F.R. § 200.331 (Subrecipient and contractor determinations).) IMLS grant funds may not be provided to any federal agency serving as a third party.

D6b. Indirect Costs

An applicant can choose to:

• use a rate not to exceed your current, unexpired indirect cost rate already negotiated with a federal agency;

• use an indirect cost rate proposed to a federal agency for negotiation, but not yet finalized, as long as it is finalized by the time of the award;

• use a rate not to exceed 10 percent of the Modified Total Direct Costs (MTDC) if you currently do not have a federally negotiated indirect cost rate and you are not subject to other requirements (e.g., for States and local governments and Indian tribes); or

• not include any indirect costs.

Click here for further information on indirect costs.

E. Application Review Information

E1. Review Criteria

IMLS instructs reviewers to evaluate applications according to the review criteria included in this section and to consider all Required, Conditionally Required, and Supporting Documents, as listed in

Section D2a of this Notice of Funding Opportunity.

Project Justification

• How well does the proposal align with the selected program goal(s) and associated objective(s) of the Native Hawaiian Library Services Grants program? (See Section A2 of this

Notice of Funding Opportunity.)

• How well has the applicant used relevant data and best practices to describe the need, problem, or challenge to be addressed?

• How is the applicant leveraging existing resources, assets and/or potential partners to aid in project’s success?

• Has the applicant appropriately defined the target group(s) and beneficiaries, as applicable, for this work?

Project Work Plan

• How are the proposed activities informed by appropriate theory and practice?

• Are the goals, assumptions, and risks clearly stated?

• Do the identified staff, partners, collaborators, consultants, and service providers possess the experience and skills necessary to complete the work successfully?

• Are the time, financial, personnel, and other resources identified appropriate and realistic for the scope and scale of the project?

• How likely will the proposed Performance Measurement Plan generate the required measures of Effectiveness, Quality, and Timeliness? (See Section D2c Item 6 of this Notice of

Funding Opportunity.)

• If present, how does the Digital Products Plan reflect appropriate practices and standards for creating and managing the types of digital products proposed?

• How effective is the plan for communicating general findings and lessons learned likely to be?

Project Results

• Are the project’s intended results clearly articulated, realistic, meaningful, and linked to the need, problem, or challenge addressed by the project?

• In what ways is the plan effective in creating meaningful growth in knowledge, skills, behaviors, and/or values of the target group?

• How well will the products created by the project be made available and accessible to the target group?

• Is the plan to sustain the benefits of the project beyond the conclusion of period of performance reasonable and practical?

Cost sharing is not required for this program and is not considered in the review of applications. Click here for further information on cost sharing.

E2. Review and Selection Process

IMLS uses a peer review process to evaluate all complete applications from eligible institutions.

Reviewers are professionals in the field with relevant knowledge and expertise in the types of project activities identified in the applications. IMLS instructs reviewers to evaluate applications according to the review criteria. Peer reviewers must comply with IMLS’s federal ethics and conflicts of interest requirements. Click here for more information about the IMLS peer review process for grant applications.

The Director takes into account the input provided by the review process and makes final funding decisions consistent with the purposes of the agency’s mission and programs.

E3. Designated Integrity and Performance System

Prior to making a federal award with a total amount of federal share greater than the simplified acquisition threshold (currently $250,000 but periodically adjusted), IMLS is required to review and consider any information about the applicant that is in the designated integrity and performance system accessible through SAM (see 41 U.S.C. § 2313 and 41 U.S.C. § 134).

An applicant, at its option, may review information in the designated integrity and performance systems accessible through SAM and comment on any information about itself that a federal awarding agency previously entered.

https://www.imls.gov/grants/peer-review/reviewer-resources/library-reviewer-resources

IMLS will consider any comments by the applicant, in addition to the other information in the designated integrity and performance system, in considering the applicant’s integrity, business ethics, and record of performance under federal awards when completing the review of risk posed by applicants as described in 2 C.F.R. § 200.206 (Federal awarding agency review of risk posed by applicants).

E4. Anticipated Announcement and Award Dates

IMLS will not release information about the status of an application until the applications have been reviewed and all deliberations are concluded. We expect to notify both successful and unsuccessful applicants of the final decisions by August 2024.

F. Award Administration Information

F1. Federal Award Notices

IMLS will notify both successful and unsuccessful applicants of funding decisions by email.

F2. Administrative and National Policy Requirements

Organizations that receive IMLS grants or cooperative agreements are subject to 2 C.F.R. part 200

Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards, 2

C.F.R. part 3187, the IMLS General Terms and Conditions for IMLS Discretionary Grant and

Cooperative Agreement Awards (PDF, 442KB) and the IMLS Assurances and Certifications.

Organizations that receive IMLS funding must be familiar with these requirements and comply with applicable law.

Applicants for federal funds must certify that they are responsible for complying with certain nondiscrimination, debarment and suspension, drug-free workplace, and lobbying laws. These are set out in more detail, along with other requirements, in the IMLS Assurances and Certifications. By submitting the application, which includes the Assurances and Certifications, applicants certify that they are in compliance with these requirements and that they will maintain records and submit any reports that are necessary to ensure compliance. Failure to comply with these statutory and regulatory requirements may result in the suspension or termination of an award and require that the recipient return funds to the government. For information about award termination, please see the IMLS General Terms and Conditions for IMLS Discretionary Grant and Cooperative Agreement

Awards and 2 C.F.R. § 200.340.

F3. Reporting

Awardees must comply with the following reporting requirements.

Interim and final financial and performance reports are due according to the reporting schedule that is part of your official award notification. Awardees must submit reports using the IMLS electronic grants management system. In support of the agency’s commitment to open government, interim and final performance reports may be made accessible on the IMLS website to engage the public in communities of practice and to inform application development and grant-making strategies.

For details and forms, please see the Manage Your Award: Grant Administration page on the IMLS website.

https://www.ecfr.gov/cgi-bin/text-idx?tpl=/ecfrbrowse/Title02/2cfr200_main_02.tpl https://www.ecfr.gov/cgi-bin/text-idx?tpl=/ecfrbrowse/Title02/2cfr200_main_02.tpl https://www.ecfr.gov/cgi-bin/retrieveECFR?gp=1&ty=HTML&h=L&r=PART&n=pt2.1.3187 https://www.ecfr.gov/cgi-bin/retrieveECFR?gp=1&ty=HTML&h=L&r=PART&n=pt2.1.3187 https://www.imls.gov/sites/default/files/2021-01/gtc-after-december-21-2020.pdf https://www.imls.gov/sites/default/files/2021-01/gtc-after-december-21-2020.pdf https://www.imls.gov/sites/default/files/2021-01/gtc-after-december-21-2020.pdf https://www.imls.gov/sites/default/files/2021-01/gtc-after-december-21-2020.pdf https://www.imls.gov/grants/manage-your-award/grant-administration

Awardees must also comply with 2 C.F.R. §§ 180.335 and 180.350 and 2 C.F.R. part 3185 with respect to providing information regarding all debarment, suspension, and related offenses information, as applicable.

If the federal share of your award is more than $500,000 over the period of performance, awardees should refer to the post-award reporting requirements reflected in 2 C.F.R. part 200, Appendix XII –

Award Term and Condition for Recipient Integrity and Performance Matters (see also 2 C.F.R. §§

200.113 (Mandatory disclosures) and 200.211(c)(1)(iii) (Information contained in a Federal award)).

G. Contacts Click here for IMLS staff contact information for this grant program. IMLS staff are available by phone and email to answer programmatic and administrative questions relating to this grant program. IMLS staff also provide webinars to introduce potential applicants to funding opportunities. Click here for a list of webinars and instructions for accessing them from your computer.

Visit the Federal Service Desk or call 1-866-606-8220 for questions about registering or renewing your registration with Login.gov or SAM.gov. Hours of operation are Monday through Friday, 8 a.m. to

8 p.m. Eastern Time.

Visit Grants.gov Support, email support@grants.gov, or call Grants.gov Applicant Support at 1-800-

518-4726 for assistance with software issues, registration issues, and technical problems.

Grants.gov Applicant Support is available 24 hours a day, seven days a week, except for Federal holidays.

Be sure to obtain a case number when calling the Federal Service Desk or Grants.gov for support.

H. Other Information

H1. Acknowledging IMLS Support

Awardees must include an acknowledgement of IMLS support in all grant products, publications, websites, and presentations developed with IMLS funding. All work products should reference IMLS and include the associated grant award number(s). Click here for the Grantee Communications Kit, which provides guidance for fulfilling these requirements.

H2. Disclosure of Information in Applications

IMLS may share grant applications, products, and reports to further the mission of the agency and the development of museum, library, and information services.

As a general practice, and except for information that is privacy-protected, information contained in

IMLS applications that receive funding may be made public. Please identify any information you deem confidential and/or proprietary and seek to have protected.

H3. Conflict of Interest Requirements

As non-federal entities, award recipients must follow IMLS conflict of interest policies for federal awards. Click here for more information about IMLS conflict of interest requirements.

H4. Additional Information about IMLS

Visit the IMLS website for information about IMLS and IMLS activities.

https://www.imls.gov/grants/available/native-hawaiian-library-services https://www.imls.gov/webinars https://www.imls.gov/webinars https://www.imls.gov/news-events/webinars https://www.fsd.gov/ https://www.grants.gov/support mailto:support@grants.gov https://www.imls.gov/grants/grant-recipients/grantee-communications-kit https://www.imls.gov/grants/grant-recipients/grantee-communications-kit http://www.imls.gov/ http://www.imls.gov/ https://www.imls.gov/ http://www.imls.gov/ http://www.imls.gov/

H5. IMLS Obligations to Make Awards

IMLS is not obligated to make any Federal award or commitment as a result of this announcement.

H6. Peer Review

Any individual interested in serving as a peer reviewer is welcome to enter contact information, identify their experience and expertise, and upload a resume through the IMLS online reviewer application portal. IMLS staff will notify the individuals who are identified as potential reviewers by email prior to the next review period to confirm availability.

H7. Copyright Information

Awardees may copyright any work that is subject to copyright and was developed under an award or for which ownership was acquired under a federal award. IMLS reserves a royalty-free, nonexclusive, and irrevocable right to reproduce, publish, or otherwise use the work for federal purposes, and to authorize others to do so. (For additional information, please see 2 C.F.R. § 200.315 (Intangible property).)

H8. Application Completion Time

Complete applications include the elements listed in the Table of Application Components in Section

D2a of this Notice of Funding Opportunity. IMLS estimates the average amount of time needed for one applicant to complete the narrative portion of this application to be 35 hours. This includes the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and writing and reviewing the answers.

IMLS estimates that it will take an average of 30 minutes per response for the IMLS Library -

Discretionary Program Information Form and three hours per response for the IMLS Budget Form.

IMLS welcomes your suggestions for improving this collection of information and for making it as easy to use as possible. Send comments regarding this burden estimate or any other aspect of this collection of information, including suggestions for reducing this burden, to grantsadmin@imls.gov.

Please note that applicants are not required to respond to any collection of information unless it displays a currently valid U.S. Office of Management and Budget (OMB) control number.

H9. PRA Clearance Number

OMB Control #: 3137-0102, Expiration date: 1/31/2027

Appendix One – IMLS Assurances and Certifications As a federal agency, IMLS is required to obtain from all applicants certifications, including those regarding Nondiscrimination, Debarment and Suspension, Federal Debt Status, and Drug-Free

Workplace. Applicants requesting more than $100,000 in grant funds must also certify regarding lobbying activities and may be required to submit a “Disclosure of Lobbying Activities” form

(Standard Form LLL). Some applicants will be required to certify that they will comply with other federal statutes that pertain to their particular situation. These requirements are incorporated in the

Assurances Statement below. The authorized representative must review the statement and provide the certification in item 9 on the SF-424S.

https://www.imls.gov/grants/become-reviewer https://www.imls.gov/grants/become-reviewer mailto:grantsadmin@imls.gov

Assurances Statement

By submitting the application, the authorized representative, on behalf of the applicant, assures and certifies that, should a Federal award be made, the applicant will comply with the statutes outlined below and all related IMLS regulations (for example, see 2 C.F.R. Chapter XXXI and 45 C.F.R. Chapter

XI). These assurances are given in connection with any and all financial assistance from IMLS after the date this form is signed, but may include payments after this date for financial assistance approved prior to this date. These assurances shall obligate the applicant for the period during which the federal financial assistance is extended. The applicant recognizes and agrees that any such assistance will be extended in reliance on the representations and agreements made in these assurances, and that the United States Government has the right to seek judicial enforcement of these assurances, which are binding on the applicant, its successors, transferees, and assignees, and on the authorized representative whose signature appears on the application form.

Certifications Required of All Applicants Financial, Administrative, and Legal Accountability

The authorized representative, on behalf of the applicant, certifies that the applicant has legal authority to apply for federal assistance and the institutional, managerial, and financial capability

(including funds sufficient to pay the non-federal share of project costs) to ensure proper planning, management, reporting, recordkeeping, and completion of the project described in this application.

The authorized representative, on behalf of the applicant, certifies that the applicant will cause to be…