FY22 UPS Battery Replacement - PWS.docx

PERFORMANCE WORK STATEMENT (PWS)

FY22 UPS BATTERY REPLACEMENT

LOCAL NETWORK ENTERPRISE CENTER (LNEC)

FORT DIX, NEW JERSEY

Table of Contents

1.0 Introduction and Background

The Fort Dix Installation is a tenant on Joint Base McGuire-Dix-Lakehurst (JBMDL), and is home to the U.S. Army Support Activity (ASA), the U.S. Army 99th Regional Support Command, and the 174th Infantry Brigade, which combine resources and forces to represent one of the Army’s Premier Mobilization Force Generation Installations. The Local Network Enterprise Center – Fort Dix (LNEC-DIX) operates as a subordinate organization to the Network Enterprise Technology Command (NETCOM), 7th Signal Command (Theater), 21st Signal Brigade, Northeast Regional Network Enteprise Center (NE-RNEC), and is responsible for providing Information Technologies (IT) Services governed by the Army Command, Control, Communications, Computers, and Information Management (C4IM) Services List to the Fort Dix Installation.

2.0 Scope

2.1 The Contractor shall provide the services and support for the replacement and testing of batteries in existing Eaton 9390 UPS units located at the Network Enterprise Center’s buildings 5321 and 5632 as outlined below. The Contractor shall provide these services in support of unclassified networks at the location supported by the LNEC.

2.2 The Contractor shall furnish, maintain, and replace, at its own expense any support equipment, vehicles, and any other equipment, material, and services not specified in the quote, necessary to perform all work required under this PWS. The failure of the Contractor, for any reason whatsoever (excluding an Act of God or an Act of War), to furnish any of the foregoing shall neither justify nor excuse achievement of the performance standards prescribed in this PWS.

3.0 Technical Requirements

3.1 General - The information provided in this section is an overview of the services that are required for the installation and testing of the current uninterrupted powers supply units.

3.1.2 The Contractor shall provide oversight and manage all requirements of this contract. The Contractor shall have the knowledge of the equipment identified within this PWS.

3.2 Building 5321and 5632 Battery Replacement

3.2.1 The Contractor shall replace a total of 80 batteries per each Eaton 9390 unit (Quantity 2 units, 160 Batteries).

· Replacement items should be (Mfr Part Number: HR12280WFR) or equivalent bateries

3.2.2 The Contractor shall remove and dispose of old batteries, packing material, and debris.

· Remove per EAP Regulation

· Provide proof of disposal to the Government.

3.2.3 The Contractor shall test all installed batteries to ensure the equipment is operable and meets the required performance.

· All batteries shall be replaced as new

· Provide Proof that batteries are in good standing

· Visual Inspection:

· Visually inspect unit internal and external components for debris and abnormalities.

Inspect all power connections for signs of overheating Inspect and check for tightness all sub-assemblies, wires and harnesses Inspect all DC and AC capacitors for signs of leakage Inspect air filter (replace or clean as needed) Inspect fans for proper operation

· Environmental Inspection:

· Check environmental conditions for hazards and/or safety concerns.

Inspect condition and operation of room ventilating equipment Perform general cleaning of unit area Wipe down the outside of unit including control panel/CRT screen

· Temperature Inspection:

· Infrared thermal scan to inspect internal and external components for overheating.

Measure and record room and unit exhaust temperature Measure and record input, output and DC connection temperature Scan system for loose connections and potential hot spots within the UPS or PDU cabinets.

Report findings.

· Operating Parameters:

· Ensure UPS or PDU is operating at peak performance.

Measure and record UPS or PDU input and output voltages, currents and frequency Measure and record DC voltage and current Measure and record inverter leg current for balance Measure and record power supply voltages Perform a manual transfer of the unit to Bypass and back online (with approval of onsite personnel) Perform a Battery discharge test by opening the input feed to the UPS (with approval of onsite personnel)

· A detailed report containing all readings and observations will be sent to Customer within five business days.

3.2.4 All work shall be performed during normal business hours

· Network Enterprise Center hours of operation is 0700 – 1700, Monday – Friday.

3.2.5 The Contractor shall perform Dock-To-Dock Freight of new battery units

· All material shall be delivered and staged by the contractor

4.0 Administrative Requirements

4.1 Place of Work and Work Hours. The Contractor's place of duty shall be located at Building 5321 Delaware Avenue, Fort Dix, New Jersey 08640,

4.2 Training. All Contractor personnel shall be trained and have the required certification to provide the support as defined in this PWS.

4.3 Non-Government-owned computing systems or devices. The Contractor shall comply with AR 25-1 and AR 25-2. The Contractor shall not install or connect non-Government-owned computing systems or devices to Government networks without the Government coordinating and obtaining proper authorization from the appropriate Information System Security Manager (ISSM), ensuring that all software has a Government Certificate of Networthiness. The non-Government-owned computing systems or devices include, but are not limited to, personal or Contractor-owned thumb drives (e.g., memory sticks, flash drives, Universal Serial Bus (USB) drives, jump drives, pen drives), removable or external hard drives, Personal Digital Assistants (PDA), PC Cards/Express Cards, MP3 players, cell phones, digital media, floppy disks, compact disc (CD)/digital video disk (DVD) burners, optical recordings, photo flash cards, laptops, or any devices that can store data.

4.4 Protection of Sensitive Unclassified Data. The Contractor shall ensure any sensitive information, including, but not limited to, Personally Identifiable Information (PII) and For Official Use Only (FOUO), proprietary, and Law Enforcement Sensitive information residing on Mobile Computing Devices (MCD) or other external media, is protected in accordance with current Data at Rest (DAR) guidelines and requirements. The Contractor shall use an authorized, approved, and prescribed DAR solution. The MCDs include, but are not limited to, laptop, netbook, notebook, or tablet computers, and Blackberry or equivalent devices. External media include optical disk media such as CDs, DVDs, USB drives (also referred to as flash or thumb drives) (when authorization to use them is restored), floppy disks, and other portable digital storage devices.

4.5 Government Provided Resources

4.5.1 Government Furnished Property (GFP). There will be no Government Furnished Property (GFP) under this contract. In accordance with FAR Part 45.00 (5) the Government will provide Government property that is incidental to the place of performance.

4.6 Contractor Provided Resources

4.6.1 Contractor Property. The Contractor shall provide all equipment, and items required to perform the requirements of this contract unless provided as incidental as indicated above or listed. All Contractor provided equipment shall be clearly marked and stored separately from Government property. Upon completion or termination of this contract, the Contractor shall remove all Contractor-owned equipment/property. If the Contractor does not remove Contractor-owned items NLT thirty (30) calendar days after the conclusion of the contract, the Government will properly dispose of the items.

4.7 Access to Protected Information. Protected information means all non-public information, including, but not limited to, trade secrets or proprietary information of other Contractors, Government source selection information, Privacy Act or personally identifiable information (PII), or any other information with distribution limited by the Government. If, during the performance of this requirement, Contractor personnel obtain access by any means to protected information, they shall not disclose, publish, divulge, release, or make known, in any manner or to any extent, the information except as necessary to carry out duties under this contract. Protected information shall be given only to persons specifically granted access to this sensitive information and may not be further divulged without specific prior written approval from an authorized U.S. Government individual. Further, contractor employees may use any non-public information for official/authorized Government purposes, and they shall not use the information for their personal gain, the gain of their employer, or the gain of anyone else. The Contractor shall notify the Contracting Officer of any potential organizational conflicts of interest created by any such access; however, a nondisclosure agreement will not overcome an Organizational Conflict of Interest (OCI) as defined in FAR Subpart 9.5. Moreover, the Trade Secrets Act prohibits releasing proprietary information without the owner’s consent. Accordingly, all Government Contractors are required to mark their proprietary information.

4.8 Contractor Manpower Reporting Application. The Office of the Assistant Secretary of the Army (Manpower & Reserve Affairs) operates and maintains a secure Army data collection site where the contractor will report ALL contractor manpower (including subcontractor manpower) required for performance of this contract. The contractor is required to completely fill in all the information in the format using the following web address “https://contractormanpower.army.pentagon.mil. The required information includes:

(1) Contracting Office, Contracting Officer, Contracting Officer’s Technical Representative;

(2) Contract number, including task and delivery order number;

(3) Beginning and ending dates covered by reporting period;

(4) Contractor name, address, phone number, e-mail address, identity of contractor employee entering data;

(5) Estimated direct labor hours (including sub-contractor);

(6) Estimated direct labor dollars paid this reporting period (including sub-contractor);

(7) Total payments (including subcontractor);

(8) Predominant Federal Service Code (FSC) reflecting services provided by contractor (and separate predominant FSC for each sub-contractor if different);

(9) Organizational title associated with the Unit Identification Code (UIC) for the Army Requiring Activity (the Army Requiring Activity is responsible for providing the contractor with its UIC for the purposes of reporting this information);

(10) Locations where contractor and sub-contractors perform the work (specified by zip code in the United States and nearest City, Country, when in an overseas location, using standardized nomenclature provided on website);

(12) Presence of deployment or contingency contract language, and,

(13) Number of contractor and sub-contractor employees deployed in theater this reporting period (by country). As part of its submission, the contractor will also provide the estimated total cost (if any) incurred to comply with this reporting requirement. Reporting period will be the period of performance not to exceed 12 months ending September 30 of each government fiscal year and must be reported by 31 October of each calendar year.

5.0 References

6.0 Applicable Documents. The following publications form a part of this contract. The publications below with which the Contractor shall comply are “Mandatory.” The Contractor shall use current commercial practices and publications whenever possible. A significant number of Army regulations that govern the conduct of the required work are listed below. The PWS may set a higher standard of performance than an applicable Army regulation. The PWS will have precedence over the regulations unless a particular PWS provision is in direct conflict with the applicable provision of the Army regulation. Unless otherwise noted, the publications can be accessed at www.apd.army.mil. Upon request, the Government will provide those publications not available on a web site. The Contractor shall comply with changes to publications. The Contractor shall inform the KO of any changes to a publication or documents that impact the cost of the contract. Additional technical design and policy reference information governing the SIPRNET can be accessed at https://iase.disa.mil/Pages/index.aspx and https://iase.disa.mil/stigs/Pages/index.aspx.

APPENDIX A

AR 25-1 Army Information Technology

AR 25-2 Information Assurance

AR 25-55 The Department of the Army Freedom of Information Act Program

AR 190-13 The Army Physical Security Program (FOUO requires AKO access)

AR 190-51 Security of Unclassified Army Property (Sensitive and Nonsensitive)

AR 350-1 Army Training and Leader Development

AR 380-5 Department of the Army Information Security Program

AR 380-49 Industrial Security Program

AR 380-67 Personnel Security Program

AR 381-12 Threat Awareness and Reporting Program (TARP)

AR 385-10 The Army Safety Program

AR 525-13 Antiterrorism (FOUO requires AKO access)

AR 530-1 Operations Security (OPSEC)

DoDD 5205.02.E DoD Operations Security (OPSEC) Program

DoDD 5400.11 DoD Privacy Program

DoDD 8140.01 Cyberspace Workforce Management

DoD 5220.22-M National Industry Security Program Operating Manual (NISPOM)

DoD 8570.01-M Information Assurance Workforce Improvement Program

DoDI 8500.01 Cybersecurity

Army CIO/G-6 Best Business Practice 05-PR-M-002, Information Assurance (IA Training and Certification (available at https://www.milsuite.mil/wiki/Best_Business_Practices))