FY24 JA_ASP Sterilizer WBAMC Final_Redacted.pdf

Control No: 24-RHCO-C300

Version – February 2017

X X x

Memorandum for Record – Limiting Competition at or below the Simplified Acquisition Threshold

1. Contracting Activity: Medical Readiness Contracting Office – West

2. Description of Action: Plasma Sterilizers Full On-site Service Maintenance For Advanced Sterilization Products (ASP) Sterilizers

Nature: New Requirement Follow-on Requirement

Contract Vehicle: Purchase Order Number 0012100415

Blanket Purchase Agreement (BPA) Number

Order/BPA# against FSS Contract #

Order # against Multiple Award IDIQ Contract

Name or #

Order # against a single award IDC Contract

Modification # to existing PO/TO/DO/Call Order

Pricing/Contract Type: Fixed Price Time & Materials/Labor Hours

Cost Reimbursable Hybrid

Funds: Operations & Maintenance, Army (OMA) Other Funds: DHP

FY: 2024

Name of Proposed Contractor(s) and Address:

Advanced Sterilization Products Services Inc

33 Technology Dr

Irvine, CA 92618-2346

Brand Name Buy: Yes No

3. Description of Services or Supplies: This is a follow-on requirement for a full service on-site maintenance of scheduled and unscheduled services contract. The ASP sterilizer plasmas located at WBAMC are Government furnished products (GFP): The service requires preventative maintenance (PM), (1) annual calibration verification check (CVC), and one electrical safety current leakage test to determine the amount of electrical current leakage to each unit.

STERILIZER PLASMA, MDL: STERRAD NX, SN: 1047191074

STERILIZER PLASMA, MDL: STERRAD NX, SN: 1043140134

X

STERILIZER PLASMA, MDL: STERRAD NX, SN: 1043140136

Period of Performance Value

Base: 3 Aug 24 – 2 Aug 25

Option 1: 3 Aug 25 – 2 Aug 26

Option 2: 3 Aug 26 – 2 Aug 27

Total

4. Authority:

FAR 13.106-1(b)(1): For purchases not exceeding the simplified acquisition threshold (SAT), only one source reasonably available, urgency, exclusive licensing agreements, brand name, or industrial mobilization.

5. Reasons for Authority Cited:

The ASP system only authorizes persons trained and certified by ASP to provide services to original equipment manufacturer (OEM) systems. ASP is the only entity authorized to provide all scheduled preventive maintenance, corrective maintenance, repairs, OEM parts, calibrations, telephone support, and full access to ASP’s software for calibration and repairs for the Government as stated on their letter signed on 6 June 10, 2024.

Service attempted or performed by unauthorized persons will void ASP warranties and service agreements. ASP is the sole proprietary to parts necessary to service all ASP systems. Not sourcing from ASP could hinder the use of the government owned plasma sterilizers used at WBAMC.

6. Publicizing Contract Actions: For FAR Part 13 actions, the public display and synopsis requirements of FAR 5.101 and FAR 5.203 do not apply due to the $ threshold, apply and will be followed, or do not apply due to an exception at

5.202 .

Requirement to post justification in accordance with FAR 8.405-6(b)(3), FAR 13.105(c), or FAR 16.505(a)(4)(iii)(A)

Action is NOT a brand name restriction and is under $250K, no posting required

Action is a brand name restriction, under $25K, no posting required

Action is a brand name restriction, over $25K. It will be redacted and posted with the solicitation.

Action is a brand name restriction over $25K but will not be posted due to exception:

FAR 6.305(f)

FAR 8.405-6(b)(3)(iii)(A)

FAR 8.405-6(b)(3)(iii)(B)

FAR 8.405-6(b)(3)(iii)(C)

FAR 16.505(a)(4)(iii(C)

7. Market Research: A sources sought was posted on Sam.gov from 6-13 May 2024, that led to one response received from a small business that services plasma sterilizers but does not have service technicians trained and certified by ASP. Market research, which was approved by the Contracting Officer on 21 June 2024, found no other service providers that can service the equipment in market.

8. Other Facts: This is a requiring service contract for the sterilizer units located at

WBAMC; previous market research showed it was a sole source award to ASP the OEM of the government owned equipment.

Procurement History:

Contract number, awarded Contractor: W81K0021P0146, Advanced Sterilization Products Services (ASP) Description of requirement: Service maintenance contract for GFP.

Method of procurement: Sole Source Contract type: Fixed Price Period of performance: 3 Aug 2021- 2 Aug 2024(Base plus two option years) Total awarded amount:

Number of option periods: 2 Number of Offerors: 1

9. Technical/Requirements Certification: I certify that the supporting data under my cognizance which are included in the justification are accurate and complete to the best of my knowledge and belief.

Typed Name:

Date:

Title:

Signature:

10. Contracting Officer Certification/Approval:

I hereby determine that the anticipated cost or price to the Government for this contract action will be fair and reasonable based upon market research. I certify that this justification is accurate and complete to the best of my knowledge and belief, and that completing this purchase a s a sole source is the best interest of the Government.

Additionally, I approve this justification to limit competition subject to the availability of funds and provided that the services or supplies herein described have otherwise been authorized for acquisition.

Typed Name:

Date:

Title:

Signature: