FY19 Grant Announcement CPS Grants GRANTS.GOVfinal revision.pdf

Indian Highway Safety Program Grant Proposal Guidelines

Description:

The Bureau of Indian Affairs(BIA), Office of Justice Services (OJS), Indian Highway Safety Program (IHSP) solicits proposals for implementing traffic safety programs and projects which are designed to reduce the number of traffic crashes, deaths, injuries and property damage within these populations. Indian Highway Safety Grants are reimbursable grants available to federally recognized tribes. Proposals are being solicited for the following program areas:

1. Impaired Driving: Programs directed at reducing injuries and death attributed to impaired driving on the reservations such as: selective traffic enforcement programs (STEP) to apprehend impaired drivers, specialized law enforcement training (such as standardized field sobriety testing), public information programs on alcohol/other drug use and driving, education programs for convicted DWI/DUI offenders, youth alcohol education programs promoting traffic safety, DUI/Impaired driving courts, and programs or projects directed toward judicial training.

Proposals for projects that enhance the development and implementation of innovative programs to combat impaired driving are also solicited.

2. Occupant Protection: Programs directed at decreasing injuries and deaths attributed to the lack of safety belt and child restraint usage such as: surveys to determine usage rates and to identify high-risk non-users, comprehensive programs to promote correct usage of child safety seats and other occupant restraints, enforcement of safety belt ordinances or laws, specialized training (e.g., Operation Kids, traffic occupant protection strategies (TOPS), Standardized Child Passenger Safety Technician Training), and evaluations.

3. Traffic Records: Programs to help Tribes develop or update electronic traffic records systems which will assist with analysis of crash information, causational factors, and support joint efforts with other agencies to improve the Tribe’s traffic records system.

Proposals received will be reviewed and selected on a competitive basis.

DATES: Proposals for program and/or project funds must be received on or before May 1, 2018.

Applications not received by the IHSP by close of business on May 1, 2018, will not be considered and will be returned unopened. This notice informs qualified applicants of the application procedures for Federal Fiscal Year 2019.

ADDRESS: To apply, each Tribe must submit its application packet to the Bureau of Indian Affairs, Office of Justice Services, Attention: Indian Highway Safety Program Director, 1001 Indian School Rd. NE, Suite 251, Albuquerque, NM 87104. Grant applications can also be sent by e-mail to ojs_indian_highway_safety@bia.gov mailto:ojs_indian_highway_safety@bia.gov

FOR FURTHER INFORMATION CONTACT: Tribes should direct questions for proposals to: Ms. Kimberly Belone, Indian Highway Safety Program, 1001 Indian School Rd. NE, Suite 251, Albuquerque, NM 87104;

telephone (505) 563-3900.

How to Prepare an Application for Indian Highway Safety Funding:

A completed Indian Highway Safety grant proposal must contain each of the following mandatory components (described in detail below):

1. A current tribal resolution authorizing the proposed project.

2. The proposal must identify the tribes need for a child passenger safety seat program.

3. A detailed budget estimate.

4. Indirect Cost Rate Letter.

5. Application for Federal Assistance SF-424.

A funding request that does not contain all these mandatory components will be considered incomplete and returned to the tribe with an explanation. An applicant whose proposal is returned for this reason will be allowed to address the lack of completeness and resubmit its proposal for consideration, provided all issues are resolved and proposals is submitted before the application deadline listed under DATES, above. IHSP grant proposals should also identify and include contact information for a representative to oversee the project work, make authorized decisions during the course of the project, and be responsible for submitting quarterly and final progress reports as discussed later in the announcement.

1) Mandatory Component 1: Tribal Resolution IHSP Grants

i. Tribal application: If a tribe is applying a tribal resolution must be current, signed, and on tribal letterhead.

ii. The tribal resolution must specify the fiscal year for which the IHSP project and grant proposal are intended for.

iii. A tribal resolution recognizing and approving an existing relationship with the IHSP which has not been rescinded will be acceptable with current tribal acknowledgement.

2) Mandatory Component 2: IHSP Proposal IHSP grant proposals must be as brief and clear as possible, with the tribes need for a child passenger safety seat program, targets, and identify the type of Indian Highway Safety grant the tribe is applying for.

i. Tribal application: Child Protection Seat program need shall be based upon accurate Tribal data. Data should be complete and accurate and should show problems and/or trends. This data should be available in the Tribal enforcement traffic crash and/or fatality records and /or medical records involving infants and children wearing or not wearing seatbelts.

ii. Tribal application: If the tribe does not have Tribal enforcement traffic crash fatality records and/or medical records involving infants and children wearing or not wearing seatbelts explain how the tribes child safety seat need was determined.

iii. Tribal application: Child Protection Seat Program targets are provided by the tribes and must provide the overall target (goal) of the project. All targets must have base line numbers and will be expressed in clearly defined, time framed, and measurable terms.

(Example: To conduct 4 fitting stations during the grant funded year)

iv. Tribal application: Describe the occupant protection laws.

v. Tribal application: Identify if the type of Indian Highway Safety grant the tribe is applying for.

(Example “Child Protection Grant”) Child Protection grants offer the following: (CPS grants do not offer salary for personnel)

• Car Seats

• Car Supplies/Equipment

• Brochures

• Training & Travel

• Indirect Cost

Applicant may use appendices for supplemental material such as:

• An overview of the tribe’s location, population, acres, square miles, and total road miles.

• Indicate if the tribe received a CPS grant prior to FY19, indicate if there is a current a CPS grant in place funded by another agency, and if the tribe has a certified Child Protection Seat Technician on staff.

• Indicate if the tribe has an occupant protection law and child safety restraint law in place and provide the date laws became effective.

• Describe any child safety seat surveys the tribe conducted and the outcome of the survey with the dates the survey took place.

• Describe partnerships the tribe may have with other tribal or state agencies in the realm of child passenger safety.

• Describe how the tribe advertised past child safety seat clinics and provide the date the last clinic was administered and if a Child Safety Seat Technician was present.

• Indicate if the tribe has a Child Protection Seat Technician on staff.

• An overview of projected targets for Fiscal Year 2019:

o Total number of checkpoints to be held o Total number of roadside clinics to be held o Total number of seats to be inspected o Total number of CPS training events to be conducted o Total number of community CPS training events to be held o Total number of handouts to be distributed

3) Mandatory Component 3: Detailed Budget Estimate The IHSP budget must be sufficiently detailed to afford IHSP staff a reasonable understanding of all elements of the project proposal, plus the relative emphasis placed on each element. Budget details should reflect all reasonably anticipated costs and contingencies, be internally consistent with the rest of the proposal, and allow the review panel to analyze the benefits of all project components.

The budget breakdown and organization must indicate the IHSP project proposal has been closely considered, and would neither waste funds nor fail to support important project elements.

a) Grant Car seats: Identify the car seat types (Infant, Convertible, Combination, Booster, Special

Needs) needed to carry out the grant by item name, quantity, cost per item, and total along with shipping costs.

b) Car Seat Supplies: Identify the car seat supplies (locking clips, shortening belts, pool noodles, etc..) needed to carry out the grant by item name, quantity, cost per item, and total along with shipping costs.

c) Equipment Costs: Provide costs for equipment (car port canopy, latch manuals, signs, traffic cones, etc..) by item name, quantity, cost per item, and total along with shipping costs. All equipment requested in the proposal must be necessary to carry out and accomplish the targets of the grant.

d) Travel and Training Estimates: Provide estimates for airfare, lodging, and per diem based on the current federal government per diem schedule for the applicable region of the country and time of travel. Provide estimates for training, by course name, registration fee and number of employees to be trained. All travel and training must be needed in order to properly execute and carry out the grant.

e) Indirect Costs Rate: Provide a budget for indirect cost rate based on allowable costs associated with the rate. The tribes most recent approved Indirect Cost Rate Letter must be attached to the proposal. 2 CFR 225 Appendix B.12 and 2 CFR Part 200.434 Contributions and Donations do not allow indirect costs to be applied to the reimbursement of car seats and shipping costs along with some car seat supplies and shipping costs.

f) Budget Line Items totals: Identify each line item requested on a separate sheet and provide a grand total for each line item along with a grant total budget request.

4) Mandatory Component 4: Indirect Cost Rate The tribes most recent approved Indirect Cost Rate Letter must be attached to be reimbursed indirect cost.

5) Mandatory Component 5: Application for Federal Assistance (SF-424) Application for Federal Assistance SF-424 must be completed and attached to the application packet.

Application Evaluation and Administrative Information

1) Administrative Review: Upon receiving an IHSP grant proposal, IHSP will perform a preliminary review to determine if it contains the four mandatory components and appears to have enough technical information to permit an evaluation.

2) Selection Criteria: A selection committee will review and evaluate each application requesting funding. Each member of the selection committee, by assigning points to the following four criteria, will rank each of the proposals based on the following criteria:

Criterion (1), the General Information section will include information on the type of grant, location, population and size of reservation, type of law enforcement and pertinent contact information. (10 points maximum).

Criterion (2), the strength of the Problem Identification based on verifiable, current and applicable data to indicate the extent of the traffic safety problem. (45 points maximum).

Criterion (3), the quality of the proposed solution plan based on aggressive but attainable Performance Measures and Strategies. (35 points maximum).

Criterion (4), details on necessity and reasonableness of the budget requested. (10 points maximum).

3) Notification of the Selection: Once the selection committee concludes its evaluation, IHSP will notify those tribes it recommends for participation and funding by letter. Upon notification, each selected tribe must provide a duly authorized tribal resolution. The resolution must be on file before grant funds can be expended by or reimbursed to the tribe.

4) Notification of Non-Selection: The Program Director will notify each tribe of non-selection.

Submission of Application in Digital Format

If preferred, the entire IHSP grant proposal with budget and appendices can be submitted in digital form (Adobe Acrobat PDF or Microsoft Word). Unless specifically approved in advanced by IHSP, applicants should break down application submission in to three separate files: 1) IHSP Proposal; 2) Tribal Resolution; 3) Budget and Appendices. Please include “FY19 Grant Proposal: (Tribal Name)” in subject area in all electronic submission (e-mail).

An applicant who is unable to submit their proposal electronically may send by U.S. Mail. See DATES and ADDRESS sections.

When to Submit:

IHSP will accept proposals any time before the deadline stated in the DATES section of this notice, and will send a notification of receipt to the return address on the application package, along with a determination of whether or not the application is complete. IHSP grant proposals submitted electronically will receive prompt reply indicating if the application was received and readable.

Where to submit:

IHSP will accept the application at the locations stated in the ADDRESS section of this notice.