fy21-ols-nh-nofo.pdf

OMB Control #: 3137-0102, Expiration Date 03/31/2024

NATIVE HAWAIIAN LIBRARY SERVICES GRANTS

FY 2021 NOTICE OF FUNDING OPPORTUNITY

Federal Awarding Agency Institute of Museum and Library Services

Funding Opportunity Title Native Hawaiian Library Services Grants

Announcement Type New

Funding Opportunity Number NAG-HAWAIIAN-FY21

Assistance Listing Number 45.311, see also 45.029

Application Due Date Submit through Grants.gov by 11:59 p.m. U.S. Eastern Time on May 11, 2021.

Anticipated Date of Notification of Award Decisions

August 2021 (subject to the availability of funds and IMLS discretion)

Beginning Date of Period of Performance Projects must begin on September 1, 2021.

Table of Contents A. Program Description B. Federal Award Information C. Eligibility Information D. Application and Submission Information E. Application Review Information F. Award Administration Information G. Contacts H. Other Information Appendix One – IMLS Assurances and Certifications Appendix Two – Required Federal Systems Appendix Three – Explanation of Forms for Reference Appendix Four – IMLS Products Guidance Appendix Five – Conflict of Interest Requirements

Native Hawaiian Library Services Grants

FY 2021 NOTICE OF FUNDING OPPORTUNITY

A. Program Description A1. Purpose The mission of the Institute of Museum and Library Services (IMLS) is to advance, support, and empower America’s museums, libraries, and related organizations through grantmaking, research, and policy development. Guiding our grantmaking are three agency-level goals with two objectives each.

• Goal 1: Champion Lifelong Learning o Objective 1.1: Advance shared knowledge and learning opportunities for all.

o Objective 1.2: Support the training and professional development of the museum and library workforce.

• Goal 2: Strengthen Community Engagement o Objective 2.1: Promote inclusive engagement across diverse audiences.

o Objective 2.2: Support community collaboration and foster civic discourse.

• Goal 3: Advance Collections Stewardship and Access o Objective 3.1: Support collections care and management.

o Objective 3.2: Promote access to museum and library collections.

The Native Hawaiian Library Services Grants program is designed to support the achievement of these agency-level goals and to facilitate the delivery of significant results consistent with its Federal authorizing legislation (20 U.S.C. § 9101 et seq.; in particular, § 9161 (Services for Native Americans)). Each award that IMLS makes through the Native Hawaiian Library Services Grants program will align with one of these agency-level goals and one of its associated objectives and will contribute meaningfully to the achievement of both program and agency-level goals.

Click here to search awards made through Native Hawaiian Library Services Grants program by year, state, city, or keyword.

Throughout its work, IMLS places importance on diversity, equity, and inclusion. This may be reflected in an IMLS-funded project in a wide range of ways, including efforts to serve individuals of diverse geographic, cultural, and socioeconomic backgrounds; individuals with disabilities;

individuals with limited functional literacy or information skills; individuals having difficulty using a library or museum; and underserved urban and rural communities, including children from families with incomes below the poverty line. This may also be reflected in efforts to recruit future professionals in the library or museum fields as well as strategies for building or enhancing access to collections and information.

https://www.imls.gov/grants/awarded-grants?field_states=All&field_city=&field_program_categories_text=Native+Hawaiian+Library+Services&fulltext_search= https://www.imls.gov/grants/awarded-grants?field_states=All&field_city=&field_program_categories_text=Native+Hawaiian+Library+Services&fulltext_search=

A2. Native Hawaiian Library Services Grants Goals and Objectives This program is designed to assist Native Hawaiian libraries in improving core library services for their communities. Information needs and approaches to meeting them are evolving at an unprecedented pace in all communities, and to operate within this environment effectively for the benefit of their users, libraries must be able to both strengthen existing services and move quickly to adopt new and emerging technologies. Reflecting IMLS’s agency-level goals of championing lifelong learning, strengthening community engagement, and advancing collections stewardship and access, the goals and objectives for this program are:

• Goal 1: Improve digital services to support needs for education, workforce development, economic and business development, health information, critical thinking skills, and digital literacy skills.

o Objective 1.1: Support the establishment and refinement of digital infrastructure, platforms, and technology.

o Objective 1.2: Support preservation and access to information and resources through digitization.

• Goal 2: Improve educational programs related to specific topics and content areas of interest to library patrons and community-based users.

o Objective 2.1: Support the identification of the needs and interests of learners.

o Objective 2.2: Support the development and implementation of classes, events, teaching tools, resources, and other educational services.

o Objective 2.3: Support the evaluative assessment of library-based approaches to teaching and facilitation.

• Goal 3: Enhance the preservation and revitalization of Native Hawaiian culture and language.

o Objective 3.1: Support the development of efficient strategic partnerships within, across, and outside Native Hawaiian communities.

o Objective 3.2: Support the preservation of content of unique and specific value to Native Hawaiian communities.

o Objective 3.3: Support the sharing of content within and/or beyond Native Hawaiian communities.

A3. Performance Measurement The Native Hawaiian Library Services Grants program uses the following three performance measurements as a basis for understanding the level of performance by the grant program as a whole and by each award supported through it.

• Effectiveness: Are the activities being supported by the program contributing to (a) improving digital services, (b) improving educational programs, and/or (c) enhancing the preservation and revitalization of Native Hawaiian culture and language?

• Quality: Is the program meeting user requirements and expectations?

• Timeliness: Is each activity being completed on time and as proposed?

In the Narrative, each applicant must identify what data they will collect, how often, and from what source in order to produce these measurements (see Section D2c).

A4. Authorizing Statute and Regulations Statute: 20 U.S.C. § 9101 et seq.; in particular, § 9161 (Services for Native Americans).

Regulations: 45 C.F.R. Chapter XI and 2 C.F.R. Chapter XXXI.

You are required to follow the IMLS regulations that are in effect at the time of the award.

The Office of Management and Budget (OMB) guidance on Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance) can be found at 2 C.F.R. part 200. With certain IMLS-specific additions, IMLS regulations at 2 C.F.R. part 3187 formally adopt the 2 C.F.R. part 200 Uniform Guidance.

A5. Equal Opportunity IMLS-funded programs do not discriminate on the basis of race, color, national origin, sex, disability, or age. For further information, email the Civil Rights Officer at CivilRights@imls.gov or write to the Civil Rights Officer, Institute of Museum and Library Services, 955 L’Enfant Plaza North, SW, Suite 4000, Washington, DC, 20024-2135.

B. Federal Award Information

Total amount of funding IMLS expects to award through this announcement

$550,000

Expected performance measurements See Section A3

Anticipated number of awards 6

Expected amount of individual awards* $10,000-150,000

Average amount of funding per award experienced in previous years

$139,400

Anticipated start dates for new awards Projects must begin on September 1, 2021.

Anticipated period of performance September 1, 2021 – August 30, 2023.

Project activities may be carried out for up to two years.

mailto:CivilRights@imls.gov

Type of assistance instrument Grant

The funding in the above Federal Award Information table is subject to the availability of funds and IMLS discretion. IMLS is not bound by any estimates in this announcement.

Applications for renewal or supplementation of existing projects are not eligible to compete with applications for new awards.

Contingent upon the availability of funds, the quality of applications, and IMLS discretion, IMLS may make additional awards from the list of unfunded applications from this competition.

C. Eligibility Information C1. Eligible Applicants Native Hawaiian Library Services Grants are available to nonprofit organizations that primarily serve and represent Native Hawaiians (as the term is defined in 20 U.S.C. § 7517). The term "Native Hawaiian" refers to an individual who is a citizen of the United States and a descendant of the aboriginal people who, prior to 1778, occupied and exercised sovereignty in the area that now comprises the State of Hawaii.

C2. Cost Sharing Cost sharing is allowed but not required in this program. Cost sharing that appears in your projected budget should be carefully calculated. Grantees are expected to meet their cost share commitments.

Click here for further information on cost sharing.

C3. Other Eligibility Information An eligible applicant organization may submit only one application under this announcement.

A grantee with an active Native Hawaiian Library Services Grant may not apply for another Native Hawaiian Library Services Grant that would have an overlapping period of performance with the active grant.

IMLS will not review applications from ineligible applicants. We will notify you if your application will not be reviewed because your organization is determined to be ineligible.

IMLS will not make awards to ineligible applicants. In order to receive an IMLS award, your organization must be eligible, be in compliance with applicable requirements, and be in good standing on all active IMLS awards.

All application materials must be received through Grants.gov by the application deadline, 11:59 p.m. U.S. Eastern Time on May 11, 2021. Late, incomplete, or ineligible applications will not be considered for funding under this notice.

D. Application and Submission Information D1. Application Package

This announcement contains all application materials needed to apply. Use one of the following identifiers to locate the application package in Grants.gov:

• Funding Opportunity Number: NAG-HAWAIIAN-FY21

• Assistance Listing Number 45.311, see also 45.029

To request an audio recording of this announcement, call 202-653-4744. To request a paper copy of this announcement, call 202-653-4744 or email imls-librarygrants@imls.gov.

Persons who are deaf or hard of hearing (TTY Users) can contact IMLS at 202-207-7858 via 711 for TTY-Based Telecommunications Relay Service.

D2. Content and Form of Application Submission The Table of Application Components below will help you prepare a complete application. You will find links to more information and instructions for each application component in the table.

Applications missing any Required Documents or Conditionally Required Documents from this list will be considered incomplete and may be rejected from further consideration. (See 2 C.F.R. § 3187.9.)

D2a. Table of Application Components

Component Format File name to use

Required Documents Please see the guidance in Section D2c for more information.

The Application for Federal Domestic Assistance/Short Organizational Form (SF- 424S)

Grants.gov form n/a

IMLS Supplementary Information Form (including Abstract) Grants.gov form n/a

IMLS Library – Discretionary Program Information Form IMLS PDF form Programinfo.pdf

Organizational Profile (one page max.) PDF document Organizationalprofile.pdf

Narrative (eight pages max.) PDF document Narrative.pdf

Schedule of Completion (one page per year max.) PDF document Scheduleofcompletion.pdf mailto:imls-librarygrants@imls.gov

IMLS Budget Form IMLS PDF form Budget.pdf

IMLS Budget Justification PDF document Budgetjustification.pdf

List of Key Project Staff and Consultants (one page max.) PDF document Projectstaff.pdf

Resumes of Key Project Staff and Consultants (two pages each max.) PDF document Resumes.pdf

Conditionally Required Documents Please see the guidance in Section D2d for more information.

Proof of Private, Nonprofit Status PDF document Proofnonprofit.pdf

Final Federally Negotiated Indirect Cost Rate Agreement PDF document Indirectcostrate.pdf

Digital Product Form IMLS PDF form Digitalproduct.pdf

Supporting Documents Please see the guidance in Section D2e for more information.

Information that supplements the Narrative and supports the project description provided in the application

PDF document Supportingdoc1.pdf Supportingdoc2.pdf Supportingdoc3.pdf

D2b. Format, Name, and Sequence of the Application Components Document format: Aside from the SF-424S and the IMLS Supplementary Information Form (including Abstract), which are created in Grants.gov Workspace, all application components must be submitted as PDF documents.

Page limits: Note page limits listed in the table above. We will remove any pages over the limit.

Naming convention: Use the naming conventions indicated in the table above. IMPORTANT: You are limited to using the following characters in all attachment file names: A-Z, a-z, 0-9, underscore (_), hyphen (-), space, period. If you use any other characters when naming your attachment files, your application will be rejected by Grants.gov.

Attachment order: In Grants.gov, attach all application components in the sequence listed in the table above. Use all available spaces in the “Attachments Form” first. Attach any additional application components using the “Other Attachment File(s)” boxes.

Complete applications: Use the table above as a checklist to ensure that you have created and attached all necessary application components.

D2c. Instructions for Required Documents

1. The Application for Federal Domestic Assistance/Short Organizational Form (SF-424S)

The SF-424S is part of the application package that you complete in Grants.gov Workspace. Click here for instructions on completing the SF-424S.

2. IMLS Supplementary Information Form (including Abstract)

The IMLS Supplementary Information Form (including Abstract) is part of the application package that you complete in Grants.gov Workspace. Click here for instructions on completing it.

3. IMLS Library – Discretionary Program Information Form

Download the current IMLS Library – Discretionary Program Information Form (PDF, 204 KB). Click here for instructions on completing it.

4. Organizational Profile

Create a one-page Organizational Profile, addressing the following, and save it as a PDF.

• Your organization’s mission or statement of purpose, noting the source, approving body, and date of the official document in which it appears.

• Your service area (communities and/or audiences served, including size, demographic characteristics, and geographic area).

• A brief history of your organization, focusing on the unit that will be directly involved in carrying out the work.

5. Proposal Narrative

Write a Narrative that addresses the questions listed under each section heading, and save it as a

PDF.

• Limit the Narrative to eight single-spaced, numbered pages. We will remove any additional pages, and we will not send them to reviewers as part of your application.

• Consider each Narrative question and be mindful of each section’s review criteria.

• Be clear and concise with a minimum of technical jargon and acronyms.

• Include references throughout your Narrative to any Supporting Documents that help make your case.

• Make sure your organization’s name appears at the top of each page.

• Use at least 0.5-inch margins on all sides and a font size of at least twelve points.

If your proposal is selected for funding, the Narrative may be published online, or otherwise shared.

As such, it must not include any sensitive, proprietary, or confidential information.

Organize your Narrative using these section headings: Project Justification, Project Work Plan, and Project Results.

Project Justification

• What need, problem, or challenge will your project address relating to the goals and objectives of this grant program as articulated in Section A2 and the project category you https://www.imls.gov/sites/default/files/2021-03/ols_na_nh_program_information_form.pdf have chosen? How was it identified? Describe any assessment that led you to identify this need, problem, or challenge as a priority for your organization.

• Who will benefit from your project? Be specific by identifying particular age groups, community members with particular needs, and/or other types of target audiences.

Review Criteria:

• Is the need, problem, or challenge to be addressed clearly identified, relevant to the goals and objectives of this grant program as well as the project category chosen, and is it supported by relevant evidence and best practices?

• Are the people who will benefit from the project clearly identified?

Project Work Plan

• What specific activities will you carry out and in what sequence?

• Who will plan, implement, and manage your project?

• What time, financial, personnel, and other resources will you need to carry out the activities?

Identify any partner and/or collaborator organizations that will contribute to your project and describe their roles.

• What are the risks to the project and how will you mitigate them?

• What data will you collect, how often, and from what source(s) in order to measure your performance in terms of effectiveness, quality, and timeliness (see Section A3)?

• How and with whom will you share your work’s general findings lessons learned?

Review Criteria:

• Are the proposed activities informed by appropriate theory and practice?

• Do the identified staff, partners, collaborators, consultants, and service providers possess the experience and skills necessary to complete the work?

• Are the time, financial, personnel, and other resources identified appropriate for the scope and scale of the project?

• Are the risks clearly stated and is the plan for mitigating them reasonable and well thought out?

• Is the methodology described for measuring performance likely to provide meaningful information?

• Is there an effective plan for communicating general findings and/or lessons learned?

Project Results

• What are your project’s intended results and how will they address the need, problem, or challenge you have identified in the Project Justification?

• How will the knowledge, skills, behaviors, capabilities, and/or attitudes of the intended audience change as a result of your project?

• What data will you collect and report to measure your project’s success?

• What tangible products will result from your project?

• How will you sustain the benefit(s) of your project?

Review Criteria:

• Are the project’s intended results clearly articulated, realistic, meaningful, actionable, and linked to the need, problem, or challenge addressed by the project?

• Is there evidence that the project will effect meaningful change in knowledge, skills, behaviors, capabilities, and/or attitudes of the intended audience?

• Is the plan for collecting and reporting data to measure the project’s success well designed and feasible?

• Will the tangible products be useful?

• Is there a reasonable and practical plan for sustaining the benefits of the project beyond the conclusion of this award?

Please be advised that reviewers may also choose to visit your organization’s website, as listed on the SF-424S form provided with your application.

6. Schedule of Completion

The Schedule of Completion should reflect each major activity identified in your application Narrative and the project dates identified on the SF-424S and the IMLS Budget Form. It should show when each major project activity will start and end. The schedule must be no longer than one page per project year. See the sample Schedule of Completion below. Save and submit this document as a

PDF.

If your proposal is selected for funding, your application, including but not limited to the Schedule of Completion, may be published online, or otherwise shared, by IMLS. As such, it must not include any sensitive, proprietary, or confidential information.

7. IMLS Budget Form

Download the IMLS Budget Form (PDF, 1.67MB). Click here for instructions on completing it.

JavaScript must be enabled in your web browser.

Make sure that the total budget amount on your IMLS Budget Form matches the total amount on your Supplementary Information Form.

8. Budget Justification

Write a Budget Justification to identify each expense and show the method of cost computation used to determine each dollar amount, including any that you may have consolidated and summarized on the IMLS Budget Form. Save this document as a PDF. Click here for detailed instructions.

Make sure the total dollar amount(s) on the IMLS Budget Form and in the Budget Justification equal the total dollar amount(s) on the IMLS Supplementary Information Form.

Please include $2,000 in your budget for IMLS-directed travel each year.

9. List of Key Project Staff and Consultants

Write a one-page list of only those staff and consultants whose expertise is essential to the success of the project and save it as a PDF. Do not list all staff involved in the project. If you cannot identify key project staff by the application deadline, then list the position title instead. This list must include the Project Director listed in Item 7 of the SF-424S.

10. Resumes of Key Project Staff and Consultants

Provide a resume of no more than two pages for each individual identified on the List of Key Project Staff and Consultants. Save all the resumes in a single PDF. If you cannot identify key project staff by the application deadline, then provide a position description that identifies the qualities, range of experience, and education necessary to successfully implement and complete project activities.

D2d. Instructions for Conditionally Required Documents These documents may be required, depending on the circumstances. Please see the table below.

Failure to provide a Conditionally Required Document will result in your application’s being considered incomplete, and it may be rejected from further consideration.

If you are: Then you must provide: Notes:

Applying as a private, nonprofit institution, as indicated by choosing “M” as the Applicant Type code in 5d of the SF-424S form

A copy of the IRS letter indicating your eligibility for nonprofit status under the applicable provision of the Internal Revenue Code of 1954, as amended.

You must submit this letter with each application whether or not you have submitted it with other applications in the current year or in previous years.

We will not accept a letter of State sales tax exemption as proof of nonprofit status.

https://www.imls.gov/sites/default/files/budgetform.pdf https://www.imls.gov/sites/default/files/budgetform_2018.pdf

Using a federally negotiated indirect cost rate in your budget

A current copy of your Final Federally Negotiated Indirect Cost Rate Agreement.

If you do not have a current negotiated (including provisional) indirect cost rate and elect to charge a de minimis rate of 10 percent of Modified Total Direct Costs (see 2 C.F.R. part 200, including 2 C.F.R. §§ 200.1, 200.414(f), and 200.510(b) (6)), you do not need to provide any documentation.

Proposing to generate digital content, resources, assets, software, and/or research data

A completed IMLS Digital Product Form (PDF, 180KB;

Word 46KB).

Click here for Guidance for projects that develop digital products.

If your proposal is selected for funding, your application, including but not limited to the Digital Product Form, may be published online, or otherwise shared, by IMLS. As such, it must not include any sensitive, proprietary, or confidential information.

(Back to Table of Application Components)

D2e. Instructions for Supporting Documents You may submit a reasonable number of Supporting Documents that supplement your Narrative and support the project description. Supporting Documents should help IMLS staff and reviewers envision your project in greater detail, but they should not be used to introduce new topics nor to continue answers to the Narrative questions. Give each document a clear, descriptive title at the top of the first page. You may wish to consider the following:

• Letters of commitment from any third party that will receive grant funds or from entities that will contribute substantive funds to the completion of project activities

• Letters of commitment from partners or other groups who will work closely with you on your project

• Bibliography or references relevant to your proposed project design or evaluation strategy

• Letters of support from experts and stakeholders

• Position descriptions for project staff (if not included with resumes for key personnel) to be supported by grant or cost share funds

• Reports from planning activities

• Contractor quotes

• Equipment specifications

• Products or evaluations from previously completed or ongoing projects of a similar nature

• Collections, technology, or other departmental plans for the organization as applicable to the proposed project https://www.imls.gov/sites/default/files/digitalproduct.pdf https://www.imls.gov/sites/default/files/digitalproduct.pdf https://www.imls.gov/sites/default/files/digitalproduct.docx

• Web links to relevant online materials

• Needs assessments

(Back to Table of Application Components)

D3. Registration Requirements Before submitting an application, your organization must have a current and active Dun and Bradstreet Universal Numbering System (D-U-N-S®) Number or Unique Entity Identifier (UEI) number (see Section D3a); a current and active System for Award Management (SAM) registration; and an active Grants.gov registration with an approved Authorized Organization Representative (AOR).

Check your materials and registrations well in advance of the application deadline to ensure that they are accurate, current, and active.

IMLS may reject an application if the SAM registration is not active and current at the time of submission. IMLS may determine that an applicant without an active and current SAM registration at the time an award is made is not qualified to receive an award and use that determination as a basis for making an award to another applicant.

D3a. Unique Entity Identifier The Unique Entity Identifier (UEI) number is a non-proprietary identifier assigned to all entities (public and private companies, individuals, institutions, or organizations) who register to do business with the federal government. The D-U-N-S® number will eventually be phased out as the official identifier for doing business with the federal government. The UEI will replace the D-U-N-S® Number and will be requested in, and assigned by, the System for Award Management. Until then, the D-U-N-S® Number remains the official identifier, and applicants should continue to use it to register in SAM.

Click here to learn more about getting a D-U-N-S® number. Click here to learn more about planned UEI updates in grant application forms.

D3b. System for Award Management (SAM) The System for Award Management (SAM) is a federal repository that centralizes information about grant applicants and recipients. There is no fee to register with SAM. Click here to learn more about SAM registration.

D3c. Grants.gov Grants.gov is the centralized location for grant seekers to find and apply for Federal funding opportunities.

You must register with Grants.gov prior to submitting your application package. The multistep registration process generally cannot be completed in a single day. If you are not already registered, you should allow several weeks before the grant program deadline to complete this one-time process. Do not wait until the day of the application deadline to register.

You will need your Grants.gov user ID and password that you obtain during the registration process to submit your application when it is complete.

Click here to learn more about Grants.gov registration and tips for using Grants.gov.

https://www.grants.gov/web/grants/forms/planned-uei-updates.html https://www.grants.gov/web/grants/forms/planned-uei-updates.html

D4. Submission Dates and Times You must submit your application for funding using Grants.gov Workspace. Do not submit through email or postal mail to IMLS.

For the Native Hawaiian Library Services Grants program, Grants.gov will accept applications through 11:59 p.m. U.S. Eastern Time on May 11, 2021.

We strongly recommend that you obtain a Unique Entity Identifier, register with SAM and Grants.gov, and complete and submit the application early (see Section D3a). We make grants only to eligible applicants that submit complete applications, including attachments, through Grants.gov, on or before the deadline, as indicated by the date stamp generated by Grants.gov.

Visit Grants.gov Support, email support@grants.gov, or call Grants.gov Applicant Support at 1-800- 518-4726 for technical assistance. The help line is available 24 hours a day, seven days a week, except for Federal holidays.

Grants.gov will generate a series of emails confirming the status of your application. You can check the status of your application(s) in Grants.gov by using “Track My Application.” For further details, visit Check Application Status at Grants.gov.

D5. Intergovernmental Review This funding opportunity is not subject to intergovernmental review per Exec. Order No. 12372.

D6. Funding Restrictions You may use IMLS funds only for allowable costs as found in IMLS and OMB government-wide cost principle rules. Please consult 2 C.F.R. part 200 and 2 C.F.R. part 3187 for additional guidance on allowable costs.

The following list includes some examples of generally allowable costs under this announcement:

• personnel salaries, wages, and fringe benefits

• travel expenses for key project staff and consultants

• materials, supplies, software, and equipment related directly to project activities

• adaptive and/or assistive technologies and other resources and services to improve accessibility for persons with disabilities

• equipment to improve collections storage and exhibit environments

• third-party costs

• publication design and printing

• staff and volunteer training

• internships/fellowships

• indirect or overhead costs

You must explain all proposed expenses in your Budget Justification.

The following list includes some examples of unallowable costs, both for IMLS funds and for cost https://www.grants.gov/web/grants/support.html mailto:support@grants.gov https://www.grants.gov/web/grants/applicants/track-my-application.html https://www.grants.gov/help/html/help/Applicants/CheckApplicationStatus/CheckApplicationStatus.htm share (if applicable), under this announcement:

• general fundraising costs, such as development office staff or other staff time devoted to general fundraising

• contributions to endowments

• general operating support

• acquisition of collections (see 2 C.F.R. § 3187.15(b))

• general advertising or public relations costs designed solely for promotional activities other than those related to the specific project

• construction or renovation of facilities (generally, any activity involving the construction trades is not an allowable cost)

• social activities, ceremonies, receptions, or entertainment

• research projects (see 2 C.F.R. § 200.1)

If you have questions about whether specific activities are allowable, call IMLS staff for guidance.

D6a. Costs for Third Parties Your project may require you to provide federal funds to third parties (such as partners, consultants, collaborators, vendors, and/or service providers). It is your responsibility to determine whether a third party should be characterized as a subrecipient or a contractor. The characterization must be reflected in the terms of each agreement you make with each third party. (See 2 C.F.R. § 200.1 for definitions of contract, contractor, subaward, and subrecipient; see also 2 C.F.R. § 200.331 (Subrecipient and contractor determinations).) IMLS grant funds may not be provided to any federal agency serving as a third party.

D6b. Indirect Costs You can choose to:

• use a rate not to exceed your current indirect cost rate already negotiated with a federal agency;

• use an indirect cost rate proposed to a federal agency for negotiation, but not yet finalized, as long as it is finalized by the time of the award;

• use a rate not to exceed 10 percent of the Modified Total Direct Costs (MTDC) if you currently do not have a federally negotiated indirect cost rate and you are not subject to other requirements (e.g., for States and local governments and Indian tribes); or

• not include any indirect costs.

Click here for further information on indirect costs.

E. Application Review Information E1. Review Criteria IMLS instructs reviewers to evaluate applications according to the review criteria included within the Narrative instructions in Section D2 of this document. Reviewers consider all Required, Conditionally

Required, and Supporting Documents, as listed in Section D2.

Cost sharing is not required for this program and is not considered in the review of applications. Click here for further information on cost sharing.

E2. Review and Selection Process We use a peer review process to evaluate all eligible and complete applications. Reviewers are professionals in the field with relevant knowledge and expertise in the types of project activities identified in the applications. We instruct reviewers to evaluate applications according to the review criteria. Peer reviewers must comply with IMLS’s Federal ethics and conflicts of interest requirements.

The Director takes into account the input provided by the review process and makes final funding decisions consistent with the purposes of the agency’s mission and programs.

E3. Designated Integrity and Performance System IMLS, prior to making a Federal award with a total amount of Federal share greater than the simplified acquisition threshold (currently $250,000 but periodically adjusted), is required to review and consider any information about the applicant that is in the designated integrity and performance system accessible through SAM (currently FAPIIS) (see 41 U.S.C. § 2313 and 41 U.S.C. § 134).

An applicant, at its option, may review information in the designated integrity and performance systems accessible through SAM and comment on any information about itself that a Federal awarding agency previously entered.

IMLS will consider any comments by the applicant, in addition to the other information in the designated integrity and performance system, in considering the applicant’s integrity, business ethics, and record of performance under Federal awards when completing the review of risk posed by applicants as described in 2 C.F.R. § 200.206 (Federal awarding agency review of risk posed by applicants).

E4. Anticipated Announcement and Award Dates We will not release information about the status of an application until the applications have been reviewed and all deliberations are concluded. We expect to notify both successful and unsuccessful applicants of the final decisions by August 2021.

F. Award Administration Information F1. Federal Award Notices We will notify both successful and unsuccessful applicants of funding decisions by email.

F2. Administrative and National Policy Requirements Organizations that receive IMLS grants or cooperative agreements are subject to 2 C.F.R. part 200 Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards, the IMLS General Terms and Conditions for IMLS Discretionary Grant and Cooperative Agreement Awards (PDF, 442 KB) and the IMLS Assurances and Certifications. Organizations that receive IMLS funding must be familiar with these requirements and comply with applicable law.

https://www.ecfr.gov/cgi-bin/text-idx?tpl=/ecfrbrowse/Title02/2cfr200_main_02.tpl https://www.ecfr.gov/cgi-bin/text-idx?tpl=/ecfrbrowse/Title02/2cfr200_main_02.tpl https://www.imls.gov/sites/default/files/2021-01/gtc-after-december-21-2020.pdf https://www.imls.gov/sites/default/files/2021-01/gtc-after-december-21-2020.pdf

As an applicant for Federal funds, you must certify that you are responsible for complying with certain nondiscrimination, debarment and suspension, drug-free workplace, and lobbying laws.

These are set out in more detail, along with other requirements, in the IMLS Assurances and Certifications. By submitting the application, which includes the Assurances and Certifications, you certify that you are in compliance with these requirements and that you will maintain records and submit any reports that are necessary to ensure compliance. Your failure to comply with these statutory and regulatory requirements may result in the suspension or termination of your award and require you to return funds to the government. For information about award termination, please see the IMLS General Terms and Conditions for IMLS Discretionary Grant and Cooperative Agreement Awards and 2 C.F.R. § 200.340.

F3. Reporting Grantees must comply with the following reporting requirements.

Interim and final financial and performance reports are due according to the reporting schedule that is part of your official award notification. Grantees must submit reports electronically using the IMLS electronic grants management system, eGMS. In support of the agency’s commitment to open government, interim and final performance reports may be made accessible on the IMLS website to engage the public in communities of practice and to inform application development and grant-making strategies.

We require that your final report include one copy of each written product you create, unless otherwise instructed.

For details and forms, please see Manage Your Award: Grant Administration.

You must also comply with 2 C.F.R. §§ 180.335 and 180.350 and 2 C.F.R. part 3185 with respect to providing information regarding all debarment, suspension, and related offenses information, as applicable.

If the Federal share of your award is more than $500,000 over the period of performance, you should refer to the post-award reporting requirements reflected in 2 C.F.R. part 200, Appendix XII – Award Term and Condition for Recipient Integrity and Performance Matters.

G. Contacts Click here for IMLS staff contact information for this grant program. IMLS staff are available by phone and email to answer programmatic and administrative questions relating to this grant program. IMLS staff also provide webinars to introduce potential applicants to funding opportunities. Click here for a list of webinars and instructions for accessing them from your computer.

Visit the Federal Service Desk or call 1-866-606-8220 for questions about registering or renewing your registration with login.gov or SAM.gov. Hours of operation are Monday through Friday, 8 a.m. to 8 p.m. Eastern Time.

Visit Grants.gov Support, email support@grants.gov, or call Grants.gov Applicant Support at 1-800- 518-4726 for assistance with software issues, registration issues, and technical problems.

Grants.gov Applicant Support is available 24 hours a day, seven days a week, except for Federal holidays.

Be sure to obtain a case number when calling the Federal Service Desk or Grants.gov for support.

https://www.imls.gov/grants/manage-your-award/grant-administration https://www.imls.gov/grants/manage-your-award https://www.imls.gov/grants/available/native-hawaiian-library-services https://www.imls.gov/webinars https://www.imls.gov/webinars https://www.imls.gov/news-events/webinars https://www.fsd.gov/ https://www.grants.gov/web/grants/support.html mailto:support@grants.gov

H. Other Information H1. Acknowledging IMLS Support Grantees must include an acknowledgement of IMLS support in all grant products, publications, websites, and presentations developed with IMLS funding. All work products should reference IMLS and include the associated grant award number(s). Click here for the Grantee Communications Kit, which provides guidance for fulfilling these requirements.

H2. Disclosure of Information in Applications IMLS may share grant applications, products, and reports to further the mission of the agency and the development of museum, library, and information services.

As a general practice, and except for information that is privacy-protected, information contained in IMLS applications that receive funding may be made public. Please identify any information you deem confidential and/or proprietary and seek to have protected.

H3. Sharing and Copyright of IMLS-Supported Work Products and Managing Digital Products

Read more about sharing and copyright of IMLS-supported work products and management of digital products (including digitized and born-digital content, resources, or assets; software; and research data) produced with IMLS support.

H4. Conflict of Interest Requirements As a non-federal entity, you must follow IMLS conflict of interest policies for federal awards. Click here for more information about IMLS conflict of interest requirements.

H5. Additional Information about IMLS Visit the IMLS website for information about IMLS and IMLS activities.

H6. IMLS Obligations to Make Awards IMLS is not obligated to make any Federal award or commitment as a result of this announcement.

H7. Peer Review If you are interested in serving as a peer reviewer, you may enter your contact information, identify your experience and expertise, and upload your resume through our online reviewer application portal. If you are identified as a potential reviewer, we will notify you by email prior to the next review period to confirm your availability.

H8. Application Completion Time Complete applications include the elements listed in the Table of Application Components in Section D2a. We estimate the average amount of time needed for one applicant to complete the narrative portion of this application to be 35 hours. This includes the time for reviewing instructions, searching https://www.imls.gov/grants/grant-recipients/grantee-communications-kit https://www.imls.gov/grants/grant-recipients/grantee-communications-kit https://www.imls.gov/grants/grant-recipients/grantee-communications-kit http://www.imls.gov/ http://www.imls.gov/ https://www.imls.gov/ http://www.imls.gov/ http://www.imls.gov/ https://www.imls.gov/grants/become-reviewer https://www.imls.gov/grants/become-reviewer https://www.imls.gov/grants/become-reviewer https://www.imls.gov/grants/become-reviewer existing data sources, gathering and maintaining the data needed, and writing and reviewing the answers.

We estimate that it will take you an average of 15 minutes per response for the IMLS Supplementary Information Form and the IMLS Library - Discretionary Program Information Form and three hours per response for the IMLS Budget Form. We estimate that it will take you an average of 60 minutes per response for the Digital Product Form.

Send comments regarding this burden estimate or any other aspect of this collection of information, including suggestions for reducing this burden, to the Institute of Museum and Library Services at 955 L’Enfant Plaza North, SW, Suite 4000, Washington, DC, 20024-2135, and to the Office of Management and Budget, Paperwork Reduction Project (3137-0102), Washington, DC 20503.

H9. PRA Clearance Number OMB Control #: 3137-0102, Expiration date: 03/31/2024

Appendix One – IMLS Assurances and Certifications As a federal agency, IMLS is required to obtain from all applicants certifications, including those regarding Nondiscrimination, Debarment and Suspension, Federal Debt Status, and Drug-Free Workplace. Applicants requesting more than $100,000 in grant funds must also certify regarding lobbying activities and may be required to submit a “Disclosure of Lobbying Activities” form (Standard Form LLL). Some applicants will be required to certify that they will comply with other federal statutes that pertain to their particular situation. These requirements are incorporated in the Assurances Statement below. The authorized representative must review the statement and provide the certification in item 9 on the SF-424S.

Assurances Statement

By submitting the application, the authorized representative, on behalf of the applicant, assures and certifies that, should a Federal award be made, the applicant will comply with the statutes outlined below and all related IMLS regulations (for example, see 2 C.F.R. Chapter XXXI and 45 C.F.R. Chapter XI). These assurances are given in connection with any and all financial assistance from IMLS after the date this form is signed, but may include payments after this date for financial assistance approved prior to this date. These assurances shall obligate the applicant for the period during which the federal financial assistance is extended. The applicant recognizes and agrees that any such assistance will be extended in reliance on the representations and agreements made in these assurances, and that the United States Government has the right to seek judicial enforcement of these assurances, which are binding on the applicant, its successors, transferees, and assignees, and on the authorized representative whose signature appears on the application form.

Certifications Required of All Applicants Financial, Administrative, and Legal Accountability

The authorized representative, on behalf of the applicant, certifies that the applicant has legal authority to apply for federal assistance and the institutional, managerial, and financial capability (including funds sufficient to pay the non-Federal share of project costs) to ensure proper planning, management, reporting, recordkeeping, and completion of the project described in this application.

The authorized representative, on behalf of the applicant, certifies that the applicant will cause to be performed the required financial and compliance audits in accordance with applicable law. The authorized representative, on behalf of the applicant, certifies that the applicant will comply with the provisions of applicable OMB Circulars and regulations.

Nondiscrimination

The authorized representative, on behalf of the applicant, certifies that the applicant will comply with the following nondiscrimination statutes and their implementing regulations:

1. Title VI of the Civil Rights Act of 1964, as amended (42 U.S.C. § 2000 et seq.), which prohibits discrimination on the basis of race, color, or national origin (note: as clarified by Exec. Order No. 13166, the applicant must take reasonable steps to ensure that limited English proficient (LEP) persons have meaningful access to the applicant’s programs (see IMLS guidance at 68 Federal Register 17679, April 10, 2003));

2. Section 504 of the Rehabilitation Act of 1973, as amended (29 U.S.C. § 701 et seq., including § 794), which prohibits discrimination on the basis of disability (note: IMLS applies the regulations in 45 C.F.R. part 1170 in determining compliance with Section 504 as it applies to recipients of federal assistance);

3. Title IX of the Education Amendments of 1972, as amended (20 U.S.C. §§ 1681–1683, §§ 1685–1686), which prohibits discrimination on the basis of sex in education programs;

4. The Age Discrimination in Employment Act of 1975, as amended (42 U.S.C. § 6101 et seq.), which prohibits discrimination on the basis of age; and

5. The requirements of any other nondiscrimination statute(s) which may apply to the application.

Debarment and Suspension

The applicant shall comply with 2 C.F.R. part 3185 and 2 C.F.R. part 180, as applicable. The authorized representative, on behalf of the applicant, certifies to the best of his or her knowledge and belief that neither the applicant nor any of its principals:

1. are presently excluded or disqualified;

2. have been convicted within the preceding three years of any of the offenses listed in 2 C.F.R.

§ 180.800(a) or had a civil judgment rendered against it or them for one of those offenses within that time period;

3. are presently indicted for or otherwise criminally or civilly charged by a governmental entity (federal, state, or local) with commission of any of the offenses listed in 2 C.F.R. § 180.800(a); or

4. have had one or more public transactions (federal, state, or local) terminated within the preceding three years for cause or default.

Where the applicant is unable to certify to any of the statements in this certification, the authorized representative, on behalf of the applicant, shall attach an explanation to the application.

The applicant, as a primary tier participant, is required to comply with 2 C.F.R. part 180 (Subpart C) (Responsibilities of Participants Regarding Transactions Doing Business with Other Persons) as a condition of participation in the award. The applicant is also required to communicate the requirement to comply with 2 C.F.R. part 180 (Subpart C) (Responsibilities of Participants Regarding

Transactions Doing Business with Other Persons) to persons at the next lower tier with whom the applicant enters into covered transactions.

As noted in the preceding paragraph, applicants who plan to use IMLS awards to fund contracts should be aware that they must comply with the communication and verification requirements set forth in the above Debarment and Suspension provisions.

Federal Debt Status

The authorized representative, on behalf of the applicant, certifies to the best of his or her knowledge and belief that the applicant is not delinquent in the repayment of any federal debt.

Drug-Free Workplace

The authorized representative, on behalf of the applicant, certifies, as a condition of the award, that the applicant will or will continue to provide a drug-free workplace by complying with the requirements in 2 C.F.R.