FY23 Instructions SERDP Supplemental BAA - FINAL.docx
DOCX document 61 KB Posted
- Attached to
- Strategic Environmental Research and Development Program (SERDP) – Supplemental Broad Agency Announcement
- Solicitation number
- W912HQ22S0025
About this file
This Broad Agency Announcement and accompanying instructions describe the Department of Defense Strategic Environmental Research and Development Program's solicitation for proposals focused on developing analytical methodologies for determining total per- and polyfluoroalkyl substances in PFAS-free firefighting formulations. Proposals are sought from both small and large businesses and must be submitted through the program's online system by October 28, 2022 to be considered. Multiple awards totaling approximately $10 million are expected to be made in the first quarter of 2023 for projects selected based on evaluation of relevance to the program, technical merit, team qualifications, cost, and transition planning. Successful applicants may be required to submit subcontracting plans if subcontractor costs exceed $750,000. The work will be funded through cost-reimbursement contracts awarded by the Army Corps of Engineers.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| SERDP BAA 22-0025 Small Business Subcontracting Plan Template.docx | DOCX document |
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
PROGRAM ANNOUNCEMENT
FOR THE STRATEGIC ENVIRONMENTAL
RESEARCH AND DEVELOPMENT PROGRAM (SERDP)
FY 2023 SUPPLEMENTAL SOLICITATION
SERDP Broad Agency Announcement Proposal Instructions
Reference: Broad Agency Announcement (BAA), September 20, 2022 U.S. Army Corps of Engineers, Humphreys Engineer Center Support Activity
INTRODUCTION
The Strategic Environmental Research and Development Program (SERDP) is the Department of Defense's (DoD’s) environmental research and development program, planned and executed in partnership with the Department of Energy and the Environmental Protection Agency. SERDP's role is to fund research and development that addresses environmental issues relevant to the management and mission of the DoD. SERDP-supported efforts lead to the development and application of innovative environmental technologies or methods that improve the environmental performance of DoD by improving outcomes, managing environmental risks, and/or reducing costs or time required to resolve environmental problems. The development and application of innovative environmental science and technology support the long-term sustainability of DoD’s installations and ranges, and significantly reduce current and future environmental liabilities. Within its broad areas of interest, the Program focuses on Environmental Restoration, Munitions Response, Resource Conservation and Resiliency, and Weapons Systems and Platforms. SERDP funds research and development programs in basic and applied research, and advanced technology development.
General Information for Proposers SERDP is seeking proposals focused on the development of analytical methodologies for determining total per- and polyfluoroalkyl substances (PFAS) in PFAS-free firefighting formulations. The specific Statement of Need (SON) may be found on the SERDP website. Proposals marked with ITAR, EAR, or a limited distribution statement are not accepted.
This Broad Agency Announcement (BAA) is for all private sector organizations, which include businesses as well as non-profit entities and educational institutions. DoD organizations or other federal agencies should refer to the FY23 Federal Call for Proposals located on the SERDP website.
Based on an evaluation of the written proposal, and pending approval by the Scientific Advisory Board (SAB) or Technical Review Board (TRB), SERDP will notify each proposer as to whether the Government wishes to enter into negotiation for the award of a contract. Proposers are advised that only the Contracting Officer is legally authorized to commit the Government. SERDP reserves the right to select for award any, all, or none of the proposals received. SERDP also reserves the right to select a portion of the work proposed in any single proposal for award. There is no commitment by SERDP to make any contract awards, nor to be responsible for any money expended by the proposer before a contract award is made.
The SERDP Office manages the BAA solicitation together with the U.S. Army Corps of Engineers, Humphreys Engineer Center Support Activity (HECSA) in Alexandria, Virginia. For contracting information regarding this BAA solicitation, contact David Kaplan (703-428-8487; David.A.Kaplan@usace.army.mil) or Douglas Pohlman (703-428-6420; Douglas.E.Pohlman@usace.army.mil). General SERDP procedural questions may be referred to the SERDP office at 571-372-6565. For technical information, contact the individual listed in the SON.
Evaluation Schedule
| DATE |
| ACTIVITY |
| September 20, 2022 |
| BAA Released |
October 28, 2022 2:00 p.m. Eastern Time Proposals Due to SERDP
| November-December 2022 |
| Proposers Notified |
| January-February 2023 |
| Presentation to the SERDP SAB or TRB |
| June 2023-September 2023 |
| Anticipated Awards* |
* Proposal packages will be sent to contracting in the second quarter of FY 2023. Contract award is expected in the third quarter of 2023, but not guaranteed.
PROPOSAL INSTRUCTIONS
Proposal Length and Format Proposals shall contain four sections, Abstract, Technical Section, Cost Section, and Appendices, submitted as one document. Each section is described in detail below. Proposals shall be prepared in accordance with the following:
· The Technical Section of the proposal shall be no longer than ten (10) pages.
· Proposals shall be prepared in no less than 11-point size, any font.
· All margins (top, bottom, left, and right) shall not be less than 1 inch.
· Pages shall be numbered.
· Proposals shall use the underlined headers provided in the Proposal Format below. These headers correspond directly to the evaluation criteria provided in this Program Announcement that will be used to review, evaluate, and select proposals.
· Tabs, table of contents, and other elements not prescribed in the guidance below are neither required nor desired.
Your proposal must be submitted on-line via the SERDP and ESTCP Management System (SEMS) website. No hard copies are required. Proposals must be submitted prior to 2:00 p.m. Eastern Time on October 28, 2022.
Complete submittal instructions can be found in Section 3 of this document.
Abstract In one (1) page or less, provide a brief summary of the information found in the proposal using the headers listed below:
· System Generated Proposal Number: Generated by SEMS when the proposal details are entered and saved in the system as outlined in Section 3 below.
· Proposal Title
· Lead Principal Investigator
· Lead Organization
· Objective: A brief description of the environmental problem to be addressed, emphasizing its relevance and importance to DoD, followed by a concise objective of the proposed project. Summarize what the project will accomplish and how the result will be applied to the problem.
· Technical Approach: A concise summary of the science or technology (e.g., the chemical process that will be evaluated, or the science behind a new sensor that will be developed, etc.) and a brief description of the methods (e.g., modeling, laboratory experiments, field work, etc.).
· Expected Benefits: A brief description of the expected benefits to DoD and the scientific community.
This abstract is not part of the 10-page restriction for the Technical Section of the proposal.
Note: For successful proposers, the abstract will be the basis for the project overview to be posted on the SERDP website. As such, it should be a stand-alone summary that is professionally written and edited.
Technical Section The technical section shall be no more than ten (10) pages in length. Submit a detailed description of the research to be undertaken using the outline below:
1. SERDP Relevance: Provide a brief statement describing how the proposed research project responds to the SON.
2. Technical Objective: State concisely the research objective. Outline specific technical questions to be answered by the research.
3. Technical Approach (Background, Tasks, and Schedule): Outline the research activities for which SERDP will provide support. Articulate specific technical goals and methods of the proposed project. While some allowance is made for encountering the problems and vagaries that are part of research, the proposer is expected to meet the provisions and milestones specified in this section. This section should be the primary focus of the proposal.
a. Background: Demonstrate a thorough understanding of the problem and knowledge of the state of the science. Frame the proposed research in terms of current gaps in understanding or data. Articulate the hypothesis that the project will investigate. Cite relevant literature references.
b. Tasks: Delineate the technical approach into hypothesis-driven tasks that clearly identify how the objectives of the proposed project will be addressed. For each task, provide details about the experimental design and methodology. If the methodology is new or unusual, describe it in sufficient detail for evaluation.
c. Schedule: Provide a project schedule that illustrates the timeline for each task and major deliverables in the form of a Gantt chart. Ensure that all required deliverables are included in the Gantt chart. Required deliverables are found in the reporting guidelines on the SERDP website.
4. Research Team: Identify the Principal Investigator(s) (PI) and the key co-performers and their respective organizations. Provide a short explanation regarding each key person’s commitment of time to this research in person (months or years) and identify other personnel committed, such as number of graduate students, if any.
5. Cooperative Development: Identify government or non-government organizations that will be contributing direct funding or in-kind resources to the research effort. Describe existing or prospective joint sponsorship of any portion of the project. Where possible, provide estimates in dollars or level of effort equivalents of these in-kind resources. In the absence of agreements among sponsors for joint support, the proposal should be structured so that the research can be carried out without the resources of any other sponsor. In an appendix to the proposal, provide letter(s) of support for any contributing efforts.
6. Transition Plan: To the extent possible, describe how the project results will be implemented in the field or transitioned for further research or development. Indicate efforts to identify a receiver of the product(s), any actual or planned agreements, and any commitment of funding to transition this technology by the completion of the project. Describe any planned guidance documents, software tools, manuals, training events, or other products that will foster technology transfer.
Cost Section The cost section of the proposal is an estimate of the total project cost. The required cost spreadsheet template can be found on the SERDP website. All rates should be fully burdened. The cost sheet for the lead organization should reflect the entire project cost. Separate cost sheets are required for each co-performer or subcontractor whose costs exceed $50,000. Co-performers and sub-contractors are only required to complete the cost spreadsheet located on the SERDP website. Subcontractors with costs over $50,000 should complete all tabs as applicable. Subcontractors under $50K may complete only the first tab. An accompanying cost breakdown narrative is required as an appendix. Cost sections in formats other than this template will not be accepted.
If selected for funding, proposers will be required to provide a certificate of current cost or pricing data prior to award in accordance with Federal Acquisition Regulation (FAR) 15.403-4(a)(1) if the total contract value is expected to exceed $2,000,000.00 to the cognizant contracting office.
All SERDP projects are funded incrementally with funds provided in the year in which they are expected to be expended. The cost section should be structured to indicate annual, incremental funding required. For planning purposes, proposers should assume a project initiation date of June 1, 2023. The first year’s planned funding should run through January 31, 2024, and each subsequent year should span February 1-January 31, until anticipated project completion. Include an additional, zero-cost contingency year in the cost spreadsheet following the final year of planned project execution. The contingency year must also be included on the proposal signature page generated in SEMS. Additional information is provided below regarding cost categories.
The spreadsheet provided is a template and is not a one size fits all. Offerors should modify the spreadsheet as needed to incorporate all applicable indirect rates per DCAA/DHHS agreements. Below is a sample of common charges:
1. Labor Costs: Show the projected labor rates in units of hourly rate or annual salary to be charged by the PI(s), associates, and assistants. Indicate the units you are using in the table footnote. In the “units” column, indicate the number of hours or the fraction of annual salary to be charged. The total column is the amount per year to be paid to each performer on the project. Labor costs should be unburdened.
2. Indirect Charge #1: Indicate burden or fringe rate applied to salaries and the total cost per year. Provide an explanation in the table footnote of what is included in this indirect charge.
3. Indirect Charge #2: Indicate other relevant indirect charges such as G&A. Provide an explanation in the table footnote of what is included in this indirect charge and to which cost elements it will be applied.
4. Contractor Acquired Property: Provide an itemized list of contractor acquired property (CAP), if any, showing the cost for each item. Use the second tab in the cost spreadsheet template on the SERDP website as a template. CAP includes permanent equipment, defined as any article of non-expendable tangible property having a useful life of more than two years and an acquisition cost of $5,000 or more per unit.
5. Materials, Supplies and Consumables: Provide the total estimated cost of expendable equipment and supplies. Include a separate itemized list using the third tab of the cost spreadsheet template on the SERDP website.
6. Subcontracts and Government Partners: For any co-performer or subcontract totaling $50,000 or more, provide a breakout of costs in a separate cost estimate using the cost spreadsheet template on the SERDP website. Government partners will be provided a separate allocation of funds directly based upon this separate estimate. The lead organization should plan to manage all subcontracts to non-government partners.
7. Travel Costs: Estimate total travel costs. List the number of trips, the destinations, purposes, and costs per trip using reasonable and allowable rates in accordance with FAR 31.205-46 for all proposed travel. Rates for lodging and per-diem should not exceed the rates found in the General Service Administration’s data for destinations within the United States, or exceed rates found in the US State Department data for destinations outside of the United States. Offerors are not entitled to fee or profit on travel. Use the fourth tab in the cost spreadsheet template on the SERDP website as a template for the travel budget breakdown. Multiple trips to the same location that are for the same duration and same number of personnel can be included in a single table. For planning purposes, please submit travel costs for three required meetings: two in or near Arlington, VA and one on the West Coast. These meetings include an annual in-progress review of management and technical status of each project in the Arlington, VA area, an annual PFAS project meeting on the West Coast, and the annual SERDP & ESTCP Symposium in the Washington, D.C. area. SERDP also will support attendance at one domestic technical meeting each year. For trips where the specific destination has not yet been determined, budget for a representative location and indicate your assumptions in a footnote to the table.
8. Publication and Report Costs: Estimate the costs of publishing and reporting results, including the direct charges for clerical preparation, page or illustration charges, and distribution. The SERDP reporting requirements are on the SERDP website. Include a separate itemized list using the fifth tab of the cost spreadsheet template on the SERDP website. Costs associated with publishing manuscripts as open source are encouraged.
9. Service Contract Reporting (SCR): In accordance with DFARS 204.1703 Reporting requirements, DoD contractors with contracts in excess of $3,000,000.00 will begin reporting manpower data under applicable service contracts in the SCR section of the System for Award Management (SAM) (http://sam.gov) to support the requirements of title 10, U.S.C, section 235 and 2330a. Contracts subject to reporting requirements will have DFARS 252.204-7023 Reporting Requirements for Contracted Services added into to the contract. Please see the “Guidebook for Service Contract Reporting in the System for Award Management” Version 2.0 dated 21 October 2020 for additional information. Contracts under $3,000,000.00 are not subject to SCR requirements.
10. Fixed Fee/Profit: Eligible organizations shall list the fixed fee (i.e., profit), if any, applied to the project. Indicate in the table footnote the cost elements included in the basis for the fixed fee. Offerors are not entitled to fee or profit on travel.
11. Cost by Task Summary Table: Include a total cost matrix with breakout of cost per task using the template in the sixth tab of the cost spreadsheet template found on the SERDP website. These cost numbers must match those on the main cost spreadsheet.
2.7 Appendices
Appendices to the proposal include:
1. Required: Abbreviated Curriculum Vitae (CV): CVs (3 pages or less per CV) for each PI involved with the project that provide their relevant research experience and publications. Include the full mailing addresses, phone numbers, and email addresses for each PI listed.
2. Required: List of Acronyms: Provide a complete list of acronyms used in your proposal and their definitions. List the proposal number at the top of the page.
3. Required, if literature is cited: Literature Citations: Provide literature citations for any material cited in the technical section or the supporting technical data.
4. Required, Cost Breakdown Narrative: Provide a 1-2 page narrative discussing each cost element in sufficient detail to explain why the cost proposed is considered fair and reasonable, including the techniques used to determine subcontractor costs fair and reasonable. The narrative should be supported by the cost backup documentation.
5. Optional: Supporting Technical Data: (limited to 5 pages) Data sheets, charts, referenced research extracts.
6. Optional: Existing Support: If the PI is funded by other programs to conduct research that overlaps or parallels the current proposal, provide a brief description of that support (½ page per relevant effort).
7. Optional: Letters Supporting Collaborative Efforts: If you are providing letters of support, they must be included in your proposal. See 'Cooperative Development' in the Technical Section format.
Appendices are not part of the 10-page restriction for the Technical Section of the proposal.
Submittal INSTRUCTIONS
Proposals are submitted via SEMS. No electronic mail, faxed, or hard copy proposals will be accepted. Proposals must be submitted prior to 2:00 p.m. Eastern Time on October 28, 2022.
Complete all steps below in order to submit a proposal.
· Log in to SEMS.
· Enter all required proposal details into SEMS. Proposal details may be saved and edited prior to final submission.
· Download or print the “Proposal Details” page. This must be signed by an individual with the authority to commit the lead organization to execute the proposed work. The document may be electronically or hand-signed. Ensure all information on the signed summary matches the proposal file. Please note, the contracting process is subject to a number of delays and may not be completed until late September in the year following selection. If possible, pricing valid until September 30, 2023 will minimize requests for new cost information before contract award. The “Signature Page” must include the zero-cost contingency year requested in Section 1.3.
· Upload the signed “Proposal Details” page.
· Add the system-generated proposal number, project title, lead PI name, and organization to first page of proposal as instructed in Section 2.2 above.
· Create a single PDF file that contains all required sections outlined in the proposal guidance.
· Upload the final proposal file.
· Submit the proposal. Only proposals that have been submitted will be considered. Proposals with a “Saved” status will not be reviewed.
Once the proposal has been submitted, SEMS will display an on-line confirmation message and will send an email notification to the proposer. It is the sole responsibility of the proposer to make certain the proposal is properly received by SERDP.
The proposer may continue to modify proposal details and upload revised proposal files until the due date. Prior versions of the proposal will be over-written and only the last version uploaded will remain in the system. Ensure the proposal details entered into the system match the contents of the proposal file. It is recommended that proposals be uploaded as early as possible prior to the deadline, to ensure a successful and timely submission.
For proposal upload questions, contact the SERDP Office at 571-372-6565.
EVALUATION FACTORS FOR PROPOSALS
The following evaluation factors will be the sole basis for reviewing proposals pursuant to the SON. SERDP Relevance is evaluated on a pass/fail basis. Technical Merit is significantly more important than Personnel, which is more important than Cost. Cost is more important than Transition Plan.
SERDP Relevance Proposal reviewers will assess whether the proposal submission (1) responds to the objectives as described in the SON, and (2) falls within the SERDP mission to support basic and applied research or advanced technology development. SERDP Relevance is a threshold review and if the proposal is determined not to be relevant, no further evaluation will be made.
Technical Merit The overall scientific and technical merit of the proposal must be clearly identifiable. The evaluation will consider the proposed approach and its substantiation by calculations, test data, and references. Emphasis will be placed on the proposer’s demonstration of a thorough understanding of the environmental issue. The proposer must demonstrate the ability to execute the work by providing a comprehensive, logical, orderly, and concise plan that indicates major tasks, milestones, critical paths, go/no-go decision points and key events leading to the completion of the project in the proposed time frame. In addition, the proposer must show how the technical approach and proposed tasks will address the project objectives. Strong consideration will be given to innovation; however, the degree of risk associated with individual proposals will be weighed against potential benefits. The proposal should clearly articulate how the research will advance the state of the science.
Personnel Proposal reviewers will examine and assess the applicable qualifications, capabilities, demonstrated achievements, and proposed time commitment to the project by the proposed principal(s) and other key personnel.
Cost of Proposal Proposal reviewers will consider the reasonableness of the proposed cost, as well as the appropriateness and substantiation of costs for the technical complexity described. Cost sharing or leveraged resources also will be considered.
Transition Plan The transition plan of the proposed research product(s) should demonstrate a clear understanding of how the project’s results will transition to implementation either directly through future demonstrations or through future development and show a linkage between the work proposed and the needs of ultimate end user of the results. Coordination between the proposer and targeted end user community is of value for late-stage development projects.
Requirements for proposals Selected for Funding
Proposals selected for funding may require revision following the funding selection process and prior to contract award. Common revisions include adjustments to schedule, task structure, funding profile, or specification of required deliverables. Revisions to a proposal are considered part of the proposal process and the associated costs are to be borne by the proposer.
Revised Proposal Proposals selected for funding may require revision following the selection process and prior to contract award. Common revisions include adjustments to schedule, task structure, funding profile, or specification of required deliverables.
Subcontracting Plan If your proposal is selected for funding, you may be required to submit a Subcontracting Plan if the criteria below apply to your proposal. In accordance with the Federal Acquisition Regulation (FAR) Subpart 19.7, all businesses, other than small business concerns and businesses outside the United States which will perform their contracts entirely outside of the United States, are required to submit a subcontracting plan for contract proposals that exceed $750,000. The subcontracting plan should reflect realistic, challenging, achievable positive percentage and dollars goals for subcontracting with Small Business concerns. The subcontracting plan must address a goal for each of the statutory required elements: Small Business, Small Disadvantaged Business, Woman-Owned Small Business, Service-Disabled Veteran-Owned Small Business, Veteran-Owned Small Business, and Historically Underutilized Business Zones. If the subcontracting plan contains zero percent goals for any of the respective elements listed above, an explanation must be provided as to why a goal greater than zero cannot be achieved.
The Subcontracting plan must be reviewed, negotiated and accepted by the Contracting Officer and is subject to review by the Department of Defense’s Office of Small Business and the Small Business Administration prior to contract award. The Small Business Subcontracting Plan shall be prepared in accordance with FAR 52.219-9 Small Business Subcontracting Plan. (DEVIATION 2018-O0018) and elements as described in the checklist in DFARS PGI 219.705-4. Additional information can be found on the Department of Defense Office of Small Business Programs website. The U.S. Army Corps of Engineers, Humphreys Engineer Center Support Activity (HECSA) Small Business Office website provides information on how to prepare a subcontracting plan, along with links to find small businesses to participate. For guidance on creating an acceptable subcontracting plan or for information on locating small business concerns, contact the HECSA Small Business Representative at HECSASmallBusinessProgram@usace.army.mil or 703-428-7385
Accounting and Auditing Requirements SERDP projects are generally awarded as cost-type contracts. To be eligible for such an award, a contractor must have an approved accounting system and an accepted up-to-date government audit. Details on these requirements can be found at the web sites for Defense Contract Audit Agency and Defense Contract Management Agency. Contractors selected for award who do not meet these requirements should inform their program manager immediately, as the process for approval can be time consuming. In some cases, if the work is appropriate to a firm fixed price contract and requirements for a cost-type contract cannot be fulfilled, successful proposers will be given the opportunity to enter into a firm fixed-price contract.
Safeguarding Covered Defense Information and Cyber Incident Reporting DFARS Clause 252.204-7012 Safeguarding Covered Defense Information and Cyber Incident Reporting (OCT 2016) as prescribed in DFARS 204.7304(c) is a mandatory clause that will be included in all SERDP contracts. DFARS 204.7304(c) reads:
“(c) Use the clause at 252.204-7012, Safeguarding Covered Defense Information and Cyber Incident Reporting, in all solicitations and contracts, including solicitations and contracts using FAR part 12 procedures for the acquisition of commercial items, except for solicitations and contracts solely for the acquisition of commercially available off-the-shelf (COTS) items.”
Most SERDP projects do not result in Covered Defense Information. A written determination will be made by the SERDP office at final project acceptance for those that do. However, any resultant contract will not include addendums or local text regarding this mandatory clause. DFARS 252.204-7012 is a mandatory clause that will not be removed from any contract for an SERDP project, nor will DFARS 252.204-7012 be altered in any way.
System for Award Management In accordance with 4.1102 Policy, paragraph (a), All offerors are required to be registered in SAM at the time an offer is submitted in order to comply with the annual representations and certifications.
Offerors who are not registered and active in SAM, or without the required representations and certifications ARE NOT eligible for a contract award.
Covered Telecommunications Equipment In accordance with Section 889(a)(1)(B) of the National Defense Authorization Act (NDAA) for Fiscal Year 2019 the provision at FAR 52.204–24, Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment, and the clause at FAR 52.204–25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment will be included with all contracts issued in connection with this Broad Agency Announcement. Additionally, all contracts awarded under this Broad Agency Announcement will include the clause at FAR 52.-204-26 Covered Telecommunications Equipment or Services. Contractors submitting proposal shall ensure their representations are up to date in the System for Award Management (SAM.gov) as applicable IAW FAR 52.204-24, FAR 52.204-25 and, or FAR 52.204-26. Contracts WILL NOT be issued to Contractors who do not have their representations and certifications updated in SAM.gov
Service Contract Reporting (SCR) In accordance with DFARS 204.1703 Reporting requirements, Department of Defense (DoD) contractors with contracts in excess of $3,000,000.00 will begin reporting manpower data under applicable service contracts in the Service Contract Reporting (SCR) section of the System for Award Management (SAM) (http://sam.gov) to support the requirements of title 10, U.S.C, section 235 and 2330a. Contracts subject to reporting requirements will have DFARS 252.204-7023 Reporting Requirements for Contracted Services added into to the contract. Please see the attached “Guidebook for Service Contract Reporting in the System for Award Management Version 2.0 dated 21 October 2020 for additional information.
***Contracts under $3,000,000.00 are not subject to Service Contract Reporting requirements.***
Effective Dates of Awarded Contracts All contracts awarded under this BAA require bilateral execution and will be executed in counterparts. Any contract awarded under this BAA will first be sent to the successful offeror(s) for signature and execution of the offeror’s counterpart. No contracts which are executed solely by the successful offeror(s) are effective. Offerors shall not begin performance prior to the receipt of a fully executed contract. Offeror(s) who begin performance prior to receipt of a fully executed contract are performing at their own cost and at their own risk.
***Contracts are not effective until the Government’s Contracting Officer signs and executes the Government’s counterpart and the counterpart with the Government’s Contracting Officer’s signature is distributed to the successful offeror(s).***
Other Cost and Pricing Data All successful offeror(s) will be required to submit Other Cost and Pricing Data for the Government’s required pre-award contract price/cost analysis. Submitting this data along with the final proposal will help expedite the contract process. Successful offers with expected contract values above $2,000,000 must provide certified data (see Section 2.3 above). Other Cost and Pricing Data includes:
· For contractors requesting a cost type contract, provide a recent audit report documenting the contractor’s accounting system adequacy for determining costs applicable to cost type contracts. Contractors lacking an accounting system adequacy determination shall submit firm-fixed price proposals.
· Cost proposal cost and pricing data backup documents including:
· Payroll backup documents which show wages and fringe;
· Defense Contract Audit Agency (DCAA) Rate Agreement, Forward Pricing Rate Agreement (FPRA), Forward Pricing Rate Recommendations, Department of Health and Human Services College Rate Agreement, or Navy Rate Agreement, and the point of contact for the same. In the event of no established rate agreement, submit the last three years of actual incurred rate data (cost base and cost pool) for analysis;
· Details with respect to Materials, Supplies, and Consumables (MSCs) or Contract Acquired Property (CAP) including quantities and type of MSCs (ex. 500 gal. hydrogen peroxide at $2/gal or, 20 large columns at $50/column, etc.) which includes evidence of quotes and suppliers for MSCs (actual quotes are preferred);
· Quotes for any subcontracted services detailed as Other Direct Costs and not directly allocable to subcontractor expenses (i.e., if lab costs are listed, the lab pricing info);
· Travel specifics (who, where, when, purpose, mode of transportation), etc. *GSA per-diem and lodging rates are the maximum rates that may be used for the destination cities*
***Offerors with subcontractor costs in excess of $50,000 shall include a costsheet and backup data with similar details as the Offeror for each subcontractor exceeding $50,000 in costs.***
| 12 | BAA SERDP Supplemental |
| Submittal Instructions |
File details come from the government source that posted it. Updated .