fy16.rfr.bpp.MADEPFASTWS16.10.8.15~1.docx

Charles D. Baker Governor

Karyn E. Polito Lieutenant Governor

Matthew A. Beaton Secretary

Martin Suuberg Commissioner

REQUEST FOR RESPONSE

RFR # MADEPFASTWS16/ COMMBUYS Bid# BD-16-1045-BPP00-BPP01-00000005771

REQUEST FOR RESPONSE

WELL SAMPLING TESTING COMPONENTS

RFR# WESDEPWELSCRNFY16

ISSUED: October 8TH, 2015

COMMBUYS Bid Number

BD-16-1045-BPP00-BPP01-00000005771

1. Description or Purpose of Procurement The Department of Environmental Protection’s (DEP’s) Bureau Waste Site Cleanup, Northeast Regional Office’s (BWSC/NERO’s) Field Assessment Support Team (FAST), conducts groundwater and/or soil vapor sample collection across the state. Wellpoint installation and follow-up sample screening is done in house and allows DEP to assess environmental and public health situations in an expedited manner. MassDEP BWSC/NERO is seeking a vendor to supply the following environmental laboratory testing components:

Description: FAST’s groundwater Wellpoint construction is comprised of four components:

COMPONENT

1. Machined Well Screen Section

2. Machined Well Coupling

3. Machined Riser Pipe

4. One-inch o.d. PVC Well Pipe See descriptions directly below

ESTIMATED QTY PER YEAR

(100) five-foot units

(400) units

(300) five-foot units (1500 ft)

(10) ten-foot units (100 ft)

Well Couplings: (Refer to Figures 1, 2 & 3). The well coupling stock is comprised of Schedule 40, ¾ -inch I.D., black iron pipe cut to a 4-inch length. The pipe is bored out 1¾--inches from each end, leaving a 3/8 to 1/2-inch thick shelf as a stop . The bore width should be just wide enough to allow Schedule 40, 0.50-inch I.D., black iron pipe to slide snuggly into. One side of the coupling is slightly tapered.

Well Screens: (Refer to Figures 4 & 5). The well screen stock is comprised of Schedule 40, 0.50-inch I.D., black iron pipe, cut to an approximate 5- foot length. Slots are cut into the pipe using a laser. The slot thickness is 0.15-0.20 inches. The slot length is 6 -inches and cut as pairs 180 degrees apart from each other. The first slot pair begins 3-inches from the end of the pipe. Each subsequent pair of slots is 90 degrees and 3-inches apart to the previous slot pair, for a total of 6 pairs of slots. Finally, a solid steel tip is inserted at the bottom end of the pipe. The steel tip is approximately 1.75 to 2- inches in length, with an additional ¾-inch portion of the steel tip inserted into the pipe and tack welded into place, with a minimum of 3 to 4 tack point locations.

NOTE: Samples of the wellscreen and coupling are available upon request.

Figure 1 – Top View Well Coupling

Figure 2

Schematic of Well Coupling 4 inches

) FIGURE 1: SKEMATIC OF WELL COUPLING

½-inch shelf

1¾ - inch bore 1¾ - inch bore

Schedule 40 ¾-inch I.D. Stock

Figure 3

Side View of Well Coupling

Figure 4: Wellpoint / Well coupling

)FIGURE 4: BOTTOM PORTION OF WELLPOINT AND COUPLING

Pair, 6-inch slot length 0.15-0.20 inch slot thickness Well Point Schedule 40 ½-inch I.D. Stock

Well Coupling

Next Slot Pair --o offset and 3 inches apart from the first slot pair Slot Pair o offset

SS Welded Tip

Figure 5:

View of ss well tip and tack weld

2. Applicable Procurement Law

Executive Branch Goods and Services

3. Acquisition Method:

4. Whether Single or Multiple Contractors are Required for Contract:

Check One (“X”):

a. Estimated Number of Awards The target maximum number of Contractors is 1; the Purchasing Department may award more contracts, if it is in the best interests of the Commonwealth to do so.

b. Adding Contractors after initial Contract Award If, over the life of the contract, the Purchasing Department determines that additional Contractors may be added, these may be drawn from qualified companies which responded to this Solicitation but were not awarded Contracts. If necessary to meet the requirements of the Commonwealth, the Solicitation may be reopened to obtain additional Bids.

5. Entities Eligible to Use the Resulting Contract

The Purchasing Department reserves the right to add or remove additional authorized users during the contract term.

6. Expected Duration of Contract (Initial Duration and any Options to Renew):

Initial Duration:

5 Years The Contract will be executed for five years from the date of execution through 2020

Renewal Options

None

Total Maximum Contract Duration

5 Years

7. Anticipated Expenditures, Funding or Compensation:

Estimated Value of Procurement: $45,000.00

8. Contract Performance and Business Specifications:

Scope of Services and/or Commodities being procured: WELL SAMPLING TESTING COMPONENT. See above #1 - Fiscal Terms: Five year contract; 2015 – 2020.

Performance Measures: All products must be new and suited to their intended use consistent with the specifications included in this RFR.

9. Small Business Purchasing Program This is a Small Procurement targeted to verified small businesses participating in the Commonwealth's Small Business Purchasing Program (SBPP). The Department intends to award a contract to one or more SBPP-participating businesses verified through COMMBUYS who submits a quote that meets or exceeds the best value requirements. Subcontracting in SBPP procurements is limited to no more than 20% of the total value of the contract, unless it is with another verified SBPP participant. If it is determined that there is inadequate SBPP capacity, or no SBPP-participating vendors provide a responsive quote, the Department may award the solicitation to vendors who submitted responses and are not participating in the SBPP. To determine eligibility and to participate in the SBPP, please review the eligibility criteria and general program information at www.mass.gov/sbpp.

10. Environmentally Preferable Products Products and services purchased by state agencies must be in compliance with Executive Order 515, issued October 27, 2009. Under this Executive Order, Executive Departments are required to reduce their impact on the environment and enhance public health by procuring environmentally preferable products and services (EPPs) whenever such products and services perform to satisfactory standards and represent best value, consistent with 801 CMR 21.00. In line with this directive, all Contracts, whether departmental or statewide, must comply with the specifications and guidelines established by OSD and the EPP Program. EPPs are considered to be products and services that help to conserve natural resources, reduce waste, protect public health and the environment, and promote the use of clean technologies, recycled materials, and less toxic products.

11. Evaluation Criteria Contractors must submit responses that meet all the submission requirements of the RFR. Only responsive proposals that meet the submission requirements will be evaluated, scored and ranked by the evaluation team according to the evaluation criteria. Additional information may be requested for evaluation purposes.

12. Instructions for Submission of Responses:

Responses must be sent via the “Create Quote” functionality contained in COMMBUYS. For instructions concerning how to submit a Quote, please see Appendix B.

Any submission which fails to meet the submission requirements of the RFR will be found non-responsive without further evaluation unless the evaluation team, at its discretion, determines that the non-compliance is insubstantial and can be corrected. In these cases, the evaluation team may allow the vendor to make minor corrections to the submission.

13. Estimated Procurement Calendar

Bidders are required to monitor COMMBUYS for changes to the procurement calendar for this Bid.

a. Quotes (Bid Responses) Deadline (Bid Opening Date/Time) See the Quotes (Bid Responses) Deadline (Bid Opening) Date and Time indicated in the Estimated Procurement Calendar (above).

b. Estimated Contract Start Date: 10/28/2015 This is the approximate start date. The actual start date will be the Contract Effective Date which is the date the Contract is executed by the parties.

14. Required Forms Responses to this RFR must contain the following documents

The above attachments are available as attachments as part of the Bid record on WWW.COMMBUYS.COM.

15. RFR Attachments Appendix A: Appendix A: Required Specifications Appendix B: Electronic Quote Submission Instructions

LAST PAGE

This information is available in alternate format. Call Michelle Waters-Ekanem, Diversity Director, at 617-292-5751. TTY# MassRelay Service 1-800-439-2370 MassDEP Website: www.mass.gov/dep

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