FY2018JACSNOFO_AUG28_FINAL.pdf

U.S. Department of the Interior

National Park Service

Financial Assistance

Notice of Funding Opportunity (NOFO)

Program Title Japanese American Confinement Sites

Grant Program

Notice of Funding Opportunity Number: P17AS00715

Announcement Type: Initial

CFDA Number: 15.933

Issue Date: 09/01/2017

Application Due Date: 11/01/2017 5:00 PM MST

Agency Contact Information Questions and Requests

Name Kara Miyagishima Name Todd Wilson

Address 12795 W. Alameda Pkwy

Lakewood, CO 80228-2838

Address (as applicable) 12795 W. Alameda Pkwy

Lakewood, CO 80228-

Phone 303-969-2885 Phone 303-358-8403

Email kara_miyagishima@nps.gov Email nps_jacsgrants@nps.gov

Table of Contents

Section A: Program Description

Section B: Federal Award Information

Section C: Eligibility Information

1. Eligible Applicants

2. Eligible Sites

3. Cost Sharing or Matching

Section D: Application and Submission Information

1. Address to Request Application Package

2. Contents and Form of Application Submission

3. Unique Entity Identifier and System for Award Management (SAM)

4. Submission Dates and Times

5. Intergovernmental Review

6. Funding Restrictions

7. Other Submission Requirements

Section E: Application Review Information

1. Criteria

2. Review and Selection Process

3. Evaluation of Recipient Risk

Section F: Federal Award Administration Information

1. Federal Award Notices

2. Administrative and National Policy Requirements

3. Reporting

Section G: Federal Awarding Agency Contacts

Section H: Other Information:

Section A: Program Description

Federal Agency Name: Department of the Interior, National Park Service

Funding Opportunity Title: Japanese American Confinement Sites Grant Program

Funding Opportunity Number: P17AS00715

Catalog of Federal Domestic Assistance (CFDA) Number: 15.933

Legislative Authority: Preservation of Japanese American Confinement Sites (Public Law 109-

441, 120 Stat. 3288): To provide for the preservation and interpretation of historic confinement sites where Japanese Americans were detained during World War II.

Federal Regulations: 2 C.F.R. § 200, 2 C.F.R. § 1402

Program Background Information and Objectives: The Japanese American Confinement

Sites Grant Program provides financial assistance to organizations and entities working to preserve historic Japanese American confinement sites and their history, including: private nonprofit organizations; educational institutions; state, local, and tribal governments; and other public entities, for the preservation and interpretation of U.S. confinement sites where Japanese

Americans were detained during World War II. The authorizing legislation for the Japanese

American Confinement Sites Grant Program identifies up to $38 million for the entire life of the grant program for projects to identify, research, evaluate, interpret, protect, restore, repair, and acquire historic confinement sites in order that present and future generations may learn and gain inspiration from these sites and that these sites will demonstrate the Nation’s commitment to equal justice under the law (Public Law 109-441, 120 Stat. 3288; as amended by Public Law

111-88).

Projects funded through the Japanese American Confinement Sites Grant Program must benefit one or more historic Japanese American confinement sites. The term historic confinement sites is defined as the ten War Relocation Authority sites (Gila River, Granada, Heart Mountain, Jerome, Manzanar, Minidoka, Poston, Rohwer, Topaz, and Tule Lake), as well as other historically significant locations, as determined by the Secretary of the Interior, where Japanese Americans were detained during World War II. These sites are specifically identified in Confinement and

Ethnicity: An Overview of World War II Japanese American Relocation Sites, published by the

Department of the Interior, National Park Service, Western Archaeological and Conservation

Center, in 1999. This document may be seen at www.nps.gov/history/history/online_books/anthropology74 and at other internet sites.

file:///C:/Users/KMiyagishima/Downloads/www.nps.gov/history/history/online_books/anthropology74

Section B: Federal Award Information

Anticipated Federal Funding: The amount of $1 million is identified in the President’s Budget for Fiscal Year 2018 for the Japanese American Confinement Sites Grant Program. The amount of funding available per award for this NOFO will be determined once final FY 2018 appropriations have been made. This NOFO will be cancelled if FY 2018 appropriations are insufficient to support new awards.

Recipient Cost Share: Each grant requires a 2:1 Federal to non-Federal match; that is, to receive two dollars of Federal funds at least one dollar non-Federal match is required.

Contributions for cost match must be made from non-Federal sources which may include cash, in-kind contributions or services, materials/supplies/equipment, or *land. The non-Federal match may be raised and spent during the grant period; it does not have to be “in the bank” at the time of the application. (*Note: Land applies only to Jerome, Rohwer, Topaz and Honouliuli per stipulations of Public Laws 109-441 and 111-88.)

Estimated Number of Agreements to be Awarded: (Approximately 10 awards)

Each activity or project under the grant agreement will be treated individually, with more detail provided in a scope of work and budget as proposed by the recipient organization and approved by the NPS.

Estimated Amount of Funding Available Per Award: The minimum grant request is $5,000

Federal share. Over the entire life of the Japanese American Confinement Sites Grant Program, each applicant may receive no more than $3.8 million total (that is, 10% of the congressionally authorized amount of $38 million).

The amount of funding available per award for this NOFO will be determined as part of the application review process based on applications received and funding made available through the annual appropriation.

Anticipated Start Date: The National Park Service anticipates that the grant recipients and projects will be announced in late spring 2018. After an applicant’s proposal is selected for award, the applicant will receive a letter from the Awarding Officer. This letter will detail the next steps in the awarding process. Once all clearances and reviews have been conducted, a grant agreement will be sent for signature. The period of performance will begin at that time.

Anticipated Term of the Agreement: Projects should be completed within an established grant period, generally within two years of funding. Agreements are not effective until fully executed with signature from the NPS Financial Assistance Awarding Officer (FAAO).

Prior to the expiration of the grant agreement, modifications may be proposed by either party and will become effective upon written approval of both parties.

Type of Agreement: Grant Agreement - A legal instrument of financial assistance between the

National Park Service and a non-Federal entity that, consistent with 31 U.S.C. § 6302, 6304:

(1) Is used to enter into a relationship the principal purpose of which is to transfer anything of value from the Federal awarding agency to the non-Federal entity to carry out a public purpose authorized by a law of the United States (see 31 U.S.C. § 6101(3)); and not to acquire property or services for the Federal awarding agency’s direct benefit or use;

(2) Is distinguished from a cooperative agreement in that it does not provide for substantial involvement between the Federal awarding agency or pass-through entity and the non-Federal entity in carrying out the activity contemplated by the Federal award.

Section C: Eligibility Information

Application Due Date: Applications must be received by Wednesday, November 1, 2017, 5:00 PM, (Mountain Time). Note: this is not a postmark date.

Applicants are encouraged to submit the application well before the deadline. An applicant's failure to meet an eligibility criterion by the time of the application deadline will result in the application being excluded from consideration. This includes, but is not limited to, late and incomplete application packages.

1. Eligible Applicants

In accordance with Public Law 109-441 (120 Stat. 3288), organizations and entities working to preserve historic Japanese American confinement sites and their history, including: State and local agencies, public or private nonprofit institutions/organizations, Federally recognized Indian tribal governments, State colleges and universities, public and private colleges and universities are eligible to apply. Non-Federal entities who are partnering with Federal agencies that own eligible historic resources may submit applications regarding the Federal property.

Individuals may not apply.

2. Eligible Sites

Projects funded through the Japanese American Confinement Sites Grant Program must benefit one or more historic Japanese American confinement sites. The term historic confinement sites is defined as the ten War Relocation Authority sites (Gila River, Granada, Heart Mountain, Jerome, Manzanar, Minidoka, Poston, Rohwer, Topaz, and Tule Lake), as well as other historically significant locations, as determined by the Secretary of the Interior, where Japanese Americans were detained during World War II. These sites are specifically identified in Confinement and

Ethnicity: An Overview of World War II Japanese American Relocation Sites, published by the

Department of the Interior, National Park Service, Western Archaeological and Conservation

Center, in 1999. This document may be seen at www.nps.gov/history/history/online_books/anthropology74 and at other internet sites.

Confinement Sites Eligible for Funding:

War Relocation Authority

Gila River, Arizona

Granada, Colorado

Heart Mountain, Wyoming

Jerome, Arkansas

Manzanar, California

Minidoka, Idaho

Poston, Arizona

Rohwer, Arkansas

Topaz, Utah

Tule Lake, California

Citizen Isolation Centers

Moab, Utah

Leupp, Arizona

Additional War Relocation Authority Facilities

Antelope Springs, Utah

Cow Creek, Death Valley, California

Tulelake, California

Assembly Centers and Sites

Bainbridge Island/Eagledale Ferry Dock, Washington

Fresno, California

Marysville, California

Mayer, Arizona

Merced, California

Pinedale, California

Pomona, California

Portland, Oregon

Puyallup, Washington

Sacramento, California

Salinas, California

Santa Anita, California

Stockton, California

Tanforan, California

Tulare, California

Turlock, California

Department of Justice Facilities

Temporary Detention Stations:

Angel Island, California

Cincinnati, Ohio

East Boston, Massachusetts

Ellis Island, New York

San Pedro, California

Seattle, Washington

Internment Camps:

Crystal City Internment Center, Texas

Kenedy Internment Center, Texas

Kooskia Work Camp, Idaho

Fort Lincoln, North Dakota

Fort Missoula, Montana

Fort Stanton, New Mexico

Santa Fe, New Mexico

Seagoville, Texas

Sharp Park, California

Tuna Canyon, California

U.S. Army Facilities

Camp Florence, Arizona

Camp Forrest, Tennessee

Camp Livingston, Louisiana

Camp Lordsburg, New Mexico

Camp McCoy, Wisconsin

Fort Meade, Maryland

Fort Richardson, Alaska

Fort Sam Houston, Texas

Fort Sill, Oklahoma

Haiku Camp, Maui, Hawaii

Honouliuli, Hawaii

Sand Island, Hawaii

Kalaheo Stockade, Kauai, Hawaii

Stringtown, Oklahoma

Federal Bureau of Prisons

Catalina Federal Honor Camp, Arizona

Leavenworth Federal Penitentiary, Kansas

McNeil Island Federal Penitentiary, Washington

Eligible Projects

The types of projects eligible for funding from the Japanese American Confinement Sites

Grant Program include the following categories:

Capital projects: including construction of new interpretive centers, restrooms and interpretive trails.

Documentation: including identification, research, and evaluation of historic confinement sites; projects may include archeological surveys, National Register of

Historic Places nominations, and National Historic Landmark nominations.

Oral history interviews: including recording, transcribing, digitally processing and sharing the interviews.

Interpretation and education related to historic confinement sites: projects may include wayside exhibits, creative arts and educational curricula.

Preservation of confinement sites and related historic resources: projects may include stabilization, rehabilitation, restoration, acquisition, relocation of historic buildings and structures to their original locations, reconstruction of key structures, and collections conservation.

Planning projects: such as interpretive plans for new exhibits and programs, land use plans, and resource management plans.

Non-Federal real property acquisition: allowed only with the owner’s written permission at only Heart Mountain, Honouliuli, Jerome, Rohwer, and Topaz, per stipulations of Public Laws 109-441 and 111-88.

The Japanese American Confinement Sites Grant Program does not provide funding for:

Projects that have already been completed

Establishment of Friends groups

Fundraising or the formulation of fundraising plans

Lobbying

Long-term maintenance, operations, or curatorial work beyond the grant period

Organizational operations/permanent staff positions

Land acquisition at sites other than: Heart Mountain, Honouliuli, Jerome, Rohwer, and Topaz.

3. Cost Sharing or Matching

In accordance with Public Law 109-441 (120 Stat. 3288), each grant requires a 2:1 Federal to non-Federal match; that is, to receive two dollars of Federal funds at least one dollar non-Federal match is required to be eligible for an award under this Notice of Funding Opportunity. Eligible non-Federal sources of contributions must be in accordance with 2 C.F.R. § 200.306 and may include: cash, in-kind contributions or services, or materials/supplies/equipment, or *land. The non-Federal match may be raised and spent during the grant period; it does not have to be “in the bank” at the time of the application. (*Note: Land applies only to Jerome, Rohwer, Topaz and

Honouliuli per stipulations of Public Laws 109-441 and 111-88.)

The non-Federal match must be identified in the required Application Package documents (see

Section D: Application and Submission Information).

The required non-Federal match will be considered in the evaluation of applications in accordance with Section E. Application Review Information.

4. Other Administrative Requirements

Each applicant may submit up to 3 applications annually (for 3 separate projects), but each applicant can receive only 2 grants per fiscal year grant cycle.

Section D: Application and Submission Information

1. Address to Request Application Package

An Application Package has been included with this Notice of Funding Opportunity for your convenience, found in Appendix A. All application materials are also available on the Japanese

American Confinement Sites Grant Program website at:

https://www.nps.gov/jacs/application.html.

PLEASE NOTE: APPLICATIONS FOR THIS ANNOUNCEMENT WILL NOT BE

SUBMITTED ELECTRONICALLY THROUGH GRANTS.GOV. SUBMISSION

INFORMATION IS POSTED IN SECTION 7 (OTHER SUBMISSION

REQUIREMENTS), BELOW.

A complete Application Package must include:

Signed SF-424 – Application for Federal Assistance (required)

Project Narrative (required)

Completed SF-424A or SF-424C – Budget Information (Non-Construction or

Construction Programs) (required)

Budget Justification to Support the SF-424A or SF-424C (required)

Signed SF-424B (Non-Construction Programs) or SF-424D (Construction

Programs) – Assurances (required)

Indirect Cost Rate Agreement or Proposal, if applicable

Signed SF-LLL, Disclosure of Lobbying Activities, if applicable

Proof of applicant’s governmental, nonprofit or institutional status (required)

Statement of Overlap (required)

Letter from owner and/or participating organization giving consent, if applicable

Letters of Support, if applicable

Supplemental Information, if applicable

2. Contents and Form of Application Submission

You must complete the mandatory forms and any applicable optional forms, in accordance with the instructions below, as required by this Notice of Funding Opportunity. Do not include any proprietary or personally identifiable information. A complete application must include:

(REQUIRED) Signed Standard Form 424 (SF-424) – Application for Federal

Assistance. Complete this form as much as possible with all applicable information.

Electronic signature is acceptable.

(REQUIRED) Project Narrative – The proposal is a narrative description that should specifically address each of the review criteria (see Section E: Application Review

Information). The Project Narrative may be submitted on the optional “Project

Narrative” template in the Application Package in Appendix A (also available on the https://www.nps.gov/jacs/application.html

Japanese American Confinement Sites Grant Program website), or in another format of your choosing, such as a word-processing document. It is highly recommended that applicants use the provided Project Narrative template. However, if using another format, the maximum page length is 9 pages. Project Narratives that are longer than 9 pages will not be reviewed (see additional specifications below). Recommended page lengths for Project Narrative sections are given below.

The Project Narrative must specifically address each of the review criteria listed below

(also see Section E. Application Review Information). It is HIGHLY recommended that the Project Narrative have sections labeled as follows: Project Information, Project

Summary, Project Need, Project Impact, Project Feasibility, Project Sustainability, Project Support, and Sources of the Non-Federal Cost Match.

The Project Narrative must be no longer than 9 pages, use no smaller than font size 11, and have minimum 1/2-inch page margins. The Project Narrative must include the following:

1. Project Information (recommended length: ½ to 1 page)

a. Project Name

b. Project Type (select only one: Capital Project, Documentation, Oral

History, Preservation, Interpretation & Education, Planning, or Real

Property Acquisition). Note that property acquisition is limited to Heart

Mountain, Honouliuli, Jerome, Rohwer, and Topaz, as stipulated by Public

Laws 109-441 and 111-88.

c. Brief Summary of Project (limit to 2 sentences)

d. Confinement Site(s) that will benefit from project, and the location of those Confinement Site(s) (include the City, County, State, and Zip Code)

e. Contact Information, including name, phone number and email address of the Authorizing Official and Project Director (if different from

Authorizing Official).

2. Project Summary (recommended length: 1 page): Briefly summarize the proposed project, listing all key activities and project deliverables to be supported by this grant and the non-Federal match.

3. Project Need (recommended length: 1 page): Problem Statement and Desired

Outcome

a. What is the critical problem that needs to be addressed?

b. What is the desired outcome of the project, and how will it address the critical problem (identified above) with an appropriate solution? (For example, explain how the project will preserve a threatened resource or improve the interpretation of the confinement site experience.)

4. Project Impact (recommended length: 1 page)

a. What impact(s) will the project have on the interpretation and/or preservation of the confinement site experience and what audience(s) will the project reach? How widespread will the impact be and how will the project be publicized and shared with others?

b. Public Law 109-441 (120 STAT 3288) - the grant program’s authorizing legislation - states that the program was created for the purpose of identifying, researching, evaluating, interpreting, protecting, restoring, repairing, and acquiring historic confinement sites in order that present and future generations may learn and gain inspiration from these sites and that these sites will demonstrate the Nation’s commitment to equal justice under the law. How will this project meet that purpose, particularly the sections underlined above? Explain how these messages will be conveyed to and shared with the public.

5. Project Feasibility (recommended length: 2 pages): Describe the ability to successfully complete the project.

a. How is the project budget reasonable? (Explain how the Federal funds and non-Federal match will be used, and demonstrate how this use of funds is allowable, reasonable, and directly relevant to the project. Explain your plan for providing the non-Federal match).

b. Do the selected personnel have the qualifications and ability to complete the project in a timely and professional manner? (List key personnel and briefly describe their qualifications. If personnel have not been selected, describe the qualifications you will require. Film projects must include a sample of previous work by the filmmaker. This sample must be submitted with the application package. If submitting an application by mail, the applicant must provide a playable DVD. If submitting the application by email, the applicant must provide an active, online web link to the sample footage. Sample footage should be no more than 5-10 consecutive minutes in length.)

c. How will the project be effectively managed and completed? (For example, explain any pre-project planning or research that has been completed, such as a Historic Structures Report. Describe methodologies, procedures and proposed actions. Provide a timeline for completion, including each major activity and the final deadline date. Projects must be completed within an established grant period, generally within two years of funding.)

6. Project Sustainability (recommended length: 1 page): Describe the ability for long-term maintenance, operation, distribution, and/or follow-up of the project.

a. How will the project be sustained over time? (Demonstrate that you have the ability for the long-term maintenance, operation, distribution and/or follow-up of the project. For example, for construction projects, describe the plan for long-term management, maintenance, and operations of the building. For preservation projects, explain how your organization will ensure continued maintenance of the historic property or collection. For non-construction projects, describe how your organization will meet the long-term objectives of the project, disseminate project results and/or follow up on planned subsequent phases of the project.)

7. Project Support (recommended length: ½ page)

a. How much support and participation does the project have from former incarcerees, stakeholders, and/or the public? (Letters of support are shared with the Japanese American Confinement Sites Grant Program

Review Panel. Letters should demonstrate a strong level of support and/or a commitment of resources to the project, either through cash funding, in-kind support, public participation or continued involvement during and after completion of the project.)

8. Sources of Non-Federal Cost Match (recommended length: ½ to 1 page)

a. A 2:1 Federal to non-Federal match is required. Please list the secured sources and amounts of the required non-Federal cost match, which can be cash, supplies/materials/equipment, *land or in-kind services. Federal funds may not be used for the match. If the match is not yet secured, please list the planned sources and amounts. (*Note: Land applies only to

Jerome, Rohwer, Topaz and Honouliuli per stipulations of Public Laws

109-441 and 111-88.)

(REQUIRED) Standard Form 424A (SF-424A) – Budget Information, Non-Construction

Projects or Standard Form 424C (SF-424C) –Budget Information, Construction Projects

(REQUIRED) Budget Justification to support the SF-424A or SF-424C

A detailed Budget Justification is required noting all cost categories, cost item descriptions, quantities, costs per unit, and resultant calculations. The Budget

Justification may be submitted on the optional “Budget Justification” template (Excel) in the Application Package in Appendix A, or in another format of your choosing. It is strongly recommended that applicants use the provided “Budget Justification” template.

(REQUIRED) Standard Form 424B (SF-424B) – Assurances, Non-Construction

Programs or Standard Form 424D (SF-424D) – Assurances, Construction Programs

The applicable Assurances form must be signed and submitted with your application package.

(REQUIRED) Proof of Applicant’s governmental, non-profit, or institutional status

Examples include: an official document identifying the applicant as a unit of state, tribal, or local government or other tax-exempt multipurpose organization (if prepared specifically for this application, the certification must be on the parent organization letterhead and certified by an official of the parent organization); or a copy of the Federal

IRS letter indicating the applicant’s eligibility for nonprofit 501 (c) 3 status under the applicable provisions of the Internal Revenue Code of 1954, as amended.

(REQUIRED) Statement of Overlap

All applicants must provide a statement to identify whether or not any overlap exists between the proposed project and any other active or anticipated projects in terms of activities, costs, or time commitment of key personnel. If any overlap exists, applicants must provide a description of the overlap in their application. Applicants must also state whether the application submitted for consideration under this program is/is not in any way duplicative of any application that was submitted for funding consideration to any other potential funding source (Federal or non-Federal). If such a circumstance exists, applicants must detail when the other duplicative proposal(s) were submitted, to whom

(entity name and program), and when funding decisions are expected to be announced. If at any time a proposal is awarded funds that would be duplicative of the funding requested from NPS, the applicant must immediately notify the NPS point of contact.

(AS APPLICABLE) Standard Form LLL - Disclosure of Lobbying Activities

In accordance with 43 C.F.R. § 18 and 31 U.S.C. § 1352 this form must be completed and signed if the amount of the Federal award is anticipated to exceed $100,000.

(AS APPLICABLE) Indirect Costs

If your proposed budget includes indirect costs, the rate as proposed must meet the requirements of 2 CFR Part 200, Section 200.414 and 2 CFR Part 200, Appendix III through Appendix VII as applicable. A negotiated indirect cost rate agreement must be provided with your proposal. Proposals that fail to document their indirect costs will have those costs disallowed. Entities without a Federally-approved indirect rate agreement may elect to use a rate of 10% of modified total direct costs.

(AS APPLICABLE) Letter from owner and/or participating organization giving consent

If the applicant does not own the historic property (where work will be conducted) or collection, you must attach a letter from the owner giving consent to the applicant to undertake work on the property or collection for this specific project.

If the applicant requires the approval of another participating organization (for example, permission to attend a pilgrimage event or work with artifacts in a collection), please attach a letter of support from that organization giving consent to the applicant for this specific project.

(AS APPLICABLE) Supplemental Information

Supplemental information, such as architectural concepts and exhibit designs, may be submitted, but is not required. If supplemental information is submitted, it must be included with the grant application package and will not be considered if sent separately.

Any supplemental information submitted in an electronic format must be sent as a PDF and must be directly pertinent to the project proposal.

Please note that application materials, including supplemental information, will not be returned.

All application materials, including photographs, become the property of the National Park

Service and may be reproduced by the National Park Service or its partner organizations without permission; appropriate credit will be given for any such use. Applicants should maintain original copies of their application materials for their personal records.

If selected for award, NPS reserves the right to request additional or clarifying information for any reason deemed necessary, including, but not limited to:

(a) Other budget information

(b) Financial capability

(c) Evaluation of risk

(d) Name and phone number of the Designated Responsible Employee for complying with national policies prohibiting discrimination (See 43 C.F.R. § 17)

(e) Letter(s) of Consent

3. Unique Entity Identifier and System for Award Management (SAM)

Each applicant (unless exempt under 2 CFR §25.110) is required to:

(a) Be registered in SAM before submitting its application;

(b) Provide a valid unique entity identifier in its application (currently a DUNS number);

(c) Continue to maintain an active SAM registration with current information at all times during which it has an active Federal award, application, or plan under consideration by a

Federal awarding agency.

Registration processes for SAM can be found at https://www.sam.gov

A financial assistance agreement will not be made with an applicant until the applicant has complied with all applicable unique entity identifier and SAM requirements. If an applicant has not fully complied with the requirements by the time that an agreement is ready for award, a determination may be made that the applicant is not qualified to receive a Federal award. That determination may be used as a basis for making a Federal award to another applicant.

4. Submission Dates and Times

Applicants are held responsible for their proposals being submitted to the National Park Service.

Applications must be received by Wednesday, November 1, 2017, 5:00 PM, (Mountain

Time). Note: this is not a postmark date.

Applicants are encouraged to submit the application well before the deadline. Application preparation time may take several weeks, so please start the application process as soon as possible. Applications received after the deadline will not be reviewed or considered for award.

If it is determined that a proposal was not considered due to lateness, the applicant will be notified during the selection process.

5. Intergovernmental Review

This funding opportunity is not subject to Executive Order (EO) 12372 “Intergovernmental

Review of Federal Programs.” Applicants subject to EO 12372 must contact their State’s Single

Point of Contact (SPOC) to find out about and comply with the State’s process. The names and addresses of the SPOC’s are listed in the OMB’s home page at:

http://www.whitehouse.gov/omb/grants_spoc/

6. Funding Restrictions

Costs incurred by the applicant prior to the start date of the period of performance of a signed

Federal award are only allowable with written approval by a Financial Assistance Awarding

Officer.

7. Other Submission Requirements https://www.sam.gov/ http://www.whitehouse.gov/omb/grants_spoc/

Complete applications must be submitted to the National Park Service by the deadline identified in paragraph 4 above, via one of the addresses listed below. Applications submitted by other means or not received by the deadline will not be considered.

Where to Submit:

Complete Application Packages must be submitted to the National Park Service by the deadline via one of the addresses listed below:

Email Submission: nps_jacsgrants@nps.gov

*Please note, if submitting your application through the email submission inbox, full applications must not exceed 25 megabytes of data.

Postal Service Delivery:

ATTN: Kara Miyagishima

P.O. Box 25287

Denver, CO 80225-0287

Express Delivery:

ATTN: Kara Miyagishima

12795 W. Alameda Parkway

Lakewood, CO 80228-2838

In the event the applicant experiences technical difficulties with submitting their application, please contact Todd Wilson by phone at 303-358-8403 or email at: nps_jacsgrants@nps.gov.

Section E: Application Review Information

1. Criteria

NPS will evaluate and consider only those applications that separately address each of the merit review criteria. Each applicant is required to provide a detailed narrative, in accordance with

Section D.2 (Application and Submission Information) listed above, of the following criteria elements. It is HIGHLY recommended that the project narrative have sections labeled as follows:

Criterion A: PROJECT NEED (Problem Statement and Desired

Outcome)

Ai. A critical problem exists and needs to be addressed. Weight 15%

The application clearly identifies a critical problem that encompasses major features of a historic resource and/or addresses major gaps in the interpretation of the confinement site experience.

Project is urgently needed to address the problem, and delaying it beyond this grant period (1-2 years) will result in the loss of an important opportunity and/or historic resource(s).

7 The problem is critical, but does not involve the most significant resource(s) or the most important interpretive aspects of the confinement site experience. The problem does not need to be addressed within this grant period (1-2 years).

1 Although there is a problem, it is not critical.

Criterion A. PROJECT NEED (Problem Statement and Desired

Outcome)

Aii. The desired outcome is identified and the project addresses the critical problem with an appropriate solution.

Weight 15%

The desired outcome is clearly identified and the project directly addresses the critical problem identified in A-i with an appropriate solution, and:

a. The project will result in significant improvement and/or the preservation of the site resource(s), and encompasses major features of the resource(s). If the resource has a new use, it is an appropriate and sensitive adaptive reuse in keeping with the property’s historic character and/or the overall preservation and interpretation of the site resource(s).

OR

b. The project will significantly improve the interpretation or documentation of the confinement site experience and/or resource(s).

The project will result in a major new interpretation of stories connected to the incarceration experience and/or resource(s), or will make previously unavailable or unknown primary source material(s) available to the public, and will deliver an important message that will greatly enhance understanding of the national story of the

Japanese American incarceration.

7 The desired outcome is identified and the proposed project adequately addresses the critical problem identified in A-i with an appropriate solution, and:

a. The project will improve or preserve the historic resource(s), but not in a major or significant way. While the project is beneficial, it does not address the most significant or major resource problems.

OR

b. The project will improve the education/interpretation or documentation of the confinement site experience and/or resource(s).

While the project is beneficial, it will not result in a major new interpretation of stories connected to the incarceration experience and/or site resource(s), or will not make previously unavailable or unknown primary source material(s) available to the public.

However, it will be of benefit to visitors.

1 The proposed project only minimally addresses the critical problem.

Criterion B. PROJECT IMPACT

Bi. The project will have an impact(s) on the interpretation and/or preservation of the confinement site experience and will reach an audience. The project impact(s) will be widespread and the project will be publicized and shared with others.

Weight 10%

The project will be one of the "signature projects" of the Japanese

American Confinement Sites Grant Program. The project will have a significant and powerful national impact on the interpretation and/or preservation of the confinement site experience. The project is compelling and will capture the attention of a national audience and the national media. The application clearly states that the project will be publicized nationally and shared with others.

5 The project will have a moderate and/or regional impact on the interpretation and/or preservation of the confinement site experience.

The project will primarily capture the attention of groups already knowledgeable about the confinement site experience.

1 The project will have a minimal and/or local impact on the interpretation and/or preservation of the confinement site experience.

Criterion B. PROJECT IMPACT

Bii. Public Law 109-441 (120 STAT 3288) – the grant program’s authorizing legislation – states that the program was created “for the purpose of identifying, researching, evaluating, interpreting, protecting, restoring, repairing, and acquiring historic confinement sites in order that present and future generations may learn and gain inspiration from these sites and that these sites will demonstrate the

Nation’s commitment to equal justice under the law.” The project meets the purpose of the grant program’s authorizing legislation, and addresses how these messages will be conveyed and shared with the public.

The project will be of great benefit in helping present and future generations learn and gain inspiration from the confinement site experience. The project is a strong demonstration of the nation’s commitment to equal justice under the law. The project clearly outlines how these messages will be conveyed to the public.

5 The project will increase public awareness and understanding of the

Japanese American World War II confinement site experience. The project demonstrates the nation’s commitment to equal justice under the law. The project implies how these messages will be conveyed to the public, but does not provide clear statements.

1 The project only minimally increases public awareness and understanding.

Criterion C. PROJECT FEASIBILITY (The applicant has the ability to successfully complete the project

Ci. The project budget is reasonable Weight 10%

The grant application budget is comprehensive and well detailed, clearly documents the Federal and non-Federal match and includes a realistic plan for acquiring non-Federal match. All budget items are allowable, reasonable, and directly relevant to the project. The budget reflects competitive sourcing and reasonable cost comparisons.

5 The grant application budget presents basic information, including documentation of Federal and non-Federal match. Budget items are generally appropriate, although there are some questions and possible inadequacies in terms of appropriateness, technical soundness, and applicability.

1 The grant application budget minimally presents basic information, including documentation of Federal and non-Federal match. Some budget items may not be appropriate and there are major questions regarding technical soundness and applicability.

Criterion C. PROJECT FEASIBILITY: The applicant has the ability to successfully complete the project.

Cii. Selected personnel have the qualifications and ability to complete the project in a timely and professional manner.

Key personnel are in place and have clearly demonstrated the ability and qualifications to manage the project and/or undertake the work based on the successful management of projects of similar scope and scale. If all key personnel have not been selected, it is clear that the selected persons (including contractors and consultants) will have all of the qualifications and professional expertise needed to successfully complete the project.

5 Key personnel are in place and have adequately demonstrated the ability and qualifications to manage the project and/or undertake the work. If all key personnel have not been selected, it is clear that the selected persons (including contractors and consultants) will have adequate qualifications and professional expertise to successfully complete the project.

1 Key personnel are selected, and have minimal qualifications to undertake the work. If key personnel are not selected, it is not clear that the selected persons will have the needed qualifications to successfully complete the project.

Criterion C. PROJECT FEASIBILITY: The applicant has the ability to successfully complete the project.

Ciii. The project will be effectively managed and completed. Weight 10%

The applicant has a clear understanding of the project planning and research that is needed to successfully complete the project. Pre-planning and research have been completed, and will provide a solid foundation for the successful completion of the project. Project activities and products are clearly defined, and the methodologies, procedures, and proposed actions are technically sound, and adhere to the highest standards and all applicable laws. The timeline is reasonable, and describes each major activity with a schedule for its completion and its costs. Overall, the applicant demonstrates a very strong ability to accomplish all the project objectives within the grant period.

5 While all of the pre-project planning, research and compliance has not been completed, it will be fully and adequately completed prior to project activity, and will provide a solid foundation for the successful completion of the project. The applicant demonstrates an ability to complete the project in a timely and professional manner.

Methodologies, procedures, and proposed actions are generally sound, although there may be some inadequacies. The timeline is reasonable.

1 Little or no pre-project planning or research has been completed, and it is not clear that there are plans to complete adequate planning and research. The timeline is not well-described, nor reasonable, and it is unclear that the project will be successfully completed within the grant period.

Criterion D. PROJECT SUSTAINABILITY

D. The project will be sustained over time. The applicant demonstrates the ability for long term maintenance, operation, distribution, and/or follow-up of the project.

Weighting Factor:

10%

The applicant strongly demonstrates the organizational capacity

(staff and resources) and/or financial capability to sustain the project over the long term. Regarding construction and preservation projects, the applicant has a very clear and well-developed plan for the long-term management, maintenance, and operations of the property. For non-construction/non-preservation projects, it is clear that the applicant has a strong ability to meet the long-term objectives of the project, will widely disseminate projects results, and/or will follow up on planned subsequent phases of the project.

The applicant has a long track record of sustaining similar projects.

5 Long-term sustainability and/or project follow-up is reasonably ensured. The applicant does not have a long track record regarding similar projects, but appears to have sufficient organizational and financial capacity to sustain the project over the long term.

1 The sustainability of the project is only minimally ensured.

Criterion E. PROJECT SUPPORT

E. The project has support and participation from former incarcerees, stakeholders, and/or the public.

The project has very strong support from former incarcerees, stakeholders, and the public, and the proposal includes numerous letters of support from key partners and supporters. There will be a very high level of public participation and involvement during and after the project is completed.

5 Letters of support have been submitted, and the proposal demonstrates that there will be public involvement in the project.

2. Review and Selection Process

a. Initial Review

Prior to conducting the comprehensive merit review, an initial review will be performed to determine whether: (1) the Applicant is eligible for an award; (2) the information required by the NOFO has been submitted; (3) all mandatory requirements of the NOFO are satisfied;

and (4) the proposed project is responsive to the program objectives of the NOFO (program determination). If an applicant fails to meet the requirements or objectives of the NOFO, or does not provide sufficient information for review, the applicant will be considered non-responsive and eliminated from further review.

b. Comprehensive Merit Review

The Japanese American Confinement Sites Grant Program Review Panel, a panel of Federal agency experts representing applicable preservation, history, education, and conservation disciplines, will review and evaluate all eligible applications based on the criteria listed above.

The Review Panel will score criteria Ai. and A ii. on a 0-15 point scale, and will score criteria B through E on a 0-10 point scale. See above tables for the guidelines the Review

Panel will use to assign appropriate scores.

All applications for funding will be considered using the criteria outlined above. In order to comply with the new financial assistance regulations, 2 CFR 200 "Uniform Administrative

Requirements, Cost Principles, and Audit Requirements for Federal Awards," past performance information will be recognized during the selection process.

A summary of the review panel comments will be provided to the applicant if requested.

c. Selection

The Japanese American Confinement Sites Grant Program Review Panel will consider the merit review, as well as the amount of funds available and the following program policy factors when making recommendations for funding:

1. Geographic distribution

2. Representation of the full spectrum of major elements of the national story of the

Japanese American incarceration

3. Equitable funding to a range of small, medium and large projects and/or organizations

The Review Panel will provide recommendations to the Secretary of the Interior for final project selection. The Secretary of the Interior will select the successful proposals.

d. Discussions and Award

1 The project will have little, if any, public support and/or involvement.

The Government may enter into discussions with a selected applicant for any reason deemed necessary, including, but not limited to: (1) only a portion of the application is selected for award; (2) the Government needs additional information to determine that the recipient is capable of complying with the requirements of DOI Financial Assistance Regulations, and/or

(3) additional specific terms and conditions are required. Failure to satisfactorily resolve the issues identified by the Government may preclude award to the applicant.

3. Evaluation of Recipient Risk

In accordance with 2 C.F.R. § 200.205, applications selected for funding will be subject to a pre-award risk assessment, which may include a review of information contained within the applicant’s proposal, past audits, Federal Awardee Performance and Integrity Information

System (FAPIIS), and/or past performance on previous Federal financial assistance awards.

Negative information that leads to a recipient being designated as “Medium Risk” or “High

Risk” may result in specific conditions, as identified in 2 C.F.R. § 200.207, being incorporated into the final award.

Section F: Federal Award Administration Information

1. Federal Award Notices

Upon being selected for the award, successful applicants will receive a notification of the selection of their application for funding. A notice of selection is not an authorization to begin performance on an agreement. This notice will detail the next steps in the awarding process.

Once all clearances and reviews have been conducted, a grant agreement will be sent for signature.

Work cannot begin before the recipient receives a fully executed copy of the grant agreement, which contains the signature of the Financial Assistance Awarding Officer. Any pre-award costs incurred prior to the receipt of a signed agreement or written notice signed by a Financial

Assistance Awarding Officer authorizing pre-award costs, is at the applicant’s own risk. A signed grant agreement signed by a Financial Assistance Awarding Officer is the only authorizing document to begin performance.

The recipient shall obtain prior approval for budget and program revisions, including the review and approval of pre-award costs, in accordance with 2 CFR 200.308.

Pre-award costs consist of grant-related costs incurred prior to the start date of the grant agreement. Any pre-award costs must be approved in writing by the National Park Service

Awarding Officer and the National Park Service Agreements Technical Representative and authorized to be charged to this grant in accordance with 2 CFR 200.308 and 2 CFR 200.458.

Documentation of these pre-award costs must be retained for review by the recipient’s financial audit.

Organizations whose applications have not been selected will be advised as promptly as possible.

2. Administrative and National Policy Requirements

a. Code of Federal Regulations (CFR)

By accepting Federal financial assistance, the recipient organization agrees to abide by the applicable Federal regulations in the expenditure of Federal funds and performance under this program: 2 C.F.R. Part 200 - Uniform Administrative Requirements, Cost Principles, And Audit Requirements For Federal Awards.

b. Standard Award Terms and Conditions

This agreement incorporates the Standard Award Terms and Conditions found at the following Department of the Interior website as if they were given here:

http://www.doi.gov/pam/programs/financial_assistance/TermsandConditions.cfm

Acceptance of a Federal financial assistance award from the Department of the Interior carries with it the responsibility to be aware of and comply with the terms and conditions of the award. Acceptance is defined as the start of work, drawing down funds, or accepting the award via electronic means. Awards are based on the application submitted to, and as http://www.ecfr.gov/cgi-bin/text-idx?tpl=/ecfrbrowse/Title02/2cfr200_main_02.tpl http://www.ecfr.gov/cgi-bin/text-idx?SID=63fa3a961cf535c2c8382c1da1d0f279&node=pt2.1.200&rgn=div5 http://www.ecfr.gov/cgi-bin/text-idx?SID=63fa3a961cf535c2c8382c1da1d0f279&node=pt2.1.200&rgn=div5 http://www.doi.gov/pam/programs/financial_assistance/TermsandConditions.cfm approved by the Financial Assistance Awarding Officer. All financial assistance awards are subject to the terms and conditions incorporated either directly or by reference in the award document. Code of Federal Regulations/Regulatory Requirements, as applicable, are listed below (Contact the Financial Assistance Awarding Officer with any questions regarding the applicability of the following):

2 C.F.R. Part 175 - Trafficking Victims Protection Act of 2000

2 C.F.R. Parts 182 & 1401 - Government-wide Requirements for a Drug-Free

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