FY17 FEMA CTG NOFO Final June 26 2017 Posting.pdf

FY 2017 HSNTP CTG NOFO

The Department of Homeland Security (DHS) Notice of Funding Opportunity (NOFO)

Fiscal Year 2017 Homeland Security National Training Program Continuing Training Grants

NOTE: Eligible recipients who plan to apply for this funding opportunity but who have not obtained a Data Universal Numbering System (DUNS) number and/or are not currently registered in the System for Award Management (SAM), should take immediate action to obtain a DUNS Number, if applicable, and then to register immediately in SAM.

New registration can take an average of 7-10 business days to process in SAM. SAM must send out some information for validation with outside parties before your registration can be activated; this includes Taxpayer Identification Number (TIN) validation with the Internal Revenue Service (IRS) and Commercial and Government Entity (CAGE) validation /assignment with the Department of Defense (DoD). This timeframe may be longer if the information you provide is flagged for manual validation by either party. If you notice your registration has had a ‘Submitted’ status for longer than 10 business days, and you have not otherwise been contacted to correct or update information, please contact the Federal Service Desk at 866-606-8220 or https://www.fsd.gov. Information on obtaining a DUNS number and registering in SAM is available from Grants.gov at:

http://www.Grants.gov/web/grants/register.html. Detailed information regarding DUNS and SAM is also provided in Section D of this NOFO, subsection, Content and Form of Application Submission.

A. Program Description Issued By

U.S. Department of Homeland Security (DHS), Federal Emergency Management Agency (FEMA), National Preparedness Directorate (NPD), National Training and Education Division (NTED)

Catalog of Federal Domestic Assistance (CFDA) Number

97.005

CFDA Title

State and Local Homeland Security National Training Program

Notice of Funding Opportunity Title

FY 2017 Homeland Security National Training Program (HSNTP) – Continuing Training Grants (CTG)

NOFO Number

DHS-17-NPD-005-00-01

Authorizing Authority for Program The Implementing Recommendations of the 9/11 Commission Act of 2007 (Pub.

L. 110-53) and the Homeland Security Act of 2002, as amended (Pub. L. No.

107-296) https://www.fsd.gov/ http://www.grants.gov/ http://www.grants.gov/web/grants/register.html

Appropriation Authority for Program

Department of Homeland Security Appropriations Act, 2017 (Pub. L. No. 115-31)

Program Type New

Program Overview, Objectives, and Priorities

Overview The Department of Homeland Security Fiscal Year (FY) 2017 Homeland Security National Training Program (HSNTP), Continuing Training Grants (CTG) plays an important role in the National Preparedness System to build, sustain, and deliver core capabilities in order to achieve the National Preparedness Goal (the Goal). The Goal is “a secure and resilient Nation with the capabilities required across the whole community to prevent, protect against, mitigate, respond to, and recover from the threats and hazards that pose the greatest risk.” The objective of the National Preparedness System is to facilitate an integrated, whole community, risk-informed, capabilities-based approach to preparedness. Complex and far-reaching threats and hazards require the engagement of individuals, families, communities, private and nonprofit sectors, faith-based organizations, and all levels of government (http://www.fema.gov/whole-community).

Objectives FY 2017 HSNTP/CTG training programs will provide training solutions to address national preparedness gaps, correlate training needs with exercise activities and outcomes, incorporate the core capabilities identified in the National Preparedness Goal, and ensure training is available and accessible to a nationwide audience.

FEMA has the option to sustain any training course created under the HSNTP at the end of the award period of performance. Once FEMA determines to sustain a course, after consulting with the course developer, FEMA may transfer any or all course material to another organization or entity in order to ensure program sustainability and to continue training delivery. FEMA will coordinate the orderly transition of courses between organizations.

Priorities The highest priority of the HSNTP/CTG is to develop and deliver training to build and sustain the core capabilities identified in the National Preparedness Goal.

FEMA places particular emphasis on development and delivery of training programs addressing training gaps reported through the annual State Preparedness Reports (SPR) and capability targets set by Threat and Hazard Identification and Risk Assessments (THIRA).

The FY 2017 HSNTP/CTG Program focuses on training to address gaps within the following focus areas:

• Cybersecurity;

http://www.fema.gov/whole-community

• Economic Recovery;

• Housing; and

• Rural and Tribal Preparedness.

B. Federal Award Information Award Amounts, Important Dates, and Extensions

Available Funding for the NOFO: $8,000,000

Projected number of Awards: Five (5) (Estimate Only)

Period of Performance: Thirty Six (36) Months FEMA allows extensions to the period of performance. For additional information on period of performance extensions, refer to additional information in Section H (Extensions) in this NOFO.

Projected Period of Performance Start Date(s): 09/30/2017

Projected Period of Performance End Date(s): 09/30/2020

Funding Instrument: Cooperative Agreements The HSNTP/CTG program is awarded through separate cooperative agreements, as defined by 2 C.F.R. §200.24, and consistent with the Federal Grant and Cooperative Agreement Act of 1977 (P.L. No. 95-224), (31 U.S.C. §§6301-6308).

FEMA maintains substantial involvement with all recipients as they carry out activities under the award to include financial monitoring and all training development and delivery activities, including the creation and approval of course content, arrangement of learning objectives, establishment of training delivery modes and methods, and use of the Kirkpatrick four-level training evaluation model. The Kirkpatrick levels include level 1: the student’s assessment of the training setting, material, and instruction; level 2: a comparison of pre-course knowledge and skills with post-course knowledge and skills; level 3: an assessment of post-course applicability at the home organization or jurisdiction;

and level 4: the impact of training on the organization or jurisdiction. FEMA program managers and training specialists provide approval and disapproval for all activities over the life cycle of the award.

C. Eligibility Information Eligible Applicants

• State governments;

• City or township governments;

• County governments;

• Native American tribal governments (Federally recognized);

• Nonprofits with 501(c)(3) Internal Revenue Service (IRS) status, other than institution of higher education;

• Nonprofit private institutions of higher education;

• Nonprofit national associations and organizations; and

• Public & State controlled institutions of higher education.

Eligibility Criteria Training Expertise: Applicants must currently administer an existing training program, consistent with the National Incident Management System (NIMS), relevant to the selected focus area(s), or have demonstrable expertise to create and administer a training program capable of developing and delivering training for a national whole community audience. For the purposes of the HSNTP/CTG program, the minimum standard for training expertise is defined as the principal activities that an organization conducts that are primarily focused on the development and delivery of training for an external audience, but may include an internal audience, resulting in an increase of knowledge, skills, and/or abilities.

Training types/modes that meet this definition include web-based training, instructor-led courses conducted in classrooms and/or training areas (to include mobile courses), and seminars and workshops which measure a change in knowledge, skill, and/or abilities. Drill and exercise-only type activities, without a learning component, do not meet the definition of training expertise for the HSNTP/CTG program. Organizations that do not possess suitable expertise in training are ineligible for funding under this program.

Organizational Partnerships: Eligible applicants may submit an application individually or as the submitting member (e.g. executive agent) of a partnership, such as a consortium. However, only one organization may serve as the applicant.

Cost Share or Match There is no Cost Share or Cost Match requirement for this program.

D. Application and Submission Information Key Dates and Times

Date Posted to Grants.gov: 06/26/2017

Application Submission Deadline 07/26/2017 at 11:59:59 PM EDT

Applicants must submit their application by the established deadline. The Non- Disaster (ND) Grants System will date stamp a submitted application and applicants will receive an electronic message confirming receipt of the full application. In general, FEMA will not review or consider for funding applications submitted after the established deadline. FEMA may extend the application deadline on request for any applicant who can demonstrate that good cause exists to justify extending the deadline. Good cause for an extension may include technical problems outside of the applicant’s control that prevent submission of the application by the deadline, or other exigent or emergency circumstances. Applicants that experience technical issues must notify the respective FEMA Headquarters Program Manager, listed in Section G of this NOFO, as soon as possible.

Anticipated Funding Selection Date: 09/30/2017 Estimated

Anticipated Award Date: 09/30/2017 Estimated

Address to Request Application Package Application forms and instructions are available at Grants.gov. To access these materials, go to http://www.grants.gov, select “Applicants” then “Apply for Grants.” In order to obtain the application package select “Download a Grant Application Package.” Enter the CFDA and/or the funding opportunity number located on the cover of this NOFO, select “Download Package,” and then follow the prompts to download the application package.

If you experience difficulties accessing information or have any questions, please call the Grants.gov customer support hotline at (800) 518-4726.

Hard copies of the FY 2017 HSNTP/CTG NOFO are not available.

Telephone Device for the Deaf (TDD) and/or Federal Information Relay Service (FIRS) number available for this Notice is (800) 462-7585.

Initial Applications will be processed through the Grants.gov portal and the complete application will be processed through the ND Grants System

Content and Form of Application Submission

Applying for an award under this program is a multi-step process and requires time to complete. FEMA advises applicants to start the required steps well in advance of their submission. Please review the table above under “Submission Dates and Other Key Dates and Times” for estimated deadlines to complete each of the seven steps listed below. Failure to comply with the required steps before the application deadline may disqualify the application from funding.

The steps required to apply for an award are:

1. Applying for, updating, or verifying the DUNS Number

2. Applying for, updating, or verifying the EIN Number

3. Updating or verifying the SAM Number

4. Establishing an AOR in Grants.gov

5. Submitting an initial application in Grants.gov

For additional information regarding the DUNS Number, EIN Number, SAM Number, and AOR requirements, please see the section below entitled Dun and

Bradstreet Universal Numbering System (DUNS) Number, System for Award Management (SAM), and Authorized Organizational Representative (AOR).

Refer to Appendix B of this NOFO for application content requirements

Unique Entity Identifier and System for Award Management (SAM) DHS is participating in the Grants.gov initiative that provides the grant community a single site to find and apply for grant funding opportunities;

therefore, applicants with electronic access are to submit their applications electronically through http://www.grants.gov/web/grants/applicants/apply-for-grants.html. Before you can apply for a DHS grant at grants.gov, you must have a DUNS number, be registered in SAM, and be approved as an Authorized Organizational Representative (AOR).

DUNS number. Instructions for obtaining a DUNS number can be found at the following website:

http://www.grants.gov//web/grants/applicants/organization-registration/step-1-obtain-duns-number.html. The DUNS number must be included in the data entry field labeled "Organizational DUNS" on the Standard Forms (SF)-424 forms submitted as part of this application.

System for Award Management. In addition to having a DUNS number, applicants applying electronically through Grants.gov must register with SAM.

Step-by-step instructions for registering with SAM can be found here:

http://www.grants.gov/web/grants/applicants/organization-registration/step-2-register-with-sam.html. Failure to register with SAM will result in your application being rejected by Grants.gov during the submissions process.

Applicants are encouraged to register immediately. The registration process can take several weeks. Therefore, registration should be done in sufficient time to ensure it does not impact your ability to meet required submission deadlines.

Authorized Organizational Representative. The next step in the registration process is creating a username and password with Grants.gov to become an AOR. AORs will need to know the DUNS number of the organization for which they will be submitting applications to complete this process.

Applicants must register the individual who is able to make legally binding commitments for the applicant organization as the AOR; this step is often missed and it is crucial for valid submissions. To read more detailed instructions for creating a profile on Grants.gov visit:

http://www.grants.gov/web/grants/applicants/organization-registration/step-3-username-password.html.

AOR Authorization. After creating a profile on Grants.gov, the E-Biz Point of Contact (POC), who is a representative from your organization listed as the http://www.grants.gov/web/grants/applicants/apply-for-grants.html http://www.grants.gov/web/grants/applicants/apply-for-grants.html http://www.grants.gov/web/grants/applicants/organization-registration/step-1-obtain-duns-number.html http://www.grants.gov/web/grants/applicants/organization-registration/step-1-obtain-duns-number.html http://www.grants.gov/web/grants/applicants/organization-registration/step-2-register-with-sam.html http://www.grants.gov/web/grants/applicants/organization-registration/step-2-register-with-sam.html http://www.grants.gov/web/grants/applicants/organization-registration/step-3-username-password.html http://www.grants.gov/web/grants/applicants/organization-registration/step-3-username-password.html contact for SAM, will receive an email to grant the AOR permission to submit applications on behalf of their organization. The E-Biz POC will then log in to Grants.gov and approve an individual as the AOR, thereby giving him or her permission to submit applications. After you have been approved as an AOR you will be able to submit your application online. To learn more about AOR Authorization, visit: http://www.grants.gov/web/grants/applicants/organization-registration/step-4-aor-authorization.html. To track AOR status, visit:

http://www.grants.gov/web/grants/applicants/organization-registration/step-5-track-aor-status.html.

Electronic Signature. Applications submitted through Grants.gov constitute a submission as electronically signed applications. When you submit the application through Grants.gov, the name of your AOR on file will be inserted into the signature line of the application.

If you experience difficulties accessing information or have any questions please call the grants.gov customer support hotline at (800) 518-4726 or email grants.gov at support@grants.gov.

The Federal awarding agency may not make a Federal award to an applicant until the applicant has complied with all applicable DUNS and SAM requirements and, if an applicant has not fully complied with the requirements by the time the Federal awarding agency is ready to make a Federal award, the Federal awarding agency may determine that the applicant is not qualified to receive a Federal award and use that determination as a basis for making a Federal award to another applicant.

Submitting an Initial Application in Grants.gov All applicants must submit their initial application through Grants.gov.

Applicants may need to create a Grants.gov user profile by visiting the Get Registered section of the Grants.gov website. Successful completion of this step is necessary for DHS/FEMA to determine eligibility of the applicant. Applicants should complete this initial step on-line, which requires completing:

• Standard Form 424 (SF-424), Application for Federal Assistance;

• Grants.gov (GG) Form Certification Regarding Lobbying Form; and

• Application Narrative (See Appendix E of this NOFO).

The first two forms (i.e. SF-424 and GG) are found on Grants.gov when selecting the Package tab for this opportunity. FEMA, through the Grants.gov website, must confirm the applicant’s SAM registration prior to submission of the initial application.

The ND Grants system will retrieve the application information submitted in Grants.gov; this action will allow DHS/FEMA to determine if an applicant is eligible. Applicants are encouraged to submit their initial application in Grants.gov at least ten days before the July 26, 2017, application deadline.

http://www.grants.gov/web/grants/applicants/organization-registration/step-4-aor-authorization.html http://www.grants.gov/web/grants/applicants/organization-registration/step-4-aor-authorization.html http://www.grants.gov/web/grants/applicants/organization-registration/step-5-track-aor-status.html http://www.grants.gov/web/grants/applicants/organization-registration/step-5-track-aor-status.html http://www.grants.gov/ http://www.grants.gov/ http://www.grants.gov/ http://www.grants.gov/ http://www.grants.gov/ http://www.grants.gov/

If you experience difficulties accessing information or have any questions, please call the Grants.gov customer support hotline at 800-518-4726 or email Grants.gov at support@grants.gov. DHS/FEMA cannot assist applicants with questions related to registering with Grants.gov.

Submitting the Final Application Submission in the ND Grants System

FEMA, through ND Grants, will notify only selected applicants, after reviewing and scoring all initial applications submitted in Grants.gov, to proceed with submitting their complete application package in ND Grants. Applicants can register early with ND Grants and are encouraged to begin their ND Grants registration at the time of this announcement. Early registration will allow applicants to have adequate time to start and complete their application.

FEMA, through ND Grants, will prompt only selected applicants to submit all of the information contained in the following forms. Applicants should review these forms before applying to ensure they have all the information required:

• Standard Form 424A, Budget Information (Non-construction);

• Standard Form 424B, Standard Assurances (Non-construction); and

• Standard Form LLL, Disclosure of Lobbying Activities.

If you need assistance registering for the ND Grants system, please contact ndgrants@fema.gov or (800) 865-4076.

Intergovernmental Review

An intergovernmental review may be required. Applicants must contact their State’s Single Point of Contact (SPOC) to comply with the State’s process under Executive Order 12372 (see http://www.fws.gov/policy/library/rgeo12372.pdf).

Name and addresses of the SPOCs are maintained at the Office of Management and Budget’s home page at http://www.whitehouse.gov/omb/grants_spoc to ensure currency.

Environmental Planning and Historic Preservation (EHP) Compliance

As a Federal agency, DHS/FEMA is required to consider the effects of its actions on the environment and historic properties to ensure all activities and programs funded by the agency, including grants-funded projects, comply with Federal EHP regulations, laws, and Executive Orders as applicable. Recipients and subrecipients proposing projects that have the potential to affect the environment, including but not limited to construction of communication towers, modification or renovation of existing buildings, structures and facilities, or new construction including replacement of facilities, must participate in the DHS/FEMA EHP review process. The EHP review process involves the submission of a detailed project description that explains the goals and objectives of the proposed project along with supporting documentation so that DHS/FEMA may determine whether the proposed project has the potential to affect environmental resources and historic properties. In some cases, DHS/FEMA is also required to consult with http://www.grants.gov/ http://www.grants.gov/ http://www.grants.gov/ https://portal.fema.gov/ http://www.grants.gov/ https://portal.fema.gov/ https://portal.fema.gov/ mailto:ndgrants@fema.gov http://www.fws.gov/policy/library/rgeo12372.pdf http://www.whitehouse.gov/omb/grants_spoc other regulatory agencies and the public to complete the review process. Before release of funds, completion of the EHP review process is required to carry out a proposed project. DHS/FEMA will not fund projects undertaken that are initiated without the required EHP review.

Additionally, all recipients are required to comply with DHS/FEMA EHP Policy Guidance. This EHP Policy Guidance can be found in FP 108-023-1, Environmental Planning and Historic Preservation Policy Guidance, and FP 108.24.4, Environmental Planning and Historical Preservation Policy.

Funding Restrictions

Federal funds made available through this award are restricted to the purpose set forth in this award and must be consistent with the statutory authority for the award. Recipients may not use award funds for matching funds on any other Federal award, lobbying, or intervention in Federal regulatory or adjudicatory proceedings. In addition, recipients cannot use Federal funds to sue the Federal government or any other government entity.

Management and Administration (M&A) Costs.

Management and Administration costs are activities directly related to managing and administering the award. Recipients may use up to five percent (5%) of the amount of the award for their M&A.

Indirect Facilities & Administrative (F&A) Costs.

Indirect costs are allowable under this program as described in 2 C.F.R. §

200.414. With the exception of recipients who have never received a negotiated indirect cost rate as described in 2 C.F.R. § 200.414(f), recipients must have an approved indirect cost rate agreement with their cognizant Federal agency to charge indirect costs to this award. A copy of the approved rate (a fully executed, agreement negotiated with the applicant’s cognizant Federal agency) is required at the time of application, and must be provided to DHS/FEMA before indirect costs are charged to the award.

Fringe Benefits

Each recipient will base fringe benefits on actual known costs or an established formula. Fringe benefits on overtime hours are limited to Federal Insurance Contributions Act (FICA), Workman’s Compensation, and Unemployment Compensation.

Pre-award Costs

Pre-award costs are allowable only with the prior written approval of DHS/FEMA and if they are included in the award agreement. To request pre-award costs a written request must be included with the application, signed by the Authorized Representative of the entity. The letter must outline what the pre-award costs are for, including a detailed budget breakout of pre-award costs from the post-award costs, and a justification for approval.

https://www.fema.gov/media-library/assets/documents/85376 https://www.fema.gov/media-library/assets/documents/85376 http://www.fema.gov/media-library-data/1388411752234-6ddb79121951a68e9ba036d2569aa488/18Dec13-NoNEPAReview.pdf http://www.fema.gov/media-library-data/1388411752234-6ddb79121951a68e9ba036d2569aa488/18Dec13-NoNEPAReview.pdf

Direct Costs

Cost Principles Costs charged to this award must be consistent with the Cost Principles for Federal Awards located at 2 C.F.R. Part 200, Subpart E.

Equipment

This program allows equipment costs.

Travel This program allows domestic travel costs, as provided for in this NOFO. This program does not allow international travel unless approved in advance by

DHS/FEMA.

Construction and Renovation This program does not allow construction and renovation costs.

E. Application Review Information Application Evaluation Criteria

Prior to making a Federal award, FEMA is required by 31 U.S.C. 3321 and 41 U.S.C. 2313 to review information available through any OMB-designated repositories of government wide eligibility qualification or financial integrity information. Application evaluation criteria may include the following risk based considerations of the applicant: (1) financial stability; (2) quality of management systems and ability to meet management standards; (3) history of performance in managing Federal award; (4) reports and findings from audits; and (5) ability to effectively implement statutory, regulatory, or other requirements.

Subject Matter Expert (SME) Review and Scoring. SMEs from Federal, state, local, tribal, and territorial governments and agencies, along with SMEs from industry and academia, as appropriate for each focus area, will review and score eligible applications. SMEs will score (numerically) each application based on the criteria described in this NOFO. SMEs will review and score five categories (described in the evaluation criteria table in Appendix D) and may award a total of 90 points. The average of the SME scores will result in the final SME score.

FEMA Review and Scoring. FEMA program managers, training specialists, and members of leadership from FEMA’s National Preparedness Directorate will review and score applications that pass eligibility screening, as described in Section C Eligible Applicants and Eligibility Criteria. FEMA will review and score seven categories (described in the evaluation criteria table in Appendix D) and may award a total of 120 points. An average of FEMA scores will result in the final FEMA score.

All reviewers will follow the guidance contained in this notice for evaluation; this includes all focus area objectives and referenced standards. Reviewers will provide narrative support (i.e. scoring comments) for each scored application.

DHS/FEMA will use the results of the review to make recommendations for funding to the Secretary of Homeland Security. FY 2017 HSNTP/CTG funds will be allocated competitively as determined by the Secretary.

Prior to making a Federal award with a total amount of Federal share greater than the simplified acquisition threshold, currently $150,000, DHS is required to review and consider any information about the applicant that is in the designated integrity and performance system accessible through SAM (currently FAPIIS).

An applicant, at its option, may review information in the designated integrity and performance systems accessible through SAM and comment on any information about itself that a Federal awarding agency previously entered and is currently in the designated integrity and performance system accessible through SAM.

DHS will consider any comments by the applicant, in addition to the other information in the designated integrity and performance system, in making a judgment about the applicant’s integrity, business ethics, and record of performance under Federal awards when completing the review of risk posed by applicants as described in 2 CFR §200.205 Federal awarding agency review of risk posed by applicants.”

F. Federal Award Administration Information

Notice of Award FEMA will notify recipients of awards through the ND Grants system using an automatic e-mail to the recipient point of contact (the “authorized official”) listed in the initial application. The date FEMA approves the award is the “award date.”

The recipient should follow the directions in the notification to accept the award.

Recipients must accept their awards no later than 90 days from the award date.

The recipient shall notify FEMA of its intent to accept and proceed with work under the award, or provide a notice of intent to decline through the ND Grants system. For Instructions on how to accept or decline an award in the ND Grants system, please see pages 40-43 in the ND Grants Grantee Training Manual.

Funds will remain on hold until the recipient accepts the award through the ND Grants system and all other conditions of award have been satisfied. FEMA may rescind the award if the intended recipient does not accept the award or if conditions are not satisfied within a 90-day timeframe.

Administrative and National Policy Requirements Before accepting the award, the authorized official should carefully read the award package. The award package contains instructions on administering the https://www.fema.gov/ar/media-library/assets/documents/25949 grant award, as well as terms and conditions with which the recipient must comply. Recipients must accept the conditions in this NOFO as well as Terms and Conditions in the Notice of Award to receive an award under this program.

Appendix A of this notice lists the Special Terms and Conditions.

All successful applicants for all DHS grant and cooperative agreements are required to comply with DHS Standard Administrative Terms and Conditions, which are available online at:

DHS Standard Terms and Conditions

The applicable DHS Standard Administrative Terms and Conditions will be those in effect at the time in which the award was made.

Before accepting the award, the AOR should carefully read the award package for instructions on administering the grant award and the terms and conditions associated with responsibilities under Federal Awards. Recipients must accept all conditions in this NOFO as well as any Special Terms and Conditions in the Notice of Award to receive an award under this program.

Reporting

Recipients are required to submit various financial and programmatic reports as a condition of their award acceptance. Future awards and fund drawdowns may be withheld if these reports are delinquent.

Federal Financial Reporting Requirements.

Recipients must report obligations and expenditures on a quarterly basis through the FFR (SF-425) to DHS/FEMA. Recipients must file the FFR electronically using the Payment and Reporting System (PARS). Award recipients must submit an FFR quarterly throughout the period of performance, including partial calendar quarters, as well as for periods where no grant award activity occurs. FEMA may withhold future awards and fund drawdowns if these reports are delinquent, demonstrate lack of progress, or are insufficient in detail.

Recipients may review the Federal Financial Reporting Form (FFR) (SF-425) here: https://www.grants.gov/web/grants/forms/post-award-reporting-forms.html#sortby=1, SF-425 OMB #4040-0014

The following reporting periods and due dates apply for the FFR:

Reporting Period Report Due Date October 1 – December 31 January 30 January 1 – March 31 April 30 April 1 – June 30 July 30 July 1 – September 30 October 30

Financial and Compliance Audit Report http://www.dhs.gov/publication/fy15-dhs-standard-terms-and-conditions https://www.grants.gov/web/grants/forms/post-award-reporting-forms.html#sortby=1 https://www.grants.gov/web/grants/forms/post-award-reporting-forms.html#sortby=1

For audits of fiscal years beginning on or after December 26, 2014, recipients that expend $750,000 or more from Federal funding sources during their fiscal year are required to submit an organization-wide financial and compliance audit report.

The audit must be in accordance with GAO’s Government Auditing Standards, located at http://www.gao.gov/govaud/ybk01.htm, and 2 CFR 200.501 https://www.ecfr.gov/cgi-bin/text-idx?SID=0c4f373967b2b57207b2b15966ce3753&mc=true&node=sp2.1.200.f&r gn=div6#se2.1.200_1501

For audits of fiscal years beginning prior to December 26, 2014, recipients that expend $500,000 or more from Federal funding sources during their fiscal year are required to submit an organization-wide financial and compliance audit report.

The audit must be in accordance with GAO’s Government Auditing Standards, located at http://www.gao.gov/govaud/ybk01.htm, and 2 CFR 200.501 https://www.ecfr.gov/cgi-bin/text-idx?SID=0c4f373967b2b57207b2b15966ce3753&mc=true&node=sp2.1.200.f&r gn=div6#se2.1.200_1501

Program Performance Reporting Requirements Performance Progress Reports Recipients are responsible for providing updated performance reports in Microsoft Word on a semi-annual basis. These is no prescribed government form for this report. The report is due within 30 days after the end of the reporting period. Recipients must submit it as an attachment to the ND Grants system.

The semi-annual Performance Progress Report must follow the guidance provided by FEMA’s National Training and Education Division (NTED) in the NTED Monitoring Policy and Procedure Guide. FEMA/NTED will provide this guide to recipients of a FY 2017 HSNTP/CTG award as a post-award action.

Program Performance Reporting Periods and Due Dates The following reporting periods and due dates apply for the PPR:

Reporting Period Report Due Date January 1 – June 30 July 30 July 1 – December 31 January 30

Close Out Reporting Requirements

Within 90 days after the end of the period of performance, or after an amendment has been issued to close out a grant, whichever comes first, recipients must submit a final FFR and final progress report detailing all accomplishments and a qualitative summary of the impact of those accomplishments throughout the period of performance.

After these reports have been reviewed and approved by FEMA, a close-out notice will be completed to close out the grant. The notice will indicate the period http://www.gao.gov/govaud/ybk01.htm https://www.ecfr.gov/cgi-bin/text-idx?SID=0c4f373967b2b57207b2b15966ce3753&mc=true&node=sp2.1.200.f&rgn=div6#se2.1.200_1501 https://www.ecfr.gov/cgi-bin/text-idx?SID=0c4f373967b2b57207b2b15966ce3753&mc=true&node=sp2.1.200.f&rgn=div6#se2.1.200_1501 https://www.ecfr.gov/cgi-bin/text-idx?SID=0c4f373967b2b57207b2b15966ce3753&mc=true&node=sp2.1.200.f&rgn=div6#se2.1.200_1501 http://www.gao.gov/govaud/ybk01.htm https://www.ecfr.gov/cgi-bin/text-idx?SID=0c4f373967b2b57207b2b15966ce3753&mc=true&node=sp2.1.200.f&rgn=div6#se2.1.200_1501 https://www.ecfr.gov/cgi-bin/text-idx?SID=0c4f373967b2b57207b2b15966ce3753&mc=true&node=sp2.1.200.f&rgn=div6#se2.1.200_1501 https://www.ecfr.gov/cgi-bin/text-idx?SID=0c4f373967b2b57207b2b15966ce3753&mc=true&node=sp2.1.200.f&rgn=div6#se2.1.200_1501 of performance as closed, list any remaining funds that will be deobligated, and address the requirement of maintaining the grant records for three years from the date of the final FFR.

The recipient is responsible for returning any funds that have been drawn down but remain as unliquidated on recipient financial records.

G. DHS Awarding Agency Contact Information Contact and Resource Information

Grant Programs Directorate (GPD) Grant Operations Division GPD’s Grant Operations Division Business Office provides support regarding financial matters and budgetary technical assistance. Applicants and recipients can obtain additional guidance and information by contacting the FEMA Call Center at

(866) 927-5646 or via e-mail to ASK-GMD@dhs.gov.

FEMA National Training and Education Division (NTED) NTED maintains programmatic responsibility for the HSNTP/CTG program and will maintain the program management function and responsibilities throughout the life cycle of the awarded grant. Contact the NTED point of contact Mr. Patrick Cowhey at (202) 786-0905 or via e-mail patrick.cowhey@fema.dhs.gov, or Mr.

Terry Pruitt at (202) 786-9565 or via e-mail terry.pruitt@fema.dhs.gov or email NTED at fema-ntes@fema.dhs.gov for additional information.

Systems Information

Grants.gov: For technical assistance with Grants.gov, please call the customer support hotline at (800) 518-4726.

ND Grants: For technical assistance with the ND Grants system, please contact ndgrants@fema.gov or (800) 865-4076.

For Financial and Administrative Questions:

GPD’s Grant Operations Division Business Office provides financial support and technical assistance, such as for password resets and registration requests, questions regarding Form 1199A, payment status, amendments, closeouts, and tracking de-obligation and award amounts. The FEMA Call Center (866) 927- 5646 or via email at ASK-GMD@dhs.gov can provide additional guidance.

GPD Environmental Planning and Historic Preservation (GPD-EHP) For Environmental Planning and Historic Preservation Questions:

OEHP provides guidance and information about the EHP review process to FEMA programs and its recipients and sub-recipients. All inquiries and communications about EHP compliance for FEMA grant projects or the EHP review process should be sent to:

Portia Ross, CFM mailto:ASK-GMD@dhs.gov mailto:patrick.cowhey@fema.dhs.gov mailto:terry.pruitt@fema.dhs.gov mailto:fema-ntes@fema.dhs.gov

Integration and Technology Branch Chief Office of Environmental Planning and Historic Preservation

FEMA / DHS

500 C Street, SW Washington, DC 20472 Desk: 202-212-5929 Cell: 303-386-2316 portia.ross@fema.dhs.gov

Telephone Device for the Deaf (TDD) The Telephone Device for the Deaf (TDD) and/or Federal Information Relay Service (FIRS) number available for this Announcement is (800) 462-7585.

H. Additional Information Extensions FEMA allows no-cost extensions to the Period of Performance for this program on a case-by-case basis. FEMA will consider only no-cost extensions to the initial period of performance identified in the award. FEMA will consider these requests for extensions made through formal, written requests to FEMA National Training and Education Division (NTED). Extension requests must contain specific and compelling justifications as to why an extension is required. Extension requests may not exceed 12 months. FEMA advises recipients to coordinate with NTED as needed when preparing an extension request.

All extension requests must address the following:

• Grant Program, Fiscal Year, and award number;

• Reason for delay – this must include details of the legal, policy, or operational challenges being experienced that prevent the final outlay of awarded funds by the applicable deadline;

• Current status of the activity/activities;

• Approved period of performance termination date and new project completion date;

• Amount of funds drawn down to date;

• Remaining available funds, both Federal and non-Federal;

• Budget outlining how remaining Federal and non-Federal funds will be expended;

• Plan for completion including milestones and timeframes for achieving each milestone and the position/person responsible for implementing the plan for completion; and

• Recipients must provide assurance of task completion for the proposed extended period of performance. Applicants may not modify the original Statement of Work approved by FEMA.

Payments mailto:portia.ross@fema.dhs.gov

FEMA utilizes the Payment and Reporting System (PARS) for financial reporting, invoicing and tracking payments. For additional information, refer to https://isource.fema.gov/sf269/execute/LogIn?sawContentMessage=true.

DHS/FEMA uses the Direct Deposit/Electronic Funds Transfer (DD/EFT) method of payment to recipients. To enroll in the DD/EFT, the recipients must complete a Standard Form 1199A, Direct Deposit Form.

Monitoring FEMA staff will monitor the grant and will perform a desk-based review or on-site monitoring visits, or both. Monitoring will involve the review and analysis of the financial, programmatic, performance, compliance and administrative processes, policies, activities, and other attributes of each Federal assistance award and will identify areas where technical assistance, corrective actions and other support may be needed.

Conflict of Interest Recipients and pass-through entities must follow their own policies and procedures regarding the elimination or reduction of conflicts of interest when making subawards and will serve to eliminate and reduce the impact of conflicts of interest in the subaward process. Recipients and pass-through entities are also required to follow any applicable Federal, state, local, tribal, or territorial statutes or regulations governing conflicts of interest in the making of subawards.

The recipient or subrecipient must disclose to the respective Program Manager, in writing, any real or potential conflict of interest as defined by the Federal, state, local, tribal, or territorial statutes or regulations or their own existing policies, which may arise during the administration of the Federal award within five days of learning of the conflict of interest. Similarly, subrecipients must disclose any real or potential conflict of interest to the pass-through entity as required by the recipient’s conflict of interest policies, or any applicable Federal, state, local, tribal, or territorial statutes or regulations.

Conflicts of interest may arise during the process of DHS/FEMA making a Federal award in situations where an employee, officer, or agent, any members of his or her immediate family, his or her partner has a close personal relationship, a business relationship, or a professional relationship, with an applicant, subapplicant, recipient, subrecipient, or DHS/FEMA employees.

https://isource.fema.gov/sf269/execute/LogIn?sawContentMessage=true.%20

Appendix A - Budget Template (Applicants may recreate and submit as a table or spreadsheet)

Personnel (Add rows as required and modify cell height and width as needed) | % refers to the percent of time/labor planned per person Name Position Salary Year 1 % Total Yr 1 Year 2 % Total Yr 2 Year 3 % Total Yr 3 Total

Total Personnel Costs (Salary) $ Explain salary changes (e.g. annual scheduled increases) here:

Explain/clarify any figures here:

Fringe Benefits (Add rows as required and modify cell height and width as needed)

Name Benefit Year 1 Year 2 Year 3 Total Fringe

Total Personnel Costs (Fringe Benefits) $ Travel (Add rows as required and modify cell height and width as needed)

Name # of Trips: From > To and Purpose Year 1 Year 2 Year 3 Total Travel

Equipment (Add rows as required and modify cell height and width as needed)

Item # of Items Purpose Cost Supplies (Add rows as required and modify cell height and width as needed)

Item # of Items Purpose Cost

Appendix A - Budget Template (Applicants may recreate and submit as a table or spreadsheet)

Consultant Costs (Add rows as required and modify cell height and width as needed) Name Purpose Cost Total Yr 1 Total Yr 2 Total Yr 3 Total

Total Consultant Costs $ Explain consultant costs here:

Other Expenses (Add rows as required and modify cell height and width as needed)

Expense Source and Purpose Year 1 Year 2 Year 3 Total Cost

Total Personnel Costs (Fringe Benefits) $ Explain other costs here:

Total Direct Costs (Add rows as required and modify cell height and width as needed)

Year 1 Year 2 Year 3 Total Direct

Total Indirect Costs (Add rows as required and modify cell height and width as needed)

Year 1 Year 2 Year 3 Total Indirect

Grand Total Proposed Federal Government Cost

Cost Per Student (Add Rows for Courses with Varying Costs)

Course Title: $ Course Title: $ Course Title: $ Course Title: $

Appendix B – Programmatic Terms and Conditions

Programmatic Terms and Conditions are Special Conditions or Agreement Articles that are specific to the HSNTP/CTG, beyond the standard DHS Terms and Conditions.

Title of Term and

Condition Language/Description

Use of DHS Seal The recipient will use the DHS/FEMA seal and Design Standards when producing training course materials, aids, or other products funded through this award. Any use of the DHS/FEMA seal not addressed by these standards requires preauthorization and approval by

NTED.

Assessments and Data Collection

The recipient agrees to cooperate with any assessments, national evaluation efforts, information, or data collection requests, including, but not limited to, the provision of any information required for the assessment or evaluation of any activities within this Agreement.

Program Authority The recipient acknowledges that DHS/FEMA reserves a royalty-free, non-exclusive and irrevocable license to reproduce, publish, or otherwise use, and authorize others to use, for Federal government purposes: 1) the copyright in any work developed under an award or sub-award; and 2) any rights of copyright to which a recipient or subrecipient purchases ownership with Federal support.

Learning Management/Content System Requirements

The recipient agrees that any learning management, learning content, content management systems, browser or computer-based training employed by the recipient will be standards-based, meeting Section 508 accessibility requirements of the Rehabilitation Act Amendments of 1998, 29 U.S.C. 794(d), and the Architectural and Transportation Barriers Compliance Board Electronic and Information Technology (EIT) Accessibility Standards (36 C.F.R. Part 1194). Systems employed by the recipient will also support content interoperability specifications and standards such as Sharable Content Object Reference Model (SCORM), and ensure compatibility with industry standard relational database management systems (such as Oracle, Microsoft SQL Server, and IBM DB2). The recipient further agrees that any procurement of learning management, learning content management, or content management systems used by the recipient will be commercial-off-the-shelf (COTS) or open source software (OSS). Proprietary systems may not be procured, and functional customization of COTS products is discouraged. The recipient shall ensure that any data related to NTED program development, training content, and training delivery, or evaluation maintained in such a system is provided to NTED in interoperable formats in keeping with NTED specifications.

Sections 504 and 508 of the Rehabilitation Act of 1973

Sections 504 and 508 of the Rehabilitation Act of 1973, as amended states that "no qualified individual with a disability in the United States shall be excluded from; denied the benefits of; or be subjected to discrimination under any program or activity that either receives Federal financial assistance or is conducted by any Executive agency or the United States Postal Service.” All electronic documents, files, and supporting materials for the course, including classroom materials, shall meet NTED Section 508 requirements. Department of Homeland Security interpretation of Section 508 compliant video states the video must offer closed-captioning as well as a printable transcript. See http://training.fema.gov/devres/ for detailed descriptions for testing course materials for Section 508 compliance. For additional information, please reference the following website:

http://www.section508.gov/. The recipient shall provide a letter documenting Section 508 compliance as a deliverable with the final course materials.

Submission and Approval of Course Documents and Disclaimer

The recipient shall submit to NTED for review and comment, all drafts of written documents funded by this Agreement. Printed documents by the government, the recipient shall submit an electronic copy of the final draft of the written document in Microsoft Word or PDF format.

The recipient agrees that all publications created with funding under this cooperative agreement shall prominently contain the following statement: “This project was supported by Cooperative Agreement Number (your award number goes here) administered by the U.S.

Department of Homeland Security. Point of views or opinions expressed in this document are those of the author and do not represent the official position or policies of the U.S. Department of Homeland Security.” Note: This requirement excludes press releases, newsletters, or issue analyses.

Equipment Equipment may only be purchased if it directly relates to the training being conducted and if it is an approved item in the recipient’s budget.

National Guidance Documents

Training curricula developed under this agreement must be consistent with all national policy and doctrine to include the National Preparedness Goal, National Preparedness System, National Incident Management System, and National Planning Frameworks. Where possible, training providers will address areas for improvement from the National Preparedness Report in the development and delivery of training programs. Training providers agree to modify their curricula in accordance with changes to these documents and any others, such as the core capabilities in the National Preparedness Goal.

Training and Grant Information Dissemination

The recipient shall coordinate training and grant information sharing and dissemination with FEMA to establish a cooperative framework whereby information that is disseminated, by any means, including but not limited to: press releases, newspapers, newsletters, and, training announcements complies with FEMA goals and objectives.

http://training.fema.gov/devres/ http://www.section508.gov/

Responder Training Development Center/Course Review

The recipient is responsible for complying with the online Responder Training Development Center (RTDC) guidelines for the design, development, delivery, and evaluation of each of its courses. The recipient must also adhere to NTED’s established course review process also located on the RTDC site which requires a minimum of three pilot deliveries and submission of the curriculum to a course review board.

Scheduling/Data Reporting Requirements

The recipient is required to comply with the requirements of NTED for scheduling courses and providing data on the type and number of…