FY16 WSMART Water and Energy Efficiency Grant FOA-final-11-03-2015.pdf

Funding Opportunity Announcement No. R16-FOA-DO-004

WaterSMART:

Water and Energy Efficiency Grants for FY 2016

U.S. Department of the Interior Bureau of Reclamation Policy and Administration Denver, Colorado November 2015

Mission Statements

The U.S. Department of the Interior protects America’s natural resources and heritage, honors our cultures and tribal communities, and supplies the energy to power our future.

The mission of the Bureau of Reclamation is to manage, develop, and protect water and related resources in an environmentally and economically sound manner in the interest of the American public.

Funding Opportunity Announcement No. R16-FOA-DO-004

WaterSMART:

Water and Energy Efficiency Grants for FY 2016

U.S. Department of the Interior Bureau of Reclamation Policy and Administration Denver, Colorado November 2015

This page is intentionally left blank.

Synopsis

Synopsis Federal Agency Name: U.S. Department of the Interior, Bureau of Reclamation, Policy and Administration Funding Opportunity Title: WaterSMART: Water and Energy Efficiency Grants for

Fiscal Year (FY) 2016 Announcement Type: Funding Opportunity Announcement (FOA) Funding Opportunity Number: R16-FOA-DO-004 Catalog of Federal Domestic Assistance (CFDA) Number:

15.507

Dates:

(See FOA Sec. IV.B)

Application due date: January 20, 2016, 4:00 p.m. Mountain Standard Time (MST)

Eligible Applicants:

(See FOA Sec. III.A)

States, Indian tribes, irrigation districts, water districts, or other organizations with water or power delivery authority located in the western United States or United States Territories as identified in the Reclamation Act of June 17, 1902, as amended

Recipient Cost Share:

(See FOA Sec. III.E)

50 percent or more of project costs

Federal Funding Amount:

(See FOA Sec. II.B)

Funding Group I: Up to $300,000 per agreement for a project up to 2 years.

Funding Group II: Up to $1,000,000 in Federal funds for a project that can be completed within three years. Projects in this group will be funded on an annual basis. No more than $500,000 in Federal funds will be provided within a given Federal fiscal year (October 1 through September 30) to complete each phase of a project selected in FY 2016.

Funding for the second and third years of the project is contingent upon future appropriations.

Estimated Number of Agreements to be Awarded:

(See FOA Sec. II.B)

Funding Group I: It is expected that the majority of awards will be made for projects in Funding Group I compared to Funding Group II.

Funding Group II: It is expected that only a small number of awards will be made for projects in Funding Group II.

Estimated Amount of Funding Available for Award:

(See FOA Sec II.A)

The President’s FY 2016 budget includes a request for $23.3 million for WaterSMART Grants. Reclamation will determine the amount of funding available for award for this WaterSMART Grant FOA once final FY 2016 appropriations have been made. Please note that approximately $1.3 million of FY 2016 WaterSMART Grants funding, if available, will be allocated for additional phases of projects selected through previous FOAs. Any awards are subject to a determination by Reclamation that FY 2016 appropriations are available and that awards can be made consistent with all program requirements. Applications submitted under this FOA may also be considered if other funding becomes available in FY 2016 or subsequently.

iii

Application Checklist

Application Checklist The following table contains a summary of the information that you are required to submit with a WaterSMART Grant application.

√ What to submit Form or format When to submit

Cover page Form SF 424, available at <http://apply07.grants.gov/apply/FormLink s?family=15>

Assurances Form SF 424B or SF 424D, as applicable, available at <http://apply07.grants.gov/apply/FormLink s?family=15>

Title page Page 25 *

Table of contents Page 25 *

Technical proposal:

• Executive summary

• Background data

• Technical project description

• Evaluation criteria

Pages 27 and 39 - 58

Description of performance measures Pages 69 - 84 *

Environmental compliance Pages 27 - 29 and 87 - 93 *

Required permits and approvals Page 29 *

Funding plan Page 30 *

Commitment letters Page 30 **

Project budget proposal:

• Budget narrative

• Budget form

Page 32 - 33

Form SF 424A or SF 424C, as applicable, available at <http://apply07.grants.gov/apply/FormLink s?family=15>

* Submit materials with your application by January 20, 2016.

** Documents should be submitted with your application; however, please refer to the applicable section of the

FOA for extended submission dates.

v http://apply07.grants.gov/apply/FormLinks?family=15 http://apply07.grants.gov/apply/FormLinks?family=15 http://apply07.grants.gov/apply/FormLinks?family=15 http://apply07.grants.gov/apply/FormLinks?family=15

Acronyms and Abbreviations

Acronyms and Abbreviations ALC Agency Location Code AMI advanced metering infrastructure AMR automatic meter reading ARC Application Review Committee ASAP Automated Standard Application for Payments CE Categorical Exclusion CEC Categorical Exclusion Checklist CFDA Catalog of Federal Domestic Assistance CFR Code of Federal Regulations CPA certified public accountant CWA Clean Water Act Department U.S. Department of the Interior DUNS Data Universal Number System EA Environmental Assessment EIS Environmental Impact Statement ESA Endangered Species Act ET evapotranspiration FAPIIS Federal Awardee Performance and Integrity Information System FAQ Frequently Asked Question FEMA Federal Emergency Management Agency FERC Federal Energy Regulatory Commission FOA Funding Opportunity Announcement FONSI Finding of No Significant Impact FY fiscal year GIS Geographical Information System GO Grants Officer LOPP Lease of Power Privilege MST Mountain Standard Time NEPA National Environmental Policy Act NHPA National Historic Preservation Act NOAA National Oceanic and Atmospheric Administration NRCS Natural Resources Conservation Service O&M operation and maintenance OM&R operations, maintenance, and replacement OMB Office of Management and Budget Reclamation Bureau of Reclamation ROD Record of Decision SAM System for Awards Management SCADA Supervisory Control and Data Acquisition SOR System Optimization Review USFWS U.S. Fish and Wildlife Service WaterSMART Sustain and Manage America’s Resources for Tomorrow vii

Contents

Contents

Page

Section I: Funding Opportunity Description

I.A WaterSMART: Water and Energy Efficiency Grants

I.B Objective of Funding Opportunity Announcement

I.C Program Authority

I.D Frequently Asked Questions

Section II: Award Information

II.A Total Project Funding

II.B Project Funding Limitations

II.C Reclamation Responsibilities

II.D Award Date

Section III: Eligibility Information

III.A Eligible Applicants

III.B Eligible Projects

III.C Ineligible Projects

III.D Length of Projects

III.E Cost-Sharing Requirement

III.F Environmental and Cultural Resources Compliance

III.G Requirements for Agricultural Operations

III.H Other Requirements

Section IV: Application and Submission Information

IV.A Address to Request Application Package

IV.B Application Submission

IV.C Instructions for Submission of Project Application

IV.E Funding Restrictions

Section V: Application Review Information

V.A Technical Proposal: Evaluation Criteria

V.B Review and Selection Process

V.C Pre-Award Clearances and Approvals

Section VI: Award Administration Information

VI.A Award Notices

VI.B Award Document

VI.C Releasing Applications

VI.D Water Savings Validation

VI.E Reporting Requirements and Distribution

VI.F Award Term and Condition for Recipient Integrity and Performance Matters

Section VII: Agency Contacts

Section VIII: Other Information

VIII.AFY2016 WaterSMART Water and Energy Efficiency Grants: Performance

Measures

VIII.BOverview of Environmental and Cultural Resources Compliance Requirements87 ix

Funding Opportunity Announcement No. R16-FOA-DO-004

Tables Page

Table 1.—Summary of non-Federal and Federal funding sources

Table 2.—Funding Group II funding request

Table 3.—Funding sources

Table 4.—Sample budget proposal format

Figures Page

Figure 1.—Sample application process for Funding Group II x

Section I: Funding Opportunity Description

I.A WaterSMART: Water and Energy Efficiency

Grants The Nation faces an increasing set of water resource challenges. Aging infrastructure, rapid population growth, depletion of groundwater resources, impaired water quality associated with particular land uses and land covers, water needed for human and environmental uses, and climate variability and change all play a role in determining the amount of fresh water available at any given place and time. Water shortages and water-use conflicts have become more commonplace in many areas of the United States, even in normal water years. As competition for water resources grows—for crop irrigation, growing cities and communities, energy production, and the environment—the need for information and tools to aid water resource managers also grows. Water issues and challenges are increasing across the Nation, but particularly in the West, due to prolonged drought.

These water issues are exacerbating the challenges facing traditional water management approaches which by themselves no longer meet today’s needs.

The U.S. Department of the Interior’s (Department) WaterSMART (Sustain and Manage America’s Resources for Tomorrow) Program establishes a framework to provide Federal leadership and assistance on the efficient use of water, integrating water and energy policies to support the sustainable use of all natural resources, and coordinating the water conservation activities of various Department bureaus and offices. Through the WaterSMART Program, the Department is working to achieve a sustainable water management strategy to meet the Nation’s water needs.

For further information on the WaterSMART Program, please see <www.usbr.gov/WaterSMART/>.

I.B Objective of Funding Opportunity Announcement

The objective of this Funding Opportunity Announcement (FOA) is to invite States, Indian tribes, irrigation districts, water districts, and other organizations with water or power delivery authority to leverage their money and resources by cost sharing with the Bureau of Reclamation (Reclamation) on projects that seek to conserve and use water more efficiently, increase the use of renewable energy and improve energy efficiency, benefit endangered and threatened species, facilitate water markets, or carry out other activities to address climate-related impacts on water or prevent any water-related crisis or conflict.

http://www.usbr.gov/WaterSMART/

Water conservation and efficiency are crucial to most Western States’ plans to ensure that water is available to meet demands into the future. WaterSMART Grants are an important part of the Department’s implementation of the President’s June 2013 Climate Action Plan and the November 1, 2013, Executive Order, Preparing the United States for the Impacts of Climate Change. Through near-term improvements, projects carried out as WaterSMART Grants can increase water management flexibility, making our water supply more resilient and thereby helping to prepare for the impacts of climate change.

Through this FOA, Reclamation also makes funding available for water management improvements that complement other ongoing efforts to address water supply sustainability. For example, through the WaterSMART Basin Study Program, Reclamation is working with State and local partners, as well as other stakeholders, to comprehensively evaluate the ability to meet future water demands within a river basin. The Basin Studies allow Reclamation and its partners to evaluate potential impacts of climate change to water resources within a particular river basin, and to identify adaptation strategies (i.e., strategies to mitigate the impacts of water shortages resulting from climate change, drought, increased demands, or other causes) to address those impacts. This FOA provides an opportunity for partners who have completed a Basin Study to apply for cost-shared funding to implement Basin Study adaptation strategies that meet the eligibility and other requirements of this FOA.

This FOA complements Reclamation’s Drought Response Program by providing funding for water conservation and efficiency projects, many of which result in significant water savings that can help stretch water supplies impacted by drought.

Under the Drought Response Program, Reclamation provides funding for other types of projects that increase flexibility and improve water management to build resilience to drought. See <www.usbr.gov/drought/> for more information on Drought Response Program funding opportunities.

In addition, funding is available through this FOA for water delivery system improvements that will enable farmers to make additional on-farm improvements in the future, including improvements that may be eligible for Natural Resources Conservation Service (NRCS) funding.

I.C Program Authority This FOA is issued under the authority of Section 9504(a) of the Secure Water Act, Subtitle F of Title IX of the Omnibus Public Land Management Act of 2009, Public Law 111-11 (42 United States Code 10364).

http://www.usbr.gov/drought/

I.D Frequently Asked Questions A list of Frequently Asked Questions (FAQ) about WaterSMART and this FOA can be found on-line at <www.usbr.gov/WaterSMART/weeg/faq.html>. The list of FAQs will be updated periodically during the application period.

http://www.usbr.gov/WaterSMART/weeg/faq.html

Section II. Award Information

Section II: Award Information II.A Total Project Funding The President’s fiscal year (FY) 2016 budget includes a request for $23.3 million for WaterSMART Grants. Reclamation will determine the amount of funding available for award for this WaterSMART Grant FOA once final FY 2016 appropriations have been made. Please note that approximately $1.3 million of FY 2016 WaterSMART Grants funding, if available, will be allocated for additional phases of projects selected through previous FOAs. Any awards are subject to a determination by Reclamation that FY 2016 appropriations are available and that awards can be made consistent with all program requirements.

Applications submitted under this FOA may also be considered if other funding becomes available in FY 2016 or subsequently. Updated funding information is available at <www.usbr.gov/WaterSMART/weeg/>.

II.B Project Funding Limitations Multiple applications for funding may be submitted for consideration (for example, an applicant may submit a proposal for funding under Funding Group I and a separate proposal under Funding Group II). However, no more than $1,000,000 will be awarded to any one applicant under this FOA.

The Federal share (Reclamation’s share in addition to any other sources of Federal funding) of any one proposed project shall not exceed 50 percent of the total project costs. Generally, the non-Federal share of project costs must be expended at the same or greater rate as the federal share of project costs.

Applicants are invited to submit proposals under one of two Funding Groups:

Funding Group I: Up to $300,000 in Federal funds provided through this FOA will be available for smaller, on-the-ground projects.

• In general, projects funded under Funding Group I should be completed within 2 years of award (see Section III.D. Length of Projects for additional information).

• It is expected that funds will be awarded no later than September 30, 2016, contingent on appropriations.

http://www.usbr.gov/WaterSMART/weeg/

• It is expected that the majority of awards will be made for projects in Funding Group I compared to projects in Funding Group II (described below).

Funding Group II: Up to $1,000,000 in Federal funds provided through this FOA will be available for larger, phased on-the-ground projects that may take up to 3 years to complete.

• Projects selected under Funding Group II will be funded on an annual basis, for a period of up to 3 years. No more than $500,000 in Federal funds will be provided within a given Federal fiscal year (October 1 through September 30) to complete each phase of a project selected in FY 2016, with a maximum of $1,000,000 available for the entire project.

• Each phase of the project is expected to be substantially completed within one year of award. Recipients must demonstrate sufficient progress to receive subsequent funding for remaining phases of the project.

• Federal funding under this FOA for the first year of phased projects will be awarded no later than September 30, 2016. Funding for the remaining project years will be made available contingent on subsequent congressional appropriations. (Note: recipients will not be asked to reapply to receive FY 2017 and FY 2018 funding).

• It is expected that only a small number of awards will be made for projects in Funding Group II.

Figure 1 (below) illustrates the funding process for a project that is requesting funding under Funding Group II. In this example, District X is requesting funding for a three-year project that includes environmental compliance for the entire project, canal lining, piping, installing a Supervisory Control and Data Acquisitions (SCADA) system, and installing a small-scale hydro-electric plant.

In its application under this FOA, District X describes the entire project, (which is expected to be completed over 3 years) and requests a total of $1,000,000 to complete the project. In its application, District X explains that in the first year (Year One) $200,000 in Federal funding will be used to perform environmental compliance on all three phases of the proposed project and to line a one-mile stretch of canal; that in the second year (Year Two) $300,000 in Federal funding will be used to convert 6 miles of open ditch lateral to buried polyvinyl chloride (PVC) pipe and to install the SCADA system; and that in the third year (Year Three), $500,000 in Federal funding will be used to install a small-scale hydroelectric plant.

If District X is successful at securing a WaterSMART Grant award under this FOA, the District would receive $200,000 in FY 2016 funding to complete Year One of the

Section II. Award Information project. Contingent on the availability of appropriations and satisfactory progress in the first year, District X would then receive $300,000 in FY 2017 funding—without reapplying—to complete Year Two of the project, and $500,000 in FY 2018 funding to complete Year Three of the project. The result is a three-year overall project, with a total Federal cost share of $1,000,000.

Figure 1.—Sample application process for Funding Group II.

II.C Reclamation Responsibilities Project awards will be made through grants or cooperative agreements as applicable to each project. If a cooperative agreement is awarded, the recipient should expect Reclamation to have substantial involvement in the project.

Substantial involvement by Reclamation may include:

• Collaboration and participation with the recipient in the management of the project and close oversight of the recipient’s activities to ensure that the program objectives are being achieved.

• Oversight may include review, input, and approval at key interim stages of the project.

At the request of the recipient, Reclamation can provide technical assistance after award of the project. If you receive Reclamation’s assistance, you must account for these costs in your budget. To discuss available assistance and these costs, contact your local Reclamation office, listed at <www.usbr.gov/main/ offices.html>.

II.D Award Date Reclamation expects to contact potential award recipients and unsuccessful applicants in June 2016, or slightly later if necessary, based on the enactment of FY 2016 appropriations. Within one to four months after that date, financial assistance agreements will be awarded to applicants that successfully pass all pre-award reviews and clearances.

http://www.usbr.gov/main/offices.html

Section III. Eligibility Information

Section III: Eligibility Information III.A Eligible Applicants Under P.L. 111-11, Section 9502, an eligible applicant is a State, Indian tribe, irrigation district, water district, or other organization with water or power delivery authority.

Applicants must also be located in the western United States or Territories as identified in the Reclamation Act of June 17, 1902, as amended and supplemented; specifically: Arizona, California, Colorado, Idaho, Kansas, Montana, Nebraska, Nevada, New Mexico, North Dakota, Oklahoma, Oregon, South Dakota, Texas, Utah, Washington, Wyoming, American Samoa, Guam, the Northern Mariana Islands, and the Virgin Islands.

Those not eligible include the following entities:

• Federal governmental entities

• Institutions of higher education

• Individuals

III.B Eligible Projects Projects should seek to conserve and use water more efficiently, increase the use of renewable energy and improve energy efficiency, protect endangered and threatened species, facilitate water markets, or carry out other activities to address climate-related impacts on water or prevent any water-related crisis or conflict.

Tasks A-D, below, describe projects eligible for funding under this FOA.

Applications may include any one, or a combination, of the types of projects described in Tasks A-D. In general, if you are seeking funding for multiple projects (for example, a Task A project and a Task C project) and the projects are interrelated or closely related, they should be combined in one application.

Applicants may submit multiple project proposals; however, no more than $1,000,000 will be awarded to any one applicant under this FOA.

Other projects that are similar to those listed below may be submitted for consideration and will be allowed to the extent consistent with program authorization and goals.

Note: During Third-Level Evaluation (Managerial Review, see Section V.B.4.)

Reclamation will review the results of the Second-Level Evaluation (Technical Review, see Section V.B.2.) and may prioritize projects to ensure that multiple Task Areas are represented among the projects selected for funding.

III.B.1 Task A – Water Conservation

Projects that result in quantifiable and sustained water savings or improved water management (please note that an agreement will not be awarded for an improvement to conserve irrigation water unless the applicant agrees to the terms of Section 9504(a)(3)(B) of Public Law 111-11. See Section III.G. of this FOA for further information). Projects include, but are not limited to:

• Canal Lining/Piping: Projects that line or pipe canals, resulting in conserved water. Projects include, but are not limited to:

o Installing new proven lining materials or technology o Converting open canals to pipeline o Constructing conveyance improvements, turnouts, pipelines, or intertie systems

• Municipal Metering: Projects that install meters, resulting in measureable water savings. Projects include, but are not limited to:

o Installing water service meters o Installing distribution systems meters associated with production and/or leakage quantification

• Irrigation Flow Measurement: Projects that improve measurement accuracy and result in reduced spills and over-deliveries to irrigators.

Projects include, but are not limited to:

o Installing weirs, flumes, ramps, etc. in open channels o Installing meters in pressurized pipes

• Supervisory Control and Data Acquisition (SCADA) and Automation:

Projects that install SCADA and/or automation components that provide water savings when irrigation delivery system operational efficiency is improved to reduce spills, over-deliveries, and seepage. Projects include, but are not limited to:

o Installing SCADA components that allow for remote monitoring of irrigation delivery system conditions (flow rates, water elevations, controls devices openings, etc.)

o Installing automation components that allow for remote operation of delivery system control features (gates, valves, turnouts, etc.)

• Groundwater Recharge: Projects that provide savings when surface water storage evaporation is reduced and/or surface runoff is intercepted for recharge. Projects include, but are not limited to:

o Installing recharge ponds o Installing surface runoff interception systems o Removing impervious surfaces

• Small-scale Water Recycling and Water Reuse: Small-scale projects that reclaim and reuse wastewaters or naturally impaired groundwater and surface water. Congressionally authorized projects under Title XVI program are not eligible. The Title XVI program is decribed in Section III.C.2. Water reuse and recycling projects eligible under this FOA include, but are not limited to:

o Implementing small-scale improvements to an existing water recycling facility o Small-scale projects that develop and supplement urban and irrigation water supplies through water reuse

• Landscape Irrigation Measures: Projects that provide water savings by reducing outdoor water usage. These measures include turf removal, Smart irrigation controllers (weather or soil-moisture based) and high-efficiency nozzles (sprinkler heads). These measures are typically promoted by water entities through rebates or direct-install programs.

Projects include, but are not limited to:

o Removing turf o Installing Smart irrigation controllers o Installing high-efficiency nozzles (e.g., sprinkler heads)

• High-Efficiency Indoor Appliances and Fixtures: Projects that promote installation of high-efficiency indoor appliance and fixtures to provide water savings for municipal water entities where there is significant potential for replacing existing non-efficient indoor appliances and fixtures. This is typically promoted by water entities through rebates or direct-install programs. Projects include, but are not limited to:

o Installing high-efficiency clothes washers, dishwashers, faucets, etc.

III.B.2 Task B – Energy-Water Nexus

Projects that increase the use of renewable energy sources in managing and delivering water and/or projects that upgrade existing water management facilities resulting in quantifiable and sustained energy savings. Projects include, but are not limited to, those discussed in the following subsections.

Implementing Renewable Energy Projects Related to Water Management and Delivery

Renewable energy projects related to water management and delivery include, but are not limited to:

• Installing small-scale hydroelectric, solar-electric, wind energy, geothermal power systems, or other facilities that enable use of these or other renewable energy sources (e.g., replacing fossil fuel powered pumps with renewable energy based pumps, installing low-head hydrokinetic power generation units in a water system)

• Producing and using biomass or renewable fuels (including woody and herbaceous crops and residues, solid waste, sewage, and liquid fuels from agricultural products) (e.g., using technology that would transform algae into a renewable oil source)

Proposals including a renewable energy component typically require additional permitting not needed for other water management improvements (e.g., canal lining). In evaluating these proposals, Reclamation may consider the applicant’s progress in obtaining a Federal Energy Regulatory Commission (FERC) license or a Reclamation Lease of Power Privilege (LOPP), depending on which is applicable. Applicants for a project including a renewable energy component are asked to include documentation of steps taken to date for obtaining a FERC license or a LOPP.

Note that improvements to Federal facilities that are implemented through any project awarded funding through this FOA must comply with additional requirements. The Federal government will continue to hold title to the Federal facility and any improvement that is integral to the existing operations of that facility. Please see Section III.H.1.

Applicants proposing renewable energy development may wish to contact Mr. Josh German at 303-445-2839 or jgerman@usbr.gov prior to the application deadline to discuss the requirements listed above.

Increasing Energy Efficiency in Water Management

Projects that increase energy efficiency in water management include, but are not limited to:

• Retrofitting or modernizing water management facilities or equipment to increase energy efficiency (e.g., installing Variable Frequency Drives, Advanced Meter Readings, or “smart grid” technology on pump and water systems)

• Quantifiably reducing energy consumption through water conservation projects that reduce pumping or diversions

III.B.3 Task C – Benefits to Endangered Species

Projects that benefit federally listed species (threatened or endangered) or designated critical habitat affected by a Reclamation facility or action as well as projects that benefit federally recognized candidate species. Projects include, but are not limited to:

• Improving habitat, including restoring habitat, making additional water available, and managing vegetation

• Installing fish bypasses and fish screens as well as improving hatcheries

III.B.4 Task D – Water Markets

Projects that implement or use water markets to make water available to meet other existing water supply needs or uses (e.g., agricultural, municipal, or dedication to instream flows). Projects include, but are not limited to:

• Projects that develop a water market that would provide a mechanism for willing participants to buy, sell, lease, or exchange water to avoid or reduce water conflicts mailto:jgerman@usbr.gov

Note: Projects that simply include the sale of conserved water to an existing customer are not considered water marketing projects under this task area.

III.C Ineligible Projects Projects that are not eligible for funding under this FOA include those not specifically described in Section III.B.

III.C.1 Operations, Maintenance, and Replacement

(OM&R)

Projects that are considered normal OM&R are not eligible. OM&R is described as system improvements that replace or repair existing infrastructure or function without providing increased efficiency or effectiveness of water distribution over the expected life of the improvement. Examples of ineligible OM&R projects include:

• Replacing malfunctioning components of an existing facility with the same components

• Improving an existing facility to operate as originally designed

• Performing an activity on a recurring basis, even if that period is extended (e.g., 10-year interval)

• Sealing expansion joints of concrete lining because the original sealer or the water stops have failed

• Replacing broken meters with new meters of the same type

• Replacing leaky pipes with new pipes of the same type

Applicants that have questions regarding OM&R are encouraged to contact Mr. Josh German at 303-445-2839 or jgerman@usbr.gov prior to the application deadline for further information.

III.C.2 Title XVI Water Recycling and Reuse

Title XVI is Reclamation’s water recycling and reuse program, focused on identifying and investigating opportunities to reclaim and reuse wastewaters and naturally impaired ground and surface water.

Any projects or project elements that are part of a congressionally authorized Title XVI project of Public Law 102-575, as amended (43 United States Code 390h et seq.), are not eligible for funding under this FOA. In addition, if a project sponsor is likely to seek funding for the activity through the Title XVI Program in the future (e.g., seeking congressional funding for the project or preparing a Title XVI feasibility study that describes the activity as part of a proposed Title XVI project) that activity should be pursued under the Title XVI Program instead of this FOA. Please contact Mr. Josh German at 303-445-2839, jgerman@usbr.gov for further information.

For additional information on the Title XVI Program, please visit:

<www.usbr.gov/WaterSMART/title>.

III.C.3 Water Purchases

A project that proposes using Federal funding primarily for the purchase of water is not eligible under this FOA.

III.C.4 Building Construction

A project that proposes to construct a building is not eligible for Federal funding under this FOA (e.g., a building to house administrative staff or to promote public awareness of water conservation).

III.C.5 Pilot Projects

A project that proposes to conduct a pilot study to evaluate technical capability, economic feasibility, or viability for full-scale implementation, or to test an unproven material or technology is not eligible for Federal funding under this

FOA.

III.D Length of Projects In general, Funding Group I projects should be completed within 2 years of award. Funding Group II projects should not exceed 3 years in total duration (e.g., a maximum of three year-long phases). Each year, Funding Group II projects are expected to complete the work planned as part of that year’s phase.

Applications for projects requiring more time will be considered for funding only under limited circumstances. For example, some renewable energy project installations may require additional time to secure necessary permits.

http://www.usbr.gov/WaterSMART/title

III.E Cost-Sharing Requirements Applicants must be capable of cost sharing 50 percent or more of the total project costs. Cost sharing may be made through cash or in-kind contributions from the applicant or third-party partners. Cost-share funding from sources outside the applicant’s organization, e.g., loans or state grants, should be secured and available to the applicant prior to award. Reclamation will not make funds available for a WaterSMART Grants project until the recipient has secured non- Federal cost-share. Reclamation will execute a financial assistance agreement once non-Federal funding has been secured or Reclamation determines that there is sufficient evidence and likelihood that non-Federal funds will be available to the applicant subsequent to executing the agreement. Funding commitment letters must be submitted in accordance with Section IV.C. Instructions for Submission of Project Application and contain the information stated at Section IV.D.9.

Project Budget, subsection “Funding Plan and Letters of Commitment.”

Note: applicants proposing a Funding Group II project are not required to have non-Federal cost share funding secured for the entire project at the time of award. Funding Group II applicants must demonstrate sufficient evidence that non-Federal cost-share for the first year of the project will be available by the start of that phase and must describe a plan and schedule for securing non- Federal funding for subsequent years of the project.

III.E.1 Cost-Share Regulations All cost-share contributions must meet the applicable administrative and cost principles criteria established in 2 Code of Federal Regulations (CFR) Part 200.306, available at <www.ecfr.gov>.

III.E.2 In-Kind Contributions

In-kind contributions constitute the value of noncash contributions that benefit a federally assisted project. These contributions may be in the form of real property, equipment, supplies and other expendable property, as well as the value of goods and services directly benefiting and specifically identifiable to the proposed project or program. The cost or value of in-kind contributions that have been or will be relied on to satisfy a cost-sharing or matching requirement for another Federal financial assistance agreement, a Federal procurement contract, or any other award of Federal funds may not be relied on to satisfy the cost-share requirement for WaterSMART Grant applications. Applicants should refer to 2 CFR 200.434 for regulations regarding the valuation of in-kind donations and contributions, available at <www.ecfr.gov>.

http://www.ecfr.gov/ http://www.ecfr.gov/

III.E.3 Pre-Award Costs

Project pre-award costs that have been incurred prior to the date of award may be submitted for consideration as an allowable reimbursable expense. In no case will pre-award costs incurred prior to July 1, 2015, be considered for cost share purposes.

For example, such costs might include design or construction plans and environmental compliance costs directly supporting the proposed project.

Reclamation will review the proposed pre-award costs to determine if they are allowable in accordance with the authorizing legislation and applicable cost principles. To be considered allowable, any pre-award costs proposed for consideration under the new awards must comply with all applicable requirements under this FOA.

III.E.4 Indirect Costs

Indirect costs that will be incurred during the development or construction of a project, which will not otherwise be recovered, may be included as part of the applicant’s project budget. Indirect costs are those:

• Incurred for a common or joint purpose benefiting more than one cost objective

• Not readily assignable to any one cost objective If the applicant has never received a Federal negotiated indirect cost rate, proposals may elect to include a de minimis rate of up to 10 percent of modified total direct costs. Otherwise, if the applicant proposes indirect costs in the budget, then the applicant must either supply a copy of a current federally negotiated indirect cost rate agreement or obtain an agreement within one year of the award.

For further information on indirect costs and modified total direct costs, refer to 2 CFR Part 200 available at <www.ecfr.gov>.

III.F Environmental and Cultural Resources Compliance

All projects being considered for award funding will require compliance with the National Environmental Policy Act (NEPA) before any ground-disturbing activity may begin. Compliance with all applicable state, Federal and local environmental, cultural, and paleontological resource protection laws and regulations is also required. These may include, but are not limited to, the Clean Water Act (CWA), the Endangered Species Act (ESA), National Historic Preservation Act (NHPA), consultation with potentially affected tribes, and consultation with the State Historic Preservation Office.

http://www.ecfr.gov

Reclamation will be the lead Federal agency for NEPA compliance and will be responsible for evaluating technical information and ensuring that natural resources, cultural, and socioeconomic concerns are appropriately addressed. As the lead agency, Reclamation is solely responsible for determining the appropriate level of NEPA compliance. Further, Reclamation is responsible to ensure that findings under NEPA, and consultations, as appropriate, will support Reclamation’s decision on whether to fund a project. Environmental and cultural resources compliance costs are part of an applicant’s cost share. These costs will be considered in the ranking of applications.

Note: Applicants proposing a Funding Group II project must address the environmental and cultural resources compliance questions for their entire project, not just the first 1-year phase.

Under no circumstances may an applicant begin any ground-disturbing activities (including grading, clearing, and other preliminary activities) on a project before environmental and cultural resources compliance is complete and Reclamation explicitly authorizes work to proceed. This pertains to all components of the proposed project, including those that are part of the applicant’s non-Federal cost share. Reclamation will provide a successful applicant with information once such compliance is complete. An applicant that proceeds before environmental and cultural resources compliance is complete may risk forfeiting Reclamation funding under this FOA.

III.G Requirements for Agricultural Operations Under Public Law 111-11, Section 9504(a)(3)(B)

In accordance with Section 9504(a)(3)(B) of Public Law 111-11, grants and cooperative agreements under this authority will not be awarded for an improvement to conserve irrigation water unless the applicant agrees to both of the following conditions:

• Not to use any associated water savings to increase the total irrigated acreage of the eligible applicant

• Not to otherwise increase the consumptive use of water in the operation of the eligible applicant, as determined pursuant to the law of the State in which the operation of the eligible applicant is located

III.H Other Requirements Applicants shall adhere to Federal, State, Territorial, and local laws, regulations, and codes, as applicable, and shall obtain all required approvals and permits.

Applicants shall also coordinate and obtain approvals from site owners and operators.

III.H.1 Title to Improvements Under Public Law 111-11, Section 9504(a)(3)(D)

If the activities funded through an agreement awarded under this FOA result in a modification to a portion of a federally owned facility that is integral to the existing operations of that facility, the Federal government shall continue to hold title to the facility and the improvements thereto. Title to improvements that are not integral to existing water delivery operations shall reside with the project sponsor.

III.H.2 Operation and Maintenance (O&M) Costs Under Public Law 111-11, Section 9504(a)(3)(E)(iv)

The non-Federal share of the costs for O&M of any infrastructure improvement funded through an agreement awarded under this FOA shall be 100 percent.

III.H.3 Liability Under Public Law 111-11, Section 9504(a)(3)(F)

In General

Except as provided under chapter 171 of Title 28, United States Code (commonly known as the “Federal Tort Claims Act”), the United States shall not be liable for monetary damages of any kind for any injury arising out of an act, omission, or occurrence that arises in relation to any facility created or improved through an agreement awarded under this FOA, the title of which is not held by the United States.

Federal Tort Claims Act

Nothing in this section increases the liability of the United States beyond that provided in “Federal Tort Claims Act.”

III.H.4 System for Awards Management and Automated Standard Application for Payments Registration

All applicants must be registered in the System for Awards Management (SAM) prior to award under this FOA. Instructions for registering for SAM are located at <www.sam.gov/portal/public/SAM>. All applicants must maintain an active SAM registration with current information at all times while they have an active Federal award or an application under consideration.

All applicants must also be registered with and willing to process all payments through the Deaprtment of Treasury Automated Standard Application for Payments (ASAP) system. All recipients with active financial assistance agreements with Reclamation must be enrolled in ASAP under the appropriate Agency Location Code(s) (ALC) and the Data Universal Number System (DUNS) Number prior to the award of funds. If a recipient has multiple DUNS numbers they must separately enroll within ASAP for each unique DUNS Number and/or agency. All of the information on the enrollment process for recipients, including the enrollment initiation form and the enrollment mailbox, can be found at <www.usbr.gov/mso/aamd/asap.html>. Note that if your entity is currently enrolled in the ASAP system with an agency other than Reclamation, you must enroll specifically with Reclamation in order to process payments.

III.H.5 Federal Awardee Performance and Integrity Information System (FAPIIS)

Reclamation, prior to making a Federal award with a total Federal estimated amount greater than the simplified acquisition threshold (currently $150,000.00), is required to review and consider any information about the applicant that is in the designated integrity and performance system accessible through SAM (currently FAPIIS) (see 41 U.S.C. 2313). Applicants, at their option, may review information in the designated integrity and performance systems accessible through SAM and comment on any information about itself that a Federal awarding agency previously entered and is currently in FAPSIIS. Reclamation will consider any comments by the applicant, in addition to the other information in the designated integrity and performance system, in making a judgment about the applicant's integrity, business ethics, and record of performance under Federal awards when completing the review of risk posed by applicants as described in §200.205, Federal awarding agency review of risk posed by applicants.

https://www.sam.gov/portal/public/SAM http://www.usbr.gov/mso/aamd/asap.html http:150,000.00

Section IV. Application and Submission Information

Section IV: Application and Submission Information

IV.A Address to Request Application Package This document contains all information, forms, and electronic addresses required to obtain the information required for submission of an application.

If you are unable to access this information electronically, you can request paper copies of any of the documents referenced in this FOA by contacting:

By mail: Bureau of Reclamation Financial Assistance Management Branch Attn: Ms. Janeen Koza Mail Code: 84-27852 P.O. Box 25007 Denver, CO 80225

By email: jkoza@usbr.gov

By telephone: 303-445-3446

IV.B Application Submission

IV.B.1 Submission Date and Time

Application submission date deadline:

• January 20, 2016, 4:00 p.m. Mountain Standard Time (MST)

Proposals received after the application deadline will not be considered unless it can be determined that the delay was caused by Federal government mishandling.

Please note that any application submitted to Reclamation for WaterSMART Grant funding may be subjected to a Freedom of Information Act request (5 United States Code § 552, as Amended by Public Law No. 110-175), and as a result, may be made publicly available. Following awards of funding, Reclamation will post all successful applications on the Reclamation website after any redactions determined necessary by Reclamation, in consultation with the recipient as needed.

mailto:jkoza@usbr.gov

IV.B.2 Application Delivery Instructions

Applications may be submitted electronically through <www.grants.gov> or hard copies may be submitted to either one of the following addresses. Under no circumstances will applications received through any other method (such as email or fax) be considered eligible for award.

By mail: Bureau of Reclamation Acquisition Operations Branch Attn: Ms. Janeen Koza Mail Code: 84-27852 P.O. Box 25007 Denver, CO 80225

By courier or Bureau of Reclamation express delivery/ Attn: Ms. Janeen Koza mail services: Mail Code: 84-27852

Denver Federal Center, Bldg. 67, Rm. 152 6th Avenue and Kipling Street Denver, CO 80225

IV.C Instructions for Submission of Project Application

Each applicant shall submit an application in accordance with the instructions contained in this section.

IV.C.1 Applications Submitted by Courier or Express Delivery/Mail Services

Please follow these instructions to submit your application by courier or express delivery/mail services.

• Applicants shall submit one copy of all application documents for hardcopy submissions.

• Please do not staple or bind application documents. A binder clip may be used.

• Hard copy applications may be submitted by mail or express methods to the addresses listed in Section IV.B.2., above.

http://www.grants.gov/

• Materials arriving separately will not be included in the application package and may result in the application being rejected or not funded.

This does not apply to letters of support, funding commitment letters and official resolutions.

• Faxed and emailed copies of application documents will not be accepted.

• Do not include a cover letter or company literature/brochure with the application. All pertinent information must be included in the application package.

IV.C.2 Applications Submitted Electronically

If the applicant chooses to submit an electronic application it must be submitted through Grants.gov at <www.grants.gov>. Reclamation encourages applicants to submit their applications for funding electronically through <www.grants.gov/ applicants/apply_for_grants.jsp>. Applicant resource documents and a full set of instructions for registering with Grants.gov and completing and submitting applications online are available at: <www.grants.gov/applicants/ apply_for_grants.jsp>.

• Please note that submission of an application electronically requires prior registration through Grants.gov, which may take 7 to 21 days. Please see registration instructions at <www.grants.gov/applicants/ apply_for_grants.jsp>.

• Applicants have sometimes experienced significant delays when attempting to submit applications through Grants.gov. If you plan to submit your application through Grants.gov, you are encouraged to submit your application several days prior to the application deadline. If you are a properly registered Grants.gov applicant and encounter problems with the Grants.gov application submission process, you must contact the Grants.gov Help desk to obtain a “Case Number.” This Case Number will provide evidence of your attempt to submit an application prior to the submission deadline. For Grants.gov Help Desk contact information, please see <www.grants.gov/web/grants/support.html>.

Regardless of the delivery method used, you must ensure that your proposal arrives by the date and time deadline stated in Section IV.B.1. Application Submission Date and Time, above. Late applications will not be accepted unless it is determined that the delay was caused by Federal government mishandling or by a problem with the Grants.gov application system.

http://www.grants.gov/ http://www.grants.gov/applicants/apply_for_grants.jsp http://www.grants.gov/applicants/apply_for_grants.jsp http://www.grants.gov/applicants/apply_for_grants.jsp http://www.grants.gov/applicants/apply_for_grants.jsp http://www.grants.gov/applicants/apply_for_grants.jsp http://www.grants.gov/applicants/apply_for_grants.jsp http:Grants.gov http:Grants.gov http:Grants.gov http:Grants.gov http:Grants.gov http:Grants.gov http:Grants.gov http://www.grants.gov/web/grants/support.html

IV.C.3 Application Format and Length

The total application package shall be no more than 75 consecutively numbered pages. If an application exceeds 75 pages, only the first 75 pages will be evaluated. The font shall be at least 12 points in size and easily readable. Page size shall be 8½ x 11 inches including maps and charts.