fy15 tribal victim service resource mapping project-508.pdf

U.S. Department of Justice Office of Justice Programs Office for Victims of Crime

OMB No. 1121-0329 Approval Expires 07/31/2016

The U.S. Department of Justice (DOJ), Office of Justice Programs (OJP), Office for Victims of Crime (OVC) is seeking applications for the Vision 21: Tribal Victim Services Resource Mapping Project. This project furthers the Department’s mission by promoting public safety and a comprehensive response to crime victims, particularly in underserved populations, such as American Indian and Alaska Native (AI/AN) crime victims. As described in the Vision 21 Final Report, OVC’s support of tribal victims through this solicitation represents the office’s commitment to ensuring that these communities and villages are no longer a footnote in this country’s response to crime victims. This is a national-scope project that seeks to ensure that tribal victims have access to information about comprehensive services where ever and whenever they seek assistance.

OVC FY 2015 Vision 21: Tribal Victim Services Resource Mapping Project

Eligibility

Eligible applicants are limited to tribal government and public agencies; tribal institutions of higher education, colleges, and universities; and tribal and non-tribal nonprofit and for-profit organizations. For-profit organizations must agree to forgo any profit or management fees.

Applicants must demonstrate the knowledge and experience necessary to identify and work with key tribal and non-tribal stakeholders, to gather comprehensive victim services information, and to develop a national-scope, state-of-the-art resource mapping and referral tool that is accessible to crime victims, victim service providers, and the general public. The applicant must also demonstrate an ability to develop and use technological platforms to effectively disseminate information to the field.

OVC welcomes applications that involve two or more entities; however, one eligible entity must be the applicant and the others must be proposed as subrecipients. The applicant must be the entity with primary responsibility for administering the funding and managing the entire project.

Only one application per lead applicant will be considered; however, subrecipients may be part of multiple proposals.

For additional eligibility information, see Section C. Eligibility Information.

Deadline Applicants must register with Grants.gov prior to submitting an application. All applications are due to be submitted and in receipt of a successful validation message in Grants.gov by 11:59 p.m. eastern time on July 2, 2015.

All applicants are encouraged to read this Important Notice: Applying for Grants in

Grants.gov.

http://www.usdoj.gov/ http://www.ojp.usdoj.gov/ http://www.ovc.gov/ http://www.ovc.gov/ http://ovc.ncjrs.gov/vision21/pdfs/Vision21_Report.pdf http://ovc.ncjrs.gov/vision21/pdfs/Vision21_Report.pdf http://www.grants.gov/applicants/apply_for_grants.jsp http://ojp.gov/funding/Apply/Grants-govInfo.htm http://ojp.gov/funding/Apply/Grants-govInfo.htm

OVC-2015-4282

For additional information, see How to Apply in section D. Application and Submission Information.

Pre-Application Conference Calls OVC will conduct two pre-application conference calls. Participation in the calls is optional. OVC staff will review the solicitation requirements and conduct a question and answer session. The conference calls are scheduled for the following dates:

• Friday, June 5, 2015, from 3 p.m. to 4 p.m. eastern time

• Thursday, June 11, 2015, from 2:30 p.m. to 3:30 p.m. eastern time

Anyone who is interested in submitting an application for the Tribal Victim Services Resource Mapping Project may register to participate in the calls. The total number of participants for each call is limited to 80 individuals. To register, please contact Bethany Case at Bethany.Case@usdoj.gov or 202–307–3336. Registrations must be received at least 2 hours prior to the start of the call. Please write “Tribal Victim Services Resource Mapping Project– Registration for Pre-Application Conference Call” in the subject line if you choose to e-mail.

Frequently asked questions and questions raised during the conference calls will be posted at www.ovc.gov/news/tribalmappingprojectfaq.html.

Contact Information For technical assistance with submitting an application, contact the Grants.gov Customer Support Hotline at 800-518-4726 or 606-545-5035, or via e-mail to support@grants.gov. The Grants.gov Support Hotline hours of operation are 24 hours a day, 7 days a week, except federal holidays.

Applicants that experience unforeseen Grants.gov technical issues beyond their control that prevent them from submitting their application by the deadline must e-mail the OVC contact identified below within 24 hours after the application deadline and request approval to submit their application. Additional information on reporting technical issues is found under “Experiencing Unforeseen Grants.gov Technical Issues” in the How to Apply section.

For assistance with any other requirements of this solicitation, contact Bethany Case, Victim Justice Program Specialist, by telephone at 202–307–3336, or by e-mail at Bethany.Case@usdoj.gov.

Grants.gov number assigned to this announcement: OVC-2015-4282

Release date: May 19, 2015 mailto:Bethany.Case@usdoj.gov http://www.ovc.gov/news/tribalmappingprojectfaq.html mailto:support@grants.gov http://www.grants.gov/applicants/apply_for_grants.jsp mailto:Bethany.Case@usdoj.gov

Contents A. Program Description

Overview

Project-Specific Information

Goals, Objectives, and Deliverables

Evidence-Based Programs or Practices

B. Federal Award Information

Type of Award

Financial Management and System of Internal Controls

Budget Information

Cost Sharing or Match Requirement

Pre-Agreement Cost Approvals

Limitation on Use of Award Funds for Employee Compensation; Waiver

Prior Approval, Planning, and Reporting of Conference/Meeting/Training Costs

Costs Associated with Language Assistance (if applicable)

C. Eligibility Information

Cost Sharing or Match Requirement

Limit on Number of Application Submissions

D. Application and Submission Information

What an Application Should Include

How to Apply

E. Application Review Information

Selection Criteria

Review Process

F. Federal Award Administration Information

Federal Award Notices

Administrative, National Policy, and other Legal Requirements

General Information about Post-Federal Award Reporting Requirements

G. Federal Awarding Agency Contact(s)

H. Other Information

Provide Feedback to OJP

Application Checklist

OVC FY 2015 Vision 21: Tribal Victim Services Resource Mapping Project

(CFDA #16.826)

A. Program Description

Overview The Office for Victims of Crime (OVC) is committed to enhancing the Nation’s capacity to assist crime victims and provide leadership in changing attitudes, policies, and practices to promote justice and healing for all victims of crime. True to its mission, OVC is responsible for implementing several important pieces of legislation intended to advance victim rights and services. This solicitation seeks to improve access to comprehensive victim services for American Indian and Alaska Native (AI/AN) crime victims by collecting and categorizing information about services available to AI/AN victims at all levels, including tribal, state, regional, and federal; developing this data into a state-of-the-art resource mapping and referral tool; and publishing the tool to the public in a user-friendly format. This project is authorized by the Department of Justice Appropriations Act of 2015, Pub. L. No. 113-235, State and Local Law Enforcement Assistance heading, para. 28, December 16, 2014.

Project-Specific Information OVC’s Vision 21: Transforming Victim Services Final Report (Vision 21) envisions that “all crime victims in the 21st century can readily access a seamless continuum of evidence-based services and support that will allow them to begin physical, emotional, and financial recovery.” OVC recognizes there are serious challenges to achieve this goal, particularly in AI/AN communities, for a number of reasons, including lack of resources, lack of (or perceived lack of) services, distance, complex jurisdictions, and cultural relevance. To begin to provide services in a more comprehensive way, victims and providers must first have ready access to current information about what programs exist, where they are, and how to access them. Although a range of hotlines, websites, and informal information-sharing networks exist, there is no single, consolidated, user-friendly way for AI/AN victims, victim service providers, and funders to easily access this information.

“The goal … is simple yet profound: to permanently alter the way we treat victims of crime in America. The Office for Victims of

Crime (OVC) at the Office of Justice Programs, U.S. Department of Justice, and many others who work in the victim assistance field recognize the need for a better way to respond to crime victims.

We seek a comprehensive and systemic approach, drawing from a wide range of tangible yet difficult to access resources, including legislation, more flexible funding, research, and practice, to change how we meet victims’ needs and how we address those who perpetrate crime. We have heard the call for a better way, and it is our fervent hope that Vision 21 creates that path.”

Vision 21: Transforming Victims Services Final Report, May 2013.

The Vision 21 Tribal Victim Services Resource Mapping Project aims to increase access to services for AI/AN victims of crime by cataloguing existing comprehensive services for AI/AN victims. Through this project, OVC will support the creation of a user-friendly, state-of-the-art resource that empowers victims to seek comprehensive services; support victim service providers in their efforts to expand their outreach on behalf of victims to ensure services provided reflect the myriad of needs AI/AN crime victims face; and provide a clear picture of service gaps for private, federal, and state funders.

OVC envisions this 3-year project will be carried out using the following two-phased approach.

Phase I—Establish a network of stakeholders and gather information. OVC anticipates that phase I will take 18 months and that the following activities, at a minimum, will be carried out:

1. Identify, engage, and develop a plan to seek input and expertise from a group of relevant stakeholders to be part of the ongoing project. Relevant project stakeholders should include AI/AN victim groups; tribal victim service organizations, including tribal agencies;

tribal leadership; national, regional, tribal, and state coalitions; victim service hotlines;

federal agencies; and groups with technological expertise in developing state-of-the-art resources and tools.

Applicants must demonstrate an ability to manage and coordinate a range of stakeholders in order to fulfill the larger project goal. Since this project seeks to garner innovative approaches to acquire and share data, applicants should demonstrate how they will use pre-existing relationships and resources to minimize expenses and duplication of efforts and to enhance the final product. Strategies should include ways to work in close coordination with OVC and other relevant federal agencies to ensure the tool is reflective of the full range of victim needs and corresponding services.

2. Determine an approach and collect information about what services are available to comprehensively support all AI/AN victims of crime—all ages, all types of victimization— wherever they seek services (e.g., on or off reservation and in remote, rural, and urban locations). Identify if there are areas with significant tribal populations that have gaps in services. OVC recognizes that services in some areas may be difficult to identify, particularly if they are not supported by state or federal funding. For these areas, applicants will need to develop alternative strategies to get information about services that exist to support tribal victims.

Applicants must carry out a careful and detailed process to gather, analyze, synthesize, and categorize resource information. The process will exhaust all avenues of inquiry to develop a comprehensive list of services and service providers that is organized in a user-friendly manner (e.g., by type of service, by cultural relevance) as determined by the stakeholder network. Applicants must identify and convey critical service gaps to

“The use of technology was woven through the Vision 21 discussions as well. Although it can drive new types of crime such as online child pornography and can facilitate other crimes such as stalking, technology can be a powerful tool in expanding victims’ access to services. Web-based and mobile technology offer amazing potential for outreach and collaboration and increasingly can be used to bring services directly to victims.”

Vision 21: Transforming Victims Services Final Report, May 2013

OVC. Applicants must also develop strategies to keep the resources current throughout the life of the grant-funded project.

Phase II—Develop, test, finalize, and promote the tool. OVC anticipates that phase II will take 18 months and will include the following activities, at a minimum:

1. Use state-of-the-art technology to develop a mapping and referral tool that is user-friendly and accessible to the public (and accessible by smart phone).

2. Test the mapping and referral tool with end users, including AI/AN crime victims, service providers, and private, federal, and state funders.

3. Develop and carry out a strategic process for promoting access to the tool for end users (e.g., AI/AN victims, victim service providers, general public, funders).

Applicants must report gaps in services and propose strategies and make recommendations to OVC about ways to ensure the resource remains current and relevant beyond the grant-funded project.

Intellectual property: Applicants should note that intellectual property purchased or developed under this award is subject to the requirements in 2 C.F.R. 200.315. Recipients may copyright any work that is subject to copyright and is developed, or for which ownership is purchased, under this project. Any such copyright is subject to a broad, royalty-free, nonexclusive, and irrevocable license retained by OVC to reproduce, publish, or otherwise use the copyright for federal purposes, and to authorize others to do so. OVC also has the right to (1) obtain, reproduce, publish, or otherwise use the data first produced under an award or subaward; and

(2) authorize others to receive, reproduce, publish, or otherwise use such data for federal purposes.

Goals, Objectives, and Deliverables The goal of this project is to create a state-of-the-art resource mapping and referral tool that provides easy access to current information about comprehensive victim services available to AI/AN victims of crime. This tool will improve access to information and services for AI/AN victims, victim service providers, the general public, and private, state, and federal funders.

The following objectives will be carried out in support of this goal:

1. Establish a network of stakeholders (phase I). This will involve identification, engagement, and coordination of key stakeholders. Achievement of this objective includes: timeline of scheduled meetings, list of participants, and summaries of meetings.

2. Gather, analyze, synthesize, and categorize tribal victim services information (phase I).

Produce quarterly reports that outline identified service gaps. Achievement of this objective includes: types of tribal victim services identified (by category) and number of services identified by stakeholders (by type).

3. Work integrally with the target audiences to develop, test, finalize, and promote a state-of-the-art resource mapping and referral tool (phase II). Achievement of this objective includes: number of products developed (by type), number of products tested (by type), number of public awareness materials developed and disseminated, and number of recommendations developed to ensure product remains current and relevant.

Applicants must propose activities and strategies that describe how the objectives listed above will be achieved and what milestones and deliverables will be produced to support the goals of the project.

Evidence-Based Programs or Practices OJP strongly emphasizes the use of data and evidence in policymaking and program development in criminal justice, juvenile justice, and crime victim services. OJP is committed to:

• Improving the quantity and quality of evidence OJP generates

• Integrating evidence into program, practice, and policy decisions within OJP and the field

• Improving the translation of evidence into practice

OJP considers programs and practices to be evidence-based when their effectiveness has been demonstrated by causal evidence, generally obtained through one or more outcome evaluations. Causal evidence documents a relationship between an activity or intervention (including technology) and its intended outcome, including measuring the direction and size of a change, and the extent to which a change may be attributed to the activity or intervention. Causal evidence depends on the use of scientific methods to rule out, to the extent possible, alternative explanations for the documented change. The strength of causal evidence, based on the factors described above, will influence the degree to which OJP considers a program or practice to be evidence-based. The OJP CrimeSolutions.gov Web site is one resource that applicants may use to find information about evidence-based programs in criminal justice, juvenile justice, and crime victim services.

B. Federal Award Information OVC estimates that it will make one award of up to $2,000,000 for a 3-year project period, beginning on January 1, 2016. OVC anticipates making additional future awards subject to grantee performance, the availability of appropriated funds, and any modifications or additional requirements that may be imposed by law.

OVC may, in certain cases, provide supplemental funding in future years to awards under this solicitation. Important considerations in decisions regarding supplemental funding include, among other factors, the availability of funding, strategic priorities, assessment of the quality of the management of the award (for example, timeliness and quality of progress reports), and assessment of the progress of the work funded under the award.

All awards are subject to the availability of appropriated funds and to any modifications or additional requirements that may be imposed by law.

Type of Award1 OVC expects that it will make any award from this solicitation in the form of a cooperative agreement, which is a particular type of grant used if OVC expects to have ongoing substantial involvement in award activities. Substantial involvement includes direct oversight and involvement with the grantee organization in implementation of the grant, but does not involve day-to-day project management. See Administrative, National Policy, and other Legal

1 See generally 31 U.S.C. §§ 6301-6305 (defines and describes various forms of federal assistance relationships, including grants and cooperative agreements (a type of grant)).

http://www.crimesolutions.gov/

Requirements, under Section F. Federal Award Administration Information, for details regarding the federal involvement anticipated under an award from this solicitation.

Financial Management and System of Internal Controls If selected for funding, the award recipient must:

(a) Establish and maintain effective internal control over the Federal award that provides reasonable assurance that the non-Federal entity is managing the Federal award in compliance with Federal statutes, regulations, and the terms and conditions of the Federal award. These internal controls should be in compliance with guidance in “Standards for Internal Control in the Federal Government” issued by the Comptroller General of the United States and the “Internal Control Integrated Framework”, issued by the Committee of Sponsoring Organizations of the Treadway Commission (COSO).

(b) Comply with Federal statutes, regulations, and the terms and conditions of the Federal awards.

(c) Evaluate and monitor the non-Federal entity's compliance with statute, regulations and the terms and conditions of Federal awards.

(d) Take prompt action when instances of noncompliance are identified including noncompliance identified in audit findings.

(e) Take reasonable measures to safeguard protected personally identifiable information and other information the Federal awarding agency or pass-through entity designates as sensitive or the non-Federal entity considers sensitive consistent with applicable Federal, state and local laws regarding privacy and obligations of confidentiality.

In order to better understand administrative requirements and cost principles, award applicants are encouraged to enroll, at no charge, in the Department of Justice Grants Financial Management Online Training available here.

Budget Information

Cost Sharing or Match Requirement This solicitation does not require a match. However, if a successful application proposes a voluntary match amount, and OJP approves the budget, the total match amount incorporated into the approved budget becomes mandatory and subject to audit.

Pre-Agreement Cost Approvals OJP does not typically approve pre-agreement costs; an applicant must request and obtain the prior written approval of OJP for all such costs. If approved, pre-agreement costs could be paid from grant funds consistent with a grantee’s approved budget, and under applicable cost standards. However, all such costs prior to award and prior to approval of the costs are incurred at the sole risk of an applicant. Generally, no applicant should incur project costs before submitting an application requesting federal funding for those costs. Should there be extenuating circumstances that appear to be appropriate for OJP’s consideration as pre-agreement costs, the applicant should contact the point of contact listed on the title page of this http://gfm.webfirst.com/ announcement for details on the requirements for submitting a written request for approval. See the section on Costs Requiring Prior Approval in the Financial Guide, for more information.

Limitation on Use of Award Funds for Employee Compensation; Waiver With respect to any award of more than $250,000 made under this solicitation, recipients may not use federal funds to pay total cash compensation (salary plus cash bonuses) to any employee of the award recipient at a rate that exceeds 110% of the maximum annual salary payable to a member of the Federal Government’s Senior Executive Service (SES) at an agency with a Certified SES Performance Appraisal System for that year.2 The 2015 salary table for SES employees is available at the Office of Personnel Management website. Note: A recipient may compensate an employee at a greater rate, provided the amount in excess of this compensation limitation is paid with non-federal funds. (Any such additional compensation will not be considered matching funds where match requirements apply.)

The Assistant Attorney General for OJP may exercise discretion to waive, on an individual basis, the limitation on compensation rates allowable under an award. An applicant requesting a waiver should include a detailed justification in the budget narrative of the application. Unless the applicant submits a waiver request and justification with the application, the applicant should anticipate that OJP will request the applicant to adjust and resubmit the budget.

The justification should include the particular qualifications and expertise of the individual, the uniqueness of the service the individual will provide, the individual’s specific knowledge of the program or project being undertaken with award funds, and a statement explaining that the individual’s salary is commensurate with the regular and customary rate for an individual with his/her qualifications and expertise, and for the work to be done.

Prior Approval, Planning, and Reporting of Conference/Meeting/Training Costs OJP strongly encourages applicants that propose to use award funds for any conference-, meeting-, or training-related activity to review carefully – before submitting an application – the OJP policy and guidance on conference approval, planning, and reporting available at http://www.ojp.gov/financialguide/PostawardRequirements/chapter15page1.htm. OJP policy and guidance (1) encourage minimization of conference, meeting, and training costs; (2) require prior written approval (which may affect project timelines) of most such costs for cooperative agreement recipients and of some such costs for grant recipients; and (3) set cost limits, including a general prohibition of all food and beverage costs.

Costs Associated with Language Assistance (if applicable) If an applicant proposes a program or activity that would deliver services or benefits to individuals, the costs of taking reasonable steps to provide meaningful access to those services or benefits for individuals with limited English proficiency may be allowable. Reasonable steps to provide meaningful access to services or benefits may include interpretation or translation services where appropriate.

For additional information, see the "Civil Rights Compliance" section under “Solicitation Requirements” in the OJP Funding Resource Center.

2 This limitation on use of award funds does not apply to the non-profit organizations specifically named at Appendix VIII to 2 C.F.R. part 200.

http://ojp.gov/financialguide/index.htm http://www.opm.gov/policy-data-oversight/pay-leave/salaries-wages/salary-tables/15Tables/exec/html/ES.aspx http://www.ojp.gov/financialguide/PostawardRequirements/chapter15page1.htm http://ojp.gov/funding/index.htm

C. Eligibility Information For additional eligibility information, see Title page.

Cost Sharing or Match Requirement For additional information on cost sharing and match requirement, see Section B. Federal Award Information.

Limit on Number of Application Submissions If an applicant submits multiple versions of the same application, OVC will review only the most recent system-validated version submitted. For more information on system-validated versions, see How to Apply.

D. Application and Submission Information

What an Application Should Include Applicants should anticipate that if they fail to submit an application that contains all of the specified elements, it may negatively affect the review of their application; and, should a decision be made to make an award, it may result in the inclusion of special conditions that preclude the recipient from accessing or using award funds pending satisfaction of the conditions.

Moreover, applicants should anticipate that applications that are determined to be nonresponsive to the scope of the solicitation, or that do not include the application elements that OVC has designated to be critical, will neither proceed to peer review nor receive further consideration. Under this solicitation, OVC has designated the following application elements as critical: Program Narrative, Budget Detail Worksheet, Budget Narrative, resumes/curriculum vitae of key personnel, and letters of support from key tribal stakeholders. Applicants may combine the Budget Narrative and the Budget Detail Worksheet in one document. However, if an applicant submits only one budget document, it must contain both narrative and detail information. Please review the “Note on File Names and File Types” under How to Apply to be sure applications are submitted in permitted formats.

OJP strongly recommends that applicants use appropriately descriptive file names (e.g., “Program Narrative,” “Budget Detail Worksheet and Budget Narrative,” “Timelines,” “Memoranda of Understanding,” “Resumes”) for all attachments. Also, OJP recommends that applicants include resumes in a single file.

1. Information to Complete the Application for Federal Assistance (SF-424)

The SF-424 is a required standard form used as a cover sheet for submission of pre-applications, applications, and related information. Grants.gov and OJP’s Grants Management System (GMS) take information from the applicant’s profile to populate the fields on this form. When selecting "type of applicant," if the applicant is a for-profit entity, select "For-Profit Organization" or "Small Business" (as applicable).

Intergovernmental Review: This funding opportunity (program) is not subject to Executive Order 12372. (In completing the SF-424, applicants are to make the appropriate selection in response to question 19 to indicate that the “Program is not covered by E.O. 12372.”) http://www.archives.gov/federal-register/codification/executive-order/12372.html http://www.archives.gov/federal-register/codification/executive-order/12372.html

2. Project Abstract Applications should include a high-quality project abstract that summarizes the proposed project in 400 words or less. Project abstracts should be—

• Written for a general public audience

• Submitted as a separate attachment with “Project Abstract” as part of its file name

• Single-spaced, using a standard 12-point font (Times New Roman) with 1-inch margins

As a separate attachment, the project abstract will not count against the page limit for the program narrative.

All project abstracts should follow the detailed template available at ojp.gov/funding/Apply/Resources/ProjectAbstractTemplate.pdf.

Permission to Share Project Abstract with the Public: It is unlikely that OVC will be able to fund all promising applications submitted under this solicitation, but it may have the opportunity to share information with the public regarding promising but unfunded applications, for example, through a listing on a webpage available to the public. The intent of this public posting would be to allow other possible funders to become aware of such proposals.

In the project abstract template, applicants are asked to indicate whether they give OJP permission to share their project abstract (including contact information) with the public.

Granting (or failing to grant) this permission will not affect OJP’s funding decisions, and, if the application is not funded, granting permission will not guarantee that abstract information will be shared, nor will it guarantee funding from any other source.

Note: OJP may choose not to list a project that otherwise would have been included in a listing of promising but unfunded applications, should the abstract fail to meet the format and content requirements noted above and outlined in the project abstract template.

3. Program Narrative Applicants must submit a program narrative that presents a detailed description of the purpose, goals, objectives, strategies, design, and management of the proposed program.

The program narrative must be double spaced with 1-inch margins, not exceed 25 pages, and use a standard 12-point font, preferably Times New Roman. The project abstract, tables, charts, pictures, etc. (including all captions, legends, keys, subtext, etc.), may be single spaced, and will count in the 25-page limit. Material required under the “Budget and Budget Narrative” and “Other Attachments” sections will not count toward the program narrative page count.

If the program narrative fails to comply with these length-related restrictions, OVC may consider such noncompliance in peer review and in final award decisions.

The following sections should be included as part of the program narrative:

a. Statement of the Problem

Applicants should describe the comprehensive services that AI/AN victims need and how victims, victim service providers, and the public currently obtain information about services available to AI/AN victims. Applicants should describe how this current http://ojp.gov/funding/Apply/Resources/ProjectAbstractTemplate.pdf approach is working, where any identified gaps exist, and the need for an improved approach.

b. Project Design and Implementation

Applicants should provide strategies to accomplish the objectives and activities described on pages 5–6 of this solicitation.

c. Capabilities and Competencies

Applicants must demonstrate the ability to manage a project of this scale; coordinate and manage key stakeholders; work with tribal governments, tribal organizations and other stakeholders to identify culturally relevant services for tribal victims; organize large amounts of data; partner with other groups and organizations to fill gaps in expertise;

and develop, test, and disseminate innovative state-of-the-art resources and tools.

Applicants must describe experience in working with tribal governments and tribal organizations; understanding of federal Indian laws and tribal criminal and civil jurisdiction matters; and understanding of cultural sensitivity in working with tribal populations. Applicants should identity one full-time position that will serve as the Project Coordinator. Applicants must provide resumes/curriculum vitae of key personnel.

d. Plan for Collecting the Data Required for this Solicitation’s Performance Measures To assist the Department with fulfilling its responsibilities under the Government Performance and Results Act of 1993 (GPRA), Public Law 103-62, and the GPRA Modernization Act of 2010, Public Law 111–352, applicants that receive funding under this solicitation must provide data that measure the results of their work done under this solicitation. OJP will require any award recipient, post award, to provide the data requested in the “Data Grantee Provides” column so that OJP can calculate values for the “Performance Measures” column. Performance measures for this solicitation are as follows:

Objective Performance Measure(s) Data Grantee Provides

Establish a network of stakeholders.

Number of deliverables that meet expectations

Timeline of scheduled meetings, list of participants, and summaries of meetings.

Submission of a formal plan for stakeholder collaboration and communication.

Number of MOUs/letters of commitment from stakeholders.

Number of stakeholders who actively participate in the project.

Gather, analyze, synthesize, and categorize tribal victim services information.

Number of deliverables that meet expectations

Types of tribal victim services identified, by category.

Number of services identified by stakeholders (and type).

Number of gaps identified in resources and/or services.

Number of gaps identified, by type and location.

Develop, test, finalize, and promote a state-of-the-art resource mapping and referral tool.

Number of products developed.

Number of products developed, by type.

Number of products tested.

Number of products tested, by type.

Number of materials disseminated.

Number of materials disseminated, by type.

Number of public awareness materials developed and disseminated to reach target population.

Make recommendations to OVC to ensure product remains current and relevant.

Number of recommendations developed.

Number of recommendations developed to ensure product remains current and relevant.

OVC does not require applicants to submit performance measures data with their application. Performance measures are included as an alert that OVC will require successful applicants to submit specific data as part of their reporting requirements. For the application, applicants should indicate an understanding of these requirements and discuss how they will gather the required data, should they receive funding.

e. Other

Letters of support from key tribal stakeholders

4. Budget Detail Worksheet and Budget Narrative

a. Budget Detail Worksheet A sample Budget Detail Worksheet can be found at www.ojp.gov/funding/Apply/Resources/BudgetDetailWorksheet.pdf. Applicants that submit their budget in a different format should include the budget categories listed in the sample budget worksheet.

For questions pertaining to budget and examples of allowable and unallowable costs, see the Financial Guide at www.ojp.gov/financialguide/index.htm.

b. Budget Narrative The budget narrative should thoroughly and clearly describe every category of expense listed in the Budget Detail Worksheet. OJP expects proposed budgets to be complete, cost effective, and allowable (e.g., reasonable, allocable, and necessary for project activities).

Applicants should demonstrate in their budget narratives how they will maximize cost effectiveness of grant expenditures. Budget narratives should generally describe cost effectiveness in relation to potential alternatives and the goals of the project. For http://ojp.gov/funding/Apply/Resources/BudgetDetailWorksheet.pdf http://www.ojp.gov/financialguide/index.htm example, a budget narrative should detail why planned in-person meetings are necessary, or how technology and collaboration with outside organizations could be used to reduce costs, without compromising quality.

The narrative should be mathematically sound and correspond with the information and figures provided in the Budget Detail Worksheet. The narrative should explain how the applicant estimated and calculated all costs, and how they are relevant to the completion of the proposed project. The narrative may include tables for clarification purposes but need not be in a spreadsheet format. As with the Budget Detail Worksheet, the Budget Narrative should be broken down by year.

c. Non-Competitive Procurement Contracts In Excess of Simplified Acquisition Threshold If an applicant proposes to make one or more non-competitive procurements of products or services, where the non-competitive procurement will exceed the simplified acquisition threshold (also known as the small purchase threshold), which is currently set at $150,000, the application should address the considerations outlined in the Financial Guide.

d. Pre-Agreement Cost Approvals For information on pre-agreement costs, see Section B. Federal Award Information.

5. Indirect Cost Rate Agreement (if applicable)

Indirect costs are allowed only if the applicant has a current federally approved indirect cost rate. (This requirement does not apply to units of local government.) Attach a copy of the federally approved indirect cost rate agreement to the application. Applicants that do not have an approved rate may request one through their cognizant federal agency, which will review all documentation and approve a rate for the applicant organization, or, if the applicant’s accounting system permits, costs may be allocated in the direct cost categories.

For the definition of Cognizant Federal Agency, see the “Glossary of Terms” in the Financial Guide. For assistance with identifying your cognizant agency, please contact the Customer Service Center at 1-800-458-0786 or at ask.ocfo@usdoj.gov. If DOJ is the cognizant federal agency, applicants may obtain information needed to submit an indirect cost rate proposal at http://www.ojp.gov/funding/Apply/Resources/IndirectCosts.pdf.

6. Applicant Disclosure of High-Risk Status

Applicants are to disclose whether they are currently designated high risk by another federal grant making agency. This includes any status requiring additional oversight by the federal agency due to past programmatic or financial concerns. If an applicant is designated high risk by another federal grant making agency, you must email the following information to OJPComplianceReporting@usdoj.gov at the time of application submission:

• The federal agency that currently designated the applicant as high risk

• Date the applicant was designated high risk

• The high-risk point of contact name, phone number, and email address, from that federal agency

• Reasons for the high-risk status

OJP seeks this information to ensure appropriate federal oversight of any grant award.

Unlike the Excluded Parties List, this high-risk information does not disqualify any http://ojp.gov/financialguide/index.htm http://ojp.gov/financialguide/index.htm http://ojp.gov/financialguide/index.htm mailto:ask.ocfo@usdoj.gov http://www.ojp.gov/funding/Apply/Resources/IndirectCosts.pdf mailto:OJPComplianceReporting@usdoj.gov

SAMPLE

organization from receiving an OJP award. However, additional grant oversight may be included, if necessary, in award documentation.

7. Additional Attachments

a. Applicant Disclosure of Pending Applications

Applicants are to disclose whether they have pending applications for federally funded grants or subgrants (including cooperative agreements) that include requests for funding to support the same project being proposed under this solicitation and will cover the identical cost items outlined in the budget narrative and worksheet in the application under this solicitation. The disclosure should include both direct applications for federal funding (e.g., applications to federal agencies) and indirect applications for such funding (e.g., applications to state agencies that will subaward federal funds).

OJP seeks this information to help avoid any inappropriate duplication of funding.

Leveraging multiple funding sources in a complementary manner to implement comprehensive programs or projects is encouraged and is not seen as inappropriate duplication.

Applicants that have pending applications as described above are to provide the following information about pending applications submitted within the last 12 months:

• The Federal or State funding agency

• The solicitation name/project name

• The point of contact information at the applicable funding agency

Applicants should include the table as a separate attachment, with the file name “Disclosure of Pending Applications,” to their application. Applicants that do not have pending applications as described above are to include a statement to this effect in the separate attachment page (e.g., “[Applicant Name on SF-424] does not have pending applications submitted within the last 12 months for federally funded grants or subgrants (including cooperative agreements) that include requests for funding to support the same project being proposed under this solicitation and will cover the identical cost items outlined in the budget narrative and worksheet in the application under this solicitation.”)

b. Financial Management and System of Internal Controls Questionnaire In accordance with 2 CFR 200.205, Federal agencies must have in place a framework for evaluating the risks posed by applicants before they receive a Federal award. To

Federal or State Funding Agency

Solicitation Name/ Project Name

Name/Phone/E-mail for Point of Contact at Funding Agency

DOJ/COPS COPS Hiring Program

Jane Doe, 202/000-0000;

jane.doe@usdoj.gov

HHS/ Substance Abuse & Mental Health Services Administration

Drug Free Communities Mentoring Program/ North County Youth Mentoring Program

John Doe, 202/000-0000;

john.doe@hhs.gov http://www.ecfr.gov/cgi-bin/text-idx?SID=2ebfb13012953333f32ed4cf1411e33e&node=pt2.1.200&rgn=div5#se2.1.200_1205 facilitate part of this risk evaluation, all applicants (other than an individual) are to download, complete, and submit this form.

c. Disclosure of Lobbying Activities

All applicants must complete this information. Applicants that expend any funds for lobbying activities are to provide the detailed information requested on the form Disclosure of Lobbying Activities (SF-LLL). Applicants that do not expend any funds for lobbying activities are to enter “N/A” in the text boxes for item 10 (“a. Name and Address of Lobbying Registrant” and “b. Individuals Performing Services”).

How to Apply Applicants must register in, and submit applications through Grants.gov, a “one-stop storefront” to find federal funding opportunities and apply for funding. Find complete instructions on how to register and submit an application at www.Grants.gov. Applicants that experience technical difficulties during this process should call the Grants.gov Customer Support Hotline at 800–518– 4726 or 606–545–5035, 24 hours a day, 7 days a week, except federal holidays. Registering with Grants.gov is a one-time process; however, processing delays may occur, and it can take several weeks for first-time registrants to receive confirmation and a user password. OJP encourages applicants to register several weeks before the application submission deadline.

In addition, OJP urges applicants to submit applications 72 hours prior to the application due date to allow time to receive validation messages or rejection notifications from Grants.gov, and to correct in a timely fashion any problems that may have caused a rejection notification.

OVC strongly encourages all prospective applicants to sign up for Grants.gov email notifications regarding this solicitation. If this solicitation is cancelled or modified, individuals who sign up with Grants.gov for updates will be automatically notified.

Note on File Names and File Types: Grants.gov only permits the use of certain specific characters in names of attachment files. Valid file names may include only the characters shown in the table below. Grants.gov is designed to reject any application that includes an attachment(s) with a file name that contains any characters not shown in the table below.

Characters Special Characters Upper case (A – Z) Parenthesis ( ) Curly braces { } Square brackets [ ] Lower case (a – z) Ampersand (&) Tilde (~) Exclamation point (!)

Underscore (__) Comma ( , ) Semicolon ( ; ) Apostrophe ( ‘ ) Hyphen ( - ) At sign (@) Number sign (#) Dollar sign ($) Space Percent sign (%) Plus sign (+) Equal sign (=) Period (.) When using the ampersand (&) in XML, applicants must use the “&”

format.

Grants.gov is designed to forward successfully submitted applications to OJP’s Grants Management System (GMS).

GMS does not accept executable file types as application attachments. These disallowed file types include, but are not limited to, the following extensions: “.com,” “.bat,” “.exe,” “.vbs,” “.cfg,” “.dat,” “.db,” “.dbf,” “.dll,” “.ini,” “.log,” “.ora,” “.sys,” and “.zip.” GMS may reject applications with files that use these extensions. It is important to allow time to change the type of file(s) if the application is rejected.

http://ojp.gov/funding/Apply/Resources/FinancialCapability.pdf http://www.grants.gov/

All applicants are required to complete the following steps:

OJP may not make a federal award to an applicant until the applicant has complied with all applicable DUNS and SAM requirements. If an applicant has not fully complied with the requirements by the time the federal awarding agency is ready to make a federal award, the federal awarding agency may determine that the applicant is not qualified to receive a federal award and use that determination as a basis for making a federal award to another applicant.

1. Acquire a Data Universal Numbering System (DUNS) number. In general, the Office of

Management and Budget requires that all applicants (other than individuals) for federal funds include a DUNS number in their applications for a new award or a supplement to an existing award. A DUNS number is a unique nine-digit sequence recognized as the universal standard for identifying and differentiating entities receiving federal funds. The identifier is used for tracking purposes and to validate address and point of contact information for federal assistance applicants, recipients, and subrecipients. The DUNS number will be used throughout the grant life cycle. Obtaining a DUNS number is a free, one-time activity. Call Dun and Bradstreet at 866–705–5711 to obtain a DUNS number or apply online at www.dnb.com. A DUNS number is usually received within 1–2 business days.

2. Acquire registration with the System for Award Management (SAM). SAM is the repository for standard information about federal financial assistance applicants, recipients, and subrecipients. OJP requires all applicants (other than individuals) for federal financial assistance to maintain current registrations in the SAM database. Applicants must be registered in SAM to successfully register in Grants.gov. Applicants must update or renew their SAM registration annually to maintain an active status.

Applications cannot be successfully submitted in Grants.gov until Grants.gov receives the SAM registration information. The information transfer from SAM to Grants.gov can take up to 48 hours. OJP recommends that the applicant register or renew registration with SAM as early as possible.

Information about SAM registration procedures can be accessed at www.sam.gov.

3. Acquire an Authorized Organization Representative (AOR) and a Grants.gov username and password. Complete the AOR profile on Grants.gov and create a username and password. The applicant organization’s DUNS number must be used to complete this step. For more information about the registration process, go to www.grants.gov/web/grants/register.html.

4. Acquire confirmation for the AOR from the E-Business Point of Contact (E-Biz POC).

The E-Biz POC at the applicant organization must log into Grants.gov to confirm the applicant organization’s AOR. Note that an organization can have more than one AOR.

5. Search for the funding opportunity on Grants.gov. Use the following identifying information when searching for the funding opportunity on Grants.gov. The Catalog of Federal Domestic Assistance number for this solicitation is 16.826, titled “Vision 21,” and the funding opportunity number is OVC-2015-4282.

http://www.dnb.com/ https://www.sam.gov/portal/public/SAM/?portal:componentId=1f834b82-3fed-4eb3-a1f8-ea1f226a7955&portal:type=action&interactionstate=JBPNS_rO0ABXc0ABBfanNmQnJpZGdlVmlld0lkAAAAAQATL2pzZi9uYXZpZ2F0aW9uLmpzcAAHX19FT0ZfXw** http://www.grants.gov/web/grants/register.html

6. Submit a valid application consistent with this solicitation by following the directions in Grants.gov. Within 24–48 hours after submitting the electronic application, the applicant should receive two notifications from Grants.gov. The first will confirm the receipt of the application and the second will state whether the application has been successfully validated, or rejected due to errors, with an explanation.