FY2023-2024_Community_Support_Grant_Request.pdf

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FY2023-2024 CSG

FY2023-2024 COMMUNITY SUPPORT GRANT REQUEST

City of St. Cloud

1300 9th Street

St. Cloud, FL 34769

RELEASE DATE: July 1, 2023

DEADLINE FOR QUESTIONS: undefined

RESPONSE DEADLINE: August 31, 2023, 5:00 pm

RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:

https://secure.procurenow.com/portal/stcloud https://secure.procurenow.com/portal/%7bproject.government.code%7d

City of St. Cloud undefined

FY2023-2024 Community Support Grant Request

I. Introduction II. Instructions to Applicants

III. Vendor Questionnaire IV. Pricing Proposal undefined #FY2023-2024 CSG Title: FY2023-2024 Community Support Grant Request

1. INTRODUCTION

1.1. Summary

The City of St. Cloud is seeking applications from not-for-profit 501(c)3 social and human service agencies providing support to the residents of the City of St. Cloud and Osceola County.

To be eligible to receive a Community Support Grant, all requested funding must be allocated to one of the following categories: Arts and Culture, Animals, Civic, Conservation, Education, Health and Human Service, or Recreation.

The purpose of the Community Support Grants are to partner with community organizations to efficiently and effectively provide support and assistance to the community while supporting the Vision, Mission and Strategic Plan Goals of the City of St. Cloud.

1.2. Background

The Community Support Grant program funds are derived from the Utility Tax Fund and are set aside to aid area Human Service Agencies that are a charitable, non-profit, 501(c)3 agency.

These funds are distributed through the grant program, which is administered by the Grants

Division of the Procurement Services Department. Each year the City Manager recommends a funding amount, historically $150,000, to be adopted as a line item during the budget process.

On or before July 1st, the Notice of Funding Opportunity is announced and grant applications, as well as procedures, are posted on the website. Agencies must submit completed applications by August 31st. Council Members will make funding recommendations for each agency. The numbers are formulated and averaged for the final award amount for each agency; the final list is then brought back for Council approval by Resolution in October.

1.3. Contact Information

Jamie DeMelo

Procurement Services Deputy Director

1300 13th Street

St. Cloud, FL 34769

Email: purchasing@stcloudfl.gov

Phone: (407) 957-7393

Department:

Procurement

Department Head:

Leslie Flores

Procurement Services Director mailto:purchasing@stcloudfl.gov tel:(407)957-7393

1.4. Timeline

Release Project Date July 1, 2023

Proposal Submission Deadline August 31, 2023, 5:00pm

2. INSTRUCTIONS TO APPLICANTS

2.1. SUBMISSION OF APPLICATIONS

The application response containing all required documents must be received by 5:00 p.m. on Thursday, August 31, 2023. The applications must be completed in the Public Portal prior to the deadline. The application window will close promptly at 5:00 p.m. Failure to include all required attachments may preclude consideration of the application. Late applications will not be accepted.

By submission of an application, the submitting agency agrees and understands the following; one and/or both may occur:

A. Application may require an in-person presentation to Council. It is the prerogative of the

Council to request specific agencies make a 5 – 10 minute presentation to accompany their application. If requested, an additional notification is sent to those agencies.

B. Application may require an in-person visit to the requesting agency. It is the prerogative of the

Council (and/or their designee) to visit any applying agency in order to familiarize the Council with the day to day activities of the agency.

2.2. APPLICATION CONSIDERATIONS

The application serves the purpose of answering the following questions; please keep these questions in mind when completing your application:

A. Does the proposed project address an important need in the St. Cloud, Osceola County community?

B. What does the applicant intend to accomplish, and how?

C. How well does the project/proposal align with the Community Support Grant Guidelines?

D. If successful, will the program have a meaningful impact?

E. What is the ability of the applicant to deliver what is proposed?

F. Is this the best possible use of Community Support Grant limited resources?

2.3. ACCEPTANCE / REJECTION OF APPLICATIONS

The City of St. Cloud reserves the right to reject any or all applications in whole or in part, with or without cause, to waive technicalities, or to accept applications or portions thereof which, in the City's judgement, best serve the interests of the City.

2.4. ELECTRONIC SIGNATURES

The parties agree that an electronic version of the submitted application shall have the same legal effect and enforceability as a paper version. The Parties further agree that the electronic application, award agreement, etc., regardless of whether in electronic or paper form, may be executed by the use of electronic signatures. Electronic signatures shall have the same legal effect and enforceability as written signatures.

2.5. PERFORMANCE PERIOD

The FY 2023-2024 Community Support Grant performance period shall be from the time the City Council approves agency funding allocations by resolution through June 30, 2024.

2.6. FINAL SUMMARY REPORT

If awarded funds, agencies will be required to complete a final summary report for the use of funds.

These reports must be submitted no later than June 30, 2024. The Project must be complete and all funds utilized along with a submitted final summary to be eligible for application in the next funding cycle.

3. VENDOR QUESTIONNAIRE

3.1. AGENCY'S OVERALL ADMINISTRATIVE INFORMATION

3.1.1. Agency Name:*

*Response required

3.1.2. Mailing Address:*

If awarded, this is where your grant agreement and check will be mailed.

*Response required

3.1.3. Office Address:

If different from mailing address

3.1.4. Agency Telephone Number:*

*Response required

3.1.5. Executive Director/President:*

*Response required

3.1.6. Email Address:*

*Response required

3.1.7. Application Point of Contact:*

*Response required

3.1.8. Application Point of Contact Phone Number:*

*Response required

3.1.9. Application Point of Contact Email Address:*

*Response required

3.1.10. Agency Website:

3.1.11. Percentages of Agency Revenue*

This amount should reflect the overall position of the agency's revenues; the amount towards actual programs and services versus the amount used for administrative costs to include salaries, benefits, and other operating costs.

Actual Service: ______%

Administrative Costs: ______%

*Response required

3.1.12. Type of Legal Entity:*

☐ Non-Profit

☐ For Profit

*Response required

3.1.13. Inaugural Year of Organization:*

*Response required

3.1.14. Agency's Fiscal Year:*

________ to ________

*Response required

3.2. PROGRAM INFORMATION

3.2.1. Name of specific project/program/event/equipment for which funding is requested:*

*Response required

3.2.2. Briefly explain the objective for your funding request:*

*Response required

3.2.3. Amount requested for the 2023-2024 budget year:*

Funding requests can not exceed 20% of the fiscal year's budget for the grant program.

*Response required

3.2.4. Who will benefit from this request?*

*Response required

3.2.5. Number of Individuals this project/program/event/equipment for which you are requesting will serve:*

# Served in

Incorporated City of St.

Cloud

# Served in Osceola

County

# Served outside Osceola

County

TOTAL # served for all areas

3.2.6. What community needs will this project address?*

3.2.7. Have you applied for other funding sources for this project/program?*

If yes, please list the total of other grant funds/sources requested for this project/program. Otherwise, state 'NO'

☐ Yes

☐ No

*Response required

3.2.8. If your agency received a Community Support Grant last year, were the funds used for the purpose they were awarded? If the answer is 'NO' , please explain.*

Please state 'NA' if this does not apply.

*Response required

3.2.9. Please provide the TOTAL amount of ALL grants/funding sources received by the agency last fiscal/annual year. *

*Response required

3.2.10. Number of Paid Employees:*

Please list the titles, names and salary of the top five (5) paid employees of your Agency.

*Response required

3.2.11. Name and title of members of the Board of Directors:*

*Response required

3.2.12. Agency's Board approved Mission Statement:*

*Response required

3.3. AGENCY ATTACHMENTS

3.3.1. 501c(3) Certification*

Note: If a Public School Agency, you must provide the Certificate and Umbrella # of the school or the application will not be considered.

*Response required

3.3.2. Form 990 Page 1 (signature page) and Statement of Functional Expenses*

If you do not file a Form 990, please provide the agency's current Financial Statements to include (a)

Statement of Financial Position / Balance Sheet and (b) Statement of Activities / Profit and Loss or

Income Statement

*Please do not include a certified financial audit-only the requested pages above.

3.3.3. Other supporting documentation not listed above in support of your request.

3.3.4. I have reviewed the Community Support Grant Policy and am in agreement with the Community Support Grants application process. If awarded I understand that the requesting agency is subject to a visit conducted by the St.

Cloud City Council and/or its designee and/or submission of application may require an in-person presentation to Council. Furthermore, I agree to complete and submit a final summary report detailing the use of any awarded funds by June 30, 2024.*

☐ Please confirm

4. PRICING PROPOSAL

Please enter the amount of your grant request.

FY2023-2024 COMMUNITY SUPPORT GRANT

Please enter the requested amount for the FY2023-2024 grant cycle.

Line Item Description Unit of Measure Unit Cost

1 Community Support Grant Request

Amount