FY21 SOW Lawn Maintenance.docx

U. S. COAST GUARD

AIR STATION

HOUSTON, TX 77034-5569

CGAS HOUSTON ENGINEERING SPECIFICATION

Subj: LAWN MAINTENANCE

1. DESCRIPTION: Contractor will maintain all lawn, flower bed areas and trees located on the physical property of Air Station Houston, TX. Contractor will comply with all applicable state and federal laws.

2. COMMENCEMENT, PROSECUTION AND COMPLETION OF WORK: The Contractor shall be required to commence work under this contract on 01 Oct 2020 through Sep 30 2021 and shall be able to respond to any discrepancies within 48 hours.

3. GOVERNMENT FACILITIES: The following facilities will be provided to the Contractor free of charge provided the Contractor’s personnel use such facilities responsibly.

a. Due to the limited space available the contractor will not be assigned any space for storage and should remove any maintenance equipment, tools, and rubbish at the end of each visit.

b. Electricity and water will be made available from the facility as needed. The Contractor is responsible to supply his/her own extension cords and water/air hoses to provide these services to the job site.

c. Sanitation facilities are available in the Administration building.

4. SCOPE OF WORK:

a. Lawn areas:

1) Large pieces of litter will be picked up prior to mowing.

2) Mowing will be performed in such a way that the entire lawn area will be completed in one working day.

1. Lawn service completed based upon length of grass. Airsta Houston lawn will be maintained no lower than 2” and no higher than 5” at any time. Cooler months may require less service, as where warmer months may require more frequent service. October through March- Every two weeks (every other Thursday) April through September –Once a week (Thursday)

3) Edging will be performed in conjunction with lawn mowing and will include all curbs, sidewalks, pavilions, recreational areas, along shrubs and building edges.

b. Trimming areas:

1) Hedges and ground cover will be manicured as needed to maintain hedges between (6) six to (8) eight feet. Ground cover should have a distance of one (1) foot between building and cover.

2) Hedges around the satellite storage shall be trimmed beneath the top of the fence line to prevent clippings from collecting in said area.

3) Hedges around the flag pole and Command/Visitor parking area shall be no closer than one (1) foot to the pavement/curb.

4) All hedges will be manicured in a way that all signs are clearly visible from any reasonable vantage point.

c. Flower bed weed control will be completed to keep weeds at bay.

d. Fertilize all lawn areas, shrubs, and trees as needed to keep them healthy and green.

e. Tree trimming will be done on a by annually time frame (2X’s a year). Tops of trees are to be clean and neat. All trees will be kept trimmed to allow for a seven (7) foot clearance between the ground and the tree limbs. All shoots and suckers will be removed from the base of the trees.

f. All palms shall be maintained in a clean manner free of dead hanging branches and other debris.

g. Weed killer will be sprayed on all sidewalks and parking areas as necessary. Weed killer will not be used in place of edging at any time or any place.

h. After the completion of all maintenance, clippings will be blown or swept from all concrete areas. Any accumulation of grass clippings or pruning shall be placed in the Airsta Houston dumpster or hauled off site.

i. Control lawn and plant pests as necessary to maintain their health and appearance.

j. In any case that the weather does not permit the services to be started or completed; the contracted company shall compensate the services during the same week. If work cannot be compensated the same week, the cost of that weekly visit will be deducted from the monthly coast of the contract.

k. Any potential bidders shall make a site visit to U.S. Coast Guard Air Station Houston prior to submitting a bid in order to be accepted for the job. All site visits shall be coordinated through the Facilities Engineering Officer at 713-578-3060 or D08-DG-ASHouston-FacEng@uscg.mil.

5. GOVERNMENT RESPONSIBILITIES:

a. The government will provide Contractor personnel access to all spaces necessary to facilitate the installation of any component associated with this project during normal business hours at the Air Station as follows: Monday through Friday 0730 through 1530 (7:30 am – 3:30 pm). Any scheduled working times outside normal business hours by Contractor personnel shall be coordinated with the Air Station Houston Facilities Engineering Department at 713-578-3060 or D08-DG-ASHouston-FacEng@uscg.mil prior to the commencement of said work. At any time scheduled work needs to go beyond normal business hours, the Contractor shall immediately notify Air Station Houston Facilities personnel.

b. No work shall be scheduled during Federal Holidays or weekends, unless prior approval has been coordinated with the Air Station Houston Facilities Engineering Department Head / project point of contact.

All Contractor access to designated restricted and/or controlled access spaces will be coordinated with the Command Security Officer prior to accessing these spaces. Once in these spaces, Contractor personnel will be monitored by Coast Guard personnel with appropriate access and clearance to be inside these designated restricted and/or controlled access spaces throughout the performance of work in these spaces. At no time shall the entry points of these spaces remain unlocked to facilitate ease of installation.

6. PROBLEMS GETTING ON BASE: If the Contractor is unable to get on base, they must immediately contact a Facility Engineering Department representative at 713-578-3060/3061/3062 or the Watch Captain at 281-960-2529.

7. PRIMARY POINT OF CONTACT: Facilities Engineering Officer, 713-578-3060, D08-DG-ASHouston-FacEng@uscg.mil.

8. REQUIRED PERSONNEL: As defined within the scope of work, some days have additional work to be completed and will therefore need additional personnel.

9. CONTRACTOR’S CERTIFICATION:

a. Contractor must provide a copy of their state certification pertaining to lawn/plant pest control within thirty (30) calendar days after the date the Contractor receives notice to proceed.

b. Contractor must provide a copy of all Safety Data Sheets (SDSs) for pesticides applied within (30) days after the date the Contract receives notice to proceed.