fy23-optional-cover-letter-template.docx

Optional Cover Letter Template: Footnotes

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NOTES ON THE FY23 OPTIONAL COVER LETTER TEMPLATE

· Note: This is an optional template and is not required

· Note: The cover letter should be one page maximum

· Note: The cover letter may be looked at by reviewers for scoring

· Note: Blue text enclosed in brackets signifies sections of text that should be edited/expanded upon by the applicant; change this text color to black and remove brackets before submitting the cover letter.

· Note: Superscript numbers throughout this document link to footnotes (see document page 3).

· Note: Delete this introductory page, all superscript, and all footnotes before submitting your cover letter.

THE OPTIONAL COVER LETTER TEMPLATE BEGINS ON THE NEXT PAGE

Optional Cover Letter Template: Instructions/Notes

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Optional Project Narrative Template: Footnotes

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1 Formal mentors are only applicable to tribal applicants that are specifically applying under the project opportunity ‘Individual Capacity Building with Mentorship’ in the FY22 EN Solicitation Notice’s Appendix C 2 These are called ‘Consolidated Grants’ (CGs) for U.S. Territories; if applicable, please replace the phrase ‘Performance Partnership Grant’ with ‘Consolidated Grant’ 3 ‘Project opportunity’ in this context refers to specific project write-ups as provided in Appendices A-C of the FY22 EN Solicitation Notice (e.g., ‘WQX’ or ‘Shared CROMERR Services’). Applicants can apply under one or multiple project opportunities or propose projects that do not have a specific project opportunity write-up.

[Insert Organizational Letterhead]

[Date]

Erin McGown EN Grants Program Manager - OIM/IESD/IEPB U.S. Environmental Protection Agency Office of Mission Support 1200 Pennsylvania Ave. NW, Mail Code 2824-T Washington, DC 20460

Dear Ms. McGown:

I am pleased to submit the [State, Tribe or Territory Name] [Name of Department or Agency]’s application for a [‘grant’ or ‘cooperative agreement’], entitled [project name], under the FY 2023 Exchange Network Grant Program. This application is seeking [dollar amount of funds] in direct grants funding and [dollar amount of funds] as in-kind support. We have [‘no’ or number of partners] formal partners in this grant application and [‘are’ or ‘are not’] utilizing a formal mentor [endnoteRef:2]. [Our partners are: name partnering organization(s)]. [Our mentor is: name mentoring organization]. This project [‘is’ or ‘is not’] charging indirect costs [at a rate of [%]]. [This ICR is active until [insert date: mm/dd/yyyy]]. We [‘are’ or ‘are not’] requesting that, if successful, this application be awarded as part of a Performance Partnership Grant (PPG)[endnoteRef:3]. [The applicable PPG number is: PPG grant number]. [2: Formal mentors are only applicable to tribal applicants that are specifically applying under the project opportunity ‘Individual Capacity Building with Mentorship’ in the FY23 EN Solicitation Notice’s Appendix C.] [3: These are called ‘Consolidated Grants’ (CGs) for U.S. Territories; if applicable, please replace the phrase ‘Performance Partnership Grant’ with ‘Consolidated Grant’.]

This application [‘is’ or ‘is not’] applying under specific EN project opportunit(ies)[endnoteRef:4] as listed in the FY23 Exchange Network Solicitation Notice, including: [list EN project opportunit(ies)]. [Provide a short narrative description of project including a statement of project goal(s)]. [4: ‘Project opportunity’ in this context refers to specific project write-ups as provided in Appendices A-C of the FY23 EN Solicitation Notice (e.g., ‘WQX’ or ‘Shared CROMERR Services’). Applicants can apply under one or multiple project opportunities or propose projects that do not have a specific project opportunity write-up.]

The contact for this grant application is:

[Name and Title of Project Lead] [Name of Office or Division] [Name of Department or Agency] [Full Mailing Address] [Phone Number(s)] [Email address]

If there are any questions, please feel free to call either myself or the contact named in this letter.

Sincerely, [Signature of Authorized Organizational Representative] [Name/Title of Authorized Organizational Representative]