FY18 PHMSA HMIT NOFO.docx
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- HM-HMI-18-001
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Department of Transportation
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FY18 HMIT Notice of Funding Opportunity
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| File | Type | Posted |
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| FY18 HMIT Funding Announcment - FAQ.docx | DOCX document | |
| HMIT Programmatic Review Checklist.pdf | ||
| HMIT Technical Review Checklist.pdf | ||
| HMIT Budget Review Checklist.pdf | ||
| ED-80 Form.pdf | ||
| Title VI Assurance Statement.docx | DOCX document | |
| oppHM-HMI-18-001-cfda20.703-cidHM-HMI-18-001-instructions.docx | DOCX document |
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HM-HMI-18-001
Notice of Funding Opportunity
Hazardous Materials Instructor Training Grants
Fiscal Year 2018
NOFO Posted Date: May 31, 2018 Application Due Date: July 2, 2018
Applicant must be registered at www.grants.gov to apply online. It is highly recommended that applicants begin the registration process as soon as possible to avoid delays in submission. Additionally, applicants must maintain an active registration in System for Award Management at www.SAM.gov
Catalog of Federal Domestic Assistance Number (CFDA)
20.703 “Interagency Hazardous Materials Public Sector Training and Planning Grants”
PHMSA Notice of Funding Opportunity Number
U.S. Department of Transportation
Pipeline and Hazardous Materials Safety Administration
(PHMSA)
Table of Contents
| Program Summary | 3 | |
| Mission | 4 | |
| Section A - Program Description | 4 | |
| Section A.1 | Purpose | 4 |
| Section A.2 | Program Authority | 4 |
| Section B - Federal Award Information | 4 | |
| Section B.1 | Funding | 4 |
| Section B.2 | Period of Performance | 5 |
| Section B.3 | Type of Award | 5 |
| Section B.4 | Previous Awards | 5 |
| Section C - Eligibility Information | 5 | |
| Section C.1 | Eligible Applicants | 5 |
| Section C.2 | Cost Sharing or Matching | 6 |
| Section D - Application and Submission Information | 6 | |
| Section D.1 | Address to Request Application Package | 6 |
| Section D.2 | Content and Form of Application Submission | 6 |
| Section D.3 | Unique Entry Identifier and System for Award Management (SAM) | 7 |
| Section D.4 | Submission Dates and Times | 7 |
| Section D.5 | Funding Restrictions | 7 |
| Section E - Application Review Information | 8 | |
| Section E.1 | Criteria | 8 |
| Section E.2 | Review and Selection Process (Includes Ratings Guideline) | 11 |
| Section E.3 | Departmental Objectives | 11 |
| Section E.4 | FAPIIS Review | 12 |
| Section E.5 | Anticipated Announcement and Federal Award Dates | 12 |
| Section F - Federal Award Administration Information | 12 | |
| Section F.1 | Federal Award Notices | 12 |
| Section F.2 | Administrative and National Policy Requirements | 13 |
| Section F.3 | Reporting | 13 |
| Section G - Federal Awarding Agency Contact(s) | 14 |
Program Summary
Federal Agency Name: U.S. Department of Transportation (DOT) Pipeline and Hazardous Materials Safety Administration (PHMSA)
Funding Opportunity Title: “Hazardous Materials Instructor Training Grants – FY 2018”
Announcement Type: Initial Announcement
Funding Opportunity Number: HM-HMI-18-001
CFDA Number: 20.703
| NOFO Posted Date: | May 31, 2018 |
| Application Due Date: | July 2, 2018 |
MISSION
The mission of the U.S. Department of Transportation (DOT) is to ensure our nation has the safest, most efficient and modern transportation system in the world. DOT’s Pipeline and Hazardous Materials Safety Administration (PHMSA) protects people and the environment by advancing the safe transportation of energy and other hazardous materials that are essential to our daily lives. To do this, the agency establishes national policy, sets and enforces standards, educates, and conducts research to prevent incidents. Additionally, PHMSA prepares the public and first responders to reduce consequences if an incident occurs. To accomplish this, PHMSA awards grants to states, tribes, territories, and nonprofit organizations that assist in our mission to ensure pipelines operate safely and shipments arrive without incident.
SECTION A - PROGRAM DESCRIPTION
A. 1 Purpose The Pipeline and Hazardous Materials Safety Administration (PHMSA), through the U.S. Department of Transportation (DOT), solicit competitive applications from eligible nonprofit organizations for Hazardous Materials Instructor Training (HMIT) grant funds. For award consideration, nonprofit organizations must demonstrate expertise in conducting training programs for hazmat employees, and the ability to reach and involve hazmat employees.
Properly planned and maintained training programs are essential for hazmat employees to ensure:
(1) Hazmat employees receive initial and continuing training on the risks involved in transporting hazardous materials;
(2) the relevant training requirements in the HMR1 are met; and
(3) hazmat employees will be equipped to ensure their safety and the safety of others. Effective training of employees can reduce risk and the likelihood of hazmat incidents and accidents, and is key to ensuring that hazardous materials are transported safely.
A.2 Program Authority The Hazardous Materials Instructor Training (HMIT) Grant program was initially authorized under the Hazardous Materials Transportation Safety and Security Reauthorization Act of 2005, P. L. 109-59, (August 10, 2005) and is currently authorized to obligate up to $3,622,052 (see 49 U.S.C. §§ 5107(e) and 5128(c)). After accounting for administrative expenses, $3,217,630 will be made available.
Pursuant to 49 U.S.C § 5107(e), the HMIT Grant program provides grants to nonprofit organizations to institute “train the trainer” programs whereby hazmat instructors are trained to deliver training to private sector hazmat employees involved with the transportation of hazardous materials. The core objective of the HMIT Grant program is to facilitate delivery of hazmat training to instructors on how to train hazmat employees on the requirements of the Hazardous Materials Regulations (HMR), 49 CFR Chapter I, Subchapter C.
SECTION B - FEDERAL AWARD INFORMATION
B.1 Funding PHMSA anticipates $3,217,630 will be made available to support the HMIT grant program. The expected amounts of individual Federal awards for organizations range from $250,000 to $1,000,000.
B.2 Period of Performance The period of performance is twelve (12) months from the effective date of award for each grant.
B.3 Type of Award Discretionary grant award.
B.4 Previous Awards Applicants who received a previous PHMSA Hazardous Materials Instructor Training grant award may apply for a FY 2018 grant.
SECTION C - ELIGIBILITY INFORMATION
C.1 Eligible Applicants Consistent with statutory requirements at 49 U.S.C § 5107(e), the HMIT grant program is open to nonprofit organizations that demonstrate:
(1) Expertise in conducting a training program for hazmat employees; and
(2) The ability to reach and involve in a training program a target population of hazmat employees.
For the purposes of the HMIT grants program:
Non-profit organization, as defined at 2 CFR § 200.70, means any corporation, trust, association, cooperative, or other organization which:
(1) Is operated primarily for scientific, educational, service, charitable, or similar purposes in the public interest;
(2) Is not organized primarily for profit; and
(3) Uses its net proceeds to maintain, improve, and/or expand its operations.
Non-profit organizations described in Section 501(c)(4) of the Internal Revenue Code that engage in lobbying activities as defined in Section 3 of the Lobbying Disclosure Act of 1995 are not eligible applicants. "For profit" organizations are not eligible applicants for the HMIT grant program.
Hazmat employee, as defined at 49 U.S.C § 5102(3) and at 49 CFR § 171.8 means a person who:
(1) Is employed on a full-time, part-time, or temporary basis by a hazmat employer and who in the course of such full-time, part-time or temporary employment directly affects hazardous materials transportation safety;
(2) Is self-employed (including an owner-operator of a motor vehicle, vessel or aircraft) transporting hazardous materials in commerce who in the course of such self-employment directly affects hazardous materials transportation safety;
(3) Is a railroad signalman;
(4) Is a railroad maintenance-of-way employee;
(5) Is employed on a full-time, part-time, or temporary basis by a hazmat employer, or who is self-employed, who during the course of employment:
· Loads, unloads, or handles hazardous materials;
· Designs, manufactures, fabricates, inspects, marks, maintains, reconditions, repairs, or tests a package, container or packaging component that is represented, marked, certified, or sold as qualified for use in transporting hazardous material in commerce.
· Prepares hazardous materials for transportation;
· Is responsible for safety of transporting hazardous materials;
· Operates a vehicle used to transport hazardous materials.
Hazmat employer, as defined at 49 U.S.C § 5102(4), means a person that employs or uses at least one hazmat employee on a full-time, part time, or temporary basis; and who:
(1) Transports hazardous materials in commerce;
(2) Causes hazardous materials to be transported in commerce; or
(3) Designs, manufactures, fabricates, inspects, marks, maintains, reconditions, repairs or tests a package, container, or packaging component that is represented, marked, certified, or sold by that person as qualified for use in transporting hazardous materials in commerce;
(4) A person who is self-employed (including an owner-operator of a motor vehicle, vessel, or aircraft) transporting materials in commerce; and who:
· Transports hazardous materials in commerce;
· Causes hazardous materials to be transported in commerce; or
· Designs, manufactures, fabricates, inspects, marks, maintains, reconditions, repairs or tests a package, container, or packaging component that is represented, marked, certified, or sold by that person as qualified for use in transporting hazardous materials in commerce; or
(5) A department, agency, or instrumentality of the United States Government, or an authority of a State, political subdivision of a State, or an Indian tribe; and who:
· Transports hazardous materials in commerce;
· Causes hazardous materials to be transported in commerce; or
· Designs, manufactures, fabricates, inspects, marks, maintains, reconditions, repairs or tests a package, container, or packaging component that is represented, marked, certified or sold by that person as qualified for use in transporting hazardous materials in commerce.
C.2 Cost Sharing or Matching There are no cost-sharing or matching requirements.
SECTION D - APPLICATION AND SUBMISSION INFORMATION
D.1 To Request Application Package PHMSA requires applicants for this funding opportunity to apply electronically through grants.gov. Applicants must download the application package associated with this funding opportunity by following the directions provided on grants.gov.
The application package contains the required electronic forms and the ability to upload attachments for the budget narrative, budget justification, project narrative, assurances, and certifications. The applicant must submit the information outlined in the Application Guide in addition to the program-specific information below.
D.2 Content and Form of Application Applications should be well written and free of mathematical errors in the line-item budget and budget narrative. Program narratives should have the sections clearly identified and follow the structure requested in this notice of funding opportunity.
Applications for FY 2018 Hazardous Materials Instructor Training grant funding should be submitted in electronic format in grants.gov according to the following outline. There are two overall sections: (1) standard forms that the applicant will upload and complete from grants.gov under the FY 2018 Hazardous Materials Instructor Training grant funding opportunity; and (2) attachments the applicant will need to create and upload.
1. Standard Forms The following forms are found in grants.gov under the FY 2018 HMIT Grant Funding Announcement and must be completed by the applicant.
· SF-424 – Application for Federal assistance
· SF-424A – Budget Information
· SF-424B – Standard Assurances
· ED-80-0013 – Certifications Regarding Lobbying; Debarment, Suspension, Drug-Free Workplace etc.
· Standard Title VI/Non-Discrimination Assurances – Civil Rights Assurances
2. Applicant Attachments to be submitted All required forms must be created by the applicant and uploaded to grants.gov under the FY 2018 Hazardous Materials Instructor Training Grant Funding Opportunity. Guidance for submitting the project narrative and budget narrative is listed in the following section.
· Project Narrative attachment
· Budget Narrative attachment
· Indirect cost agreement (if applicable)
· Additional optional attachments (if applicable)
The application forms and templates are available on Grants.gov in the ‘Related Documents’ tab with detailed instructions on the application process.
D.3 Unique Entry Identifier and System for Award Management (SAM)
Each applicant is required to: (i) be registered in SAM before submitting its application; (ii) provide a valid unique entity identifier in its application; and (iii) continue to maintain an active SAM registration with current information at all times during which it has an active Federal award or an application or plan under consideration by a Federal awarding agency. PHMSA may not make an award to an applicant until the applicant has complied with all applicable unique entity identifier and SAM requirements and, if an applicant has not fully complied with the requirements by the time the PHMSA is ready to make an award, PHMSA may determine that the applicant is not qualified to receive an award and use that determination as a basis for making an award to another applicant.
D.4 Submission Dates and Times Completed applications must be received electronically by 5:00pm Eastern Standard Time on July 2, 2018. If an applicant has technical difficulties submitting the application through Grants.gov, please contact the Grants Program Office, Phone: (202) 366-1109 or Email: HMIT.Grants@dot.gov. Late application submissions will not be considered.
D.5 Funding Restrictions The following costs are not eligible for reimbursement under the FY 2018 Hazardous Materials Instructor Training Grant Program:
· Personnel costs such as overtime, backfill, stipends, and fees for the state and local personnel receiving training.
· Entertainment, alcohol, or morale costs.
· Any costs disallowed or stated as ineligible in 2 CFR part 200.
· Excessive costs for general office supplies, equipment, computer software, printing and copying.
SECTION E - APPLICATION REVIEW INFORMATION
E.1 Criteria Project Narrative The following Project Narrative sections are required. To facilitate the application review and award process, submit the sections in order of their appearance as stated below. Applicants should clearly identify the sections in the project narrative section of the application.
1. Organization Information and Capacity. Briefly provide information about your organization. This should include: (1) your organization’s mission; (2) a brief overview of the structure of your organization, programs, leadership, and special expertise; and (3) your organization’s experience and capacity to manage Federal grant programs – with emphasis on experience managing Federal grants related to train-the-trainer and direct training for employees involved in the transportation of hazardous materials.
2. Contact Information. Identify the designated project director, including the name, position, address, email address, and telephone number of the individual(s) who will be responsible for coordinating the funded activities. Additionally, identify authorized individuals who will accept the awarded grant document, as well as individuals responsible for the submission of required federal financial reports.
3. Statement of Need. (1) Describe the needs and gaps for the training of instructors to train employees working in the field of transportation of hazardous materials including the needs of rural hazmat employees. The level of need may be described using quantitative and qualitative information preferably based upon macro-level national data, or specific examples of locations with deficiencies in hazmat training, or a combination of both. (2) Briefly explain how the proposed activities will help to address the identified needs.
4. Proposed training activities and timeline. Describe the proposed training activities for the HMIT grant. Include a clear timeline of forecasted dates for projected events. This section should include: (1) the type of training activities proposed; (2) the location of the activities; (3) a plan for training hazmat employees in rural areas (4) the timeframe when the activity will take place. The timeline should include benchmarks and milestones that will assist with monitoring the project’s success. Additionally, any training curriculum or instructor development activities should be described and included in the timeline of events.
5. Projected outputs and objectives. Provide quantifiable and measurable outputs planned for the grant’s period of performance. Outputs are quantitative data that describe the proposed activities. For delivery of hazmat training courses, outputs should include: (1) number and type of course(s); (2) the number of projected students trained for each course; and (3) number of contact hours for each course.
6. Additionally, broader outcomes or goals may be provided to describe the intended impact of the proposed outputs. This can be either quantitative or qualitative, and should reflect the projected impact of the grant activity outputs.
7. Monitoring and evaluation of training. Provide an explanation of monitoring efforts, internal controls and quality assurance plans to ensure grant program success. These may include, but are not limited to, random examinations, inspections, and audits of training to maximize the cost effectiveness and impact of the program.
Budget Narrative
1. The budget narrative is an explanation of each budget component which supports the costs of the proposed work. The budget narrative should focus on how each budget item is required to achieve the proposed project goals and objectives. It should also justify how budget costs were calculated. The budget narrative should be clear, specific, detailed, mathematically correct, and correspond to the SF-424A line-item categories.
2. Provide a budget narrative justification by Object Class that corresponds to the amount listed on the SF-424A and why the amount is needed to implement the project as proposed in the project narrative. The budget narrative must correspond with the costs identified in the SF-424A line item budget, and vice versa.
3. A well-developed budget narrative is an effective monitoring tool for both the awarding agency, and grant recipient. However, a budget narrative that does not represent a project’s needs makes it difficult to recommend for full funding and to assess financial performance over the life of the project. A description of the object class categories is provided below:
a. Personnel costs are the employee salaries working directly on the grant project. Include the number, type of personnel, the percentage of time dedicated to the project, hourly wage (or salary) and total cost to the grant.
· This category is limited to only persons employed by your organization. Those not employed by your agency shall be classified as subrecipients or contractors and should be listed under the “Contractual” object class.
· Only include compensation paid to employees engaged in grant activities.
· Costs should be consistent with that paid for similar types of work within the organization.
b. Fringe Benefit costs are the allowances and services provided by employers to their employees as compensation in addition to regular salaries and wages. Fringe costs are benefits paid to employees, including the cost of employer’s share of FICA, health insurance, workers’ compensation, and vacation. Include how the fringe benefit amount is calculated (i.e., actual fringe benefits estimate, approved rate, etc. Include a description of specific benefits charged to a project and the benefit percentage. Additional considerations:
· The personnel/salaries should have corresponding fringe; and vice-versa. PHMSA cannot pay fringe benefits for a position that is not listed in the Personnel section.
· Explain what is included in the benefit package and at what percentage.
· Fringe benefits are only for the percentage of time devoted to the grant project.
· The applicant must not combine the fringe benefit costs with direct salaries and wages in the personnel category.
c. Travel: Travel costs are those costs requested for field work or for travel to professional meetings associated with grant activities. Provide the purpose, method of travel, number of persons traveling, number of days, and estimated cost for each trip. If details of each trip are not known at the time of application submission, provide the basis for determining the amount requested.
d. Equipment: Equipment costs includes those items which are tangible, nonexpendable, personal property having a useful life of more than one year and an acquisition cost of $5,000 or more per unit, unless the applicant has a clear and consistent written policy that determines a different threshold. Include a description, quantity and unit price for all equipment.
· Purchases of less than $5,000 should be listed under “Supplies” or “Other.”
· Each item of equipment must be identified with the corresponding cost. General-purpose equipment must be justified as to how it will be used on the project.
· Analyze the cost benefits of purchasing versus leasing equipment, particularly high-cost items and those subject to rapid technical advances. List rented or leased equipment costs in the “Contractual” or “Other” category, depending upon the procurement method.
e. Supplies are tangible personal property other than equipment. Include the types of property in general terms. It is not necessary to document office supplies in great detail (for example: reams of paper, boxes of paperclips, etc.). However, applicants should include a quantity and unit cost for larger cost supply items such as computers and printers.
f. Contractual costs are those services carried out by an individual or organization, other than the applicant, in the form of a procurement relationship. There are two ways to capture costs in this category: subgrants and contracts.
A Subgrant - is an award provided by a pass-through entity (Prime Grantee Recipient) to a subrecipient. That subrecipient carries out part of a program for which the Prime Grantee Recipient received Federal support. A subrecipient has its performance measured in relation to whether objectives of a Federal program were met; has responsibility for programmatic decision making; is responsible for adherence to applicable Federal program requirements specified in the Federal award; and (in accordance with its agreement), uses the Federal funds to carry out a program for a public purpose specified in authorizing statute, as opposed to providing goods or services for the benefit of the pass-through entity.
A Contract - is a legal instrument by which a Prime Grantee Recipient purchases property or services needed to carry out the project or program under an award. A contract/contractor provides the goods and services within normal business operations; provides similar goods or services to many different purchasers; normally operates in a competitive environment; and provides goods or services that are ancillary to the operation of the Federal program.
For all contractual line-item costs, include rationale for the amount of the costs; include the specific contract goods and/or services provided; and the related expenses for those goods and services. Simply entering the statement “contractual services” will not be considered sufficient.
Other costs that do not fit any of the aforementioned categories, such as rent for buildings used to conduct project activities, utilities, leased equipment, employee training tuition, etc. “Other” direct costs must be itemized.
Indirect Costs (if applicable): Indirect costs are allowable in the HMIT grant. Indirect costs are incurred for common or joint objectives that benefit more than one project. The applicant must include a current and fully executed indirect cost rate agreement in the application if claiming indirect costs. The rate must be applied to the appropriate base in the approved agreement. If the rate will not be approved by the application due date, attach the letter of renewal or letter of request that you sent to your cognizant agency to your application. The applicant must include a signed copy of the approved negotiated rate agreement that is valid as of the date of the application. If the applicant has never received indirect cost rate agreement, the applicant may be eligible for the 10% de minimis rate provided by 2 CFR § 200.414.
Match: Not applicable for the HMIT grant program.
E.2 Review and Selection Process PHMSA will conduct an initial administrative review of each application to determine if it is complete and meets the eligibility requirements per Section C (Eligibility Information) and responsibility requirements. An evaluation team will review and evaluate each completed application that meets the eligibility requirements and provide recommendations for award. Final award decisions will be made by the Secretary of Transportation.
Ratings Guideline
Exceptional - The application demonstrates that the requirements of the NOFO are very well understood and the approach will likely result in high quality performance. The application clearly addresses and exceeds requirements with no weaknesses. The application contains outstanding features that meet or exceed, on multiple dimensions, the expectations of the Government. The risk of poor performance is low.
Acceptable - The application demonstrates that the requirements of the NOFO are understood and the approach will likely result in satisfactory performance. The application addresses and meets most requirements with some minor but correctable weaknesses noted. The application demonstrates at least minimum requisite experience, qualifications, and performance capabilities. The risk of poor performance is no more than moderate.
Unacceptable - The application does not meet the requirements of the NOFO. The application fails to address many requirements or, although it addresses and may partially satisfy some requirements, major weaknesses and/or deficiencies are noted. The application could not satisfy critical requirements without a major revision and/or a rewrite of the application or a major redirection effort. The risk of poor performance is high.
E.3 Departmental Objectives The PHMSA Administrator will consider the following key Departmental objectives:
a. Supporting economic vitality at the national and regional level;
b. Utilizing alternative funding sources and innovative financing models to attract non-Federal sources of infrastructure investment;
c. Accounting for the life-cycle costs of the project to promote the state of good repair;
d. Using innovative approaches to improve safety and expedite project delivery; and
e. Holding grant recipients accountable for their performance and achieving specific, measurable outcomes identified by grant applicants.
E.4 FAPIIS Review
Prior to making a Federal award with a total amount of Federal share greater than the simplified acquisition threshold, PHMSA is required to review and consider any information about the applicant that is in the designated integrity and performance system accessible through SAM (currently FAPIIS) (see 41 U.S.C. 2313). An applicant, at its option, may review information in the designated integrity and performance systems accessible through SAM and comment on any information about itself that a Federal awarding agency previously entered and is currently in the designated integrity and performance system accessible through SAM. PHMSA will consider any comments by the applicant, in addition to the other information in the designated integrity and performance system, in making a judgment about the applicant's integrity, business ethics, and record of performance under Federal awards when completing the review of risk posed by applicants as described in § 200.205 Federal awarding agency review of risk posed by applicants.
E.5 Anticipated Announcement and Federal Award Dates Applicants chosen for funding will receive electronic notification of the Federal Award. Upon notification, the applicant’s authorized official must sign and return the award within the timeframe prescribed by PHMSA. PHMSA plans to make awards in September 2018, with a proposed period of performance start date of September 30, 2018.
SECTION F - FEDERAL AWARD ADMINISTRATION INFORMATION
F.1 Federal Award Notices PHMSA’s grant awarding official will award grants to responsible and eligible applicants, at its discretion, whose applications are judged most meritorious under the procedures set forth in this NOFO. All funds provided by PHMSA must be expended solely for the purpose for which the funds are awarded in accordance with the approved application and budget, regulations, terms and conditions of the award, applicable Federal cost principles, and the Department’s financial assistance regulations. Funds may not be used for lobbying or litigation.
The grant award agreement, signed by both the PHMSA Agreement Officer and the recipient’s Authorized Representative, is the authorizing document and will be provided through electronic means to the Authorized Representative. The award document will provide pertinent instructions and information including, at a minimum, the following:
1) The legal name and address of recipient;
2) Title of project;
3) Name(s) of key personnel chosen to direct and control approved activities;
4) Federal Award Identification Number (FAIN) assigned by PHMSA;
5) Period of Performance, specifying the duration of the project;
6) Total amount PHMSA approved for the project;
7) Legal authority(ies) under which the award is issued;
8) Catalog of Federal Domestic Assistance (CFDA) number;
9) Applicable award terms and conditions;
10) Approved budget plan for categorizing allocable project funds to accomplish the stated purpose of the award; and
11) Other information or provisions deemed necessary by PHMSA.
F.2 Administrative and National Policy Requirements All awards will be administered pursuant to the Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards found in 2 C.F.R. part 200 and PHMSA statutes and regulations.
Additional provisions that apply to this solicitation and/or awards made under this solicitation, including but not limited to those related to DUNS, SAM, and administrative capability, can be found in the Grants.gov application package under the “Related Documents” tab. Applicants are strongly encouraged to review all documents when preparing applications. Contact the POC listed in Section G if you have questions on these provisions.
F.3 Reporting Bi-Annual Report(s) - Each grant recipient is required to submit a bi-annual (twice yearly) Federal financial report (SF-425) and a bi-annual progress report. Bi-annual financial reports are to be submitted electronically and the progress report are to be submitted via email at HMIT.grants@dot.gov. The reports are due no later than 30 days after the project period end date. Progress reports must follow the instructions outlined in the terms and conditions of the grant award and must include:
1. A summary of the activities and outputs that have taken place during the reporting period. This should include, at a minimum, the number of courses delivered during the period of performance, along with the number of students trained, the city and state where the training took place, total contact hours for each class, and the employer of the students trained.
2. Challenges the grantee has faced and strategies implemented to mitigate those challenges.
3. An updated timeline of grant activities projected to take place for the remainder of the grant period of performance.
4. As available, impact statements or analysis, from instructors, public sector responders or other stakeholders regarding the impact current period of performance grant activities have had on protecting people and the environment from the risks of hazardous materials transportation.
Final Report(s) - Each recipient is required to submit a final progress report and final Federal financial report (Final SF-425). Final financial reports are to be submitted electronically and progress reports are submitted by email at HMIT.grants@dot.gov. The reports are due no later than 90 days after the performance period has ended. Final reports must follow the instructions outlined in the terms and conditions of the grant award. Final performance reports are to be submitted via email as directed by the terms and conditions of the grant award, and must include:
1. A summary of the activities and outputs that took place during the period of performance. This should include the total number and type of courses delivered during the period of performance, along with the number of students trained, the city and state where the training took place and total contact hours for each class. Final reports should also include a list of employers who represent the students trained. If the projected outputs listed in the approved project narrative were not met, an explanation should be provided.
2. Challenges the grantee faced, and strategies taken to mitigate such challenges.
3. A completed timeline of the activities that took place during the completed period of performance.
4. As available, impact statements or analysis, from training instructors, public sector responders or other stakeholders regarding the impact current period of performance grant activities have had on protecting people and the environment from the risks of hazardous materials transportation.
All applications and reports will be made available to the public upon request.
SECTION G - FEDERAL AWARDING AGENCY CONTACTS
Questions Regarding How to Apply or Grant Related Questions Carla Sheppard Phone: (202) 366-2738 Email: Carla.Sheppard@dot.gov.
Alternate Contact:
Shakira Mack Phone: (202) 366-5090 Email: Shakira.Mack@dot.gov
Grants.gov Questions Grants.gov Contact Center Phone: (800) 518-4726 E-mail: support@grants.gov image1.jpeg
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