FY2026_APM Support_SOW.pdf

STATEMENT OF WORK

Availability Project Manager for Long Range Enforcer (LRE) Product Line

Hull, Mechanical and Electrical (HM&E) Maintenance and Repairs

1.0 GENERAL

1.1 The Surface Forces Logistic Center (SFLC) Long Range Enforcer (LRE) Product Line (PL) provides HM&E logistical support for planned and emergency repairs of Coast Guard cutters. The LREPL provides engineering guidance and support to assist with the development and promulgation of maintenance and repair contracts to commercial shipyards and emergent equipment casualties. This document provides a Statement of Work for (2) commercial Availability Project Managers (APM) located in Alameda, CA.

1.2 Contractor Personnel.

1.2.1 Qualified Personnel. The Contractor shall provide qualified personnel to perform all requirements in this Statement of Work within the period of performance specified. The Contractor shall submit resumes for proposed personnel that meet contract requirements for approval by the Coast Guard before they are allowed to work on this task. Resumes will not be required for management personnel supporting contract activity unless they are directly responsible for providing the required services.

Location Contracted Roles FTE

On-site SFLC Alameda, CA

Availability Project Manager 2

1.2.1.1 Nature of Services. Contractor employees performing services under this order will be controlled, directed, and supervised at all time by management personnel of the Contractor. The tasks, duties, and responsibilities set forth in this task order may not be interpreted or implemented in any manner that results in any Contractor employee creating or modifying Federal policy, obligating funds of the United States Government, overseeing the work of Federal employees, approving Federal licensing actions and inspections, approving any contractual documents, determining what supplies or services are to be acquired by the Federal Government, providing direct personal services of any Federal employee, or otherwise violating the prohibitions set forth in Parts 7.5 and 37.1 of the Federal Acquisition Regulation

(FAR).

1.2.1.2 Background Investigation. Upon selection of a candidate, the Contractor shall perform a Background Investigation and provide a copy to the Contracting Officer.

1.2.2 Employee Identification. Contractor employees working on-site at Government facilities shall wear a company issued identification badge.

All Contractor employees shall identify themselves as Contractors when their status is not readily apparent and display their badge in plain view above the waist at all times.

Hull, Mechanical and Electrical (HM&E) Maintenance and Repairs (Cont’d)

1.2.3 Removing Employees for Misconduct or Security Reasons. The Government may, at its sole discretion, direct the Contractor to remove any Contractor employee from Coast Guard and Department of Homeland Security facilities for misconduct or security reasons. Removal does not relieve the Contractor of the responsibility to continue providing the services required in this SOW. The Government will provide the Contractor with an immediate written explanation of the request to remove the employee through the Coast Guard Contracting Officer (KO).

1.2.4 The Contractor's employees shall comply with all applicable Government regulations, policies and procedures (e.g., fire, safety, sanitation, environmental protection, security, flag officer courtesy, "off limits" areas, wearing of parts of military uniforms, and possession of firearms) when visiting or working at Government facilities. The Contractor shall ensure contractor employees present a professional appearance at all times and that their conduct shall not reflect discredit on the United States, the Department of Homeland Security or the U.S. Coast Guard.

1.3 Program Manager. The Contractor shall provide a Program Manager who shall be the Coast Guard’s point of contact for on-site contractor personnel and shall be responsible for all Contractor work performed under this Task Order. The Program Manager is further designated as Key by the Government and shall manage any and all administrative duties associated with the on-site contractor support.

1.3.1 The Program Manager shall be a single point of contact for the Contracting Officer’s Representative (COR). It is anticipated the Program Manager shall be one of the senior level employees provided by the Contractor for this work effort. The name of the Program Manager, and the name(s) of any alternate(s) who shall act for the Contractor in the absence of the Program Manager, shall be provided to the Government as part of the Contractor's proposal. During any absence of the Program Manager, only one alternate shall have full authority to act for the Contractor on all matters relating to work performed under this Task Order. The Program Manager and all designated alternates shall be able to read, write, speak and understand English. Additionally, the Contractor shall not replace the Program Manager without prior acknowledgement from the Contracting Officer. The Program Manager is not considered an on-site contract person under this task.

1.3.2 The Program Manager shall be available to the Contracting Officer via telephone between 0800 and 1600 PST, Monday through Friday, and shall respond to a request for discussion or resolution of technical problems within 8 hours of notification.

1.4 Key Personnel.

1.4.1 Before replacing any individual identified as Key the Contractor shall notify the Contracting Officer no less than 15 business days in advance, submit written justification for replacement and provide the name and qualifications of any proposed substitute(s). Any proposed substitute shall possess qualifications equal to or superior to those of the Key person

Hull, Mechanical and Electrical (HM&E) Maintenance and Repairs (Cont’d) being replaced. The Contractor shall not replace Key Contractor personnel without written consent from the Contracting Officer. The Government may designate additional Contractor personnel as Key prior to the SOW date of award.

1.4.2 All personnel working on-site are Key Personnel.

2.0 REFERENCES

2.1 USCG Naval Engineering Manual, COMDTINST M9000.6F (series)

2.2 SFLC Program Depot Maintenance Process Guide (CGTO PG-85-00-500-S)

3.0 REQUIREMENTS

3.1 The purpose of this Statement of Work is to obtain temporary on-site Contractor support to assist the SFLC LRE Product Line in providing Hull, Mechanical, and Electrical (HM&E) logistical support for the alteration, repair, installation, redesign, or maintenance of complex systems and machinery on the Coast Guard LRE platforms that operate out of various ports throughout the United States. The work involves a wide range of engineering aspects including, but not limited to, depot level maintenance planning, execution and casualty support for hull structure, diesel engines, heating, ventilation and air conditioning systems, piping systems, hydraulics, electrical distribution and control systems and other shipboard mechanical and electrical systems, and data entry into various data bases. The on-site contractor shall have a solid working understanding of the above mentioned disciplines. The Contractor will work as part of a team with members from other branches within the division and will work under the guidance of senior supervisors.

3.2 Task Execution. The Government requires the Availability Project Managers be engineers who possess the knowledge to perform the below listed tasks.

3.2.1 Have a working knowledge of principles, practices and techniques of ship repair, including drydocking, dock and sea trials, non-destructive testing and other principles, practices and techniques unique to the marine industry.

3.2.2 Have a working knowledge of commercial and military standards. A working knowledge of Coast Guard Instructions and logistics tools is beneficial.

3.2.3 Have a working knowledge of the Federal Acquisition Regulation (FAR), and applicability to ship repair contracts.

3.2.4 Be familiar with Coast Guard ship repair standards, policies and procedures as well as planned vessel assessments for the purpose of developing a planned availability work list.

3.2.5 Understand proper use of office equipment (computers, scanners, fax machines, etc.) as well as Microsoft office applications. Have an ability to communicate orally and in writing in order to present and defend technical recommendations; facilitate consensus; prepare memoranda and position papers; present briefings; and advise management officials. The contractor shall attend meetings and conferences as required by the

Hull, Mechanical and Electrical (HM&E) Maintenance and Repairs (Cont’d)

Contracting Officer Representative (COR) and provide a written summation of the meeting or conference.

3.2.6 Contractor personnel will be required to be familiar with Fleet Logistics System (FLS) to plan and execute both corrective & preventative maintenance actions.

3.2.7 Have ability to read and interpret blueprints, schematics, technical publications and directives.

3.2.8 Have the ability to climb ladders, access voids and small shipboard spaces for the purpose of identifying needed hull, mechanical and electrical (HM&E) repairs.

3.3 Support Includes:

3.3.1 Provide input as a team member at cutter planned and emergency depot level availability planning team meetings which shall include, but are not limited to, work identification, planning, specification development, work execution and project closeout.

3.3.2 Attend and provide input at commercial availability arrival conferences, attend periodic site visits of cutters undergoing commercial availabilities, attend post availability meetings and provide post availability reports and surveys.

3.3.3 Provide technical review of Condition Found Reports and input to Change Requests for approval and signature by CORs. Develop procurement request to modify appropriate funding documents to be reviewed and approved by Coast Guard personnel.

3.3.4 Participate as a team member of depot maintenance availability planning teams (Port Engineers, Availability Project Managers, Engineer Officers and specification writers) to establish repair specs/contracts, both recurring and individual work items, to be accomplished during cutter maintenance and repair periods.

3.3.5 Develop/prepare technical statements of work to perform ship repair operation for acquisition team to review and be executed by ship repair contractors.

3.3.6 Provide technical review of maintenance standards as well as preventative and corrective maintenance practices. Provide input to maintenance practices to increase the reliability of LREPL assets.

3.3.7 Review, maintain and update cutter maintenance records and casualty database.

3.3.8 Perform market research to obtain pricing information and prepare purchase request documents to procure commercial spare parts, technical items, and all other necessary supplies/services for all ship repair and casualty response activities.

3.3.9 Track engine hours, plan and manage execution of diesel engine overhauls.

Hull, Mechanical and Electrical (HM&E) Maintenance and Repairs (Cont’d)

3.4 Personnel Minimum Experience. The specific minimum experience levels may be waived at the discretion of the Government if comparable experience can be proven.

Resumes should reflect the appropriate skill set to adequately assess personnel for consideration.

3.4.1 Five years experience in USCG naval engineering maintenance practices and procedures as defined in Commandant Instruction Manual 9000.6, Naval Engineering Manual.

3.4.2 Five years experience in ship/boat maintenance to include drydocking procedures.

3.4.3 Five years experience in Project Management.

3.4.4 Five years experience conducting maintenance assessments on ships/boats to identify required repairs and prioritize maintenance requirements.

3.4.5 One year experience using Microsoft Office Programs (Excel, Word, Outlook and PowerPoint).

3.4.6 Two years experience working with Fleet Logistics System (FLS) management database.

3.4.7 Two years experience in specification or technical procedure development.

3.4.8 Knowledge of Critical Path Methods, scheduling and planning documents.

3.4.9 Understanding of Coast Guard organization and vessels is desired.

3.5 Other Technical Support. Provide other technical support for the vessel’s HM&E equipment as directed by the COR.

3.6 Attend Meetings. The Availability Project Manager shall attend meetings and conferences as required by the Contracting Officer Representative (COR) and may be asked to provide a written summation of the meeting or conference.

3.6.1 Kick-Off Meeting. The Availability Project Manager shall contact the COR to discuss SOW objectives NLT 5 business days after the date of award to schedule the Kick-Off Meeting. The Government has the option to waive this requirement with mutual agreement.

3.6.2 Contract Closeout Meeting. The Availability Project Manager shall schedule a Contract Closeout Meeting at the completion of the task. The Government has the option to waive this requirement with mutual agreement.

3.6.3 Progress Meetings. The Availability Project Manager shall participate in Coast Guard progress meetings as directed by the COR. During these meetings routine project management issues will be addressed. If discussions are required to address contract performance issues then they will be initiated by the Availability Project Manager, Contracting Officer, or the COR.

4.0 DELIVERABLES

Hull, Mechanical and Electrical (HM&E) Maintenance and Repairs (Cont’d)

4.1 Monthly Progress Reports. The Project Manager shall provide a Monthly Progress Report in contractor format approved by the Government Program Manager and modified to meet COR needs, no later than the 10th day of each month. The report shall include a summary of activities and accomplishments for the current reporting period, hours and funds expended by each employee working on the task (monthly and cumulative), schedule information, planned activities for the next reporting period, and planned travel for the next reporting period. The report shall identify contract budget and contract costs. The contractor shall identify any issues or problems that the contractor perceives as impacting their ability to satisfy requirements.

4.2 Other deliverables as directed by the COR.

5.0 PERIOD OF PERFORMANCE

5.1 The period of performance for this Statement of Work is 12 months with one base year and 4 option years. Base year period of performance is 23 September 2026 through 22 September 2031.

6.0 PLACE OF PERFORMANCE

6.1 The primary place of performance will be SFLC Alameda, 1 Eagle Rd Bldg 55, Alameda, CA 94501.

6.2 Guidance for this task will be based at the LRE Product Line in Alameda, CA.

6.3 On-site work shall generally be performed between the hours of 0800 and 1630 PST, Monday through Friday (except federal holidays). Overtime may be required.

6.3.1 Overtime: All overtime that is invoiced to the Coast Guard shall be pre-approved by the COR or Contracting Officer in advance. The Coast Guard will not approve invoiced uncompensated overtime.

6.4 Due to the nature of this work and the need to work with cutter schedules, the workday and work location may need to be flexible. Telework may be authorized as directed by the COR after completion of appropriate training.

7.0 TRAVEL

7.1 Travel is expected to be part of this task. A cutter visit schedule will not be provided.

7.2 Travel costs incurred by the Contractor will be reimbursed against the not-to-exceed CLIN. Travel costs include transportation and per diem (lodging, meals and incidental expenses) and shall be reimbursed to the Contractor in accordance with the Joint Travel Regulations (JTR). All Contractor travel required for this Task Order shall be approved in advance by the designated Contracting Officer’s Representative (COR). A breakdown of each travel event and receipts are required for reimbursement; copies of itemized receipts are required for lodging, transportation (airplane, bus, train, ferry, and vehicle rental) and any authorized expenditures incurred during travel.

7.3 The Availability Project Manager on official travel in performance of this task order are expected to exercise the same care in incurring expenses that a prudent person would exercise if traveling on personal business. Excess costs, circuitous routes, luxury accommodations, and delays or services unnecessary or unjustified

Hull, Mechanical and Electrical (HM&E) Maintenance and Repairs (Cont’d) in the performance of official business are not reimbursable under this task order.

The Contractor is responsible for all excess costs and for additional expenses incurred for personal preference or convenience.

8.0 GOVERNMENT FURNISHED PROPERTY

8.1 The Availability Project Manager shall use the Government furnished property only for the performance of work. The Contractor shall return all Government furnished property in working function at the completion of the task. If the Availability Project Manager willingly damages or hinders it to a non-functioning state, the Contractor shall replace Government Equipment in kind.

8.2 The Government will provide the workspace, equipment and supplies necessary to perform the on-site portion of Availability Project Manager services required in this Task Order, unless specifically stated otherwise in this work statement.

8.3 The Government will provide access to all necessary data and information systems required under this Task Order with the exception of cellular phone service.

8.4 The Government will provide access to information systems to complete requirements. Availability Project Managers accessing USCG Standard Workstation must complete the Automated Information System User Acknowledgement Form.

8.5 The government will grant access and fund the use of Virtual Desktop Interface

(VDI).

8.6 All Contractor developed processes and procedures and other forms of intellectual property first developed under this Task Order shall be considered Government Property.

8.7 All documentation, electronic data and information collected by the Contractor and generated in support of this Task Order shall be considered Government Property and shall be returned to the Government at the end of the performance period.

9.0 CONTRACTOR FURNISHED PROPERTY

9.1 The Contractor shall furnish all facilities, equipment and items necessary to satisfy contract requirements except for Government Furnished Property.

10.0 QUALITY ASSURANCE

10.1 The Contractor shall establish and maintain a quality assurance program to ensure that all tasks are completed in accordance with the Statement of Work.

Quality requirements identified in SFLC instructions shall be satisfied where they apply.

10.2 The government will review the content and format of the deliverables in their entirety prior to issuing approval.

11.0 SECURITY CLEARANCE

11.1 The work will not be classified. No security clearance is required at this time.

12.0 GOVERNMENT HOLIDAYS

Hull, Mechanical and Electrical (HM&E) Maintenance and Repairs (Cont’d)

12.1 No on-site work shall be performed during government holidays. The Contractor shall make arrangements to work off-site during government holidays.

13.0 COR INFORMATION

13.1 The Contracting Officer’s Representatives assigned to this task are as follows

13.1.1 Primary COR: LTJG Javon Wingate, (206)-827-3657, Javon.M.Wingate@uscg.mil

13.1.2 Alternate COR: LCDR James Mueller, (571)-608-6187, James.R.Mueller@uscg.mil