FY24 JOFOC NCO 19 Teleradiology Redacted.pdf

Effective Date: 02/01/2022 Page 2 of 4

0003 Magnetic Resonance Imaging Exams 800.00 EA

This one-year sole source contract was awarded to VetMed Group LLC. The total estimated price of this procurement is . The contract includes FAR 52.217-8 – Option to Extend Services.

If exercised for up to 6 months, the 52.217-8 option will be exercised at the same rates as those in effect under the contract at the time the contract is extended. The period of performance is from July 3, 2024, through July 2, 2025.

4. Statutory Authority Permitting Restricted Competition:

FAR 13.5 Simplified Procedures for Certain Commercial Items. The statutory authority for applying the Simplified Procedures for Commercial Items of FAR 13.5 is 41 U.S.C. § 1901 and is implemented by FAR 13.106-1(b)(2) for restricting competition on this procurement. Competition was restricted on this procurement for the reason below:

( ) Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements

(X) Unusual and Compelling Urgency ( ) Industrial Mobilization, Engineering, Developmental or Research Capability or Expert

Services ( ) International Agreement ( ) Authorized or Required by Statute ( ) National Security ( ) Public Interest

5. Demonstration that the Contractor’s Unique Qualifications or Nature of the Acquisition Requires the Use of the Authority Cited Above (applicability of authority): ECH has been experiencing staffing shortages for Radiologists. As a result, a backlog of images was created. Clearing the backlog is vital to the provision patient care; the diagnosis of conditions and diseases; and the VAMC’s ability to fulfill the mission. Failure to award a contract would have exacerbated the backlog issues, causing additional delays in patient care; diagnosis; and the VA’s compliance with its own mission. This would have also put Veteran patients’ care and treatment at risk due to additional delays. VetMed Group, LLC has the capability to provide the requested services. VetMed Group LLC has teleradiology providers that are currently credentialed and provisioned at other VA sites, allowing this process to be streamlined and significantly reduce the time required to begin services.

6. Description of Efforts Made to ensure that offers are solicited from as many potential sources as deemed practicable: Due to the emergent nature of the requirement, limited market research was conducted: SBA Vet Cert using NAICS code 621512 produced 179 results, of which 165 were SDVOSB and 14 were VOSB. A search of SBA DSBS garnered 325 results, including 22 VOSB, 14 HubZone,160 SDVOSB, 43 WOSB/EDWOSB, and 55 8(a). Additionally, a review of contract, 36C24723C0127, an urgent requirement awarded to VetMed Group LLC for 12 months at a cost of . A sources sought was not issued.

7. Determination by the CO that the Anticipated Cost to the Government will be Fair and Reasonable: Based on initial cost estimate, the CO has determined the prices to be fair and reasonable. The price was compared to a contract (36C24723C0127; ) awarded for the Atlanta VAMC in 2023 as well as the company’s current price list. The current price list was updated in 2024 and there was a to each of the line items. Based on comparison to the contracted price for the Atlanta VAMC and the VetMed Group LLC’s current price list, price was deemed fair and reasonable.

Effective Date: 02/01/2022 Page 3 of 4

8. Description of the Market Research Conducted and the Results, or a Statement of the Reasons Market Research Was Not Conducted: Limited market research was conducted 7/3/2024 and included in paragraph 6 above due to the unusual and compelling urgency.

Due to the time sensitive limitations for credentialing and privileging required and the emergent need of the VA medical center for radiologist interpretation, the Government has requested, and received from VetMed Group LLC, providers that are currently has credentialed within the VA. This ensured credentialing was more streamlined for efficiency and increases the capability to provide timely services.

9. Any Other Facts Supporting the Use of Other than Full and Open Competition: None.

10. Listing of Sources that Expressed, in Writing, an Interest in the Acquisition: VetMed Group LLC.

11. A Statement of the Actions, if any, the Agency May Take to Remove or Overcome any Barriers to

Competition before Making subsequent acquisitions for the supplies or services required: The Government will continue to conduct market research to ascertain if there are changes in the marketplace that would enable future actions to be competed. A long term VISN-wide teleradiology requirement is expected to be submitted into FORCE in August 2024. It is anticipated that award will be made within 12 - 18 months of receiving an actionable package.

12. Requirements Certification: I certify that the requirement outlined in this justification is a Bona Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief.

Effective Date: 02/01/2022 Page 4 of 4

13. Approvals in accordance with the VHAPM Part 806.3 OFOC SOP:

a. Contracting Officer or Designee’s Certification (required): I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

Date

Contracting Officer Network Contracting Office (NCO) 19

b. One Level Above the Contracting Officer (Required over SAT but not exceeding $750K): I certify the justification meets requirements for other than full and open competition.

Date

Branch Chief, Healthcare Resources Branch Network Contracting Office, (NCO) 19

Date

Director of Contracting, NCO 19

c. VHA RPO HCA Review and Approval: I have reviewed the foregoing justification and find it to be complete and accurate to the best of my knowledge and belief and approve ($750K to $7.5 million (or $15.0 million for acquisitions described in FAR 13.500(c)) for other than full and open competition.

Date

Executive Director, Regional Procurement Office West Head of Contracting Activity (HCA)