FY23 PRM Mexico Central America NOFO .pdf

U.S. Department of State

Bureau of Population, Refugees, and Migration (PRM)

FY 2023 Notice of Funding Opportunity for NGO programs benefiting refugees, asylum seekers, and vulnerable migrants in Costa Rica, Guatemala, Mexico, and Panama.

FY 2023 Notice of Funding Opportunity for NGO programs benefiting refugees, asylum seekers, and vulnerable migrants in Costa Rica, Guatemala, Mexico, and Panama

Basic Information

Program Description

Summary

Geographic Regions / Populations

Program area (For PRM Use)

Program Sectors and Modalities

Number of Proposal Applications

Country-specific Guidelines

General Guidance

Federal Award Information

Eligibility Information

Other

Application and Submission Instructions

Application Package

Application Review Information

Criteria:

Federal Award Administration Information

PRM Points of Contact

Basic Information

Funding Opportunity Number: SFOP0009623

Assistance Listings (CFDA) number: 19.518 - Overseas Refugee Assistance Programs for Western Hemisphere

Announcement issuance date: Monday, April 3, 2023

Announcement type: Cooperative Agreement

Proposal application submission deadline: Wednesday, May 3, 2023 at 11:59:59 p.m.

(23:59:59) EDT Proposals submitted after this deadline will not be considered.

Anticipated timeframe to award for selected proposals: Pending the availability of funds, PRM anticipates, but makes no guarantee, that awards will be made less than 6 months from the proposal submission deadline.

ADVISORY: All applicants must submit proposal application packages through the website Grants.gov. PRM strongly recommends submitting your application packages early to allow time to address any technical difficulties that may arise on the

Grants.gov website.

If you are new to PRM funding, the Grants.gov registration process can be complicated.

We urge you to refer to PRM’s General NGO Guidelines “Application Process” section for information and resources to help ensure that the application process runs smoothly. PRM also strongly encourages organizations that have received funding from PRM in the past to read this section as a refresher.

PRM strongly recommends application narratives be submitted in Adobe PDF, as

Microsoft Word documents may sometimes produce different page lengths based on software versions and configurations when transmitted. Tables and budget documents should be submitted as Excel documents. Exceeding page length limits, including through the inclusion of cover pages, will result in disqualification. All documents must be in English and should avoid the use of jargon and should spell out all acronyms upon first use.

Organizations can retrieve PRM’s-recommended templates and NGO guidelines on

PRM’s website and in this opportunity’s grants.gov page.

Program Description

Summary

This announcement is designed to accompany PRM’s General NGO Guidelines, which contain additional information on PRM’s priorities and NGO funding strategy with which selected organizations must comply. Please use both the General NGO

Guidelines and this announcement to ensure that your submission is in full compliance with PRM requirements and that the proposed activities are in line with PRM’s http://www.grants.gov/ https://www.state.gov/population-refugees-and-migration-funding-opportunities/ https://www.state.gov/population-refugees-and-migration-funding-opportunities/ https://www.state.gov/population-refugees-and-migration-funding-opportunities/ https://www.state.gov/population-refugees-and-migration-funding-opportunities/ https://www.state.gov/population-refugees-and-migration-funding-opportunities/ priorities. Submissions that do not reflect the requirements outlined in these guidelines will not be considered.

Geographic Regions / Populations

Proposed activities must primarily support refugees, asylum seekers, and vulnerable migrants in Costa Rica, Guatemala, Panama, or Mexico. Only single country proposals will be considered.

Proposals that place women and girls at the center of program design and implementation, while addressing the needs of all genders under the specified sectors, shall be prioritized for funding.

Because of PRM's mandate to provide protection, assistance, and sustainable solutions for people in need of international protection, PRM will consider funding only those programs that include a target program participant base of at least 50 percent refugees, asylum seekers, and vulnerable migrants. In order for a program participant to be considered a refugee or asylum seeker, they need not be formally registered or already granted refugee status by the host government but should have a clear international protection need and be outside their country of origin or prior long-term residence. There is no requirement to target a specific nationality as a majority of the participant base.

While proposals for activities in all locations in the specified countries will be considered, PRM seeks to prioritize locations where other humanitarian actors do not already have a robust presence. Please also keep target populations in mind when considering activity locations. Proposals for locations where other actors are present should articulate what unmet needs remain there and why, and how the project will fill that gap.

Program area (For PRM Use)

Proposals must align with one or more of the following program areas:

• Humanitarian Protection and Assistance; or

• Interim and Durable Solutions

Program Sectors and Modalities

• Please see country-specific guidelines below for which programmatic sectors will be considered per country. See PRM’s General NGO Guidelines for sector descriptions.

• Cash and Voucher Assistance (CVA) as a cross-cutting modality: CVA is a modality of assistance that refers to all programs where cash transfers or vouchers for goods or services are directly provided to recipients. CVA can be used to achieve the objectives in the sectors described in this NOFO but should not be described as a standalone sector. However, partners may report on support provided through multipurpose cash assistance (MPCA) as a standalone budget “sector” given how difficult it is to disaggregate MPCA programming into the individual sectors it supports. PRM requires all partners using cash and/or vouchers as a modality, regardless of whether the CVA is multi-purpose or sector-specific, to use the appropriate standardized indicators to report on transfer volume and number of people supported with CVA. For additional guidance on CVA, please see the NGO guidelines.

• Exit/Transition Strategy Requirement: All proposals that include shelter, WASH, or other types of infrastructure support components should include in the proposal an exit or transition strategy, or otherwise provide justification for exclusion of an exit/transition strategy. Exit/Transition strategies should clearly describe coordination activities with all stakeholders, including local officials, throughout the project cycle, describe the resources and capabilities to support the continuation of shelter or WASH interventions, and plan for the governance and operations management of infrastructure and services beyond the life of the project.

Note: In order to ensure greater accountability for protection outcomes in all overseas assistance program proposals, three indicators are required for all programs regardless of design or sector. If the proposed program will not contribute to one or more of these mandatory indicators, the indicator must still be included in the proposal indicator table but with a target of zero.

o Number of individuals directly reached through PRM funding.

o Amount of humanitarian funding distributed to local, national, or refugee-led organizations (in USD)– This amount should include any sub-awards or contracts with local, national, or refugee-led organizations. If the prime applicant is a local, national, or refugee-led organization (note: the IASC working definition of

“local” and “national” organizations), they should put the full proposal budget total as the target value. Applicants can put a target of zero for this indicator if it does not apply to them; it will not affect their eligibility.

o Percentage of participants who report that humanitarian assistance is delivered in a safe, accessible, accountable, and participatory manner – This is a protection mainstreaming indicator developed by ECHO and adopted by the Grand Bargain.

(See additional measurement instructions.)

Number of Proposal Applications

Organizations may submit a maximum of one application per country only. Any subsequent submissions received will be disqualified.

https://interagencystandingcommittee.org/system/files/hftt_localisation_marker_definitions_paper_24_january_2018.pdf https://interagencystandingcommittee.org/system/files/hftt_localisation_marker_definitions_paper_24_january_2018.pdf https://www.dgecho-partners-helpdesk.eu/download/referencedocumentfile/217 https://www.dgecho-partners-helpdesk.eu/download/referencedocumentfile/204

Country-specific Guidelines

Costa Rica Country-Specific Guidelines

PRM seeks proposals for Costa Rica that adopt a women-centered design approach and include one or more of the following sectors:

Core Relief Items

Programs that provide standard, life-sustaining items such as mattresses, blankets, plastic sheets, containers for water, cooking utensils, and hygiene kits through in-kind, cash, or voucher assistance.

Livelihoods

Programs that seek to improve the economic well-being and self-reliance of new refugee and migrant arrivals. Proposed activities may include, but are not limited to, entrepreneurship and vocational training to develop marketable professional skills and provision of professional tool sets. Vocational training not linked to market-based work opportunities will not be considered for funding. Proposals that include at least one livelihoods objective require a market assessment and participant capacity assessment to be submitted along with the proposal.

Protection-Gender-Based Violence (GBV)

Programs that respond to the immediate and lifesaving needs of at-risk women, girls, and other people who are most susceptible to, and survivors of, GBV through direct provision of and/or assistance to access healthcare, psychosocial support, case management, and/or legal services.

Protection-Legal

Programs that mobilize legal resources to provide direct client services and advocate for populations of concern. Proposed activities may include, but are not limited to, providing access to or provision of legal counsel and/or information, including to address improper registration or denial or lack of proper identity documents; improve the process for and/or otherwise assist with obtaining work permits, health insurance, and/or other social services; and/or to counsel on other regularization options in Costa

Rica including access to asylum or other forms of complementary protection, such as the Special Temporary Category.

Shelter

Programs that address in-transit and short-term shelter needs and/or sustainable housing for populations of concern with longer term needs and strive to enable them to live in dignity in secure, habitable, and appropriate shelters that allow them to resume critical social and livelihoods activities and improve their quality of life.

Proposals must include assessments to understand the needs of the targeted affected populations and local context and must incorporate Sphere minimum standards and describe coordination with other Shelter actors (e.g., government led, UN Cluster, existing coordination platforms) in developing activities for a particular target population. Partners should include discussion on the quality, availability, and accessibility of the inputs and incorporate hazard mitigation and disaster risk reduction principles and approaches within shelter activities, to reduce of the risks of hazards among populations of concern and build community resilience. In addition, partners must describe whether other humanitarian actors have provided or plan to provide

WASH facilities to the participants of the proposed shelter intervention. Activities may also include in-kind, cash, or voucher assistance for shelter. However, partners who choose to incorporate shelter related commodities or services as a part of larger multi-purpose cash transfer, should propose activities instead under the Multipurpose Cash

Assistance sector. Shelter programming that would rely on continued PRM funding beyond three years will not be supported. PRM’s NGO Guidelines, provides further guidance on Shelter sector requirements and CVA guidance.

Guatemala Country-Specific Guidelines

PRM seeks proposals for Guatemala that adopt a women-centered design approach and include one or more of the following sectors.

Education:

Programs that aim to restore and maintain access to safe and quality education during humanitarian crises and to support out-of-school children to quickly enter or return to quality learning opportunities, ideally through existing national education systems.

Activities should be accessible to and inclusive of children with different types of disabilities and be gender-inclusive and sensitive. PRM will prioritize education projects that demonstrate protection mainstreaming approaches to education activities. Proposals with an education component should include one or more of the following activity categories:

• Improve girls’ and boys’ equitable access, enrollment and retention in early childhood education, primary education, and secondary education. This may include activities targeting teachers and/or municipal authorities to raise awareness on the ability of non-Guatemalan children to register for school regardless of immigration status or documentation, in accordance with

Guatemalan law.

• Facilitate mainstreaming into local schools including supporting teachers and/or supplies in those schools, school fees, transportation costs or other related fees in order to facilitate access to local schools.

• Improve learning outcomes and social cohesion, including teacher training, access to examinations, community/caregiver engagement, catch up and/or remedial education.

• Small infrastructure projects for schools to improve humanitarian conditions including for water, sanitation, and hygiene, and/or to increase a school’s capacity to improve learning and/or serve more children. For proposals including

WASH infrastructure interventions, partners must describe how any infrastructure will be maintained and used. For all water interventions in education settings, NGOs must provide information about water quality testing procedures, including the timing of testing as appropriate during rainy seasons.

Alternative education to include accelerated learning to support out of school and/or over age learners. Alternative education should conform to national standards and ensure clear pathways back to formal education or other vocational opportunities.

Protection-GBV

Programs that respond to the immediate and lifesaving needs of at-risk women, girls, and other people who are most susceptible to, and survivors of, GBV through direct provision of and/or assistance to access healthcare, psychosocial support, case management, and/or legal services.

Protection-Legal

Programs that mobilize legal resources to provide direct client services and advocate for populations in need of international protection. Proposed activities may include, but are not limited to, providing access to or provision of legal counsel and/or information, including to address improper registration or denial or lack of proper identity documents; improving the process for and/or otherwise assist with obtaining work permits, health insurance, and/or other social services; and to support through the process of applying for asylum and/or appealing a denial.

Mexico Country-Specific Guidelines

PRM seeks proposals for Mexico that adopt a women-centered design approach and include one or more of the below sectors. While all locations in Mexico will be considered, PRM is particularly interested in proposals that include assistance in southern and northeast Mexico. Organizations submitting proposals that include activities in northeast Mexico should ensure their risk assessment and description of organizational capacity clearly articulate abilities and considerations specific to working in this region of the country. Special attention will be given to the risk assessment and organizational capacity for organizations that submit proposals that include activities in northeastern Mexico.

Child Protection:

Programs designed to assist unaccompanied and separated children and adolescents, as well as vulnerable families, through psychosocial support, family reunification, legal assistance, social integration activities, and alternative care based on international guidelines.

Health/MHPSS

Programs that seek to extend healthcare provision beyond emergency “first aid” to the provision of primary and secondary care, paying close attention to removing barriers to care for refugees and migrants in transit and those without regular status or documentation. Programs reaching the least served, most vulnerable populations with primary and secondary care, especially women’s health, mental health, treatment of injury, and preventative care for non-communicable diseases, will also be given priority.

Protection-GBV:

Programs that respond to the immediate and lifesaving needs of at-risk women, girls, and other people who are most susceptible to, and survivors of, GBV through direct provision of and/or assistance to access healthcare, psychosocial support, case management, and/or legal services.

Panama Country-Specific Guidelines

PRM seeks proposals for Panama that adopt a women-centered design approach and include one or more of the following sectors:

Core Relief Items

Assistance that enables participants to meet their basic needs through cash, in-kind, or voucher assistance to procure standard, life-sustaining items such as mattresses, blankets, containers for water, cooking utensils, and hygiene kits.

Health/MHPSS

Programs that seek to extend healthcare provision beyond emergency “first aid” to the provision of primary and secondary care, paying close attention to removing barriers to care for refugees and migrants in transit and those without regular status or documentation. Programs reaching the least served, most vulnerable populations with primary and secondary care, including women’s health, mental health, treatment of injury, and preventative care for non-communicable diseases, will also be given priority.

Nutrition/Food Security

Programs that provide special nutritional products to safeguard and improve the nutritional status of affected refugees and migrants in transit, especially support for adequate nutrition for infants, young children, and their mothers, through in-kind or voucher assistance.

Protection-GBV

Programs that respond to the immediate and lifesaving needs of at-risk women, girls, and other people who are most susceptible to, and/or survivors of, GBV through direct provision of and/or assistance to access health, psychosocial support, case management, and/or legal services.

Protection-Legal

Programs that mobilize legal resources to provide direct client services and advocate for populations in need of international protection. Proposed activities may include, but are not limited to, providing access to or provision of legal counsel and/or information, including to address improper registration or denial or lack of proper identity documents; improving the process for and/or otherwise assist with obtaining work permits, health insurance, and/or other social services; and to support through the process of applying for asylum and/or appealing a denial.

WASH

Programs that aim to reduce morbidity and mortality caused by diseases related to water, sanitation, and hygiene. WASH programs should consider the Sphere minimum standards, with an overall goal of preventing mortality and morbidity among populations of concern. Any proposal that excludes one or more sub-sector of water, sanitation, or hygiene activities should provide a detailed justification of why the project does not implementing a comprehensive WASH approach.

General Guidance

Duration of Activity

Only program plans for three years will be considered.

Period of Performance

Only program periods of performance of one year (12 month) cycles for three years (36 months) will be considered.

Funding limits

Program proposals must not be less than the funding floor and not more than the funding ceiling per year or they will be disqualified. These funding ceilings and floors apply to all four countries of this NOFO.

• Funding floor per year (lowest $ value): $750,000 per year

• Funding ceiling per year (highest $ value): $1,500,000 per year

Note: Funding ceilings and floors pertain to the PRM cost per year.

Anticipated Number of Awards

PRM anticipates, but makes no guarantee, to fund as many as 6 awards through this announcement.

Anticipated Amount to be Awarded Total

PRM anticipates, but makes no guarantee, to award between 4 and 6 projects through this NOFO, to include, tentatively, 1 to 2 projects per country.

Federal Award Information

A. Proposed program start dates: September 1, 2023

B. Duration of Activity: See country-specific guidelines above. Applicants must submit multi-year proposals with activities and budgets that do not exceed three years from the proposed start date. Actual awards will not exceed three years in duration and activities and budgets submitted in year one can be revised/updated each year. Continued funding after the initial 12-month period of performance requires the submission of a noncompeting single proposal and will be contingent upon available funding, strong performance, and continuing need. In funding a program one year, PRM makes no representations that it will continue to fund the program in successive years and encourages applicants to seek a wide array of donors to ensure long-term funding possibilities. Please see

Multi-Year Funding section below for additional information. Livelihoods programs must include a market analysis or will be disqualified.

Eligibility Information

Eligible Applicants:

a. Nonprofits having a 501(c)(3) status with the IRS.(U.S.-based NGOs must be able to demonstrate proof of non-profit tax status).

b. Nonprofits without 501(c)(3) status with the IRS, other than institutions of higher education (overseas-based NGOs must be able to demonstrate proof of registration in country of domicile)

c. International Organizations. International multilateral organizations, such as United Nations agencies, should not submit proposals through

Grants.gov in response to this NOFO. Multilateral organizations that are seeking funding for programs relevant to this announcement should contact the PRM Program Officer (as listed below) on or before the closing date of the funding announcement.

Cost Sharing or Matching: Cost sharing, matching, or cost participation is not a requirement of an application in response to this funding announcement.

Proposals for consideration should describe the sources and amounts of additional funding that may be utilized to complement PRM funding, and meet the following criteria:

• Are not paid by the Federal Government under another Federal award.

• Are verifiable from the non-Federal entity's records.

• Are not included as contributions for any other Federal award; and

• Are necessary and reasonable for accomplishment of project or program objectives.

Please include this information in the Budget Summary, Budget Detail, and Budget

Narrative of the proposal, and separated from the PRM share of the proposed budget.

Note: Though favorably looked upon, inclusion will not result in a competitive ranking increase when evaluated.

Other

Proposals must have a concrete implementation plan with well-conceived objectives and indicators that are specific, measurable, achievable, relevant, and reliable, time-bound, and trackable (SMART), and have established baselines; objectives should be clearly linked to the sectors.

Proposals must adhere to relevant international standards for humanitarian assistance, especially Sphere Standards. See PRM’s General NGO Guidelines for a complete list of sector-specific standards including guidance on proposals for programs in urban areas.

PRM strongly encourages programs that target the needs of vulnerable and underserved groups among the program participant population (such groups may include women; children; adolescents; lesbian, gay, bisexual, transgender, or intersex

(LGBTQI+) individuals; older persons; the sick; persons with disabilities; and members of minority communities) and can demonstrate what steps have been taken to meet the specific and unique protection and assistance needs of these vulnerable groups effectively.

PRM will accept proposals from any NGO working in the above-mentioned sectors although, given budgetary constraints, priority will be given to proposals from organizations that can demonstrate:

http://www.spherehandbook.org/ https://www.state.gov/j/prm/funding/c78352.htm

• a working relationship with UNHCR.

• a proven track record in providing proposed assistance both in the sector and specified location.

• evidence of coordination with international organizations (IOs) and other

NGOs working in the same area or sector as well as – where possible – local authorities.

• an emphasis on the outcome or impact of program activities.

• a strong sustainability plan, involving local capacity building, where feasible.

• where applicable, adherence to PRM’s Principles for Refugee Protection in

Urban Areas; and

• an understanding of and sensitivity to conflict dynamics in the program location.

Application and Submission Instructions

A. Address to Request Application Package: Application packages may be downloaded from the website www.Grants.gov.

B. Consortia: Organizations may apply to this call as part of a consortia; however, for consortia, one organization must be designated as the lead applicant.

For purposes of consortia applying for PRM funding, PRM’s considers consortium to be a group of no less than three NGOs that comprise an agreement, combination, or group formed to undertake, or proposing to undertake, an assistance activity beyond the resources of any one member. PRM may request to review and approve of substantive provisions of proposed sub-awards.

Applicants may form consortia in order to bring together organizations with varied expertise to propose a comprehensive program in one proposal. The consortium arrangement may allow for greater geographic coverage, inclusion https://2009-2017.state.gov/documents/organization/187237.pdf https://2009-2017.state.gov/documents/organization/187237.pdf http://www.grants.gov/ of technical and sectoral strengths from multiple organizations, increased inclusion of local and national organizations, and/or the potential of much greater impact through collaboration.

Submissions by organizations as part of a consortium do not count toward an organization’s individual submission limit. If the applicant is applying as a consortium, a description of how the consortia will be organized and how lines of authority and decision-making will be managed across all team members and between the lead applicant and associate awardees should be included in the concept note. The prime applicant would be responsible for overall implementation of the proposed program activities, preparation/presentation of annual work plans, M&E planning, and required reporting to PRM. The prime applicant should designate a single individual to be the liaison with PRM, although PRM would reserve the right to communicate with sub-grantees.

C. Content and Form of Application: Organizations may submit a maximum of one proposal per country only. Any subsequent submissions received will be disqualified. PRM strongly recommends using the proposal and budget templates that are available on PRM’s website.

Multi-Year Proposals:

• Applicants proposing multi-year programs should adhere to the following guidance: Applicants must submit proposals that include multi-year strategies presented in one-year (12 month) cycles for a period not to exceed three years

(36 months) from the proposed start date. Fully developed programs with detailed budgets, objectives and indicators are required for each year of activities. Applicants should use PRM’s recommended multi-year proposal template for the first year of a multi-year application.

• Multi-year funding applicants may use PRM’s budget summary and separate budget detail templates, and must disaggregate budget by year, per year, and for each program year. Multi-year proposal narratives and budgets can be updated yearly upon submission of new noncompeting single year proposal narrative template with an updated budget.

• Multi-year program proposal page limits: Multi-year proposals using PRM’s multi-year template must not exceed 20 pages in length (Times New Roman or

Calibri 12-point font, letter sized paper, one-inch margins on all sides). If the applicant does not use PRM’s recommended templates, proposals must not exceed 15 pages in length. Organizations may choose to attach work plans, activity calendars, and/or logical frameworks as addendums/appendices to the proposal but are not required to do so. These attachments do not count toward the page limit total however annexes cannot be relied upon as a key source of program information. The proposal narrative must be able to stand on its own in the application process. Proposals exceeding the page limit will not be considered.

o PRM strongly recommends application narratives be submitted in Adobe

PDF, as Microsoft Word documents may sometimes produce different page lengths based on software versions and configurations. Tables and budget documents should be submitted as Excel documents.

o Exceeding page length limits will result in disqualification. (Do not include additional cover pages).

o All documents must be in English and should avoid the use of jargon and should spell out all acronyms upon first use.

• Multi-year applications selected for funding by PRM will be funded in one-year

(12-month) increments based on the proposal submitted in the initial application as approved by PRM. Continued funding after the initial 12-month award requires the submission of a noncompeting single-year proposal narrative and will be contingent upon available funding, strong performance, and continuing need. Follow-on applications are submitted annually for years two through three of proposals through non-competed directed announcements for the continuation funding. It is strongly recommended that

NGOs submit as early as possible after the directed announcement for continuation funding has been issued. Late submissions will jeopardize continued funding.

Application Package

To be considered for PRM funding, organizations must submit a complete application package, including:

a. Proposal Narrative not exceeding stated page limits.

o A gender analysis and protection mainstreaming analysis o If the proposal includes a cash and voucher assistances (CVA) modality, indicator table must include the PRM standard CVA indicators.

b. Indicator Table: Including all required PRM indicators and targets for each year (if multi-year).

c. Budget Summary o disaggregated by year and for each year of the program period (for multi-year proposals).

d. Budget Detail o disaggregated by year and for each year of the program period (for multi-year proposals).

o Include total costs by objective and estimated costs by sector, o Total costs divided by country (if applicable)

e. Budget Narrative disaggregated by year and for each year of the program period.

f. Completed and signed SF-424 andSF-424A. PRM requires that Box 21 of the

SF-424 be checked.

o If the applicant organization has an active registration in SAM.gov that was either created or updated on or after February 2, 2019, then the applicant does NOT need to submit the SF-424B as they will be prompted to complete the representations and certifications in SAM.gov.

g. Risk Analysis (separate from Proposal Narrative and from the Security Plan).

Please take into account country risks and risks specific to the project itself.

h. Protection from Sexual Exploitation and Abuse (PSEA) Code of Conduct and a country or regional implementation plan specific to the country of region of the application o Note: Codes of Conduct must be consistent with the updated 2019 IASC

Task Force’s Six Core Principles. The country/regional implementation plan should outline how employees are trained and otherwise made aware of the Code of Conduct, how violations of the Code of Conduct against program participants are reported and followed up on in a safe and confidential manner, how program participants are made aware of the Code of Conduct and a mechanism to report any violations, and whether there is a focal point in the country or regional office for the

Code of Conduct.

https://interagencystandingcommittee.org/inter-agency-standing-committee/iasc-six-core-principles-relating-sexual-exploitation-and-abuse-2019 https://interagencystandingcommittee.org/inter-agency-standing-committee/iasc-six-core-principles-relating-sexual-exploitation-and-abuse-2019

i. Security Plan.

j. Accountability to Affected Populations (AAP) Organization Framework o Note: The AAP section of a NOFO proposal narrative is specific to the program being proposed and is distinct from the organization-level AAP framework requirement listed here, which is a separate document.

k. Key Personnel for award applicant and sub-recipient(s) o Applicants must furnish names, titles, and brief biographical information on the education and experience of key personnel in implementing the program and key supervisory personnel; (i.e., the members of the professional staff in a program supervisory position engaged for or assigned to duties under the award).

l. A Market Analysis and a Participant Competency/Capacity Assessment for all proposals that include at least one livelihoods sector objective (or will be disqualified), if applicable. Please see the General NGO Guidelines for more details.

m. Most recent Negotiated Indirect Cost Rate Agreement (NICRA), if applicable, or a de minimis rate calculation of Modified Total Direct Costs (MTDC) if the applicant is eligible and elects to use the de minimis rate.

n. Most recent external audit report is required prior to issuance of an award, if proposal is chosen for implementation.

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o. Information in support of any cost-sharing/cost-matching arrangements, if applicable.

p. Information detailing the source of any in-kind contributions, if applicable.

q. Details on any sub-agreements associated with the program including the budget detail (must be part of the budget submission as noted above), if applicable.

Additionally, organizations must consider the following considerations as part of their proposal package:

• To be considered a competitive proposal, the Proposal Narrative, Indicator

Table, and Budget Detail should include the following information:

o Focus on outcome or impact indicators as much as possible. At a minimum, each objective should have one outcome or impact indicator.

o Include specific information on locations of programs and participants

(GPS coordinates highly recommended) to increase PRM’s ability to track the impact of PRM funding.

o Outline how the NGO will acknowledge PRM funding. If an organization believes that publicly acknowledging the receipt of USG funding for a particular PRM-funded program could potentially endanger the lives of the program participants and/or the organization staff, invite suspicion about the organization's motives, or alienate the organization from the population it is trying to help, it must provide a brief explanation in its proposal as to why it should be exempted from this requirement.

o PRM expects each proposal, regardless of sector, to demonstrate protection mainstreaming, including by identifying potential protection risks associated with the program and how they will be mitigated.

Assistance activities should mainstream protection by analyzing the protection risks in relation to each specific programming sector. An analysis of the risks should inform how assistance is designed to minimize them and maximize protection of program participants. Applicants may introduce gender-specific risks in this section but should provide a full analysis in the gender analysis.

o PRM partners must complete a gender analysis in the proposal narrative that briefly explains (1) experiences of men, women, boys, and girls with a focus on the different familial roles, community privileges, and gender dynamics within the target population; (2) associated risks and threats experienced by women, girls, and other vulnerable populations based on their gender; (3) power imbalances and needs that arise based on gender inequalities that exist within the family or community; and (4) proposed responses that will address the above and mitigate any gender differences in access, participation, or decision-making that may be experienced by at-risk groups, particularly women and girls. The gender analysis should aim to specify and target specific at-risk sub-populations of women and girls, such as women and girl heads of households, out-of-school girls, women and girls with disabilities, women and girl survivors of violence, married girls, adolescent mothers, as well as people who identify as lesbian, gay, bisexual, transgender, or intersex (LGBTQI+), and those who are often unaware of and excluded from programs and services and who may be the hardest to reach based on their gender.

o The budget should include a specific breakdown of funds being provided by UNHCR, other USG agencies, other donors, and your own organization.

o Applicants whose proposals address gender-based violence (GBV) through their programs must estimate the total cost of these activities as a separate line item in their proposed budgets (see PRM’s budget template). Proposals and budgets must include details of any sub-agreements associated with the programs.

o For consortia only, a description of how the partnership will be organized and how lines of authority and decision-making will be managed across all team members and between the lead applicant and associate awardees should be included in the proposal.

D. Unique Entity Identifier (UEI) and System for Award Management (SAM)

Note: On April 4, 2022, the formerly used DUNS Number was replaced by the

System for Award Management (SAM.gov) UEI. For more information on the process, visit GSA's website on the UEI transition.

Each applicant is required to:

• be registered in SAM before submitting its application.

• provide a valid UEI number in its application; and

• continue to maintain an active SAM registration with current information at all times during which it has an active PRM award or an application or plan under consideration by PRM.

No federal award may be made to an applicant until the applicant has complied with all applicable UEI and SAM requirements and, if an applicant has not fully complied with the requirements by the time the PRM award is ready to be made, PRM may https://www.gsa.gov/about-us/organization/federal-acquisition-service/office-of-systems-management/integrated-award-environment-iae/iae-systems-information-kit/unique-entity-identifier-update http://www.sam.gov/ determine that the applicant is not qualified to receive a PRM award and use that determination as a basis for making a PRM award to another applicant.

E. Applications must be submitted via Grants.gov. Grants.gov registration requires a UEI number and active SAM.gov registration. If you are new to PRM funding, the Grants.gov registration process can be complicated. We urge you to refer to PRM’s General NGO Guidelines “Application Process” section for information and resources to help ensure that the application process runs smoothly. PRM also strongly encourages organizations that have received funding from PRM in the past to read this section as a refresher. Applicants may also refer to the “For Applicants” page on Grants.gov for complete details on requirements.

Do not wait until the deadline to attempt to submit your application on

Grants.gov. Organizations not registered with Grants.gov should register well in advance of the deadline as it can take several weeks to finalize registration

(sometimes longer for non-U.S. based NGOs to receive required registration numbers). We also recommend that organizations, particularly first-time applicants, submit applications via Grants.gov no later than one week before the deadline to avoid last-minute technical difficulties that could result in an application not being considered. PRM has extremely limited ability to correct or facilitate rapid resolution to technical difficulties associated with Grants.gov, SAM.gov or UEI number issues. PRM partners must maintain an active

SAM.gov registration with current and correct information at all times during which they have an active federal award or an application under consideration by PRM or any federal agency.

When registering with Grants.gov, organizations must designate points of contact and Authorized Organization Representatives (AORs). Please note that as of December 2022, organizations based outside of the United States that do https://www.state.gov/j/prm/funding/c78352.htm https://www.grants.gov/web/grants/applicants.html http://www.grants.gov/ not intend to apply for U.S. Department of Defense (DoD) awards are no longer required to have a NATO CAGE (NCAGE) code to apply for non-DoD foreign assistance funding opportunities. If an applicant organization is mid-registration and wishes to remove an NCAGE code from their sam.gov registration, the applicant should submit a help desk ticket (“incident”) with the Federal Service Desk (FSD) online to seek guidance on how to do so.

Applicants experiencing technical difficulties with the SAM.gov registration process should contact the Federal Service Desk online or at 1-866-606-8220

(U.S.) and 1-334-206-7828 (International).

Applications must be submitted under the authority of the Authorized

Organization Representative at the applicant organization. Having proposals submitted by agency headquarters helps to avoid possible technical problems.

If you encounter technical difficulties with Grants.gov please contact the

Grants.gov Help Desk at support@grants.gov or by calling 1-800-518-4726.

Applicants who are unable to submit applications via Grants.gov due to

Grants.gov technical difficulties and.

• who have reported the problem to the Grants.gov help desk.

• received a case number.

• have completed UEI and SAM.gov registrations.

• and had a documented service request opened to research the problem.

Applicants may contact the PRM NGO Coordinator before the submission deadline to determine whether an alternative method of submission is appropriate. However, PRM makes no guarantee to accept an application outside of the grants.gov system.

https://www.fsd.gov/gsafsd_sp/?id=gsa_landing https://www.fsd.gov/gsafsd_sp/?id=gsa_landing mailto:support@grants.gov

It is the responsibility of each applicant to ensure the appropriate registrations are in place and active. Failure to have the appropriate organizational registrations in place or are experiencing issues resulting from discrepancies across registration platforms is not considered a technical difficulty and is not justification for an alternate means of submission.

In accordance with 2 CFR §200.113, Mandatory disclosures, the non-Federal entity or applicant for a federal award must disclose, in a timely manner, in writing to the Federal awarding agency or pass-through entity all violations of

Federal criminal law involving fraud, bribery, or gratuity violations potentially affecting the Federal award. Non-Federal entities that have received a federal award including the term and condition outlined in Appendix XII—Award Term and Condition for Recipient Integrity and Performance Matters are required to report certain civil, criminal, or administrative proceedings to SAM. Failure to make required disclosures can result in any of the remedies described in 2 CFR

§200.338 Remedies for noncompliance, including suspension or debarment.

(See also 2 CFR part 180, 31 U.S.C. 3321, and 41 U.S.C. 2313.)

F. Submission Dates and Times

• Announcement issuance date: Monday, April 3, 2023

• Proposal submission deadline: Wednesday, May 3, 2023 at 11:59:59 p.m.

(23:59:59) EDT. Applications submitted after this deadline will not be considered.

G. Intergovernmental Review: Not Applicable

H. Funding Restrictions: Federal awards will not allow reimbursement of Federal

Award costs without prior authorization by PRM.

I. Other Submission Requirements

• Branding and Marking Strategy

The following provisions will be included whenever assistance is awarded:

The Recipient shall recognize the U.S. Government’s funding for activities specified under this award at the project site with a graphic of the U.S. flag accompanied by one of the following two phrases based on the level of funding for the award:

o Fully funded by the award: “Gift of the United States Government” o Partially funded by the award: “Funding provided by the United States

Government”

PRM highly encourages recognition of U.S. Government funding on social media and website platforms to be included in proposals branding and marking strategy. Recipients should tag PRM’s Twitter account @StatePRM and/or

Facebook account @State.PRM (rather than using hashtags). Additionally, the applicable U.S. Embassy should be tagged as well.

Updates of actions taken to fulfill this requirement must be included in quarterly program reports to PRM.

All programs, projects, assistance, activities, and public communications to foreign audiences, partially or fully funded by the Department, must be marked appropriately overseas with the standard U.S. flag in a size and prominence equal to (or greater than) any other logo or identity. The requirement does not apply to the Recipient’s own corporate communications or in the United States.

The Recipient must appropriately ensure that all publicity and promotional materials underscore the sponsorship by or partnership with the U.S.

Government or the U.S. Embassy. The Recipient may continue to use existing logos or project materials; however, a standard rectangular U.S. flag must be used in conjunction with such logos.

Do not use the Department of State seal without the express written approval from PRM.

Sub non-Federal entities (sub-awardees) and subsequent tier sub-award agreements are subject to the marking requirements and the non-Federal entity shall include a provision in the sub non-Federal entity agreement indicating that the standard, rectangular U.S. flag is a requirement.

Exemptions from this requirement may be allowable but must be agreed to in writing by the Grants Officer. (Note: An exemption refers to the complete or partial cessation of branding, not use of alternative branding). Requests should be initiated with the Grants Officer and Grants Officer Representative.

Waivers issued are applied only to the exemptions requested through the

Recipient’s proposal for funding and any subsequent negotiated revisions.

In the event the non-Federal entity does not comply with the marking requirements as established in the approved assistance agreement, the Grants

Officer Representative and the Grants Officer must initiate corrective action with the non-Federal entity.

• PRM Standardized Indicators: Partners must refer to PRM’s indicator list in

Appendix D of the NGO Guidelines and include any mandatory and required indicators as part of the application. PRM has two categories of indicators:

o Required: Indicators marked as “required” in Appendix D must be included in the proposal as applicable. Each sector and sub-sector has at least one required PRM indicator; these must be included in the indicator table if the partner is proposing any activities or budget for that sector/sub-sector. In addition, three indicators are required for all programs regardless of design or sector. If the proposed program will not contribute to one or several of these mandatory indicators, the indicator must still be included in the proposal indicator table but with a target of zero.

▪ Number of individuals directly reached through PRM funding

▪ Amount of PRM humanitarian funding distributed to local, national, or refugee-led organizations (in USD) – This amount should include any sub-awards or contracts with local, national, or refugee-led organizations. If the prime applicant is a local, national, or refugee-led organization, they should put the full proposal budget total as the target value. The IASC provides a working definition of “local” and “national” organizations. Applicants can put a target of zero for this indicator if it does not apply to them; it will not affect their eligibility.

▪ Percentage of participants who report that humanitarian assistance is delivered in a safe, accessible, accountable, and participatory manner – This is a protection mainstreaming indicator developed by ECHO and adopted by the Grand

Bargain.

o Recommended if applicable: Partners may consider using these indicators to monitor any related activities as they are aligned with https://interagencystandingcommittee.org/system/files/hftt_localisation_marker_definitions_paper_24_january_2018.pdf https://interagencystandingcommittee.org/system/files/hftt_localisation_marker_definitions_paper_24_january_2018.pdf https://interagencystandingcommittee.org/system/files/hftt_localisation_marker_definitions_paper_24_january_2018.pdf humanitarian standards and best practices. However, inclusion of recommended indicators is not mandatory and will not affect the proposal scoring.