FY20 Grant Writing Training Proposal Instructions.pdf

Indian Highway Safety Program Grant Proposal Guidelines

Description:

The Bureau of Indian Affairs(BIA), Office of Justice Services (OJS), Indian Highway Safety Program (IHSP) solicits proposals for implementing traffic safety programs and projects which are designed to reduce the number of traffic crashes, deaths, injuries and property damage within these populations. Indian Highway Safety Grants are reimbursable grants available to federally recognized tribes. Proposals are being solicited for the following program areas:

1. Grant Writing Training

Proposals received will be reviewed and selected on a competitive basis.

DATES: Proposals for program and/or project funds must be received on or before January 31, 2020.

Proposals not received by the IHSP by close of business on January 31, 2020, will not be considered and will be returned unopened. This notice informs qualified applicants of the application procedures for Federal Fiscal Year 2021.

ADDRESS: To apply, each Tribe must submit its application packet to the Bureau of Indian Affairs, Office of Justice Services, Attention: Indian Highway Safety Program Director, 1001 Indian School Rd. NW, Suite 251, Albuquerque, NM 87104. Grant applications can also be sent by e-mail to ojs_indian_highway_safety@bia.gov

FOR FURTHER INFORMATION CONTACT: Tribes should direct questions for proposals to: Ms. Kimberly Belone, Indian Highway Safety Program, 1001 Indian School Rd. NW, Suite 251, Albuquerque, NM 87104; telephone (505) 563-3780.

How to Prepare a Proposal for Indian Highway Safety Funding:

A completed Indian Highway Safety grant proposal must contain each of the following mandatory components (described in detail below):

1. A current tribal resolution authorizing the proposed project.

2. The proposal must identify the tribes’ traffic problem. If available provide traffic statistics to support the statement.

3. What the attendee would like to achieve in attending this session.

4. A detailed budget estimate.

5. Statement from the tribe indicating the “Tribe understands the BIA IHSP will only reimburse travel expenses for one attendee from the tribe only if the tribe submits an Indian Highway Safety Grant application for the FY21 grant year by May 1, 2020”.

6. Indirect Cost Rate Letter.

7. Application for Federal Assistance SF-424.

mailto:ojs_indian_highway_safety@bia.gov

A funding request that does not contain all these mandatory components will be considered incomplete and returned to the tribe with an explanation. An applicant whose proposal is returned for this reason will be allowed to address the lack of completeness and resubmit its proposal for consideration, provided all issues are resolved and the proposal is submitted before the application deadline listed under DATES, above.

Mandatory Component 1: Tribal Resolution

IHSP Grants

i. Tribal application: If a tribe is applying a tribal resolution must be current, signed and on tribal letterhead.

ii. The tribal resolution must specify the fiscal year for which the IHSP project and grant proposal are intended for.

iii. A tribal resolution recognizing and approving an existing relationship with the IHSP which has not been rescinded will be acceptable with current tribal acknowledgement.

Mandatory Component 2: IHSP Proposal

IHSP grant proposals must be as brief and clear as possible, with a traffic problem statement and identify the type of law enforcement grant the tribe is applying for.

Grant Writing Training grants provide:

• Travel expenses for employees of federally recognized tribes

• Indirect cost rate reimbursement

i. Tribes Information:

Applicant must provide information for the Tribe they work for such as:

o Tribal Leaders Name, Tribal Leaders Title, Tribal Leaders FedEx Address, Tribal

Leaders Mailing Address, Tribal Leaders Phone Number, Fax Number, the Tribes DUNS and SAM’s Cage Code.

ii. Applicants (Trainee) Information:

Applicant must provide their Name, Job Title, Office/Department, Office Address, Phone Number, Fax Number and E-Mail Address.

iii. Applicants Traffic Safety or Enforcement Involvement:

Applicant must describe their current involvement with tribal traffic safety/enforcement.

iv. Problem ID:

Applicants must factually summarize the traffic problem their community (Tribe) is facing.

Complex statistical information is not necessary, but tangible information is.

v. Training sites:

Applicant must indicate the training location they will be attending. Training will take place:

February 19, 2020, 8:00 AM to 4:30 PM; February 20, 2020, 8:00 AM to 12:00 PM.

National Indian Programs Training Center (NIPTC) 1011 Indian School Road Northwest, Room 234 Albuquerque, New Mexico 87104

Mandatory Component 3: Detailed Budget Estimate

The IHSP budget must be sufficiently detailed to afford IHSP staff a reasonable understanding of all elements of the project proposal, plus the relative emphasis placed on each element. Budget details should reflect all reasonably anticipated travel costs and contingencies, be internally consistent with the rest of the proposal, and allow the review panel to analyze the benefits of all project components. The budget breakdown and organization must indicate the IHSP project proposal has been closely considered, and would neither waste funds nor fail to support important project elements.

a) Travel and Training Estimates: Provide costs for lodging and per diem based on the current federal government per diem schedule for the applicable region of the country and time of travel. Also include estimates for cost of airfare, luggage fees, lodging taxes, taxi fare/shuttle and POV mileage (to and from the airport). Provide the training course name. All travel and training expenses must be necessary in order to properly execute and carry out the grant.

Cost comparisons can be submitted with Justification as to why the attendee will be taking their POV rather than flying. Airfare itinerary quote must be attached. POV mileage cannot exceed the cost of airfare. POV mileage rate is $0.575/mile. POV travel cannot take multiple days to get to the training site and return. Traveler can only seek per diem for the amount of time it would take them to fly. If a tribal vehicle is available to traveler and they elect to travel by POV the rate cannot exceed $0.17/mile.

The BIA IHSP will only cover travel expenses for one (1) tribal employee to attend this session. Additional tribal employees attending will be the responsibility of the tribe.

b) Indirect Costs Rate: Provide a budget for indirect cost rate based on allowable costs associated with the rate. The tribes most recent approved Indirect Cost Rate Letter must be attached to the proposal.

c) Budget Line Items Totals: Identify each line item requested on a separate sheet and provide a grand total for each line item along with a grant total budget request. (See 3a. for a list of budget line items) The tribe must provide a statement acknowledging they understand travel expenses will only be reimbursed if the tribe submits a valid Indian Highway Safety grant application by May 1, 2020.

Mandatory Component 4: Indirect Cost Rate

The tribes most recent approved Indirect Cost Rate Letter must be attached to be reimbursed indirect cost Include indirect costs in the estimated budget request if the letter allows.

Mandatory Component 5: Application for Federal Assistance (SF-424)

Application for Federal Assistance SF-424 must be completed and attached to the application packet.

Application Evaluation and Administrative Information

1) Administrative Review: Upon receiving an IHSP grant proposal, IHSP will perform a preliminary review to determine if it contains the four mandatory components and appears to have enough technical information to permit an evaluation.

2) Selection Criteria: IHSP Director will review the Grant Writing Training grant proposal to determine award.

3) Notification of the Selection: Once the selection committee concludes its evaluation, IHSP will notify those tribes it recommends for participation and funding by letter. Upon notification, each selected tribe must provide a duly authorized tribal resolution. The resolution must be on file before grant funds can be expended by or reimbursed to the tribe.

4) Notification of Non-Selection: The Program Director will notify each tribe of non-selection.

Submission of Application in Digital Format

If preferred, the entire IHSP grant proposal with budget and appendices can be submitted in digital form (Adobe Acrobat PDF or Microsoft Word). Unless specifically approved in advanced by IHSP, applicants should break down application submission in to three separate files: 1) IHSP Proposal; 2) Tribal Resolution; 3) Budget and Appendices. Please include “FY21 Grant Writing Training Proposal: (Tribal Name)” in subject area in all electronic submission (e-mail).

An applicant who is unable to submit their proposal electronically may send by U.S. Mail. See DATES and ADDRESS sections.

When to Submit:

IHSP will accept proposals any time before the deadline stated in the DATES section of this notice, and will send a notification of receipt to the return address on the application package, along with a determination of whether or not the application is complete. IHSP grant proposals submitted electronically will receive prompt reply indicating if the application was received and readable.

Where to submit:

IHSP will accept the application at the locations stated in the ADDRESS section of this notice.