fy2011ctas.pdf

U.S. Department of Justice

The U.S. Department of Justice (DOJ) is pleased to announce that it is seeking applications funding to improve public safety and victim services in Tribal communities. This solicitation furthers the Department’s mission by providing federally-recognized Tribes and Tribal conso an opportunity to develop a comprehensive and coordinated approach to public safety and victimization issues and to apply for funding to reduce and prevent crime and victimization.

DOJ’s existing Tribal government-specific program for rtia s are included in, and available through, this gle Coordinated Tribal Assistance Solicitation.

or y 1, 2010) list of ster, ttp://www.gpo.gov/fdsys/pkg/FR-2010-10-01/html/2010-24640.htm sin

U.S. Department of Justice Coordinated Tribal Assistance

Solicitation

Fiscal Year 2011 Competitive Grant Announcement

Eligibility

Only federally-recognized Indian Tribal governments, as determined by the Secretary of the Interior, may apply. This includes Alaska Native villages and Tribal consortia consisting of two more federally-recognized Indian Tribes. Tribal designees are eligible participants for certain activities related to violence against women. (See pages 3-4 for a list of additional eligibilit criteria and exceptions by Purpose Areas.) For a current (Friday, October federally-recognized Tribes, see Vol. 75, No. 190 of the Federal Regi h .

unds and to any modifications r additional requirements that may be imposed by law.

A application gistration deadline, especially if this is the first time they have used the system.

Note: This solicitation will be ava 011 through April 21, 2011.

All awards are subject to the availability of appropriated f o

Deadline pplicants must register with DOJ’s Grants Management System (GMS) prior to submitting an . Applicants should begin the process immediately to meet the GMS re ilable in GMS from January 20, 2 i http://www.usdoj.gov/ https://grants.ojp.usdoj.gov/

(See “How to Apply,” page 30)

All applicatio s submitted after this deadline date and time will not be considered for funding.

1–800–421–6770 o later than March 21, 2011 to submit an application by alternative means.

ns are due by 9:00 p.m. Eastern Time on April 21, 2011. Application

Note: For applicants without Internet access who cannot submit an application electronically to DOJ’s Grants Management System, please contact the Response Center at n

Important Warning! Each Tribe or Tribal consortium will be allowed only one application submission. An application can be revised in GMS up until the application deadline, April 21, 2011. Please note that only the final version of an application submitted in GMS will be considered. If a Tribe submits more than one application, only one application will be considered in the review process.

(See “Deadlines: Registration and Application Submission,” page 3)

Contact Information

Technical Assistance: For technical assistance with submitting an application, contact the Grants Management System Support Hotline at 1–888–549–9901, option 3, or via e-mail to GMSHelpDesk@usdoj.gov. The GMS Support Hotline is available Monday–Friday (except U.S.

federal government holidays) from 6:00 a.m. to 12:00 midnight, Eastern Time.

quirements of

Programmatic Assistance: For programmatic and general assistance with the re this solicitation, contact the Response Center at 1–800–421–6770 or by e-mail at tribalgrants@usdoj.gov. The Response Center’s hours of operation are Monday–Friday (except U.S. federal government holidays) from 9:00 a.m. to 5:00 p.m. Eastern Time. The Response enter will remain open on the solicitation closing date until 9:00 p.m. Eastern Time.

Release Date: January 20, 2011

C ii mailto:GMSHelpDesk@usdoj.gov mailto:tribalgrants@usdoj.gov http://www.opm.gov/Operating_Status_Schedules/fedhol/2011.asp iii

CONTENTS

A. Overview 1

B. Frequently Asked Questions (FAQs) 2

C. Deadlines: Registration and Application Submission 3

D. Eligibility 3

E. Purpose Areas—Snapshot 4

F. What An Application Should Include 4

I. Tribal Community & Justice Profile II. Budget Detail Worksheet and Narrative III. Purpose Area Narrative(s) IV. Demographic Form V. Project/Program Timeline VI. Indirect Cost Rate Agreement VII. Other Attachments

G. Purpose Areas—Specific Information 11

I. Listing of Purpose Areas

II. Amount and Length of Awards III. Additional Budget Information IV. Performance Measures

H. Application Review and Evaluation Process 29

I. How to Apply 30

J. Additional Requirements 32

K. Application Checklist 33

Coordinated Tribal Assistance Solicitation

A. Overview

In 2010, the Department of Justice (DOJ) launched its first-ever Coordinated Tribal Assistance Solicitation, or CTAS, combining DOJ’s existing Tribal government-specific competitive solicitations into one, and thus requiring only one application from each Tribe or Tribal consortium. This approach provides federally-recognized Tribes and Tribal consortia the opportunity to develop a comprehensive approach to public safety and victimization issues.

The decision to develop CTAS was based on a series of meetings conducted by DOJ leadership across the country addressing violent crime in Tribal communities. On October 28– 29, 2009, DOJ convened a national Tribal leaders listening session in St. Paul, Minnesota. That same month, DOJ held its annual Tribal consultation on violence against women, as required by the Violence Against Women Act of 2005. The Department again had the opportunity to engage with Tribal leaders on public safety in Tribal communities during the first White House Tribal Nations Conference in November 2009. Finally, DOJ held two national Tribal consultation teleconferences on December 18 and 23, 2009 to obtain Tribal input on the development of the CTAS solicitation.

In FY 2010, 237 applications were submitted under CTAS with 164 applications approved for 720 grant awards. The awards covered multiple Purpose Areas, totaling almost $127 million awarded to enhance law enforcement, bolster justice systems, prevent youth substance abuse, serve sexual assault and elder victims, and support other efforts to combat crime. In contrast, in 2009, Tribes were awarded 540 individual grants.

In an effort to build on the success of CTAS in FY 2010, DOJ has worked with Tribes to further refine and improve CTAS for Fiscal Year 2011 (FY 2011). Feedback was sought in part through the Office of Justice Programs’ (OJP) Tribal Justice Advisory Group, the OJP Assistant Attorney General’s interdepartmental training and technical assistance sessions, DOJ conferences, Tribal meetings, and the DOJ-wide consultation held with Tribes in October 2010 about CTAS.

The Department also solicited and received written comments from Tribes. DOJ incorporated feedback from the Tribal meetings and consultations and made the following changes to this FY

2011 CTAS:

• The solicitation will remain open for 90 days.

• Multiple Purpose Areas were merged to allow for more flexibility in funding requests.

• Matching funds were eliminated for all Purpose Areas except one where it is required by statute.

• The Tribal authorizing resolution is no longer required at the time of application in order to allow Tribal governing bodies additional time to meet, review and submit the authorizing resolution. The resolution will, however, be required before a grantee can draw down funds. (See eligibility exception on page 4 for one exception to this change.)

• A new user-friendly budget worksheet and narrative form which automatically calculates budget totals has been incorporated into the solicitation.

• The application page length for specified narrative sections has increased.

• The award period has been standardized to 3 years across all Purpose Areas to allow for comprehensive program implementation.

• The project timeline is no longer a part of the Purpose Area narrative, and is now a separate document.

• Strategic planning opportunities are available under individual Purpose Areas.

• In reviewing and scoring applications, more weight has been assigned to “need.”

• A list of key acronyms has been added to www.tribaljusticeandsafety.gov.

As in FY 2010, this FY 2011 solicitation refers to DOJ’s Tribal government-specific competitive grant programs as “Purpose Areas.” Applicants may select the Purpose Area(s) that best address their public safety, criminal and juvenile justice, and victimization needs. In response to a single Tribal or Tribal consortium application requesting funds from multiple Purpose Areas, multiple awards may be made. Purpose Areas may be funded and administered by different DOJ program offices (see Part E “Purpose Areas—Snapshot,” which identifies the DOJ program office that manages each Purpose Area). DOJ anticipates that the grants will be managed by the awarding DOJ program office in the same manner as grants are currently managed. In some cases, Tribes may receive two separate awards under a single Purpose Area application for activities that fall under different funding streams that have been combined for the purpose of the application. Tribes or Tribal consortia receiving grants from multiple funding streams must maintain the grant funds separately and file all required reports for each grant awarded with the applicable DOJ component.

Changes to DOJ grant programs enacted with the passage of the Tribal Law and Order Act have been incorporated into this solicitation. For more information regarding the Tribal Law and Order Act, please visit www.tribaljusticeandsafety.gov.

This coordinated approach will apply only to requests for grant funding made in response to this solicitation, which is for FY 2011 grant funding, specifically for federally-recognized Tribes and Tribal consortia. Tribes or Tribal consortia may be eligible for and are encouraged to submit separate applications to any additional non-Tribal government-specific DOJ grant programs for which they may be eligible.

The DOJ components offering Tribal government-specific grant resources through the eight “Purpose Areas” identified in this Coordinated Tribal Assistance Solicitation are listed below. For more information on each component, see www.tribaljusticeandsafety.gov.

• Bureau of Justice Assistance (BJA)

• Office of Community Oriented Policing Services (COPS)

• Office for Victims of Crime (OVC)

• Office on Violence Against Women (OVW)

• Office of Juvenile Justice and Delinquency Prevention (OJJDP)

Only federally-recognized Indian Tribal governments, as determined by the Secretary of the Interior, may apply. This includes Alaska Native villages and Tribal consortia consisting of two or more federally-recognized Indian Tribes. Tribal designees are eligible participants for certain activities related to violence against women. Tribal applicants may be eligible for and are encouraged to submit separate applications to any additional non-Tribal government-specific DOJ grant programs for which they may be eligible. Please visit www.grants.gov for a listing of all funding opportunities.

B. Frequently Asked Questions (FAQs)

See the FAQs at www.tribaljusticeandsafety.gov for further information on the requirements of, and supporting materials for, this solicitation. The FAQs will be updated as necessary, so please continue to visit www.tribaljusticeandsafety.gov for updates.

http://www.tribaljusticeandsafety.gov/ http://www.tribaljusticeandsafety.gov/ http://www.tribaljusticeandsafety.gov/ http://www.grants.gov/ http://www.tribaljusticeandsafety.gov/

C. Deadlines: Registration and Application Submission

All applications must be submitted through the DOJ’s online Grants Management System (GMS). There are two steps: 1) registering in GMS; and 2) applying and submitting an application in GMS.

Registration: The deadline to complete the GMS registration process is 9:00 p.m. Eastern Time on April 21, 2011. It is strongly recommended that applicants register by April 14, 2011 in order to ensure that the registration process is completed and any difficulties resolved well in advance of the application deadline.

Application Submission: The deadline for applying for funding under this grant announcement is 9:00 p.m. Eastern Time on April 21, 2011. Applications submitted after 9:00 p.m. Eastern Time on April 21, 2011 will not be considered for funding.

For more information on how to register with GMS and submit an application, refer to the “How to Apply” section on page 30 for more details.

Note: For applicants without Internet access who cannot submit an application electronically to GMS, please contact the Response Center at 1–800–421–6770 no later than March 21, 2011 to submit an application by alternative means.

deadline, April 21, 2011. Please note that only the final version of an application

D. Eligibility

It is very important that applicants review this information carefully. Applications that are submitted by non-eligible entities will be removed from further consideration during an initial review process.

Only federally-recognized Indian Tribal governments, as determined by the Secretary of the Interior, may apply. This includes Alaska Native villages and Tribal consortia consisting of two or more federally-recognized Indian Tribes. Tribal designees are eligible applicants for certain activities related to violence against women. For a current (Friday, October 1, 2010) list of federally-recognized Tribes, see Vol. 75, No. 190 of the Federal Register, http://www.gpo.gov/fdsys/pkg/FR-2010-10-01/html/2010-24640.htm.

http://www.gpo.gov/fdsys/pkg/FR-2010-10-01/html/2010-24640.htm

Eligibility Exceptions:

Purpose Area #1 and #2: Public Safety and Community Policing (COPS) and Methamphetamine Enforcement (COPS). Under these Purpose Areas only, applicants must have an established law enforcement agency or an existing contract with the Bureau of Indian Affairs (BIA) for law enforcement services, or an existing contract with a state or local agency for law enforcement services.

Purpose Area #5: Violence Against Women (OVW). Under this Purpose Area only, an organization may apply that is acting as the authorized designee of a federally-recognized Indian Tribe. For these applicants, a current resolution from each federally-recognized Indian Tribe that will be served by the proposed project should be attached to the application and should: 1) authorize the applicant to submit an application on behalf of the federally-recognized Indian Tribe; and 2) state the Tribe’s support for the project and its commitment to participate in the project if it is selected for funding.

E. Purpose Areas—Snapshot

DOJ’s Tribal government-specific competitive grant programs outlined in this solicitation are referred to as “Purpose Areas.” Applicants will apply for funding under the Purpose Area(s) that best address their public safety, criminal and juvenile justice, and victimization issues. Below is a snapshot of the Purpose Areas. See detailed information on each Purpose Area in Part G.

1. Public safety and community policing (COPS)

2. Methamphetamine enforcement (COPS)

3. Justice systems, and alcohol and substance abuse (BJA)

4. Corrections and correctional alternatives (BJA)

5. Violence against women (OVW)

6. Elder abuse (OVC)

7. Juvenile justice (OJJDP)

8. Tribal youth program (OJJDP)

F. What an Application Should Include

This section describes what an application should include and sets out a number of elements.

Applicants should anticipate that failure to submit an application that contains all of the specified elements may negatively affect the review of the application; and, should a decision be made to make an award, it may result in the inclusion of special conditions that preclude access to or use of award funds pending satisfaction of the conditions.

It is the responsibility of the applicant to ensure that its application is complete and submitted by the deadline. In order to be considered for funding, applicants should ensure that their application:

1. Is submitted by the deadline

2. Meets the eligibility criteria

3. Includes the following:

I. Tribal Community & Justice Profile (45%)**

a. Executive Summary

b. Demographic Narrative

c. Problem Statement & Needs Assessment

II. Budget Detail Worksheet and Narrative (10%)** III. Purpose Area Narrative for each Purpose Area the applicant is applying under (35%)** IV. Demographic Form (5%) V. Project/Program Timeline for each Purpose Area the applicant is applying under or one combined timeline for all Purpose Areas under which the applicant is applying (5%) VI. Indirect Cost Rate Agreement VII. Other Attachments (as needed)

**Items noted by ** MUST be included in the application submission in order for the application to proceed to peer review. Applications that do not include the attachments noted by ** will not receive further consideration.

If an application fails to comply with the length-related guidance stated below (see formatting and page length guidance for the “Tribal Community & Justice Profile” and for “Purpose Area Narrative(s)”, noncompliance may be considered in peer review and in final award decisions.

To ensure that reviewers can easily locate your documents, DOJ strongly recommends that applicants use descriptive file names (e.g., “Profile,” “Demographic Form,” “Purpose Area #1 Narrative,” “Timeline,” “Budget Worksheet & Narrative,” and “Indirect Cost Rate Agreement”) for all required attachments. All other attachments, such as letters of support, resumes, and job descriptions for unfilled positions, should use descriptive file names as well, and should have the specific Purpose Area identified on the attachment(s).

An application should include:

I. Tribal Community & Justice Profile (45% of application score)

The Tribal Community & Justice Profile consists of three parts:

a) Executive Summary

b) Demographic Narrative; and

c) Problem Statement & Needs Assessment.

The Tribal Community & Justice Profile should be:

• Double-spaced (graphs and charts may be single-spaced)

• On 8½ x 11 inch paper

• One-inch margins

• 12-point font (Times New Roman is preferred)

• Sections a, b and c together should be no more than 15 pages. Pages should be numbered “1 of 15,” “2 of 15,” etc.

The Tribal Community & Justice Profile (as a separate attachment) should briefly address the following:

a: Executive Summary

Provide a one-page summary that identifies all of the Purpose Areas applied for and how they fit together to address the overall justice and safety needs of the Tribe(s) submitting the application. This document may be in bulleted or outline form. A sample executive summary is available on www.tribaljusticeandsafety.gov.

b: Demographic Narrative (10%)

1) The name of the federally-recognized Indian Tribe(s) that will be served by the proposed project(s).

2) Describe the size of the reservation/jurisdiction to be served; whether the Tribe’s system is supported by direct service, contracts, compacts and/or grants; general form of government; and any other general information.

3) Describe the tribal justice services provided including law enforcement, courts, and corrections, any cross-jurisdictional cooperative agreements, multidisciplinary advisory boards or groups, sex offender registry obligations, task forces, communication-information sharing systems, or similar arrangements.

4) Describe the type of facilities used to support the public safety and justice system including courthouse, law enforcement, transitional housing, detention facilities and jails (adult/juvenile), treatment facilities, hospitals, clinics, etc.

5) Describe the type of victim services available to the local Tribal community, including emergency health care and behavioral health care systems available. Include services for victims of domestic violence, elder abuse, dating violence, sexual assault, and stalking (e.g., emergency shelter, crisis counseling, transitional housing, etc.).

6) Describe the type of youth prevention, mentoring, delinquency, child protection teams, and rehabilitation services available in the Tribal community.

7) Describe other information the Tribe believes will be helpful to others to understand its current community circumstances, including but not limited to physical, human, and financial resources to address its safety and justice system, or the lack thereof, e.g., road system (access), economic development (consumers, tourists, businesses), schools (colleges, public system), etc.

c: Problem Statement & Needs Assessment (35%)

1) Describe the significant Tribal justice, community safety, and victimization issues facing your community. Why are these issues the most pressing?

2) Describe the impacted or service area(s) of the community or communities in which the project(s) would be implemented with grant funding, including geographic location, socioeconomic data, total and age range of population, and other relevant demographic information.

3) Describe current and previous efforts and collaboration to address identified issues, including the use of any previously awarded grant funds.

4) Provide data and examples to explain the nature of the issue(s) facing your community, such as incident data number of calls for assistance, arrest volume, crime patterns for juvenile and adult offenders, and any other relevant demographic data. If some or all of this data is unavailable, offer a detailed explanation for the lack of data and provide alternative information to support the identified problem(s).

5) Indicate which Purpose Areas are being applied for and briefly describe how these areas interrelate and are linked to the overall challenges of the Tribe as described in this section.

6) If applicable, describe any public safety and justice area needs that may require longer-term development, considered part of the community planning, but no funds are specifically requested at this time. Reasons could be limited resources to address comprehensively at this time, limited capacity, and/or additional training, recruitment, or core capacity needed at the time of this solicitation.

The Tribal Community & Justice Profile will be rated based on the following criteria:

• The extent to which the application provides all of the requested information.

• The need for funding as described in the Tribal Community & Justice Profile.

II. Budget Detail Worksheet and Narrative (10% of application score)

Only one Budget Detail Worksheet and Budget Narrative must be completed and submitted per application. The one Budget Detail Worksheet and Budget Narrative, which have been combined into a single workbook, must include a proposed budget and narrative for each Purpose Area for which funds are being requested.

The new Budget Detail Worksheet and Budget Narrative workbook is user-friendly and has been designed to calculate totals; therefore, applicants are strongly encouraged to use the workbook when completing their proposed budgets. The combined blank Budget Detail Worksheet and Budget Narrative, budget workbook instructions, and a sample budget worksheet can be found at www.tribaljusticeandsafety.gov.

Note: Before completing the Budget Detail Worksheet and Budget Narrative, please consult “Specific Requirements” in the Listing of Purpose Areas (Part G, I) as well as “Amount and length of Awards” (Part G, II) for estimated award amounts for specific Purpose Areas.

Budget Detail Worksheet:

The Budget Detail Worksheet should provide the detailed computation for each budget line item, listing the total cost of each and showing how the applicant calculated it. For example, costs for personnel should show the annual salary rate and the percentage of time devoted to the project for each employee paid with grant funds. The Budget Detail Worksheet should present a complete itemization of all proposed costs. There should be a clear link between the activities proposed and the items included in the budget.

Note: For each Purpose Area applied for, the budget should include the estimated cost for travel and accommodations for two staff to attend two three-day long meetings, with one in Washington, D.C. and one in the applicant’s region.

Budget Narrative:

The Budget Narrative should thoroughly and clearly describe every category of expense listed in the Budget Detail Worksheet. The narrative should correspond with the information and figures provided in the Budget Detail Worksheet. The narrative should also explain how all costs were estimated and how they are relevant to the completion of the proposed project.

Important: The combined blank Budget Detail Worksheet and Budget Narrative, budget workbook instructions, and a sample budget worksheet can be found at www.tribaljusticeandsafety.gov.

The Budget Detail Worksheet and Narrative submission will be rated based on the following criteria:

• The extent to which the application includes all of the requested information.

• The extent to which the budget is reasonable and that all costs in the budget are linked to activities described in the implementation plan.

III. Purpose Area Narrative(s) (35% of application score)

Applicants must submit a separate narrative for each Purpose Area to which they are applying. Narratives will be reviewed and evaluated based on the responses to the specific questions below. The narrative for each Purpose Area should include responses to the following sections:

a) Project/program design and implementation

b) Capabilities and competencies

c) Impact/outcomes and evaluation/plan for collecting data for performance measures

The narrative for each Purpose Area must be a separate attachment and should be:

• Labeled with a file name stating the specific Purpose Area number that corresponds to the Purpose Area to which the applicant is applying. Note that all Purpose Areas have corresponding numbers. For instance, “Public safety and community policing (COPS)” is Purpose Area #1. If the applicant is applying for this Purpose Area, the file name would be “Purpose Area #1.”

• Double-spaced (graphs and charts may be single-spaced)

• On 8½ x 11 inch paper

• One-inch margins

• 12-point font (Times New Roman is preferred)

• No more than 12 pages. Pages should be numbered “1 of 12,” “2 of 12,” etc.

Following are the components of each Purpose Area Narrative:

a. Project/Program Design and Implementation (20%)

1) Identify the primary implementing agency (if different from the applicant’s legal jurisdiction name) for the specific Purpose Area, including the name, phone number, and e-mail address of a point of contact.

2) Describe the goals and objectives of the project.

3) Provide a complete description of the project design and implementation.

4) Provide details about the specific tasks and activities that are necessary to accomplish each project goal and objective.

5) Discuss overall how the project will improve the functioning of Tribal justice systems and/or assist Tribal communities to address issues relating to crime, community and victim safety.

6) Demonstrate how the proposed project will be developed in partnership with the community.

7) Where appropriate, explain how the Tribe plans to address victim safety concerns that may arise from the use of technology, such as protecting victim confidentiality, helping victims create safety plans, and seeking informed consent from victims and offenders.

8) Where appropriate, describe how the project would develop or maintain/enhance an existing Strategic Planning Advisory Board representing key stakeholders and decision makers in the Tribe, including representatives from Tribal government, criminal justice systems, treatment/health/mental health components, social/family-related services and community groups, local service providers, businesses, community-based organizations, faith-based service providers, media, and individuals within the proposed project’s target population.

The Project/Program Design and Implementation submission will be rated based on the following criteria:

• The extent to which the application provides all of the requested information.

• The extent to which the implementation plan would meet the need described in the problem statement and needs assessment.

• The extent to which the plan describes sound practices and accountability to address the criminal justice problems discussed in the application.

• The extent to which the plan meets the goals and objectives of the Purpose Area and any other requirements specific to the Purpose Area, as noted in section G, Purpose Areas – Specific Information.

b. Capabilities and Competencies (10%)

1) Describe the management structure, staffing, and in-house or contracted capacity to complete each of the proposed projects.

2) Describe the project’s community collaboration structure and how it will ensure successful project planning and/or implementation, and how communication and coordination will be implemented throughout the project.

3) Identify key community partners and define their roles in the proposed project.

The Capabilities and Competencies submission will be rated based on the following criteria:

• The extent to which the application provides all of the requested information.

• The extent to which the application demonstrates the capacity of the applicant – including any partners – to carry out the activities described in the application.

c. Impact/Outcomes and Evaluation/Plan for Collecting Data for Performance Measures (5%)

Explain how the applicant will know if the program works and how success will be determined and measured, including a description of how data will be collected and assessed to measure the impact of proposed efforts. This description should include meeting timelines and deliverables, as well as input and feedback from customers and stakeholders. Applicants should explain what will be measured, who is responsible for performance measures, and how the information will be used.

Describe how evaluation and/or collaborative partnerships will be used to leverage ongoing resources and facilitate a long-term strategy to sustain the project when the federal grant ends. Identify any challenges to sustaining the project beyond grant funding.

The Impact/Outcomes and Evaluation/Plan submission will be rated on the following criteria:

• The extent to which the application provides all of the requested information.

• The extent to which the evaluation plan is likely to measure whether the program successfully met its goals.

IV. Demographic Form: (5% of application score)

Applicants should complete and submit the demographic form found on www.tribaljusticeandsafety.gov. The demographic form collects important demographic information that pertains to all Purpose Areas.

The Demographic Form submission will be rated on the following criteria:

• The extent to which the demographic form is complete.

• The need for funding as demonstrated through the completed form.

V. Project/Program Timeline (5% of application score)

Applicants should submit a timeline or milestone chart encompassing the entire federal project period that indicates objectives and major tasks, assigns responsibility for each, and plots completion of each task by year and then by month or quarter for the duration of the award, using “Year 1,” “Month 1,” “Quarter 1,” etc., not calendar dates. See “Sample Project Timeline” at www.tribaljusticeandsafety.gov. Applicants can either submit a separate Timeline for each Purpose Area applied for or one comprehensive Timeline that covers all Purpose Areas applied for.

The Project/Program Timeline submission will be rated on the following criteria:

• The extent to which the timeline is complete and reasonable given the activities described.

• The extent to which all activities can be reasonably completed within the grant period and with the resources allocated.

VI. Indirect Cost Rate Agreement (if applicable)

If your organization is requesting indirect costs for this project, please include a copy of your current, signed federally-approved Indirect Cost Rate Negotiated Agreement. If you need additional information on this requirement, please go to www.ojp.usdoj.gov/financialguide/part3/part3chap17.htm. If the applicant does not have an approved rate, a rate can be requested by contacting the applicant’s cognizant federal agency, which will review all documentation and approve a rate for the applicant organization.

VII. Other Attachments

Other attachments, as necessary, include:

• Letters of support

• Resumes of key personnel

• Job descriptions for unfilled positions

• Memoranda of Understanding

• Tribal Authorizing Resolution - If selected for funding, applicants must submit signed

Tribal resolutions or equivalent legal enactments prior to drawdown of grant funds.

Therefore, applicants are encouraged to submit as part of their application a current authorizing resolution of the governing body of the Tribal entity, or other equivalent legal enactment of the Tribal Council or comparable governing body, authorizing the application on behalf of the Tribe. In the case of an application from a Tribal consortium, current authorizing resolutions should be submitted from each Tribe in the consortium, unless existing consortium bylaws allow action without support from all Tribes in the consortium. In this case, a copy of the bylaws should be submitted.

http://www.ojp.usdoj.gov/financialguide/part3/part3chap17.htm

G. Purpose Areas – Specific Information

All awards are subject to the availability of appropriated funds and to any modifications or additional requirements that may be imposed by law.

I. Listing of Purpose Areas1:

1. Public safety and community policing (COPS Tribal Hiring Grant Program and Tribal

Resources Grant Equipment/Training), CFDA #16.710

Goals and Objectives: Applicants may apply for funding to include, but not limited to:

To proactively address the most serious Tribal law enforcement needs;

To increase the capacity of Tribal law enforcement agencies for safer communities and to enhance Tribal law enforcement’s capacity to prevent, solve and control crime;

To implement or enhance community policing strategies;

To engage in strategic planning for law enforcement.

Strategic Planning: Strategic planning activities related to community policing.

Hiring: Approved entry-level salaries and fringe benefits of newly hired or rehired full-time sworn career law enforcement officers; Background investigations for newly hired officer positions.

Equipment: Law enforcement equipment, uniforms, bullet-proof vests, basic-issue equipment, and police vehicles, such as police cars, SUVs, ATVs, boats, etc. (as needed for law enforcement purposes);

Technology such as: computer hardware and software, mobile data terminals, narrow-band radio upgrades, and dispatch and communication systems. Applicants who do not already have an information gathering system compatible with the FBI Uniform Crime Reporting (UCR) System are encouraged to apply for funds to pay for National Incident-Based Reporting System (NIBRS)/UCR compliant crime data systems.

Training: Law enforcement training, such as but not limited to, basic and comprehensive or specialized police training at a state academy or the Indian Police Academy in Artesia, New Mexico, as well as community policing, computer and crime reporting (e.g., Uniform Crime Reports) training.

Travel: Airfare, lodging, and mileage reimbursement for meeting or training costs related to Purpose Area activities, including costs associated with DOJ-required training.

1 See www.tribaljusticeandsafety.gov for a table of statutory authorities applicable to each Purpose Area.

Specific Requirements

Eligibility: Applicants must have an established law enforcement agency or an existing contract with the Bureau of Indian Affairs (BIA) for law enforcement services, or an existing contract with a state or local agency for law enforcement services.

Purpose Area #1 Narrative: Applicants should use the following guidelines to address the public safety issues identified in your problem statement and how grant funds will be used to enhance community policing. 1) Explain how the grant-funded officers and equipment will be used to address the public safety problems identified; 2) Explain how the Tribal agency plans to gain a better understanding of the stated public safety issues; 3) Identify current governmental and community initiatives which complement or coordinate with the proposal, and discuss the initial and ongoing level of community support including financial and tangible commitments; 4) Explain how funding will result in changes to law enforcement personnel or Tribal agency management and how that organizational change will reorient the Tribal agency’s mission and activities to initiate or enhance its involvement in community policing; 5) Address the inability of the Tribal agency to implement the proposed plan without federal funding; 6) Identify the Tribal agency’s source of funding and plan to retain grant-hired officers for 12 months after the expiration of the grant. For further information regarding community policing and the problem solving process discussed, agencies should visit the COPS Office website at www.cops.usdoj.gov.

2. Methamphetamine enforcement (COPS - Tribal Methamphetamine Initiative), CFDA

#16.710

To increase the capacity of Tribal law enforcement to interdict illegal drugs and drug manufacturing/distribution networks in collaboration with local, other Tribal, state and federal law enforcement agencies;

To leverage other methamphetamine (meth) enforcement efforts in jurisdictions with limited resources;

To develop and implement meth trafficking reduction strategies;

To encourage partnerships to engage key stakeholders beyond the enforcement community to assist in the successful implementation of prevention and enforcement strategies;

To engage in strategic planning for law enforcement.

Strategic Planning: Strategic planning activities related to community policing.

Hiring: Sworn officer salaries and fringe benefits for new full-time entry-level sworn career law enforcement officers and Village Public Safety Officers directly related to the Tribal Meth project;

Civilian salaries and fringe benefits exclusively for personnel directly related to Tribal Meth activities and projects.

Equipment: Purchase of new or enhancement of existing equipment/technology exclusively related to meth prevention, treatment or drug intelligence sharing. All items should be clearly linked to the enhancement or implementation of the Tribal Meth project.

Supplies: Supplies expended or consumed in furtherance of the grant-funded meth project. Such costs include paper, ink, pens, postage, etc.

http://cops04/exchweb/bin/redir.asp?URL=http://www.cops.usdoj.gov

Travel/Training costs: Grant-related travel for the grantee to attend meth-related training and technical assistance conferences, seminars, classes or to visit sites specified in the application; Contractors/ consultants hired for culturally appropriate training in furtherance of the grant-funded meth project.

Other costs: Such as, but not limited to, prepaid warranties or agreements, overtime costs, and other costs related to the overall meth project; Costs to conduct needs assessments and/or improve personnel hiring manuals for law enforcement officers; enhance procurement systems to purchase and track equipment; etc.

Eligibility: Applicants must have an established law enforcement agency or an existing contract with the Bureau of Indian Affairs (BIA) for law enforcement services, or an existing contract with a state or local agency for law enforcement services.

Purpose Area #2 Narrative: Applicants should use the following guidelines to address the methamphetamine issues facing the applicant’s community and how grant funds will be used to address these issues. 1) Identify one or more specific methamphetamine problem(s) that the applicant plans to address through the proposed grant funding, and describe the problem(s) with as much specificity and detail as possible; 2) Explain how the Tribal agency plans to gain a better understanding of the methamphetamine issues; 3) Identify current governmental and community initiatives which complement or coordinate with the proposal, and discuss the initial and ongoing level of community support including financial and tangible commitments; 4) Explain how funding will result in changes to law enforcement personnel or Tribal agency management and how that organizational change will reorient the Tribal agency’s mission and activities to initiate or enhance its involvement in community policing; 5) Address the inability of the Tribal agency to implement the proposed plan without federal funding. For further information regarding community policing and the problem solving process discussed, agencies should visit the COPS Office website at www.cops.usdoj.gov.

3. Justice systems, and alcohol and substance abuse (BJA—Tribal Courts Assistance

Program and Indian Alcohol and Substance Abuse Prevention Program), CFDA #16.608

Goals and Objectives: Applicants may apply for funding to include, but not limited to:

To develop, enhance and continue Tribal justice systems;

To respond to and prevent alcohol and substance abuse related crimes;

To develop and implement substance abuse prevention and treatment programs including those that prevent and address the needs of drug-endangered children.

Strategic planning: Developing Tribal Action Plans for alcohol and substance abuse; Increasing coordination with relevant non-Tribal agencies and organizations and among all levels of the Tribe;

Engaging in strategic planning efforts to address the needs of the Tribe in the areas of justice systems and substance abuse.

Tribal Courts: Planning new or enhancing existing Tribal courts, such as peacemaking courts, healing to wellness courts, sentencing circles, and other http://cops04/exchweb/bin/redir.asp?URL=http://www.cops.usdoj.gov

To engage in comprehensive strategic planning to improve Tribal justice and community safety as it relates to Tribal courts and Indian alcohol and substance abuse.

alternative justice courts; Staffing of attorneys, advocates, probation and pretrial service officers, Tribal court judges and other court staff, clerical support staff, etc.; Activities relating to the implementation of provisions of the Tribal Law and Order Act.

Law Enforcement: Identifying, apprehending, and prosecuting individuals who illegally transport, distribute, and abuse alcohol and controlled substances in Tribal communities (subject to existing legal authority); Increasing the capacity to collect and share justice system data on drug- and alcohol-related offenses.

Alternative Justice: Implementing Tribal justice system interventions for substance abusing offenders including diversion, drug courts or co-occurring drug and mental health courts, provision of substance abuse and other treatment in correctional facilities, and provision of treatment, aftercare, and other reentry supportive services to offenders reentering communities from correctional facilities.

Treatment: Integrating Tribal, federal, state, and local services and culturally appropriate treatment for offenders and their families.

Prevention: Protecting children from alcohol and drug use and/or production; Culturally relevant and appropriate substance abuse prevention programs.

Equipment: General office equipment such as computers, fax machines, printers, scanners, surveillance cameras, digital cameras, office furniture, courtroom furniture, computer networks, court management systems, etc.

Training: Registration fees and lodging costs associated with training events and related to Purpose Area activities; Costs associated with obtaining expert knowledge to assist with the development/enhancement of the program, such as culturally appropriate training, technical assistance, treatment, information technology, etc.

Travel: Airfare, lodging, and mileage reimbursement for meeting or training costs related to Purpose Area activities, including costs associated with DOJ-

4. Corrections and correctional alternatives (BJA—Correctional Facilities on Tribal Lands Program), CFDA #16.596

To plan for the construction of new Tribal correctional facilities associated with the incarceration and rehabilitation of juvenile and/or adult offenders. Planning projects should focus on planning for the construction of a new facility rather than requesting funds for the actual construction of new facilities;

To renovate or construct Tribal correctional and multipurpose justice centers (including corrections service courts and police departments) associated with the incarceration and rehabilitation of juvenile and/or adult offenders;

To renovate or construct a community-based correctional alternative facility;

To develop and implement correctional alternatives;

To engage in comprehensive strategic planning to improve Tribal justice and community safety.

Important Note: Applicants seeking to use grant funds for full-scale construction of secured correctional/detention facilities and multi-purpose justice centers should note any additional resources that may be leveraged to complete the construction project. As a result of funding full-scale construction for secure detention facilities in the past, DOJ realizes that the maximum amount available under Purpose Area #4 may not be sufficient to complete projects of this nature without supplemental funding sources. Purpose Area #4 funding may be used to supplement other funding sources (i.e., federal, Tribal, etc.) to complete full-scale construction of secure detention facilities.

Justice system planning efforts: Related to constructing and renovating facilities associated with the incarceration and rehabilitation of juvenile and adult offenders subject to Tribal jurisdiction;

Related to the development and implementation of correctional alternatives to meet the needs of the Tribe’s population; Comprehensive strategic planning.

Renovation or construction: Of a new or existing correctional/detention facility including adult and juvenile, multipurpose justice centers (including courts and police departments); Renovation of correctional facilities that are no longer considered safe and secure to serve as holding facilities or multipurpose justice centers; Constructing regional detention centers on Indian land for long-term incarceration of offenders subject to Tribal jurisdiction; Renovation/construction of community-based correctional alternative facilities.

Other costs associated with construction or renovation of a facility: Such as roads, sewer, and water hook-ups, land preparation, and other items normally associated with construction site work;

Items associated with managing the planned construction or renovation process and construction materials necessary to build or renovate facilities and associated infrastructure; Furniture, surveillance cameras, or other items affixed or integral to the facility; Facility maintenance; Contracts with private entities to increase the efficiency of the construction of Tribal jails.

Travel: Airfare, lodging, and mileage reimbursement for meeting or training costs related to Purpose Area activities and DOJ-required training.

Note: FY 2011 funding under this Purpose Area cannot be commingled with American Recovery and Reinvestment Act funds. There should be a clear separation of funding used to augment ARRA projects.

Purpose Area #4 Narrative: Applicants should describe the Bureau of Indian Affairs (BIA) role and contributions with the staffing, operations, and maintenance of the proposed facility renovation or planned construction. Applicants should describe the development of a renovation or construction plan that explores correctional building options to ensure a cost-effective design and provide letters of support from BIA regarding the staffing, maintenance, and operation of the facilities being planned, renovated, or constructed. A Tribe may submit, by authorizing resolution, a commitment to fund future staffing, maintenance, and operation of the facilities renovated or constructed in lieu of BIA funding support letters, if the Tribe chooses to be responsible for this ongoing cost.

Applicants should describe how the project would develop or maintain/enhance an existing Strategic Planning Advisory Board representing key stakeholders and decision makers in the Tribe, including representatives from Tribal government, criminal justice systems, treatment/health/mental health components, social/family-related services and community groups, local service providers, businesses, community-based organizations, faith-based service providers, media, and individuals within the proposed project’s target population. An applicant may elect to establish only one Advisory Board for multiple Purpose Areas if the members include appropriate representation required for individual Purpose Areas.

5. Violence against women (OVW – Tribal Governments Program – Tribal Sexual Assault

Services Program – TSASP), CFDA #16.587

To decrease the number of violent crimes (sexual assault, domestic violence, dating violence, stalking) committed against Indian women and girls;

To develop or enhance services for Indian women and adolescent girls who are victims of sexual assault, domestic violence, dating violence, or stalking;

To strengthen the capacity of Indian Tribes to use their sovereign authority to respond to crimes of violence against Indian women;

To make sure that people who commit violent crimes against Indian women are held responsible for their actions;

To serve adult, youth, and child victims of sexual assault, as well as family and household members of victims and those

Strategic Planning: Comprehensive strategic planning to develop and enhance governmental strategies to increase the safety of Indian women.

Staffing: Salary and fringe benefits for: victim advocates; prosecutors; Tribal court judges and other court staff; law enforcement officers; probation officers; domestic violence or sexual assault response team coordinators; staff for a domestic violence shelter, safe home, or transitional housing facility; civil legal assistance attorneys; Batterers’ Intervention Program staff; staff for a supervised visitation and safe exchange center;…