FY21_MOTCO_Compliance_Services_PWS_Draft_30Nov2020.pdf

PERFORMANCE WORK STATEMENT

CESPK-PD-RC 30 November 2020

CONTRACT NO.:

PROJECT: COMPLIANCE SERVICES for Military Ocean Terminal Concord

LOCATION: Military Ocean Terminal Concord; Concord, California

1. GENERAL:

1.1 OBJECTIVE: To execute technical activities for MOTCO’s Environmental Compliance Program to ensure compliance with Federal, State of California, Contra Costa County, and local environmental-related regulations. In addition, the Contractor shall prepare all necessary documents required for regulatory approval of environmental permits associated with operating the facility. Upon approval, the Contractor shall submit appropriate invoices for payment as required.

1.2 SCOPE The scope of this work is to provide compliance support services to MOTCO.

1.3 BACKGROUND

1.3.1 MOTCO is an Army Military Surface Deployment and Distribution Command (SDDC) munitions and cargo transshipment facility. This facility is the primary west coast ammunition terminal home to the SDDC’s 834th transportation battalion.

1.3.2 MOTCO is located in the San Francisco Bay region approximately 10 miles east of the

Carquinez Strait that connects Suisun Bay to San Pablo Bay, and 5 miles north of the City of Concord.

1.4 Employee Supervision and Non-Personal Services: The Contractor employee/s shall at all times conduct themselves in a manner compatible with the non-personal services nature of this

Performance Work Statement (PWS). The Contractor’s workforce shall under no circumstances allow themselves to be under the supervision and control of either a Government officer or employee.

1.5 General Information: The Military Ocean Terminal, Concord (MOTCO), CA, is responsible for a variety of hazardous waste management and environmental compliance activities. Complex

Federal environmental regulations such as the Comprehensive Environmental Response, Compensation and Liability Act (CERCLA); the Resource Conservation and Recovery Act

(RCRA); the Clean Water Act; and the National Environmental Policy Act (NEPA) have placed an ever increasing emphasis on environmental contaminants and restoration of contaminated sites.

These regulations also require that specific reporting procedures be followed to ensure compliance with the statutes.

1.5.1 The Contractor is directed not to publicize or release (in any manner) information or data with regards to projects, which they may either be working or negotiating with this office without the written permission of the U.S. Army Corps of Engineers, Sacramento District (CESPK). This includes any future design of the project, past or present data in the study, design, or planning stage or phase. Any inquiries with regards to these matters shall be deferred to the Contracting

Officer (KO). However, the above direction is not intended to interfere with notifications of

Federal, State, and/or local agencies required by applicable laws. To this end, it is the

Contractor’s obligation to be familiar with the applicable Federal, State, local laws, regulations, and procedures regarding such reporting. Such notification shall be made when there is a reasonable likelihood of harm to persons on or around the installation resulting from a release of potentially dangerous material. The Contractor shall coordinate such notifications with the

Contracting Officer.

2.0 FEDERAL, STATE, AND ARMY ENVIRONMENTAL REGULATIONS

The Contractor shall reference the following regulations for performing the requirements of this

PWS. The Contractor shall perform all services stated for the project in accordance with these criteria and instructions specified by Federal, State, Army, and local regulations. The Contractor shall assume all responsibility for the accuracy and completeness of their work.

2.1.1 Hazardous and Solid Waste Amendments. The Hazardous and Solid Waste Amendments

(HSWA); enacted in 1984, reauthorized and amended RCRA and imposed new and far-reaching requirements for the management of Hazardous Waste (HW). The amendments established programs to regulate small quantity generators of HW (between 100 and 1,000 kg of waste/month), restricted land disposal of HW, established minimum technology requirements for land disposal units, required corrective actions for releases of HW, regulated underground storage tanks (USTs) containing petroleum products or hazardous substances, initiated listing of new materials as HW, and set deadlines for the Environmental Protection Agency (EPA) to issue or deny HW facility operating permits.

2.1.2 Resource Conservation and Recovery Act. The Resource Conservation and Recovery Act

(RCRA) was enacted in 1976 as an amendment to the Solid Waste Disposal Act. The primary objectives of RCRA, found in Code of Federal Regulations (CFR) Title 40, are to protect human health and the environment and conserve valuable material and energy resources. The most important aspect of RCRA is its establishment of “cradle-to- grave” management and tracking of

HW from generator to transporter to treatment, storage, and disposal. Other aspects of RCRA include the development of solid waste (SW) management plans; prohibition of open dumping;

encouragement of recycling, reuse and treatment of HW; establishment of guidelines for SW management; and promotion of beneficial SW management, resource recovery, and resource conservation systems.

2.1.3 Occupational Safety and Health Act. The Occupational Safety and Health Administration

(OSHA) defines standards for proper Hazardous Material (HM) management in 29 CFR. These standards are designed to protect workers who are exposed to hazardous chemicals and materials during their employment. They were originally defined and instituted under the Occupational Safety and Health Act of 1970 and today remain, as they were when they were adopted. All of the standards are aimed at reducing workplace injuries to promote a safer work environment for all places of employment within the United States.

2.1.4 Emergency Planning and Community Right to Know Act (EPCRA). The Emergency

Planning and Community Right to Know Act (EPCRA) was passed in 1986 and enacted as a freestanding provision of the Superfund Amendments and Reauthorization Act (SARA). It provides state and local governments’ information concerning possible chemical hazards in the community.

It requires emergency planning for release of extremely hazardous substances. The act allows for citizens’ suit, criminal sanctions, and severe penalties for even minor releases of extremely hazardous substances to the environment.

2.1.5 Comprehensive Environmental Response, Compensation, and Liability Act of 1980.

The SARA of 1986 amended this act. The Comprehensive Environmental Response, Compensation and Liability Act (CERCLA) and SARA regulate prevention, control, and compensation of environmental pollution. This act is commonly referred to as “Superfund” and regulates the cleanup of contaminated HW sites and releases of hazardous substances into the environment. The CERCLA list of hazardous substances is published in 40 CFR Part 302 and in 49

CFR Part 172.101, Appendix A. The Defense Environmental Restoration Program is the DoD program that implements CERCLA.

2.1.6 Pollution Prevention Act of 1990. The Pollution Prevention Act establishes that it is the policy of the United States that, whenever feasible, pollution should be prevented or reduced at the source. It states that pollution, which cannot be prevented, should be recycled in an environmentally safe manner; that pollution that cannot be prevented or recycled should be treated in an environmentally safe manner; and that disposal or other release into the environment of waste should be employed only as a last resort, and should be done in an environmentally safe manner.

2.1.7 The Federal Facilities Compliance Act of 1992. This Act provides for a waiver of sovereign immunity with respect to Federal, State, and local procedural and substantive requirements of RCRA solid and HW laws and regulations. Additionally it defines HW in relation to public vessels, expands the definition of mixed waste, addresses the issue of munitions, and discusses waste discharges to federally owned treatment works.

2.1.8 National Environmental Policy Act. The National Environmental Policy Act (NEPA) was passed in 1970. It requires all Federal agencies to consider environmental effects for proposed actions in their planning and decision making. Federal agencies must prepare detailed statements on environmental conditions and recommendations for major Federal actions that significantly affect the quality of the human environment.

2.1.9 Toxic Substances Control Act. The Toxic Substances Control Act (TSCA) was passed in

1976. It requires the testing of chemical substances, both new and old, entering the environment and to regulate them as necessary. This Act supplements sections of other laws affecting substances such as Section 112 of the Clean Air Act, Section 307 of the Clean Water Act, and Section 6 of the

Occupational Safety and Health Act.

2.1.10 Presidential Executive Order 13423, “Strengthening Federal Environmental, Energy, and Transportation Management,” January 2007. This Executive Order (EO) sets goals in the areas of energy efficiency, acquisition, renewable energy, toxics reduction, recycling, sustainable buildings, electronics stewardship, fleets, water conservation, and storm water protection. It requires

Federal agencies to lead by example in advancing the nation’s energy security and environmental performance. It also requires use of Environmental Management Systems (EMS) as the framework for managing and continually improving sustainable practices.

2.1.11 Clean Water Act (CWA) of 1972. The CWA is the primary federal law governing water pollution. The Act established the goals of eliminating releases of high amounts of toxic substances into the water, eliminating additional water pollution by 1985, and ensuring that surface waters would meet standards necessary for human sports and recreation by 1983.

2.1.12 Clean Air Act (CAA) of 1970. The CAA is the comprehensive federal law that regulates air emissions from stationary and mobile sources. Among other things, this law authorizes EPA to establish National Ambient Air Quality Standards (NAAQS) to protect health and public welfare and to regulate emissions of hazardous air pollutants.

2.1.13 Safe Drinking Water Act (SDWA) of 1974. The SDWA was originally passed by

Congress in 1974 to protect public health by regulating the nation’s public drinking water supply.

The law was amended in 1986 and 1996 and requires many actions to protect drinking water and its sources: rivers, lakes, reservoirs, springs, and ground water wells.

2.1.14 Army Regulation 200-1, Environmental Protection and Enhancement. Army

Regulation (AR) 200-1 establishes policies and procedures to protect and preserve the quality of the environment. It outlines environmental responsibilities for the Department of the Army

(DA), major commands, and installations. It also defines the Army’s goal of continually reducing the generation of HW and procedures for managing those wastes, including waste identification, records management, waste disposal, and training programs.

2.1.15 DA Pamphlet (PAM) 200-1. DA PAM 200-1 supplements AR 200-1 with specific requirements on how to implement and manage the Army’s environmental programs. This pamphlet explains detailed procedures and methodology to be followed in preserving, protecting, and restoring environmental quality in accordance with AR 200-1. The pamphlet applies to Active Army, the Army National Guard, and the U.S. Army Reserve. It also applies to tenants, contractors, and lessees performing functions on real property under the jurisdiction of the DA, and contracts to operate Government-owned facilities.

3.0 AUTHORITIES/TECHNICAL DIRECTION

The Contractor shall take no direction from any government employee or any person other than the

Contracting Officer that changes the terms and conditions of this contract action, the scope, or any change that impacts the price or schedule. Changes authorized by the Contracting Officer shall be in the form of a written, official, signed modification to the contract action received by the Contractor before the Contractor shall act upon those changes. The Contractor shall notify the Contracting

Officer if and when the Contractor believes directions has been given from persons other than the

Contracting Officer that equate to a change by notifying the Contracting Officer. Any direction given by any Government employee or any other person outside their authority shall be reported to the

Contracting Officer. NOTE: The Contracting Officer Representative (COR) has limited authorities as stated in the COR appointment letters.

3.1 CONTRACTOR QUALIFICATIONS

The contractor personnel that assigned to MOTCO shall have appropriate bachelor’s degrees or training certificates, as applicable, and at least one (1) year of experience comparable to their assigned tasks.

4.0 DESCRIPTION OF WORK AND SERVICES

Note: This PWS period of performance is for 12 months of technical support and payment of required fees. All required fees are to be paid to include the Contra Costa County DOH, Annual

Business Authorization, the CalEPA/DTSC permit, the Board of Equalization (BOE) fee, the

BAAQMD permit, the Delta Diablo Sanitation District Waste Discharge Permit, and the Central

Contra Costa Sanitation District permit, NPDES permits as needed.

4.1 Technical Support. The Contractor shall provide the necessary technical, permitting, and regulatory compliance support for the implementation of the following actions in accordance with all applicable requirements:

TASK 2

4.2 Environmental Plans Management: The Contractor shall ensure updates to the HW

Management Plan (HWMP), Spill Prevention Control and Countermeasure (SPCC) Plan, Pollution Prevention (P2) Plan, Integrated Solid Waste Management Plan (ISWMP), Green

Procurement Plan, Installation Spill Contingency Plan (ISCP), Storage Tank Management

Plan (STMP), and MOTCO Environmental SOP. All updates to the plans shall be coordinated through the MOTCO Environmental C om pl i an ce Manager.

4.3 Annual Plan updates: Based on the list above, the contractor will update plans as needed and these updates shall be coordinated through the MOTCO Environmental Manager as needed.

4.4 Deliverable:

a. The Contractor shall review and update the above identified plans within 200 days of contract award.

b. Identify P2 savings that will reduce the use and storage of hazardous materials at

MOTCO.

c. The Contractor shall update the procurement process for hazardous materials with procedures that shall be incorporated into the Green Procurement Plan and added to the environmental training program to purchase less toxic items.

d. Recycling Program - The Contractor will update the Integrated Solid Waste Management

Plan (ISWMP) as required. Identify effective ways to improve MOTCO recycling throughout the installation to ensure most effective ways to meet recycling goals.

e. The Contractor shall determine MOTCO oil storage capacity. If oil storage tank capacity is greater than 10,000 gallons, Contractor shall determine feasibility and methods of reducing capacity. If 10,000 gal capacity cannot be reduced, the Contractor shall update a

Spill Prevention, Control, and Countermeasures Plan (SPCCP).

f. The Contractor shall provide emergency spill equipment and supplies in the amount of

$20,000 at MOTCO. The Compliance Manager will identify the type of material and quantity to purchase in support of MOTCO.

4.5 Asbestos and Lead Paint Management: The Contractor shall provide as needed new asbestos and lead-paint surveys and will update MOTCO’s previous asbestos and lead-based paint surveys.

4.5.1 Deliverable:

a. The contractor will review MOTCO existing structures and provide a report presenting and documenting all findings associated with asbestos and lead paint providing the findings in a report delivered to MOTCO. This report shall be delivered within 265 days after this contract award. The report format is to be as follows:

a) Each structure assessment shall be reported separately (standalone).

b) The report shall include a location diagram of each structure inspected showing the location of the material damaged or exposed.

c) The report shall include a diagram that shows each sample collected, identification number or name, and shall be analyzed for Asbestos containing material.

d) The report shall include lab data and chain of custody for samples collected.

4.5.2 The Contractor shall assist with determining the presence of asbestos and lead based paint on any upcoming engineering and/or facility projects and will provide monitoring of asbestos and lead-paint removal contracts.

4.5.2.1 Deliverable:

a. The determination shall be presented in a spreadsheet format that shall include, as a minimum, the exact location (buildings/facilities), identification number or name, use (storage, office, housing, etc.), problem or issue identified, and recommendations. This report shall be delivered within 265 days after Task Order award.

b. If conducted, the report shall include a diagram that shows each sample collected, identification number or name, and shall be analyzed for Lead based paint material.

c. Will conduct monitoring of asbestos and lead-paint removal operations by contractors, collect air monitoring samples, quality control samples, and ensure that all r3equired removal meets regulations.

4.5 Storm Water Management. The Contractor shall update the Storm Water Pollution

Prevention Plan (SWPPP) as required to comply with current California Storm Water regulations. The Contractor shall provide analysis of sampling co l l e c t ed a t industrial discharge locations on MOTCO in accordance with NPDES No. CAS000001 and report results as required through the California SMARTS program. Non-compliances with the permit shall be reported to the MOTCO Environmental Manager. The Contractor purchase Best Management Practices (BMPs) required to meet permit compliance. Due to new requirements in the California general stormwater industrial permit, if MOTCO exceeds baseline compliance, a Qualified Industrial Stormwater Practitioner (QISP) will be hired to help bring MOTCO back to baseline.

4.5.1 Deliverable:

4.5.1.1 The Contractor shall update the monitoring implementation plan as required in the

SWPPP.

4.5.1.2 The Contractor shall continuously evaluate MOTCO compliance with NPDES

General Permit for Storm Water Discharges Associated with Industrial Activities

(NPDES No. CAS000001). A report of those findings shall be provided to the

MOTCO Environmental Manager within 200 days of Task Order award.

4.5.1.3 The Contractor shall review and amend the MOTCO Storm Water Pollution

Prevention Plan (SWPPP) to reflect compliance with regulatory guidelines within

120 days of Task Order award.

4.5.1.4 The Contractor shall provide the data necessary for the government to update

California SMARTS program annually to complete the annual report of findings to include monthly monitoring, and analytical results.

4.5.1.5 If MOTCO is not listed at baseline for its industrial stormwater program, the contractor will provide QISP services to document and generate reports as needed to get MOTCO back to baseline. QISP will conduct inspections and provide training to personnel at MOTCO to improve stormwater management

4.6 Wastewater Management –The Contractor shall be responsible to conduct analysis semi-annually at both the tidal and inland location identified within the wastewater permits. In addition, the Contractor shall provide all data necessary for the government to submit reports to Contra Costa Central Sanitary District (CCCSD) and Delta Diablo Sanitary

District (DDSD), both regulatory agencies monitor wastewater compliance. The

Contractor shall ensure compliance with Industrial User and Wastewater permits and ensure permit fees are paid if applicable.

4.6.1 Deliverable:

4.6.2 The Contractor shall provide all data necessary for the government to submit semi-annually Periodic Compliance Reports to Contra Costa Central Sanitary District

(CCCSD) meeting the requirements identified in the Class III Industrial user permit.

This includes sampling and analysis.

4.6.3 The Contractor shall provide all data necessary for the government to submit the Self-

Monitoring Compliance Reports (SMCR) quarterly to Delta Diablo Sanitary District

(DDSD) meeting the requirements identified in the Wastewater permit. This includes sampling and analysis.

TASK 3

4.7 Sample Collection and Data Analysis

4.7.1 The Contractor shall perform the following sampling and monitoring actions:

4.7.2 Deliverable:

4.7.3 Storm Water Monitoring – The Contractor shall conduct sampling of storm water discharges and record and report all results in accordance with the NPDES General Permit for Storm

Water Discharges Associated with Industrial Activities (NPDES No. CAS000001). In addition, the

Contractor shall provide an updated SWPPP in accordance with the general permit and consult with the State Water Board on storm water issues as required. If the industrial stormwater program has exceedances and completion of the exceedance response actions and reports. This will require the hiring of Qualified Industrial Storm Water Practitioner (QISP) to complete the ERA Action Reports.

4.7.4 Stormwater sampling will include analysis for the following:

Analyte – sampled as needed

Aluminum (Al)

Iron (Fe)

Lead (Pb)

Zinc (Zn)

Aluminum, Dissolved

Iron, Dissolved pH (Field) and Lab

Total Suspended Solids

Total Oil and Grease

4.7.5 Drinking Water Monitoring – The Contractor shall provide all necessary support to comply with the SDWA.

Analyte Method No

Sample locations Hose bib at Bldg. E109, and

Pier 4 Parking Lot, Bldg. 245

Monthly Sampling Up to 144 samples per calendar year

Total Coliform bacteria plus E.coli SM 9223B/Colilert

General Physical – includes color, odor, & Turbidity, Total Chlorine

(Field)

Various

SM4500-Cl G

Quarterly Sampling pH (Field) SM4500-H+B

Fluoride E300.0

Arsenic SM 3113B

Bromate E300.1

Chloramines SM4500-Cl D

Chlorate E300.1

Chromium, Total E200.7

Chromium, Hexavalent E218.6

Molybdenum E200.7

Strontium E200.8

Vanadium E200.7

Lead SM 3113B

Copper E200.7

Annually

Trihalomethanes (THHM) E524.2

General Mineral Pkg (T22) – includes alkalinity plus, calcium, chloride, nitrate as N, MBAS, iron, magnesium, manganese, nitrite, potassium, sodium, sulfate, specific conductance, total dissolved solids, hardness, silver and zinc various

Haloacetic acids (HAA) E552.2

4.7.6 Wastewater Monitoring – The Contractor shall provide all necessary support to comply with the Wastewater permits sampling and analysis requirements.

Central Contra Costa Sanitary District Analysis pH (laboratory) 6-10 pH Units pH (field) 6-10 pH Units

BOD No Limit

TSS No Limit

TDS No Limit

OIL/GREASE

(total) 400

ARSENIC 0.15

CADMIUM 0.1

CHROMIUM,

total 0.5

COPPER 0.5

LEAD 0.5

MERCURY 0.003

NICKEL 0.5

SELENIUM 0.25

SILVER 0.2

ZINC 1

Delta Diablo Sanitary District Sampling pH (laboratory) 6-10 pH Units pH (field) 6-10 pH Units

BOD No Limit

COD No Limit

TDS No Limit

TSS No Limit

ARSENIC 0.15

CADMIUM 0.1

CHROMIUM, total 0.5

COPPER 0.5

IRON No Limit

LEAD 0.5

MERCURY 0.003

MOLYBDENUM

NICKEL 0.5

SELENIUM 0.25

SILVER 0.2

ZINC 1.0

CYANIDE 0.2

TOTAL PHENOLS 1.0

AMMONIA as N 200

OIL/GREASE (total) 400

PETROLEUM/MINERAL 100

- ANIMAL/VEGETABLE 300

TTO (EPA 624) 2.0

TTO (EPA 625) 2.0

TTO (EPA 608) 2.0

SULFIDE No Limit

SULFATE No Limit

5.0 Task 4 - Training

The Contractor shall coordinate and conduct environmental training classes that include elements of hazardous material handling, spill prevention and clean-up, storm water management, recycling, NEPA, and general environmental media for MOTCO personnel. In addition, the Contractor is to develop and provide training material to all participants. This material shall include separate training sessions for:

5.1.1 MOTCO Tenants and Contractors (all maintenance personnel (DPW maintenance contractors and DOL maintenance personnel) and at least 2 firefighting personnel from each Firehouse) – up to 5 each 8-hour Environmental Compliance Course per year.

5.1.2 Provide Oil Spill Response Training and Hazardous Waste Operations and Emergency

Response (HAZWOPER) – MOTCO Tenants and Contractors to include all maintenance personnel (DPW maintenance contractors and DOL maintenance personnel) and at least 2 firefighting personnel from each Firehouse) – 24-hour initial course for new personnel and an 8-hour Refresher course /year covering all requirements in OPA, 40CFR Part 112 and

29 CFR 1910.120 – No more than 4 classes each type 24hr and 8hr per year.

5.1.3 All training dates and locations shall be coordinated by the Contractor with the CORs

(where applicable), and with the Compliance Manager.

5.1.4 Deliverable:

The Contractor shall develop MOTCO specific training materials and provide attendance records, accordingly. Records of training shall be well documented and maintained for inspection purposes.

6.0 Task 5 - Permit Preparation and Fees Submittal

The Contractor shall prepare required permit applications for the MOTCO Commander’s signature and approval. The Contractor shall prepare all required documents for regulatory approval and upon approval, the Contractor shall submit appropriate invoices for payment as required. MOTCO

Environmental Permits should not exceed $22,000 annually. MOTCO Facility Environmental

Compliance permit costs are listed as follow:

6.1.1 Contra Costa County DOH (for HW) – Annual Business Authorization/Permit No. 77-3057 –

Estimated fees should not exceed $5,000.00 (“a” see below).

6.1.2 California EPA/Department of Toxic Substances Control (CalEPA/DTSC) – MOTCO’s

EPA ID No. CAR000066290 – Estimated fees should not exceed

$5,000.00 (see “b” below).

6.1.3 California Board of Equalization Fee (BOE Fee) – MOTCO will pay a fee on Hazardous

Waste Disposal to the BOE. Estimated Fee should not exceed

$25,000.00 (see “b” below).

6.1.4 Bay Area Air Quality Management District (BAAQMD) – Plant No. 12769 – Estimated fees should not exceed $20,000.00 (see “c” below).

6.1.5 Delta Diablo Sanitation District (DDSD) – Wastewater Permit No. 018117-S – Estimated fees should not exceed $8,500.00 (see “d” below).

6.1.6 SF Regional Water Quality Control Board (SF RWQCB) – Annual Industrial Storm Water

General Permit for WDID # 2 O71016964 – Estimated fees should not exceed $2,000.00 (see

“e” below).

a. This annual fee is obtained from a schedule of fees based upon the amount of hazardous waste generated per year.

b. This annual fee is based on the number of disposal manifests submitted to the DTSC on an annual basis.

c. This annual fee is obtained from a schedule of fees based upon the number of generators and horsepower of each generator.

d. This fee is based on permit fees obtained from DDSD.

e. This may be a one-time fee, for meeting the new 2015 IGP requirements.

7.0 Reports and Deliverables

The Contractor shall prepare and submit site investigation reports and inventories as described within the tasks above for the purposes of maintaining regulatory compliance and records keeping.

One copy of each report shall be submitted to the Environmental Manager at Military Ocean

Terminal Concord (MOTCO), 834 th

Transportation Battalion, 410 Norman Avenue, Concord, CA

94520-1142. In addition, the Contractor shall coordinate the preparation and submittal of applicable reports with Federal and State regulatory agencies. It is estimated that there shall be 20 submittal events per year. All reports shall be submitted to the Environmental Manager within 5 working days from the completion of the draft or as otherwise specified in each task.

7.1 Comment on Reports

The Contractor shall respond to all comments submitted to the Contractor during the review of a document in a formal Response to Comments Table. The Table shall include the author of the comment, the text of the comment, the page and paragraph within the document that the comment references, and the Contractor’s response to the comment. If accepted by the Corps, the

Contractor’s responses shall be incorporated into the revised version of the document.

7.2 Deliverables (Format and Content)

Draft documents shall be submitted on 8 ½-inch by 11-inch white bond paper, double- sided, and neatly bound. Final documents shall be submitted in both hard copy (8 ½- inch by 11-inch white bond paper, double-sided, and neatly bound in a hard binder) and electronic format. In the event some pages are required to be larger than 8 ½- inch by 11-inch (e.g. for clarity on a map), the pages shall be neatly folded to the 8 ½- inch by 11-inch size. Pages that are larger than 11-inch by 17-inch shall be neatly folded and inserted into plastic page protectors. The footer for all documents shall include the following information: page number, Abbreviation of the document title, and an abbreviation for the

Contractor’s name. There shall be a title page on the front of the binder and a binder spine title strip.

7.3 Media Requirements Format: Electronic deliverables shall be delivered in native file format

(Microsoft Office 97 or later, AutoCAD R13 or later, Micro station ver.7.0 or later, ArcGIS 10.1 or later). All documents shall also be submitted in Adobe PDF format and properly bookmarked.

Electronic drawings shall be submitted in both vector and raster formats. Filenames shall contain no spaces or special characters except for the underscore character.

7.4 Electronic Deliverables CD-ROM: Electronic deliverables shall be copied directly onto the required media; files transferred by means of a backup utility are unacceptable. All electronic deliverables must be delivered on CD-ROM.

7.5 Installation Coordination. The Contractor shall coordinate with MOTCO’s

Environmental Manager in the preparation of environmental compliance reports, regulatory submittals, data call responses, and all other environmental compliance related activities, such as

Army Environmental Database Reporting (AEDB), HQAES, ISR, SWARS, CERS, SMARTS, DOORS, and IAP, engineering plans and work plans related to environmental compliance/assessment.

7.6 Database Maintenance. The Contractor shall maintain a system or database (Microsoft

Excel Spreadsheets) to track the regulatory, compliance and execution status of each active

MOTCO project/program/plan. This includes permits, manifests, EAs, EIS, and natural resources management plans.

TASK 1

7.7 Meetings/Briefings. The Contractor shall be required to schedule, attend, and present a series of local meetings and briefings in connection to this task order. One meeting per month over a 12-month period is anticipated. The date, time, and briefing format shall be coordinated with

MOTCO’s Environmental Coordinator. The Contractor shall be required to attend meetings with representative of Federal and State regulatory/resource agencies and other contractor representatives.

7.8 Travel and Training. The Contractor’s staff may be required to travel to MOTCO to support taskers identified above. The Contractor shall be responsible for covering costs associated with travel as necessary to include local or distant travel.

7.9 Progress Report. The Contractor shall submit a monthly progress report of all work completed (for the prior month’s efforts) within 5 working days of the next month’s efforts to the following personnel:

a. Director of Public Works, MOTCO (electronic copy and supporting documentation)

b. Environmental Compliance Manager, MOTCO (electronic copy and supporting documentation)

c. USACE Senior Project Manager (electronic copy plus supporting documentation)

d. USACE Contracting Officer Representative

8.0 GOVERNMENT FURNISHED INFORMATION AND EQUIPMENT

MOTCO will provide office space, telephone, printing, copying, photography, field supplies, and the safety equipment necessary to complete the tasks outlined within this PWS. MOTCO will make available all necessary documentation (drawings, plans, permits, project files, etc.) to complete these tasks.

9.0 PROJECT KICK-OFF

The Contractor shall participate via telephone conference call in a kick-off meeting with the USACE

Sacramento District office to discuss and plan for the work required by this PWS. The Contractor’s project manager (PM) and lead scientist/engineer for this work shall attend participate in the teleconference. The Contractor shall be prepared to discuss the PWS tasks including Project

Coordination details. The Contractor shall review project documents prior to the teleconference. The

Contractor shall take meeting minutes and submit them for review and approval to the USACE PM within five days of this teleconference meeting. The teleconference shall be scheduled within five days of task order award and be scheduled with the USACE PM and Contracting Officer (KO) and

Contracting Officer Representative (COR).

10.0 CONTRATOR FURNISHED SUPPLIES AND EQUIPMENT

The Contractor shall provide all necessary supplies and equipment not included within Section 10.0 to complete the tasks outlined in the PWS. The Contractor shall be responsible for all required permits, sampling and analysis equipment and testing in accordance with all requirements and regulations.

11.0 SCHEDULE AND DELIVERABLES

The Contractor shall refer to the written direction provided within each of the Tasks instructions previously provided when preparing their proposal. In addition to the written instruction, the

Contractor shall refer to the following Schedule - Deliverable Table when preparing their proposal.

Table 1

Task#/Deliverable Description/Schedule

#1/ Installation Spill Contingency Plan

(ISCP)

Review and update every 350 days

#1/ Asbestos and Lead Paint

Assessments and Reports

Update current and develop new reports as needed

#1/ Storm Water Pollution Prevention

Plan

Update as needed

#1/ Stormwater Level 1 or 2 Exceedance

Response Action Report

Complete as needed

#1/ Pollution Prevention (P2) Plan Update as needed

#2/ Drinking Water Sampling and

Monitoring

Complete sampling and analysis by a provided schedule.

#2/ Wastewater sampling and analysis Complete sampling and analysis and submit to

MOTCO to meet permit requirements

#2/ Storm Water Monitoring Complete the stormwater sampling and analysis as identified above and according to the General

Permit Requirements.

#3/ Training Materials and Classes Develop and update Training Materials depending upon the requirements of the

MOTCO Environmental Manager.

#5/ Permits Pay by due dates

12.0 PERIOD OF SERVICE

All work shall be completed within the Period of Performance. The period of performance will be for 365 days from date of task order award.

13.0 ADDITIONAL REQUIREMENTS AND INFORMATION

All submittals shall become the property of the USACE. The Contractor shall provide copies of backup data and all computations used in support of the tasks in this PWS.

13.1 During performance of the tasks outlined in this PWS, the Contractor shall:

a. Execute the work diligently and aggressively.

b. Promptly advise the Project Manager of all significant developments.

c. Promptly furnish to the Project Manager all written communications pertaining to the work under this contract received from other agencies, their contractors, or other Corps contractors.

d. Report Requirements: The Contractor shall be responsible for producing complete, competent, properly coordinated, and thoroughly checked documents within agreed upon schedules.

e. Quality Control: The Contractor shall be responsible for quality control of its own work. The Contractor shall have a logical and functional quality control program to assure that errors and deficiencies in all submittals are minimal.

14.0 Property of the Government

All data, reports, and material relative to this PWS are the U. S. Government and shall not be used or distributed by the Contractor, subcontractors, or employees without specific permission of

MOTCO. Distribution to any other source by the Contractor is prohibited unless authorized by the

15.0 News Releases

The Contractor shall not publicly disclose any data generated or reviewed under this PWS. The

Contractor shall refer all requests for information concerning MOTCO or this PWS to the USACE

Sacramento District Public Affairs Office. Neither the Contractor nor its personnel shall give news releases or conduct media interviews concerning the work performed under this scope.

16.0 Hours of Operation

The Contractor hours of operation shall be confirmed with MOTCO but are anticipated to be between the hours of 0700 to 1700, with lunch no longer than 1200 to 1300. The Contractor shall coordinate with the MOTCO-POC at least three weeks prior to work to check for security and other requirements. The Contractor shall comply with the Federal holiday schedule.

17.0 Responsibility for Field Work

The Contractor shall be responsible for all damages to persons and property occurring as a result of the Contractor’s fault or negligence in connection with field work, and shall save and hold the

Government free from all claims and suits arising from such damages.

18.0 MISCELLANEOUS INSTRUCTIONS:

18.1 SAFETY REQUIREMENTS: The contractor shall provide for the protection of the lives and health of employees and other persons; preventing damage to property, materials, supplies, and equipment; and avoid work interruptions. For these purposes, the contractor shall:

a. Comply with Federal and California OSHA Safety and Health Regulations

b. Comply with pertinent provisions of the Corps of Engineers' EM 385-1-1

18.2 RELEASE OF INFORMATION: The contractor shall obtain approval from MOTCO and

Sacramento District prior to release of any information received in the performance of this task order or developed pursuant to this task order. All inquiries regarding the release of such information shall be referred to the MOTCO and Sacramento District POC’s and the COR.

18.3 INVOICES AND PAYMENT:

18.3.1 Contract Payments: The Government will pay the Contractor upon submission of proper invoices for services delivered and accepted for the portion of the work actually performed under the contract. Payment will be made as indicated in the contract's Payment Schedule, not on percentage of completion. Deliverables as defined in the Payment Schedule of the contract must be accepted by the Government before payment will be made.

18.3.2 Invoices: Invoices shall be submitted upon completion of tasks as outlined in the

Contract. The Government shall pay the Contractor upon submission of proper invoices for services delivered and accepted for the completion of the work actually performed under this PWS. Payment shall be made as indicated in the Contract's Payment Schedule, not on a percentage of completion. Deliverables as defined in the Contract must be accepted by the Government before payment will be made.

18.3.2.1 Invoices shall be submitted to:

USAED, FINANCE CENTER

ATTN: CEFC-FP

5722 Integrity Drive

Millington, TN 38054-5005

USACE, Sacramento District

ATTN: CESPK-RM, Lynne Erickson

1325 J Street

Sacramento, CA 95814-2922

One copy of each invoice with all required information including any necessary supporting documentation to:

USAED, Sacramento District

ATTN: CESPK-PD-RC, Doug Edwards

1325 J Street

Sacramento, CA 95814-2922

In addition, all invoices shall be submitted electronically to the following:

J. Stephen Volk: john.s.volk.civ@mail.mil

Guy Romine: guy.k.romine.civ@mail.mil

18.3.2.2 The contractor's name and address on the invoice shall match the contract, and information in SAM.gov. If the contractor's address changes, the contractor shall notify the COR and the Contracting Officer immediately. If the name and address do not match exactly, the invoice will be rejected delaying payment.

18.4 SECURITY:

18.4.1 Photographs. Photographs may be taken when appropriate (to clarify conditions, provide backup information or provide typical examples of various issues addressed under this task mailto:john.s.volk.civ@mail.mil mailto:guy.k.romine.civ@mail.mil order) to facilitate briefings, reporting, and execution of the Task Order. Due to heightened security measures, permission must be obtained from the base security forces before taking any photos on the installation through a camera pass. These photos, their negatives or digitized files shall be turned over to the installation upon submittal of the Final Reports. Photos shall be identified so that correlation with the appropriate narrative or issue can be made. Photos will be reviewed by the MOTCO Sponsor to ensure they are safe for release.

18.4.2 Installation Visits. Any visits to the installation by the contractor or any of their sub-contractors, must be coordinated through and approved by the POC. Visitors without common access card (CAC) must provide 48 hour notice prior to site visit to allow for appropriate security checks.

18.4.3 National Defense Emergencies. In the event of a National Defense Emergency affecting the installation, the POC will immediately notify the contractor POC. At that time, the contractor shall take immediate steps to cease all activities on the installation(s) and all contractor personnel shall leave the installation(s) property until notice is given by the installation and

POC that National Defense Emergency conditions are no longer in effect. The milestone schedule will be adjusted accordingly.

18.4.4 Antiterrorism and Operation Security (AT/OPSEC) Requirements:

18.4.4.1 Access and General Protection/Security Policy and Procedures: Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index

(NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05 / AR 190-

13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative, as NCIC and

TSDB are available) in accordance with status of forces agreements and other theater regulations. The contractor shall also provide all information required for background checks to meet installation/facility access requirements to be accomplished by installation Provost

Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9

Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA, and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any installation or facility change, the Government may require changes in contractor security matters or processes.

18.4.4.2 OPSEC Training - All new contractor employees will complete Level I OPSEC Training within 30 calendar days of their reporting for duty. Additionally, all contractor employees must complete annual OPSEC awareness training. The contractor shall submit certificates of completion for each affected contractor and subcontractor employee, to the COR or to the contracting officer (if a COR is not assigned), within 5 calendar days after completion of training. OPSEC awareness training is available at the following websites:

https://www.iad.gov/ioss/ or http://www.cdse.edu/catalog/operations-security.html; or it can be provided by the RA OPSEC Officer in presentation form which will be documented via memorandum.

18.4.4.3 AT Training - All contractor employees, to include subcontractor employees, requiring access to Army installations, facilities, controlled access areas, or require network access, shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. Upon request, the contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer (if a COR is not assigned), within 5 calendar days after completion of training by all employees and subcontractor personnel. AT Level I awareness training is available at the following website: http://jko.jten.mil/courses/atl1/launch.html; or it can be provided by the

RA ATO in presentation form which will be documented via memorandum.

18.4.4.4 iWATCH - The contractor and all associated sub-contractors shall receive a brief/training

(provided by the RA) on the local suspicious activity reporting program. This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the project manager, security representative or law enforcement entity. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance with the results reported to the COR NLT 5 calendar days after the completion of the training.

18.4.5 Access to Government Network or Stand-alone Computers. Access to government network or standalone computers will be required under this contract. The contractor shall obtain permission to access government network or stand-alone computers in accordance with AR 25-

2. AR 25-2 states any individual who requires information technology (IT) access to government systems must meet the security standard for the level of access required. The normal user requires IT-III level access. ITIII access requires initiation of a NACIC (for civilians) or NAC (for military and contractors), as appropriate or favorable review of SF85P and Supplemental Questionnaire.

18.4.6 FPCON impact on work levels: During FPCONs Charlie and Delta, services are discontinued.

Services will resume when the FPCON level is reduced to level Bravo or lower. Or, if contract and its employees are considered mission essential. Therefore, all contractor employees are required to report for duty and remain on duty during declared emergencies and/or elevated

FPCON levels unless otherwise directed by the contacting officer via the appropriate COR.

18.4.7 Identification Badges: Identification badges, if required for an employee, will be furnished without charge. Application for and use of badges will be as directed by the Contracting

Officer. The contractor shall furnish a completed EMPLOYMENT ELIGIBILITY

VERIFICATION (DHS FORM I-9) form for all personnel requesting badges. This form is available at http://www.uscis.gov. The contractor shall be responsible to immediately report instances of lost or stolen badges to the Contracting Officer. Upon completion of the contract, the company will return all issued CAC Cards, Installation Badges, and/or access passes to the

Contracting Officer and/or Contracting Officer.

18.4.8 Physical Requirements: The contractor shall be responsible for safeguarding all Government http://jko.jten.mil/courses/atl1/launch.html equipment, information and property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured.

18.4.9 Key Control: The Contractor if needed will have all keys/key cards issued through the Key control officer in DPW and all keys issued will be documented on a DA Form 5513. NOTE:

All references to keys include key cards. No keys issued to the contractor by the Government shall be duplicated. The contractor shall develop procedures covering key control that shall be included in the Quality Control Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The contractor shall immediately report any occurrences of lost or duplicate keys/key cards to the Contracting Officer. The contractor shall prohibit the use of Government issued keys/key cards by any persons other than the contractor’s employees. The contractor shall prohibit the opening of locked areas by contractor employees to permit entrance of persons other than contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the

18.4.10 Employee escort for services in secure areas (i.e.: housecleaning, escorts to sites): The contractor has complied with all personnel identity verification procedures. Employees must be accompanied by an authorized Government employee at all times while in secure areas.

TASK 6

19.0 CONTRACTOR MANPOWER REPORT (CMR)

The Office of the Assistant Secretary of the Army (Manpower & Reserve Affairs) operates and maintains a secure Army data collection site where the Contractor shall report ALL Contractor manpower (including subcontractor manpower) required for performance of this task order and

PWS. The Contractor is required to completely fill in all the information in the format using the following web address https://cmra.army.mil/.

The required information includes: (1) Contracting Office, Contracting Officer, Contracting

Officer’s Technical Representative; (2) Contract number, including task and delivery order number; (3) Beginning and ending dates covered by reporting period; (4) Contractor name, address, phone number, e-mail address, identity of contractor employee entering data; (5) Estimated direct labor hours (including sub- contractor); (6) Estimated direct labor dollars paid this reporting period

(including sub- contractor); (7) Total payments (including subcontractor); (8) Predominant Federal

Service Code (FSC) reflecting services provided by contractor (and separate predominant FSC for each sub-contractor if different); (9) Organizational title associated with the Unit Identification

Code (UIC) for the Army Requiring Activity (the Army Requiring Activity is responsible for providing the contractor with its UIC for the purposes of 15 reporting this information); (10)

Locations where contractor and sub-contractors perform the work (specified by zip code in the

United States and nearest City, Country, when in an overseas location, using standardized nomenclature provided on website); (11) Presence of deployment or contingency contract language, and, (12) Number of contractor and sub-contractor employees deployed in theater this reporting period (by country).

As part of its submission, the contractor shall also provide the estimated total cost…