FY15 OJJDP NPS Solicitation RDS edits 12-3-14.pdf

OMB No. 1121-0329

U.S. Department of Justice Approval Expires 07/31/2016

Office of Justice Programs

Office of Juvenile Justice and Delinquency Prevention

The U.S. Department of Justice (DOJ), Office of Justice Programs (OJP), Office of Juvenile Justice and Delinquency Prevention (OJJDP) is seeking applications for Fiscal Year (FY) 2015 Nonparticipating State Program: Wyoming. This program furthers the Department’s mission by assisting Wyoming in developing a range of secure and nonsecure alternatives for juveniles in the juvenile justice system and in revising policies and implementing procedures to address compliance with the core requirements of the Juvenile Justice and Delinquency Prevention Act.

NOTE: For the purposes of this solicitation, “youth” means any individual who is under the jurisdiction of a Wyoming juvenile court or is an age at which she or he could be subject to original juvenile court jurisdiction in Wyoming. The terms youth justice and juvenile justice are used interchangeably throughout this solicitation to remind us that this work concerns the lives and future of children and youth and is not solely concerned with agencies, systems, and professionals.

OJJDP FY 2015 Nonparticipating State Program: Wyoming

Eligibility

Applicants are limited to local public and private nonprofit agencies (including tribal organizations) operating in Wyoming.

Eligible applicants who propose to provide direct services to youth must not include youth who are age 18 or older in the population they will serve.

OJJDP welcomes applications that involve two or more entities; however, one eligible entity must be the applicant and the others must be proposed as subrecipients. The applicant must be the entity with primary responsibility for administering the funding and managing the entire program. OJJDP will consider only one application per lead applicant; however, subrecipients may be part of multiple proposals.

OJJDP may elect to make awards for applications submitted under this solicitation in future fiscal years, dependent on the merit of the applications and the availability of appropriations.

For additional eligibility information, see Section C. Eligibility Information.

Deadline

Applicants must register with Grants.gov prior to submitting an application. OJP encourages applicants to register several weeks before the application submission deadline. In addition, OJP urges applicants to submit applications 72 hours prior to the application due date. All http://www.usdoj.gov/ http://www.ojp.usdoj.gov/ http://www.ojjdp.gov/ http://www.ojjdp.gov/ http://www.grants.gov/applicants/apply_for_grants.jsp

OJJDP-2015-4073

applications are due to be submitted and in receipt of a successful validation message in Grants.gov by 11:59 p.m. eastern time on March 17, 2015.

All applicants are encouraged to read this Important Notice: Applying for Grants in Grants.gov.

For additional information, see How To Apply in section D. Application and Submission Information.

Contact Information

For technical assistance with submitting an application, contact the Grants.gov Customer Support Hotline at 800-518-4726 or 606-545-5035, or via e-mail to support@grants.gov. Hotline hours of operation are 24 hours a day, 7 days a week, except federal holidays.

Applicants who experience unforeseen Grants.gov technical issues beyond their control that prevent them from submitting their application by the deadline must e-mail the OJJDP contact identified below within 24 hours after the application deadline and request approval to submit their application. Additional information on reporting technical issues is found under “Experiencing Unforeseen Grants.gov Technical Issues” in the How To Apply section.

For assistance with any other requirements of this solicitation, contact the Response Center by telephone at 800-851-3420, by e-mail at responsecenter@ncjrs.gov, or by Web Chat at https://webcontact.ncjrs.gov/ncjchat/chat.jsp. Answers to frequently asked questions that may assist applicants are posted at http://www.ojjdp.gov/grants/solicitations/FY2015/NPSFAQs.pdf.

Grants.gov number assigned to this announcement: OJJDP-2015-4073

Release date: January 16, 2015 http://ojp.gov/funding/Apply/Grants-govInfo.htm http://ojp.gov/funding/Apply/Grants-govInfo.htm mailto:support@grants.gov mailto:responsecenter@ncjrs.gov https://webcontact.ncjrs.gov/ncjchat/chat.jsp http://www.ojjdp.gov/grants/solicitations/FY2015/NPSFAQs.pdf

Contents

A. Program Description

Overview

Program-Specific Information

Goals, Objectives, and Deliverables

Family Engagement

Evidence-Based Programs or Practices

B. Federal Award Information

Type of Award

Financial Management and System of Internal Controls

Budget Information

Cost Sharing or Match Requirement

Pre-Agreement Cost Approvals

Limitation on Use of Award Funds for Employee Compensation; Waiver

Prior Approval, Planning, and Reporting of Conference/Meeting/Training Costs

Costs Associated with Language Assistance (if applicable)

C. Eligibility Information

Cost Sharing or Match Requirement

Limit on Number of Application Submissions

D. Application and Submission Information

What an Application Should Include

How To Apply

Selection Criteria

Review Process

F. Federal Award Administration Information

Federal Award Notices

Administrative, National Policy, and Other Legal Requirements

G. Federal Awarding Agency Contact(s)

H. Other Information

Provide Feedback to OJP

Application Checklist

OJJDP FY 2015 Nonparticipating State Program: Wyoming

(CFDA #16.540)

A. Program Description

Overview

Wyoming has chosen not to participate in the Formula Grants program under Title II, Part B of the Juvenile Justice and Delinquency Prevention Act (JJDP Act). Consequently, the state is ineligible to receive the FY 2015 Title II Formula Grants program allocation authorized under Sections 221-23 of the JJDP Act (42 U.S.C. Sections 5631-33). Accordingly, OJJDP will competitively award the state’s allocation through the Nonparticipating State Program:

Wyoming, pursuant to 42 U.S.C. Sec. 5633(d).

Program-Specific Information

Wyoming has not participated in the JJDP Act’s Formula Grants program since 1992, and OJJDP expects that the state will not submit a program plan for the FY 2015 Formula Grants program.

Pursuant to Section 223(d) of the JJDP Act, if a state fails to submit a plan or submits a plan that does not meet the requirements of the JJDP Act, the OJJDP Administrator shall endeavor to make the Formula Grants program fund allocation available to public or private nonprofit agencies within the state. The recipient agency must use the funds to carry out activities that support compliance with the requirements of sections 223(a)(11), (12), (13), and (22) (the “core” requirements). These statutory requirements are as follows:

Section 223(a)(11) provides that:

A. “juveniles who are charged with or who have committed an offense that would not be criminal if committed by an adult shall not be placed in secure detention facilities or secure correctional facilities, excluding:

juveniles who are charged with or who have committed a violation of section 922(x)(2) of title 18, United States Code, or of a similar State law;

juvenile who are charged with or who have committed a violation of a valid court order; and juveniles who are held in accordance with the Interstate Compact on Juveniles as enacted by the state.

B. juveniles who are not charged with any offices, and who are aliens; or alleged to be dependent, neglected or abused, shall not be placed in secure detention facilities or secure correctional facilities.”

Section 223(a)(12)(A) provides that “juveniles alleged to be or found to be delinquent or juveniles within the purview of paragraph (11) will not be detained or confined in any institution in which they have contact with adult inmates; and there is in effect in the State a policy that requires individuals who work with both such juveniles and such adult inmates, including in collocated facilities, have been trained and certified to work with juveniles.”

Section 223(a)(13) provides that “no juvenile shall be detained or confined in any jail or lockup for adults except:

A. juveniles who are accused of nonstatus offensese who are detained in such jail or lock-up for a period not to exceed 6 hours-

a. for processing or release;

b. while awaiting transfer to a juvenile facility, or

c. in which period such juvenile facility; or

d. in which period such juveniles make a court appearance;

and only if such juveniles do not have contact with adult inmates and only if there is in effect in the State a policy the requires individuals who work with both such juvenile and such adult inmates in collocated facilities have been trained and certified to work with juveniles.

B. Juvenile who are accused of nonstatus offenses, who are awaiting an initial court appearance that will occur within 48 hours after being taken into custody (excluding Saturdays, Sundays, and legal holidays), and who are detained in a jail or lockup-

a. In which-

i. Such juveniles do not have contact with adult inmates; and

ii. There is in effect in the State a policy that requires individuals who work with both such juveniles and such adult inmates in collocated facilitates have been trained and certified to work with juveniles; and

b. That-

i. Is located outside a metropolitan statistical area (as defined by the Office of

Management and Budget) and has no existing acceptable alternative placement available;

ii. Is located where conditions of distance to be traveled or the lack of highway, road, or transportation do not allow for court appearances within 48 hours (excluding Saturdays, Sundays, and legal holidays) so that a brief(not to exceed 48 hours) delay is excusable; or

iii. Is located where conditions of safety exist (such as severely adverse, life-threatening weather conditions that do not allow for reasonably safe travel), in which case the time for an appearance may be delayed until 24 hours after the time that such conditions allow for reasonable safe travel.”

Section 223(a)(22) provides that the states “will address juvenile delinquency prevention efforts and system improvement efforts designed to reduce, without establishing or requiring numerical standards or quotas, the disproportionate number of juvenile members of minority groups who come into contact with the juvenile justice system[.]”

OJJDP envisions a nation where our children are healthy, educated, and free from violence.

If they come into contact with the juvenile justice system, the contact should be rare, fair, and beneficial to them. Moreover, OJJDP is committed to continued evolution of our nation’s juvenile justice system to a system that is in contact with children and youth only when deemed necessary to maintain community safety and protection; that is fairly applied and affords all due process protections to every child and youth in its care; and that ensures accountability and, at the same time, provides developmentally appropriate properly dosed treatment, rehabilitation, education, and well-being supports to the children and youth being served.

In support of the above, OJJDP encourages states to review the recommendations from the National Research Council’s Reforming Juvenile Justice: A Developmental Approach, the National Research Council’s Implementing Juvenile Justice Reform, the Attorney General’s Advisory Committee on American Indian/Alaska Native Children Exposed to Violence, the Attorney General’s National Task Force on Children Exposed to Violence, and the School Discipline Consensus Project and consider how to incorporate them into their proposal.

OJJDP strongly encourages applicants to consider practice and program strategies that:

reduce the gender and sexual orientation/identity-related bias within the juvenile justice system and promote trauma-informed, gender-responsive programs for girls, especially victims of sexual exploitation and sex trafficking.

keep children in school and out of the juvenile justice system.

provide well-trained and well-resourced juvenile defense counsel.

invest in professional development and cross-sector training especially for law enforcement, school resource officers, prosecutors, probation staff, and school administrators and staff.

enhance diversion efforts and alternatives and support a continuum of community-based services.

Finally, OJJDP encourages collective action and strongly urges applicants to ensure that their proposal aligns with efforts of the Wyoming State Advisory Group (SAG) or is developed in coordination with the Wyoming SAG and state agencies, notably the education, health and human services, child welfare, and other youth-serving agencies.

Goals, Objectives, and Deliverables

The Nonparticipating State Program will fund local public or private nonprofit organization(s) within the state to carry out activities that support Wyoming’s compliance with Sections 223(a)(11), (12), (13), and (22) of the JJDP Act. The following activities are examples of appropriate actions:

providing qualified staffing to implement the Nonparticipating State Program, including at least one full-time project manager and one full-time compliance monitor.

working with the Wyoming SAG to address state laws that allow for the detention of juveniles in a manner inconsistent with the core requirements of the JJDP Act.

developing and implementing local and statewide policies regarding youth that are consistent with the JJDP Act, specifically, policies that will reduce violations of Sections 223(a)(11), (12), (13), and (22).

http://www.nap.edu/catalog.php?record_id=14685 http://www.nap.edu/catalog.php?record_id+18753 http://www.justice.gov/sites/default/files/defendingchildhood/pages/attachments/2014/11/18/finalaianreport.pdf http://www.justice.gov/sites/default/files/defendingchildhood/pages/attachments/2014/11/18/finalaianreport.pdf http://www.justice.gov/defendingchildhood/cev-rpt-full.pdf http://csgjusticecenter.org/youth/projects/school-discipline-consensus-project/ http://csgjusticecenter.org/youth/projects/school-discipline-consensus-project/ enhancing diversion efforts and supporting a continuum of community-based services to keep children in school and out of the juvenile justice system.

facilitating joint problem solving between the juvenile justice system and schools at the state and local levels concerning the referrals of students to court for nonserious behaviors.

involving schools, law enforcement officials, prosecutors, judges, jail and corrections officials, public and private service providers, and local public interest groups in reform efforts to increase coordination and cooperation within the juvenile and criminal justice systems.

working with the Wyoming SAG and juvenile justice system administrators to put in place or strengthen accountability for policies and practices that reduce gender and sexual orientation/sexual identity-related bias within the juvenile justice system.

promoting trauma-informed, gender-responsive programs for all youth under state custody with attention to the particular needs of girls and victims of sexual exploitation and sex trafficking.

creating a flexible network of developmentally appropriate services and programs that responds to local jurisdictions’ needs and capabilities and that can be sustained with local resources. This network should be based on a strategy that focuses on jurisdictions with the greatest barriers to meeting the core requirements of the JJDP Act. These services include, but are not limited to, the following:

o appropriate secure and nonsecure juvenile facilities for the detention of juvenile offenders.

o intensive supervision in the juvenile’s home as a placement alternative and the use of home detention, including electronic monitoring, when safe and appropriate.

o emergency foster care, shelter care, group care, and independent living arrangements.

o crisis intervention services, short-term residential crisis intervention programs, and nonsecure holdovers that can be used for conflict mediation, emergency holding, and the provision of emergency attention for juveniles with physical or emotional problems.

providing appropriate and consistent onsite training and technical assistance on the core requirements and trauma-informed care to all facilities in Wyoming (e.g., police departments, sheriffs’ departments, adult jails, court holding facilities, juvenile detention facilities, juvenile training schools, and adult prisons) with the capability of holding juveniles, pursuant to public authority.

promoting active engagement of youth and families in decision making and incorporation of community and family assets into analyses.

building community trust between youth of color and law enforcement and other representatives of the criminal and juvenile justice systems and address the legal needs of children who enter the system.

implementing uniform and consistent data collection efforts at all facilities in Wyoming that hold juveniles, pursuant to public authority.

assessing the disproportionate number of juvenile members of minority groups who come into contact with the juvenile justice system.

describing specific delinquency prevention and system-improvement efforts to reduce disproportionate minority contact (DMC), if it exists, across the juvenile justice system to include law enforcement, courts, and corrections. In this case, applicants should describe the extent of DMC and activities they will undertake during the project period to address it.

Note: In view of the challenges inequity presents, OJJDP has developed a five-phase approach to promote equity and fairness for minority juveniles:

1. Identification: identify the extent to which DMC exists.

2. Assessment: examine and determine the factors that contribute to DMC, if it exists.

3. Intervention: develop and implement delinquency prevention and systems improvement strategies to address DMC.

4. Evaluation: evaluate the efficacy of intervention strategies.

5. Monitoring: track any changes in DMC trends over time.

The applicant can review the DMC Technical Assistance Manual, 4th edition on the OJJDP website to find more detailed information regarding this five-phase DMC reduction cycle.

Family Engagement

OJJDP envisions a transformed juvenile justice system that recognizes and builds upon the strengths, values, and diversity of families and communities to best serve the children and youth who come into contact with the system and to improve both safety and quality of life for all. This system will honor and support families before, during, and after their children have contact with the system.

Applicants are encouraged to promote the active participation of families and describe how the proposed program will do so. A family engagement component might include family members on advisory boards or decision making bodies and participation in training events/activities, program activities, reform efforts, or policy development.

http://www.ncjrs.gov/html/ojjdp/dmc_ta_manual/index.html

Evidence-Based Programs or Practices

OJP strongly emphasizes the use of data and evidence in policy making and program development in criminal justice, juvenile justice, and crime victim services. OJP is committed to:

improving the quantity and quality of evidence OJP generates;

integrating evidence into program, practice, and policy decisions within OJP and the field; and improving the translation of evidence into practice.

OJP considers programs and practices to be evidence-based when their effectiveness has been demonstrated by causal evidence, generally obtained through one or more outcome evaluations. Causal evidence documents a relationship between an activity or intervention (including technology) and its intended outcome, including measuring the direction and size of a change, and the extent to which a change may be attributed to the activity or intervention. Causal evidence depends on the use of scientific methods to rule out, to the extent possible, alternative explanations for the documented change. The strength of causal evidence, based on the factors described above, will influence the degree to which OJP considers a program or practice to be evidence-based. The OJP CrimeSolutions.gov Web site and OJJDP’s Model Program Guide Web site are two resources that applicants may use to find information about evidence-based programs in criminal justice, juvenile justice, and crime victim services.

B. Federal Award Information

OJJDP expects to make one cooperative agreement of as much as $380,000.1 The award recipient must use at least $342,000—either directly or through subgrants to or contracts with local public or private nonprofit agencies—to provide services to reduce violations of the core requirements in Wyoming. The award recipient may retain as much as $38,000 (or 10 percent) to manage the subgrants and/or contracts and coordinate and provide technical assistance and training to the subgrantees and/or contractors. OJJDP will require the award recipient to contract with federally recognized Indian tribes for the same amount that OJJDP would have required the state to disburse to the tribes through the Native American Pass Through.

This funding will establish a new nonparticipating state award with an initial 3-year budget period and project period with the FY 2015 fund allocations. OJJDP will award FY 2016 and FY 2017 funds appropriated for Title II as supplements to the FY 2015 award that each will extend the initial budget period by one year as follows. Important considerations in OJJDP’s decisions on supplemental funding include, among other factors, the availability of funding, strategic priorities, assessment of the quality of the management of the award (for example, 1 Award amount is still pending and will be derived from OJJDP’s FY 2015 Title II Part B state allocation levels. The allocations will be finalized once OJJDP receives a FY 2015 appropriation. These allocations will be posted on OJJDP’s Web site once finalized.

OJJDP will award 5 percent of the state’s allocation to the Department of Family Services to support the activities of the Wyoming State Advisory Group on Juvenile Justice (SAG).

http://www.crimesolutions.gov/ http://www.ojjdp.gov/MPG/ http://www.ojjdp.gov/programs/ProgSummary.asp?pi=16&ti=&si=&kw=&PreviousPage=ProgResults timeliness and quality of progress reports), and assessment of the progress of the work funded under the award.

Funding Year Budget Period Project Period

FY 2015 Oct.1, 2015, to Sept. 30, 2018 Oct. 1, 2015, to Sept. 30, 2018

FY 2016 Oct.1, 2015, to Sept. 30, 2019 Oct. 1, 2015, to Sept. 30, 2019

FY 2017 Oct.1, 2015, to Sept. 30, 2020 Oct. 1, 2015, to Sept. 30, 2020

All awards are subject to the availability of appropriated funds and to any modifications or additional requirements that may be imposed by law.

Type of Award2

OJJDP expects to make any award from this solicitation in the form of a cooperative agreement, which is a particular type of grant used if OJJDP expects to have ongoing substantial involvement in award activities. Substantial involvement includes direct oversight and involvement with the grantee organization in implementation of the grant but does not involve day-to-day project management. See Administrative, National Policy, and other Legal Requirements, under Section F. Federal Award Administration, for details regarding the federal involvement anticipated under an award from this solicitation.

Financial Management and System of Internal Controls

If selected for funding, the award recipient must:

(a) Establish and maintain effective internal control over the Federal award that provides reasonable assurance that the non-Federal entity is managing the Federal award in compliance with Federal statutes, regulations, and the terms and conditions of the Federal award. These internal controls should be in compliance with guidance in “Standards for Internal Control in the Federal Government” issued by the Comptroller General of the United States and the “Internal Control Integrated Framework”, issued by the Committee of Sponsoring Organizations of the Treadway Commission (COSO).

(b) Comply with Federal statutes, regulations, and the terms and conditions of the Federal awards.

(c) Evaluate and monitor the non-Federal entity's compliance with statute, regulations and the terms and conditions of Federal awards.

(d) Take prompt action when instances of noncompliance are identified including noncompliance identified in audit findings.

(e) Take reasonable measures to safeguard protected personally identifiable information and other information the Federal awarding agency or pass-through entity designates as

2 See generally 31 U.S.C. §§ 6301-6305 (defines and describes various forms of federal assistance relationships, including grants and cooperative agreements (a type of grant)).

sensitive or the non-Federal entity considers sensitive consistent with applicable Federal, state and local laws regarding privacy and obligations of confidentiality.

In order to better understand administrative requirements and cost principles, award applicants are encouraged to enroll, at no charge, in the Department of Justice Grants Financial Management Online Training available here.

Budget Information

Cost Sharing or Match Requirement. This solicitation does not require a match. However, if a successful application proposes a voluntary match amount, and OJP approves the budget, the total match amount incorporated into the approved budget becomes mandatory and subject to audit.

Pre-Agreement Cost Approvals. OJP does not typically approve pre-agreement costs; an applicant must request and obtain the prior written approval of OJP for all such costs. If approved, pre-agreement costs could be paid from grant funds consistent with a grantee’s approved budget, and under applicable cost standards. However, all such costs prior to award and prior to approval of the costs are incurred at the sole risk of an applicant.

Generally, no applicant should incur project costs before submitting an application requesting federal funding for those costs. Should there be extenuating circumstances that appear to be appropriate for OJP’s consideration as pre-agreement costs, the applicant should contact the point of contact listed on the title page of this announcement for details on the requirements for submitting a written request for approval. See the section on Costs Requiring Prior Approval in the Financial Guide, for more information.

Limitation on Use of Award Funds for Employee Compensation; Waiver. With respect to any award of more than $250,000 made under this solicitation, recipients may not use federal funds to pay total cash compensation (salary plus cash bonuses) to any employee of the award recipient at a rate that exceeds 110 percent of the maximum annual salary payable to a member of the Federal Government’s Senior Executive Service (SES) at an agency with a Certified SES Performance Appraisal System for that year.3 The 2015 salary table for SES employees is available at the Office of Personnel Management website. Note:

A recipient may compensate an employee at a greater rate, provided the amount in excess of this compensation limitation is paid with non-federal funds. (Any such additional compensation will not be considered matching funds where match requirements apply.)

The Assistant Attorney General for OJP may exercise discretion to waive, on an individual basis, the limitation on compensation rates allowable under an award. An applicant requesting a waiver should include a detailed justification in the budget narrative of the application. Unless the applicant submits a waiver request and justification with the application, the applicant should anticipate that OJP will request the applicant to adjust and resubmit the budget.

The justification should include the particular qualifications and expertise of the individual, the uniqueness of the service the individual will provide, the individual’s specific knowledge of the program or project being undertaken with award funds, and a statement explaining

3 This limitation on use of award funds does not apply to the nonprofit organizations specifically named at Appendix

VIII to 2 C.F.R. part 200.

http://gfm.webfirst.com/ http://ojp.gov/financialguide/index.htm http://www.opm.gov/policy-data-oversight/pay-leave/salaries-wages/salary-tables/15Tables/exec/html/ES.aspx that the individual’s salary is commensurate with the regular and customary rate for an individual with his/her qualifications and expertise, and for the work to be done.

Prior Approval, Planning, and Reporting of Conference/Meeting/Training Costs. OJP strongly encourages applicants that propose to use award funds for any conference-, meeting-, or training-related activity to review carefully – before submitting an application

– the OJP policy and guidance on conference approval, planning, and reporting available at http://www.ojp.gov/financialguide/PostawardRequirements/chapter15page1.htm. OJP policy and guidance (1) encourage minimization of conference, meeting, and training costs; (2) require prior written approval (which may affect project timelines) of most such costs for cooperative agreement recipients and of some such costs for grant recipients; and (3) set cost limits, including a general prohibition of all food and beverage costs.

Costs Associated with Language Assistance (if applicable). If an applicant proposes a program or activity that would deliver services or benefits to individuals, the costs of taking reasonable steps to provide meaningful access to those services or benefits for individuals with limited English proficiency may be allowable. Reasonable steps to provide meaningful access to services or benefits may include interpretation or translation services where appropriate.

For additional information, see the "Civil Rights Compliance" section under “Solicitation Requirements” in the OJP Funding Resource Center.

C. Eligibility Information

For additional eligibility information, see the title page.

Cost Sharing or Match Requirement. For additional information on cost sharing and match requirement, see Section B. Federal Award Information.

Limit on Number of Application Submissions. If an applicant submits multiple versions of the same application, OJJDP will review only the most recent system-validated version submitted. For more information on system-validated versions, see How To Apply.

D. Application and Submission Information

What an Application Should Include

Applicants should anticipate that if they fail to submit an application that contains all of the specified elements, it may negatively affect the review of their application; and, should a decision be made to make an award, it may result in the inclusion of special conditions that preclude the recipient from accessing or using award funds pending satisfaction of the conditions.

Moreover, applicants should anticipate that applications that are determined to be nonresponsive to the scope of the solicitation, do not request funding within the funding limit, or that do not include the application elements that OJJDP has designated to be critical, will neither proceed to peer review nor receive further consideration. Under this solicitation, OJJDP has designated the following application elements as critical: Program Narrative, Budget Detail Worksheet or Budget Narrative.

http://ojp.gov/financialguide/PostawardRequirements/chapter15page1.htm http://www.ojp.gov/financialguide/PostawardRequirements/chapter15page1.htm http://ojp.gov/funding/index.htm

Applicants should review the “Note on File Names and File Types” under How To Apply to be sure that they submit their applications in the permitted formats.

OJP strongly recommends that applicants use appropriately descriptive file names (e.g., “Program Narrative,” “Budget Detail Worksheet and Budget Narrative,” “Timelines,” “Memoranda of Understanding,” “Resumes”) for all attachments. Also, OJP recommends that applicants include resumes in a single file.

1. Information to Complete the Application for Federal Assistance (SF-424)

The SF-424 is a required standard form used as a cover sheet for submission of pre-applications, applications, and related information. Grants.gov and OJP’s Grants Management System (GMS) take information from the applicant’s profile to populate the fields on this form. When selecting "type of applicant," if the applicant is a for-profit entity, select "For-Profit Organization" or "Small Business" (as applicable).

Intergovernmental Review: This funding opportunity is subject to Executive Order 12372. Applicants may find the names and addresses of their state’s Single Point of Contact (SPOC) at the following website: www.whitehouse.gov/omb/grants_spoc/.

Applicants whose state appears on the SPOC list must contact their state’s SPOC to find out about, and comply with, the state’s process under Executive Order 12372. In completing the SF-424, applicants whose state appears on the SPOC list are to make the appropriate selection in response to question 19 once the applicant has complied with their state’s E.O. 12372 process. (Applicants whose state does not appear on the SPOC list are to make the appropriate selection in response to question 19 to indicate that the “Program is subject to E.O. 12372 but has not been selected by the State for review.”)

2. Project Abstract

Applications should include a high-quality project abstract that summarizes the proposed project in 400 words or less. Project abstracts should be— written for a general public audience.

submitted as a separate attachment with “Project Abstract” as part of its file name.

single-spaced, using a standard 12-point font (Times New Roman) with 1-inch margins.

As a separate attachment, the project abstract will not count against the page limit for the program narrative.

The abstract should briefly describe the project’s purpose, the population to be served, and the activities that the applicant will implement to achieve the project’s goals and objectives. The abstract should describe how the applicant will measure progress toward these goals. The abstract should indicate whether the applicant will use any portion of the project budget to conduct research as described in Note on Project Evaluations on page 18.

http://www.archives.gov/federal-register/codification/executive-order/12372.html http://www.archives.gov/federal-register/codification/executive-order/12372.html http://www.whitehouse.gov/omb/grants_spoc/

3. Program Narrative

Applicants must submit a program narrative that presents a detailed description of the purpose, goals, objectives, strategies, design, and management of the proposed program. The program narrative should be double-spaced with 1-inch margins, not exceeding 30 pages of 8½ by 11 inches, and use a standard 12-point font, preferably Times New Roman. Pages should be numbered “1 of 30,” etc. The tables, charts, pictures, etc., including all captions, legends, keys, subtext, etc., may be single-spaced and will count in the 30-page limit. Material required under the Budget and Budget Narrative and Additional Attachments sections will not count toward the program narrative page count. Applicants may provide bibliographical references as a separate attachment that will not count toward the 30-page program narrative limit. If the program narrative fails to comply with these length-related restrictions, OJJDP may consider such noncompliance in peer review and in final award decisions.

The program narrative should address the following selection criteria: (1) statement of the problem; (2) goals, objectives, and performance measures; (3) program design and implementation; and (4) capabilities/competencies. The applicant should clearly delineate the connections between and among each of these sections. For example, the applicant should derive the goals and objectives directly from the problems to be addressed. Similarly, the project design section should clearly explain how the program’s structure and activities will accomplish the goals and objectives identified in the previous section.

The following sections should be included as part of the program narrative:

A. Statement of the Problem. The applicant must address the following:

1. System Description: Structure and Function of the Juvenile Justice System. In no more than two pages, including charts or other visuals, describe the organization, responsibilities, and functions of the major components of Wyoming’s juvenile justice system. Generally, this would include law enforcement, juvenile detention and other pretrial programs, courts, corrections, and community-based programs for delinquent and status offenders. If there are particularities of Wyoming’s system that require additional space to fully convey, provide an expanded description as an appendix to the application submission.

2. Youth Justice Needs and Problem Statements. Applicants should base this analysis on the system description in section 1 above and include conditions they consider or determine to be relevant to addressing youth justice and delinquency prevention problems.

A. Data analysis of juvenile justice needs and problem statements. Based on an assessment of Wyoming’s compliance with the four core requirements and an analysis of youth crime, develop a series of needs/problem statements. Assign a priority ranking to each and list and describe in order of priority. Use qualitative and quantitative information to describe the magnitude, seriousness, rate of change, persons affected, and other relevant aspects of the need or problem.

Identify the nature, extent, and effect of Wyoming’s response; make projections based upon historical precedent; and describe the origins of the need or problem referenced.

More specifically, provide an analysis of youth crime and system functioning that includes a summary of the number and characteristics of youth handled at each stage of the process from arrest through disposition, the number and types of offenses, and the trends in compliance, youth delinquency, and crime problems.

The applicant should provide a minimum of 3 years of recent data for the characteristics listed below and the most recent data available by county, parish, or city. If this information is not available, describe the problem in obtaining the data and plans to rectify the situation and obtain resources or forge partnerships to improve data collection.

Following are the minimum requirements for the data analysis:

(1) Juvenile arrests by offense type, gender, age, and race.

(2) Number and characteristics (by offense type, gender, race, and age) of juveniles referred to juvenile court, a probation agency, or special intake unit for allegedly committing a delinquent or status offense.

(3) Number of cases handled informally (non-petitioned) and formally (petitioned) by gender, race, and type of disposition (e.g., diversion, probation, commitment, residential treatment).

(4) Number of delinquent and status offenders admitted, by gender and race, to juvenile detention facilities and adult jails and lockups (if applicable).

(5) Trend data and other social, economic, legal, and organizational conditions considered relevant to delinquency prevention programming.

B. Applicants should construct a series of needs/problem statements and explicitly link them to:

(1) Wyoming’s overarching priorities or goals that seek to: (a) promote youth well-being and successful transition to adulthood; (b) protect children and youth; (c) eliminate racial, ethnic, and gender-related disparities and ensure equity in treatment; and/or (d) prevent delinquency.

(2) the data analysis and other factors, such as those related to functions of the juvenile justice system, socioeconomics, and geographic location.

Note that needs/problem statements are clear and succinct summary statements that reflect the results of the analysis undertaken. Each does not necessarily represent all the analysis undertaken or all data collected for any given problem.

Importantly, these data-based needs/problem statements and their priority rankings provide applicants with the basis for developing or updating this application and budget for funding youth justice programs.

B. Coordination of State Efforts

1. Provide a brief overview of Wyoming’s efforts and plans to promote youth development and well-being, reform its youth justice system, and prevent negative consequences, including delinquency, and explain how the work to ensure core protections to youth in the juvenile justice system, funded through this award, fits into and supports Wyoming’s overall efforts.

2. Describe what the Wyoming SAG, the state juvenile justice agency, and the applicant are doing to partner with non-justice system agencies and other stakeholders who have a vested interest in or influence to enhance, leverage, and expand the work in the juvenile justice arena.

3. Include as attachments to the application, letters affirming coordination with the applicant relative to its proposal from appropriate state agencies (education, health and human services, child welfare, and other youth serving state agencies), and other relevant public and private stakeholders, including representatives of youth and their families who are or who have been justice system involved.

C. Goals, Objectives, and Performance Measures. Applicants should specify the short- and long-term results and proposed product deliverables that will lead to compliance with Sections 223(a) (11), (12), (13), and (22) of the JJDP Act as its goals and objectives. When formulating the program’s goals and objectives, applicants should be cognizant of the performance measures that OJJDP will require successful applicants to provide.

Goals and Objectives. Goals are broad statements that identify the proposed plan’s intended short-and long term results, are derived from the crime analysis, and respond to the identified needs and problems. Objectives are specific, actionable, and quantifiable statements that further define each goal and specify the means to measure program performance. Provide goals and objectives that will guide the applicant’s efforts to support compliance with Sections 223(a) (11), (12), (13), and

(22) of the JJDP Act as outlined on page 6 under Goals, Objectives, and Deliverables. The applicant’s goals and objectives should be clearly linked to the needs and problems identified in the Statement of the Problem section and measurable. (An example of a measurable objective is: percentage increase in the number of training events conducted.)

Performance Measures. To assist the Department with fulfilling its responsibilities under the Government Performance and Results Act of 1993 (GPRA), Public Law 103-62, and the GPRA Modernization Act of 2010, Public Law 111–352, applicants that receive funding under this solicitation must provide data that measure the results of their work done under this solicitation. OJP will require any award recipient, post award, to provide the data requested in the “Data Grantee Provides” column so that OJP can calculate values for the “Performance Measures” column. Performance measures for this solicitation are as follows:

Objective Performance Measure(s) Data Grantee Provides

To develop and support alternatives to detention or confinement for delinquent and status offending juveniles in those localities that hold juveniles in violation of the Juvenile Justice and Delinquency Prevention Act.

To reduce the violations of the following JJDP Act core requirements by 10 percent:

sight and sound separation deinstitutionalization of status offenders jail removal.

To reduce the number of minority juveniles in contact with the justice system at each of OJJDP’s specified nine DMC contact points.

Percentage increase in number of partner organizations involved in the reform efforts.

Number of partner organizations involved in the reform effort at the beginning of the reporting period.

Number of partner organizations involved in the reform effort during the reporting period (includes schools, law enforcement officials, prosecutors, judges, jail and corrections officials, public and private service providers, and local public interest groups).

Percentage increase in number of organizations with whom the grantee has coordinated program activities.

Number of organizations with whom the grantee has coordinated program activities.

Percentage increase in the number of training events/ activities conducted.

Number of training events conducted at the beginning of the reporting period.

Number of training events conducted during the reporting period.

Percentage increase in the number of new policies, procedures, strategies, or interventions implemented to address a need.

Number of policies in place at the beginning of the reporting period.

Number of new policies established or enhanced during the reporting period.

Percentage decrease in violations of JJDP Act core requirements.

Number of violations for each of the core requirements (deinstitutionalization of status offenders, sight and sound separation, and jail removal) at the beginning of the reporting period and during the report period.

Percentage increase in the number of DMC contact points for which data are collected.

Number of DMC contact points for which data are collected and reported at the beginning of the reporting period.

Number of DMC contact points for which data are collected and reported during the reporting period.

Number of youth arrested.

Total number of youth arrested during the reporting period.

Number of minority youth arrested

Number of youth referred.

Total number of youth referred during

Number of minority youth referred

OJJDP does not require applicants to submit performance measures data with their application. Performance measures are included as an alert that OJJDP will require successful applicants to submit specific data as part of their reporting requirements.

For the application, applicants should indicate an understanding of these requirements and discuss how they will gather the required data, should they receive funding.

OJJDP encourages award recipients to use information from existing program records to fulfill performance measures reporting requirements rather than initiating new data collection activities for this purpose.

Note on Project Evaluations. Applicants that propose to use funds awarded through this solicitation to conduct project evaluations should be aware that certain project evaluations (such as systematic investigations designed to develop or contribute to generalizable knowledge) may constitute “research” for purposes of

Number of youth diverted.

Total number of youth diverted during

Number of minority youth diverted

Number of youth detained.

Total number of youth detained during

Number of minority youth placed in detention during the reporting period.

Number of youth formally charged.

Total number of youth formally charged

Number of minority youth formally charged during the reporting period.

Number of youth adjudicated.

Total number of youth adjudicated

Number of minority youth adjudicated

Number of youth on probation.

Total number of youth on probation

Number of minority youth on probation during the reporting period.

Number of youth confined in secure correctional facilities.

Total number of youth confined in secure correctional facilities during the reporting period.

Number of minority youth confined in secure correctional facilities during the reporting period.

Number of youth transferred to adult court.

Total number of youth transferred to adult court during the reporting period.

Number of minority youth transferred to adult court during the reporting period.

applicable DOJ human subjects protection regulations. However, project evaluations that are intended only to generate internal improvements to a program or service, or are conducted only to meet OJP’s performance measure data reporting requirements likely do not constitute “research.” Applicants should provide sufficient information for OJP to determine whether the particular project they propose would either intentionally or unintentionally collect and/or use information in such a way that it meets the DOJ regulatory definition of research.

Research, for the purposes of human subjects protections for OJP-funded programs, is defined as, “a systematic investigation, including research development, testing, and evaluation, designed to develop or contribute to generalizable knowledge” 28 C.F.R. § 46.102(d). For additional information on determining whether a proposed activity would constitute research, see the decision tree to assist applicants on the “Research and the Protection of Human Subjects” section of the OJP Funding Resource Center Web page. Applicants whose proposals may involve a research or statistical component also should review the “Data Privacy and Confidentiality Requirements” section on that Web page.

D. Project Design and Implementation. Applicants should detail how the project will operate throughout the funding period and describe the strategies that they will use to achieve the goals and objectives identified in the previous section. Applicants should describe how they will complete the deliverables stated in the Goals, Objectives and Deliverables section on page 6. OJJDP encourages applicants to select evidence-based practices for their programs.

This section should also include details regarding any leveraged resources (cash or in-kind) from local sources to support the project and discuss plans for sustainability beyond the grant period.

Logic Model. Applicants should include a logic model that graphically illustrates how the performance measures are related to the project’s problems, goals, objectives, and design. See sample logic models here. Applicants should submit the logic model as a separate attachment, as stipulated in Additional Attachments, page 22.

Timeline. Applicants should submit a realistic timeline or milestone chart that indicates major tasks associated with the goals and objectives of the project, assigns…