FY20-25 Drinking Water PWS Final.pdf

PERFORMANCE OF WORK STATEMENT FOR BIOENVIRONMENTAL ENGINEERING

DRINKING WATER COMPLIANCE SAMPLING

20 May 2020

1. DESCRIPTION OF SERVICES:

1.1. SCOPE OF WORK. The Contractor shall provide all necessary labor, supplies, and equipment to accomplish chemical and microbiological testing of drinking water samples for compliance with the Environmental Protection Agency’s (EPA) Safe Drinking Water Act (Public Law 93-523), Alaska Department of Environmental Conservation (DEC) standards (DEC 18 AAC 80, Drinking Water), applicable Air Force Instructions (AFI), or other methods as herein specified or as required by 673 AMDS/SGPB Bioenvironmental Engineering (BE), Joint Base Elmendorf Richardson. The contractor will use EPA approved analytical methods as outlined in the Code of Federal Regulations 40CFR141.21 and contained in the most recent edition of “Standard Methods for the Examination of Water and Wastewater” published by the American Public Health Association. Services must also conform to Air Force Occupational Safety Health Standard 48-144 and 48-114.

1.2. PERSONNEL:

1.2.1. Contract Manager. The Contractor shall provide a Contract Manager who shall be responsible for the performance of the work. The name of the person, and an alternate or alternates, who shall act for the contractor when the manager is absent, shall be designated in writing to the Contracting Office.

1.2.1.1. The Contract Manager shall have full authority to act for the Contractor on all matters relating to the daily operation of this contract.

1.2.1.2. Throughout this document, use of the acronym "QAP/CO" means the contractor shall send a copy of a required documents or make a required notification concurrently to the Contracting Officer (CO) whenever required to submit an original document or make a notification to the Contracting Officer's Technical Representative, who is also known as the Quality Assurance Personnel (QAP). This contract contains analytical requirements for BE. A BE representative will be designated as the primary POC for all chemical analyses and microbiological/bacteriological analyses.

1.2.1.3. The Contractor shall notify the government prior to any change in corporate ownership or structure that affects certification.

1.2.1.4. The Contract Manager and alternates must be able to read, write, speak, and understand English.

1.2.2. AVAILABILITY. Due to varying emergency response situations, the Contract Lab should be able to receive samples within the applicable method holding times. (See Table 1 for sample hold times).

1.2.2.1. The Contractor shall be available for normal services and to provide technical advice pertaining to water sampling and analysis Monday through Friday,7:00 A.M until 4:00pm AST. The following are observed federal holidays: New Year's Day, Martin Luther King Jr.'s Birthday, Presidents' Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, and Christmas Day.

1.2.2.2. The contractor shall provide a mechanism to ensure contact on an unscheduled or emergency basis after 4:00 P.M. weekdays, on weekends and holidays. The contractor shall provide emergency sample analysis services after duty hours on unscheduled and/or emergency basis, 24-hours a day, 365 days a year to include after 4:00 P.M. weekdays, weekends and holidays. Requests for emergency sampling and analysis services can be made by the Government at any time, upon the discretion of BE or the CO. The Contractor shall be able to initiate emergency sample analysis on the same day the Government requests it.

2. SAMPLING REQUIREMENTS:

2.1. COMPLIANCE OVERSIGHT. To ensure compliance with Federal and State Drinking Water Standards, the Contractor shall provide annual Public Water System (PWS) monitoring summary reviews and updates. This will include a sample and monitoring schedule, sample kit preparation, and sampling event notification.

2.2. SAMPLING SUPPLIES. The Contractor shall supply shipping containers, packing materials, trip blanks, ice and/or refrigerants, preservatives, pre-printed labels, proper sample markings/identification, sample collection instructions, and pre-printed chain of custody forms for all samples to be analyzed under this contract. The Contractor shall supply all U.S. Department of Transportation (DOT) shipping labels and other labels designed to meet all regulatory shipping requirements. The Contractor shall cover all shipping costs and fees if samples are required to be shipped. The Contractor shall provide container labels necessary to clearly and correctly identify the type of analysis required, preservatives used, sample source, date and time sampled, name of sampler, and sample identification number.

2.3. SAMPLES:

2.3.1. ROUTINE SAMPLES (NON-BACTERIOLOGICAL). Routine Samples are those samples that are projected annually, can be reasonably planned or anticipated, require a 10 working day turnaround time, and will be dropped off on a regularly scheduled day. If samples results are not able to be produced by the contractor within 10 working days, the BE Drinking Water Program Manager should be notified at the time of sample drop-off. (See Table 2 for current routine sampling requirements.)

2.3.1.1. TOTAL TRIHALOMETHANE (TTHM). Two TTHM samples and one trip blank are required annually in accordance with the EPA’s Stage 2 Disinfectants and Disinfection Byproduct Rule.

2.3.1.2. HALOACETIC ACIDS (HAA5). Two HAA5 samples are required annually in accordance with the EPA’s Stage 2 Disinfectants and Disinfection Byproduct Rule.

2.3.1.3. ASBESTOS. One Asbestos sample is required every three years in accordance with 18 AAC

80.315 and 40 CFR 141.23, Inorganic chemical sampling and analytical requirements.

2.3.1.4. NITRATE/NITRITE. Four Nitrate/Nitrite samples are required annually in accordance with 18 AAC 80.315 and 40 CFR 141.23, Inorganic chemical sampling and analytical requirements.

2.3.1.5. WELL CHARACTERIZATION. Bioenvironmental Engineering is conducting well characterization sampling on one non-community non-transient, two non-community transient, and eight Class C wells. The following Public Water Systems (PWS) will be sampled: PWSAK211423 (JBER- Elmendorf), PWS AK2218478 (Munitions), PWS AK2218475 (Hillberg Ski Area), PWS AK2218477 (Eagleglen Golf Course), PWS AK218781 (Otter Lake), and JBER Hospital wells 1, 2, and 3.

2.3.2. SPECIAL SAMPLES. Special Samples are samples that were not projected as Routine Samples but can be reasonably planned or anticipated and require a standard 10 working day turnaround time.

They usually require a special pick up and drop off on other than a regularly scheduled day.

2.2.3. EMERGENCY SAMPLES. These samples that are not reasonably foreseeable, require an emergency turnaround time, and will require an emergency or other than regularly scheduled drop off.

The turnaround time for Emergency Samples will be dictated by the analytical method for each sample.

(See paragraph 1.2.2.1-1.2.2.2 for availability requirements.)

2.3.4. BACTERIOLOGICAL SAMPLES. Bacteriological sample analysis will, at a minimum, consist of analysis for presence/absence of Total Coliform and e-coli using Alaska DEC approved Colilert methods. All Bacteriological sample results, routine, emergency, or special, require a 24 hour turnaround time. (See paragraph 3.2.1-3.2.3 for specific Bacteriological sample result reporting)

3. REPORTING RESULTS:

3.1. REPORTING TO ALASKA DEC. Copies of reports shall not be released to any other person, office or organization unless authorized by the Government Contracting Officer or other authorized Government representative. The reporting of drinking water data shall be released by the contractor directly to DEC in accordance with 18 AAC 80.355 - reporting requirements, and 18 AAC 80.1900 -report certification requirements. When reports are required to be made directly to DEC, a copy of each report shall be sent in electronic format to BE at the same time the report is sent to DEC.

3.1.1. The contractor shall notify the BE Drinking Water Program Manager immediately when any analytical results for drinking water samples exceed established regulatory maximum concentration levels (MCL). Contact shall be by phone or in person where direct reporting to DEC is required. Before notification to DEC, telephone notification of MCL violations to BE Drinking Water Program Manager shall be accomplished within 24 hours of the completion of chemical sample analysis and within one hour of completion for bacteriological samples. The contractor shall not communicate results by means of voice mail or e-mail.

3.2. REPORTING TO BIOENVIRONMENTAL ENGINEERING. In addition to the specific requirements above, an electronic written report, preliminary or final, must be received within the specified turnaround time for each sample. Electronic reports must be on Adobe Acrobat® or PDF file format. Regardless of format (hard copy or electronic), every analytical report shall clearly associate each analytical result with the government-assigned sample identification number. Data reports shall be reported in data packages that group the results exactly as originally grouped on the chain of custody form(s). The contractor shall have a QA/QC plan to eliminate or minimize transcription errors on the reports and must provide safeguards for data security.

3.2.1. POSITIVE BACTERIOLOGICAL RESULTS. The contractor shall phone ALL Positive results to BE personnel within one hour of findings. Refer to paragraph 3.2.1.2 for reporting results during duty hours; and refer to paragraph 3.2.1.3. for reporting results during non-duty hours.

3.2.1.1 POSITIVE SPECIAL/EMERGENCY RESULTS. "All" special and emergency results shall be phoned to BE personnel within one hour of result findings. Results must be reported to an actual person;

no voice mail. Refer to paragraph 3.2.1.2. for reporting results during duty hours; and refer to paragraph

3.2.1.3. for reporting results during non-duty hours.

3.2.1.2. DUTY HOURS. To report total coliform results during normal duty hours, 7:00 A.M. until 4:00 P.M. Monday through Friday, the contractor shall call the BE personnel who collected the sample (listed on chain of custody form) and also the BE Water Program Manager within one hour of result finding. If the Water Program Manager is not available, the contractor would call the Alternate Program Manager.

The BE Water Program Manager will provide the contractor with a list of primary and alternate POCs.

Updates will be provided to the Contractor as needed. The Contractor shall not leave a voicemail message, fax, or electronic mail notification for these results. The Contractor shall continue to call until a BE point of contact (POC) from the contact list is notified.

3.2.1.3. NON-DUTY HOURS. (4:00 P.M. - 7:00 A.M. Monday – Friday, 4:00 P.M. Friday – 7:00A.M.

Monday, and Federal holidays (see paragraph 1.2.2.) Total coliform results shall be reported to the POC listed on the chain of custody form that collected the sample. Typically, BE will coordinate with the Contractor during an event that necessitates the collection of afterhours sample(s) to provide the name and phone number of the BE POC to expedite the transfer of sample analysis results. If unable to reach primary POC on chain of custody form, the Contractor must call the BE on call person at 907-223-2668.

The contractor shall not leave a voicemail message, fax, or electronic mail notification for these results.

The contractor shall continue to call until the primary POC on the chain of custody form, the BE on call person, or annotated BE member from the contact list has been made.

3.2.2. NEGATIVE BACTERIOLOGICAL RESULTS (ROUTINE). The contractor shall report negative results for routine total coliform samples to the person and/or persons listed as the BE Water Program Manager on the chain of custody form via electronic mail notification within requested turnaround time. Email address will be provided on the chain of custody. Refer to paragraph 3.2.1.2. for reporting results during duty hours; and refer to paragraph 3.2.1.3. for reporting results during non-duty hours.

3.2.3. NEGATIVE RESULTS (SPECIAL AND EMERGENCY). The contractor shall report negative results for special and emergency samples to the person and/or persons listed as the BE Water Program Manager on the chain of custody form via electronic mail notification within requested turn-around-time.

Email address will be provided on the chain of custody. Refer to paragraph 3.2.1.2. for reporting results during duty hours; and refer to paragraph 3.2.1.3. for reporting results during non-duty hours.

3.3. TRANSPORTATION OF WATER SAMPLES.

3.3.1. All samples, routine, special, or emergency, will be delivered by BE to the Contractor. BE will coordinate with the Contractor to ensure that all samples are packaged correctly and accompanied by the appropriate chain of custody form(s).

4. LABORATORY REQUIREMENTS:

4.1. VALIDATION OF QUALIFICATIONS. The Contractor's laboratory shall maintain certification by the DEC, under 18 AAC 80.1100 – 18 AAC 80.1110, to perform analysis of drinking water samples.

The contractor shall notify the government within 7 calendar days of changes in certification status.

Contractor shall disclose any non-compliance activity cited by the DEC during the last two years. The Contractor shall inform the contracting officer of any non-compliance activity cited by the DEC during the life of the contract. The Contractor will provide a current copy of the state lab certification and copies of lab technician state certifications to the primary BE POC.

4.2. EMERGENCY AND QA/QC SAMPLING QUALIFICATIONS. The Contractor's laboratory shall be certified and operationally capable of performing chemical analysis for organic or inorganic materials, as required by the government representative during routine or emergency situations. The Contractor shall inform the QAP/CO and BE Drinking Program Manager if the contractor does not have state certification to run the sample for a particular constituent. The Contractor is responsible to ensure subcontractors used in the performance of this contract are state-certified, when the DEC requires certification for compliance samples. The Contractor shall provide written documentation of certification for any subcontractors.

4.3. QUALITY CONTROL PLAN. The Contractor's laboratory shall have an approved quality control plan in place and be able to provide details of the plan to the BE Water Program Manager.

4.3.1. Contract laboratory shall be able to meet sample turn-around times even during unexpected heavy workload and/or equipment downtime.

5. GENERAL INFORMATION.

5.1. CONFIDENTIALITY. The Contractor shall strictly observe the confidentiality of Air Force information and records and shall comply with all laws and regulations governing disclosure including Federal Privacy Act 5 U.S.C. 553A. The contractor shall be held liable in the event of breach in confidentiality.

5.2. CONTINUATION OF ESSENTIAL DEPARTMENT OF DEFENSE (DoD) CONTRACTOR SERVICES DURING CRISIS. All services to be performed under the contract have been determined to be essential for performance during crisis. According to Department of Defense Instruction {DoD} 3020.37, Continuation of Essential DoD Contractor Services during a Crisis, and Air Force implementation thereof, it is determined that the contractor shall be required to perform during crisis situations. Service may be required to support an activation or exercise of contingency plans outside the normal duty hours.

5.3 ACRONYMS.

AFI - Air Force Instructions AST - Alaska Standard Time BE - Bioenvironmental Engineering CO - Contracting Officer DEC - Department of Environmental Conservation DOT - Department of Transportation DoD - Department of Defense Instruction DEC - Department of Environmental Conservation EPA - Environmental Protection Agency’s HAA5 - Haloacetic Acids POC - point of contact PWS - Public Water System QAP - Quality Assurance Personnel TTHM- Total Trihalomethane

TABLE 1:

SAMPLE HOLD TIMES:

Analysis/Test Group Preserv. Hold Time Comments

5210B BOD-5 None 48 Hours SHORT HOLD!!

SM5220C-COD H2SO4 28 Days SM2540D TSS None 7 Days SM4500H-B pH None Immed SHORT HOLD!!

SM2510 Specific Conductance None 28 Days SM2320B Alkalinity None 14 Days

SM4500 Total Phosphorous H2SO4 28 Days

300.0 Ortho-Phosphorous None 48 Hr SHORT HOLD!!

4500-NO3E or 300.0 Total Nitrate & Nitrite as N None 48 Hr SHORT HOLD!!

SM4500 NO2B or 300.0 Equiv Nitrite None 48 Hr SHORT HOLD!!

4500-NO3E or 300.0 Total Nitrate & Nitrite as N H2SO4 28 Days

Total Nitrogen (TKN, NO2/NO3)

H2SO4

Unpreserved

28 Days 48 Hr

SHORT HOLD!!

300.0 Chloride None 28 Days

300.0 Sulfate None 28 Days

SM4500-SiG-Silicate HNO3 180 Days SM5310 DOC H2SO4 28 Days DOC Field Filtered

SM5310 TOC H2SO4 28 Days SM2540F Settleable Solids None 48 Hr SHORT HOLD!!

180.1 Turbidity None 48 Hr SHORT HOLD!!

SM4500-NH3C Ammonia H2SO4 28 Days SM4500-Cl G Total Residual Chlorine None Immed SHORT HOLD!!

SM9222D Fecal Coliform Na2S2O3 6 Hr SHORT HOLD!!

SM9223B Total Coliform in DW (P/A) Na2S2O3 30 Hr SHORT HOLD!!

6503-99 Enterococci Na2S2O3 6 Hr SHORT HOLD!!

200.7 or 200.8 Total Metals HNO3 6 Mns

200.7 or 200.8 Dissolved Metals HNO3 6 Mns Must Be Field Filtered

3500 CrB Hex Chromium VI None 24 Hr SHORT HOLD!!

Hg by 245.1 CVAA HNO3 28 Days SM2120B True Color None 48 Hr SHORT HOLD!!

SM10200H Chlorophyll None 48 Hr SHORT HOLD!!

625 Base/Neutral Acid Extractables None 7 Days 608 PCB's None 40 Days

SM4500 CN-E Total Cyanide NaOH 14 Days 624 Volatile Organics (VOC) HCl 14 Days

624 Volatile Organics Trip Blank HCl 14 Days 602 BTEX VOC HCl 14 Days

1664 Oil & Grease H2SO4 28 Days 5540C MBAS (Surfactants) None 48 Hr SHORT HOLD!!

2540C Total Dissolved Solid None 7 Days 2340B Hardness HNO3 6 months

300.0 Flouride None 28 Days

625 & 624 TAqH None/HCl 7 Days VOC 524.2 HCL 14 Days

Table 2:

FISCAL YEAR 2020-2025 ROUTINE SAMPLING REQUIREMENTS:

SAMPLE REQUIREMENT # OF

SAMPLES

FY 2020

# OF

SAMPLES

FY 2021

# OF

SAMPLES

FY 2022

# OF

SAMPLES

FY 2023

# OF

SAMPLES

FY 2024

ASBESTOS 0 1 0 0 0

ARSENIC 0 1 0 0 0

BACTERIOLOGICAL (Total Coliform)

252 252 252 252 252

HAA5 8 4 4 4 4

LEAD & COPPER 5 40 5 40 5

NITRATE 4 4 4 4 4

TTHM DW 8 8 8 8 8

TTHM DW – Trip Blank 3 3 3 3 3

VOC AK DW 1 1 1 1 1

AK DW VOC & TTHM Trip 1 1 1 1 1

After hours and weekend requests

70 70 70 70 70