fy12-psgp-foa.pdf

FY 2012 PORT SECURITY GRANT PROGRAM (PSGP)

FUNDING OPPORTUNITY ANNOUNCEMENT (FOA)

OVERVIEW INFORMATION

Issued By U.S. Department of Homeland Security (DHS): Federal Emergency Management Agency (FEMA)

Catalog of Federal Domestic Assistance (CFDA) Number 97.056

CFDA Title Port Security Grant Program

Funding Opportunity Announcement Title Fiscal Year (FY) 2012 Port Security Grant Program (PSGP)

Authorizing Authority for Program Section 102 of the Maritime Transportation Security Act of 2002, as amended (Public Law 107-295)

Appropriation Authority for Program The Consolidated Appropriations Act, 2012, Division D (Public Law 112-74)

FOA Number

DHS-12-GPD-056-000-01

Key Dates and Time Application Start Date: 02/17/2012 Application Submission Deadline Date: 05/04/2012 at 11:59:59 p.m. EDT Anticipated Funding Selection Date: 06/29/2012 Anticipated Award Date: 09/30/2012

Other Key Dates Applying for FY 2012 PSGP funds requires a two-step process. Step One: initial submission to determine eligibility and Step Two: full application. Applicants are encouraged to initiate Step One immediately after the FOA is published but no later than April 27, 2012. This involves submitting a complete Standard Form 424 to Grants.gov. Successful completion of this step is necessary for FEMA to determine eligibility of the applicant. Late submissions of Step One to Grants.gov could result in applicants missing the application deadline in Step Two. Once FEMA has determined an applicant to be eligible, applicants can proceed to Step Two which involves submitting the full application package via the Non Disaster (ND) Grants system. The submission deadline for the full application package is May 4, 2012. For additional details see Section X within the full FOA.

Intergovernmental Review Is an intergovernmental review required?

Yes No

FOA EXECUTIVE SUMMARY

Program Type Select the applicable program type:

New Continuing One-time

Date of origin for Program: 11/25/2002

Opportunity Category Select the applicable opportunity category:

Discretionary Mandatory Competitive Non-competitive Sole Source

Application Process DHS makes all funding opportunities available through the common electronic “storefront” Grants.gov, accessible on the Internet at http://www.grants.gov. If you experience difficulties accessing information or have any questions please call the Grants.gov customer support hotline at (800) 518-4726.

Application forms and instructions are available at Grants.gov. To access these materials, go to http://www.grants.gov, select “Apply for Grants,” and then select “Download Application Package.” Enter the CFDA and/or the funding opportunity number located on the cover of this announcement. Select “Download Application Package,” and then follow the prompts to download the application package. To download the instructions, go to “Download Application Package” and select “Instructions.”

For additional details on how to apply, please refer to Section X within the full FOA.

Eligible Applicants The following entities are eligible to apply directly to FEMA under this solicitation:

Others

For additional information, see the Eligibility Criteria section of this FOA.

Type of Funding Instrument Select the applicable funding instrument:

Grant Cooperative Agreement

Cost Share or Match Select the applicable requirement:

Cost Match Cost Share None Required

Cash and in-kind matches must consist of eligible costs (i.e., purchase price of allowable contracts, equipment). A cash match includes cash spent for project-related costs while an in-kind match includes the valuation of in-kind services. In-kind matches may not be used to meet matching requirements for any other Federal grant program (e.g., FY 2012 funds are used to purchase a mobile command center from a vendor, the vendor contributes or donates communications equipment associated with the mobile command center, the value of the donated equipment may be considered as an in-kind match for the PSGP award only). Please see Title 44, Part 13, Section 24 of the Code of Federal Regulations (44 CFR 13.24) (http://ecfr.gpoaccess.gov/cgi/t/text/text-idx?type=simple;c=ecfr;cc=ecfr;sid=183d717ad04a78067db6a831421874ea;idno=44;re gion=DIV1;q1=13;rgn=div5;view=text;node=44%3A1.0.1.1.14). See FEMA Grant Programs Directorate (GPD) Information Bulletin (IB) 376, dated January 4, 2012 for further information on the PSGP cost match waiver process (http://www.fema.gov/pdf/government/grant/bulletins/info376.pdf).

The following match requirements apply for the FY 2012 PSGP (including ferry systems):

Public Sector. Public sector applicants must provide a non-Federal match (cash or in-kind) supporting at least 25 percent of the total project cost for each proposed project.

Private Sector. Private sector applicants must provide a non-Federal match (cash or in-kind) supporting at least 50 percent of the total project cost for each proposed project.

Exceptions. There is no matching requirement for grant awards where the total award is $25,000 or less (with the exception of national and/or regional corporations submitting 11 or more projects throughout their system[s]). If the Secretary of Homeland Security determines that a proposed project merits support and cannot be undertaken without a higher rate of Federal support, the Secretary may approve grants with a matching requirement other than that specified above in accordance with Title 46, Section 70107 of the United States Code of Federal Regulations (46 U.S.C. 70107[c][2][B]).

Cost match requirements must be included in applicant’s Detailed Budgets. Public and private entities are encouraged to work together to meet the cost match requirements.

While applications must demonstrate the cost match, applicants are reminded that the cost match does not have to be provided up-front and that they have up to the full 24 month award period to provide the cost match funding.

The non-Federal share can be cash or in-kind, with the exception of construction activities, which must be a cash-match (hard).

Cost match waivers may be granted only if the Secretary of DHS determines that (1) a proposed project merits support in light of the overall grant purpose and mission goals;

and (2) the Secretary of DHS determines that the meritorious project cannot be undertaken without a higher rate of Federal support.

Maintenance of Effort Is there a Maintenance of Effort (MOE) requirement?

Management and Administration A maximum of five percent (5%) of the total award may be retained by the applicant.

Any funds retained are to be used solely for management and administration (M&A) purposes associated with the PSGP award. FY 2012 PSGP M&A funds may be used for the following M&A costs:

Hiring of full-time or part-time staff, contractors or consultants, and M&A expenses related to compliance with grant reporting or data collection requirements, including data calls

Development of operating plans for information collection and processing necessary to respond to DHS data calls

Travel expenses

FULL FOA

I. Funding Opportunity Description

Program Overview and Priorities The PSGP is one of the DHS’s FY 2012 grant programs which directly support transportation infrastructure security activities. The PSGP is one tool in the comprehensive set of measures authorized by Congress and implemented by the Administration to strengthen the Nation’s critical infrastructure against risks associated with potential terrorist attacks.

The vast majority of U.S. critical infrastructure is owned and/or operated by State, local, and private sector partners. The PSGP funds available to these entities are intended to support increased port-wide risk management; enhanced domain awareness; training and exercises; expansion of port recovery and resiliency capabilities; and further capabilities to prevent, detect, respond to, and recover from attacks involving improvised explosive devices (IED) and other non-conventional weapons.

Program Objectives The FY 2012 PSGP plays an important role in the implementation of Presidential Policy Directive 8 (PPD-8) by supporting the development and sustainment of core capabilities. Core capabilities are essential for the execution of each of the five mission areas outlined in the National Preparedness Goal (NPG). The development and sustainment of these core capabilities are not exclusive to any single level of government or organization, but rather require the combined effort of the whole community. The FY 2012 PSGP supports all core capabilities in the Prevention, Protection, Mitigation, Response, and Recovery mission areas based on allowable costs.

Grantees under FY 2012 PSGP are encouraged to build and sustain core capabilities through activities such as:

Enhancing Maritime Domain Awareness (MDA) Enhancing Improvised Explosive Device (IED) and Chemical, Biological, Radiological, Nuclear, Explosive (CBRNE) prevention, protection, response and supporting recovery capabilities

Port Resilience and Recovery Capabilities Training and Exercises Transportation Worker Identification Credential (TWIC) Implementation

For additional information on program priorities and objective for FY 2012 PSGP, refer to Appendix B – FY 2012 PSGP Priorities.

II. Funding Information

Award Amounts, Important Dates, and Extensions Available Funding for this FOA: $97,500,000 Projected Number of Awards: 250 Projected Award Start Date(s): 09/30/2012 Projected Award End Date(s): 09/30/2014 Period of Performance: 24 months

Grantees must accept their grant awards no later than 90 days from the award date.

The grantee shall notify the awarding agency of its intent to accept and proceed with work under the award, or provide a written notice of intent to decline. Funds will remain on hold until the grantee accepts the award through official correspondence (e.g., written, electronic signature, signed letter or fax to GPD) and all other conditions of award have been satisfied, or the award is otherwise rescinded. Failure to accept the grant award within the 90 day timeframe may result in a loss of funds.

For details on program funding amounts, please refer to Appendix A – FY 2012 PSGP Allocations.

Period of Performance Is an extension to the period of performance permitted?

The periods of performance outlined above support the effort to expedite the outlay of grant funding and provide economic stimulus. Agencies should request waivers sparingly, and they will be granted only due to compelling legal, policy, or operational challenges. For example, agencies may request waivers from the deadlines outlined above for discretionary grant funds where adjusting the timeline for spending will constitute a verifiable legal breach of contract by the grantee with vendors or sub-recipients, or where a specific statute or regulation mandates an environmental review that cannot be completed within this timeframe or where other exceptional circumstances warrant a discrete waiver.

Additional Funding Information In FY 2012, the total amount of funds distributed under this grant program will be $97,500,000. The FY 2012 PSGP funds will be allocated based on the funding priorities outlined in Appendix B – FY 2012 PSGP Priorities.

III. Eligibility Information

Eligibility Criteria Pursuant to the Maritime Transportation Security Act of 2002 (MTSA), DHS established a risk based grant program to support port and maritime security. Eligible applicants under the FY 2012 PSGP are listed in Appendix A – FY 2012 PSGP Allocations.

Funding is directed towards the implementation of Area Maritime Security Plans (AMSP) and Facility Security Plans (FSP) among port authorities, facility operators, and State and local government agencies that are required to provide port security services.

In administering the grant program, national, economic, energy, and strategic defense concerns based upon the most current risk assessments available shall be taken into account.

By law, DHS must direct these funds to the Nation’s highest risk ports. To comply with this requirement, the PSGP covers a total of 145 ports identified as critical. Based upon USCG recommendations, these ports are aggregated into 90 discrete port funding areas. As described below, “All Other Port Areas” covered by an AMSP are eligible to apply for grant funds from a PSGP funding pool created for that purpose.

Within the PSGP, the following entities are specifically encouraged to apply:

Owners or operators of federally regulated terminals, facilities, U.S. inspected passenger vessels or ferries as defined in the MTSA and 33 CFR Parts 101, 104, 105, and 106

Members of an Area Maritime Security Committee, per 33 CFR Part 103, who are recognized as such by the Captain of the Port (COTP) and are required to provide port security services. Specifically, eligible applicants include port authorities, port police, local law enforcement agencies, port and local fire departments, and facility fire brigades that have jurisdictional authority to respond to incidents in the port

As a condition of eligibility, all PSGP applicants are required to be fully compliant with relevant Maritime Security Regulations (33 CFR Parts 101-106). Any open or outstanding Notice of Violation (NOV), as of the grant application submission deadline date, which has been issued to an applicant, and the applicant has (1) failed to pay within 45 days of receipt; (2) failed to decline the NOV within 45 days of receipt (in which case a finding of default will be entered by the Coast Guard in accordance with 33 CFR § 1.07-11[f][2]); or (3) the applicant has appealed the NOV as provided for in 33 CFR § 1.07-70 and is in receipt of a final appeal decision from Commandant, U.S.

Coast Guard, as described in 33 CFR § 1.07-75, and has failed to come into compliance with the final adjudication within the timelines noted therein, will not be allowed to make application for a Port Security Grant. COTP will verify security compliance eligibility during the field review process.

Appendix A – FY 2012 PSGP Allocations provides a description and list of eligible port areas.

IV. Funding Restrictions

Restrictions on Use of Award Funds PSGP grant recipients and sub-recipients may only use PSGP grant funds for the purpose set forth in the grant, and must be consistent with the statutory authority for the award. Grant funds may not be used for matching funds for other Federal grants/cooperative agreements, lobbying, or intervention in Federal regulatory or adjudicatory proceedings. In addition, Federal funds may not be used to sue the Federal government or any other government entity.

Pre-award costs are allowable only with the written consent of DHS and if they are included in the award agreement.

Federal employees are prohibited from serving in any capacity (paid or unpaid) on any proposal submitted under this program. Federal employees may not receive funds under this award.

For additional details on restrictions on the use of funds, please refer to Appendix C – Funding Guidelines.

V. Application Review Information and Selection Process

Application Review Information The four core PSGP application review criteria are as follows:

Criteria #1. Projects that support development and sustainment of the core capabilities in the NPG and align to PSGP funding priorities identified in Appendix B – FY 2012 PSGP Priorities. These include:

- Enhancing Maritime Domain Awareness (MDA)

- Enhancing Improvised Explosive Device (IED) and Chemical, Biological, Radiological, Nuclear, Explosive (CBRNE) prevention, protection, response and supporting recovery capabilities

- Port Resilience and Recovery Capabilities

- Training and Exercises

- Equipment Associated with Transportation Worker Identification Credential

(TWIC) Implementation Criteria #2. Projects that address priorities outlined in the applicable AMSP, as mandated under the MTSA and/or the Port-Wide Risk Mitigation Plans (PRMP) Criteria #3. Projects that address additional security priorities based on the

COTP’s expertise and experience of the COTP within the specific port area Criteria #4. Projects that offer the highest potential for risk reduction for the least cost

Initial Screening. FEMA will conduct an initial review of all FY 2012 PSGP applications to ensure each application is complete. All complete applications will be grouped by port area and provided to the applicable COTP for further review.

Field Review. Field-level reviews will be managed by the applicable COTP in coordination with the Director of the U.S. Department of Transportation’s Maritime Administration’s Gateway Office and appropriate personnel from the AMSC, to include Federal, State, and local agencies, as identified by the COTP. To support coordination of and regionalization of security grant application projects with State and Urban Area homeland security strategies, as well as other State and local security plans, AMSC members representing State and local agencies should coordinate the results with the applicable State administrative agency or agencies and State homeland security advisor(s).

Field reviews for all Groups occur immediately following the initial screening. Each specific project is scored for compliance with criteria enumerated in the previous section. The purpose of the COTP Review is to identify a prioritized list of eligible maritime security risk mitigation projects for funding within the area of responsibility (AOR), for all Groups within the AOR. The COTP will use the COTP Field Review Form to review all projects. This form may seek the following information:

A total score for each proposal received with each port being ranked from highest to lowest in terms of their contributions to regional risk reduction and cost effectiveness

A specific notation if other entities within the port region have similar capabilities A specific notation as to whether there is a need for redundant capability

After completing field reviews, COTPs will submit the field review project scores and prioritized lists through the appropriate route to FEMA who will begin coordination of the national review process.

Application Selection Process Following the field review, a National Review Panel (NRP), comprised of subject matter experts drawn from DHS and the Department of Transportation (DOT), will convene and conduct a national level review. The purpose of the National Review is to identify a final, prioritized list of eligible projects for funding. The NRP will conduct an initial review of the prioritized project listings for each port area submitted by the USCG’s COTP to ensure that the proposed projects will accomplish intended risk mitigation goals. The NRP will validate and normalize the Field Review COTP Project Priority List and provide a master list of prioritized projects by port area.1

A risk-based analysis will then be applied to the National Review Panel’s prioritized list for each port area in all groups. This analysis considers the following factors to produce a comprehensive national priority ranking of port security proposals:

Relationship of the project to one or more of the national port security priorities Relationship of the project to the local port security priorities COTP ranking (based on each COTP’s prioritized list of projects)

1 The NRP will have the ability to recommend partial funding for individual projects and eliminate others that are determined to be duplicative or require a sustained Federal commitment to fully realize the intended risk mitigation. The NRP will also validate proposed project costs. Decisions to reduce requested funding amounts or eliminate requested items deemed inappropriate under the scope of the FY 2012 PSGP will take into consideration the ability of the revised project to address the intended national port security priorities and achieve the intended risk mitigation goal. Historically, the PSGP has placed a high priority on providing full project funding rather than partial funding.

Risk level of the port area in which the project would be located (based on a comprehensive risk analysis performed by DHS)

The NRP will be asked to evaluate and validate the consolidated and ranked project list and submit their recommendations to FEMA. The NRP may request additional information or clarification from applicants. Applicants receiving requests from the NRP will have 30 days from the date of the request to respond. FEMA will have the final approval authority on all projects.

Funds will not be made available for obligation, expenditure, or drawdown until the applicant’s budget and budget narrative have been approved by FEMA.

The applicant must provide a detailed budget for the funds requested. The detailed budget must be submitted with the grant application as a file attachment within ND Grants. The budget must be complete, reasonable, and cost-effective in relation to the proposed project. The budget should provide the basis of computation of all project-related costs, any appropriate narrative, and a detailed justification of M&A costs.

VI. Post-Selection and Pre-Award Guidelines

Notice of Award All successful applicants for all DHS grant and cooperative agreements are required to comply with DHS Standard Administrative Terms and Conditions available on page 6 of http://www.dhs.gov/xlibrary/assets/cfo-financial-management-policy-manual.pdf.

Upon approval of an application, the award will be made in the form of a grant. The date the approval of award is entered in the system is the “award date.” Notification of award approval is made through the ND Grants system through an automatic e-mail to the grantee point of contact listed in the initial application. Once an award has been approved and recorded in the system, a notice is sent to the authorized grant official.

Follow the directions in the notification to accept your award documents. The authorized grant official should carefully read the award package for instructions on administering the grant and to learn more about the terms and conditions associated with responsibilities under Federal awards.

Administrative and Federal Financial Requirements Grantees are obligated to submit various financial and programmatic reports as a condition of their award acceptance. Please see below for a summary of financial and/or programmatic reports as required. Future awards and fund drawdowns may be withheld if these reports are delinquent.

1. Federal Financial Report (FFR) – required quarterly. Obligations and expenditures must be reported on a quarterly basis through the FFR (SF-425). A report must be submitted for every quarter of the period of performance, including partial calendar quarters, as well as for periods where no grant activity occurs.

Future awards and fund draw downs may be withheld if these reports are delinquent.

The final FFR is due 90 days after the end date of the performance period. FFRs must be filed electronically through Payment and Reporting System (PARS).

2. Grant Close-Out Process. Within 90 days after the end of the period of performance, or after a Grant Adjustment Notice (GAN) has been issued to close out a grant, whichever comes first, grantees must submit a final FFR and final progress report detailing all accomplishments throughout the period of performance. After these reports have been reviewed and approved by FEMA, a close-out notice will be completed to close out the grant. The notice will indicate the period of performance as closed, list any remaining funds that will be deobligated, and address the requirement of maintaining the grant records for three years from the date of the final FFR. The grantee is responsible for returning any funds that have been drawn down but remain as unliquidated on grantee financial records.

Programmatic Reporting Requirements

1. Performance Progress Report (SF-PPR). Awardees are responsible for providing updated performance reports using the SF-PPR (Office of Management and Budget [OMB] Control Number: 0970-0334) on a semi-annual basis. The SF-PPR is due within 30 days after the end of the reporting period (July 30 for the reporting period of January 1 through June 30; and January 30 for the reporting period of July 1 through December 31). The SF-PPR can be accessed online at http://www.na.fs.fed.us/fap/SF-PPR_Cover%20Sheet.pdf.

2. Exercise Evaluation and Improvement. Exercises implemented with grant funds should evaluate performance of the capabilities required to respond to the exercise scenario. Guidance related to exercise evaluation and the implementation of improvements is defined in the Homeland Security Exercise and Evaluation Program located at https://hseep.dhs.gov.

3. Monitoring. Grant recipients will be monitored periodically by FEMA staff, both programmatically and financially, to ensure that the project goals, objectives, performance requirements, timelines, milestone completion, budgets, and other related program criteria are being met.

Monitoring may be accomplished through either a desk-based review or on-site monitoring visits, or both. Monitoring will involve the review and analysis of the financial, programmatic, performance, compliance and administrative processes, policies, activities, and other attributes of each Federal assistance award and will identify areas where technical assistance, corrective actions and other support may be needed.

VII. DHS FEMA Contact Information

Contact and Resource Information This section describes several resources that may help applicants in completing a FEMA grant application. These points of contact are also available for successful applicants who may require assistance during execution of their award.

Financial and Administrative Information

1. Grant Programs Directorate (GPD). FEMA GPD’s Grant Operations Division

Business Office will provide fiscal support, including pre- and post-award administration and technical assistance, to the grant programs included in this solicitation. Callers will be directed to a point of contact who will be able to assist with their financial or administrative question. Additional guidance and information can be obtained by contacting the FEMA Call Center at (866) 927-5646 or via e-mail to ASK-GMD@dhs.gov.

2. FEMA Regions. FEMA Regions may also provide fiscal support, including pre- and post-award administration and technical assistance, to the grant programs included in this solicitation. For a list of contacts, please go to http://www.fema.gov/about/contact/regions.shtm.

3. GPD Environmental Planning and Historic Preservation (GPD-EHP). The FEMA

GPD-EHP Team provides guidance and information to grantees and sub-grantees related to submission of materials for EHP review. All EHP Review Packets should be sent to gpdehpinfo@fema.gov.

Programmatic Information

1. Centralized Scheduling and Information Desk (CSID). CSID is a non-emergency comprehensive management and information resource developed by DHS for grants stakeholders. CSID provides general information on all FEMA grant programs and maintains a comprehensive database containing key personnel contact information at the Federal, State, and local levels. When necessary, grantees will be directed to a Federal point of contact who can answer specific programmatic questions or concerns. CSID can be reached by phone at (800) 368-6498 or by e-mail at askcsid@dhs.gov, Monday through Friday, 9:00 a.m. – 5:30 p.m. (EST).

Systems Information

1. Grants.gov. For technical assistance with Grants.gov, please call the Grants.gov customer support hotline at (800) 518-4726.

2. Non Disaster (ND) Grants. For technical assistance with the ND Grants system, please contact ndgrants@fema.gov or (800) 865-4076.

VIII. Other Critical Information

National Incident Management System (NIMS) Implementation In accordance with Homeland Security Presidential Directive (HSPD)-5, Management of Domestic Incidents, the adoption of NIMS is a requirement to receive Federal preparedness assistance, through grants, contracts, and other activities.

Prior to allocation of any Federal preparedness awards in FY 2012, grantee must ensure compliance and/or alignment with FY 2011 NIMS implementation plan. The list of objectives against which progress and achievement are assessed and reported can be found at http://www.fema.gov/emergency/nims/ImplementationGuidanceStakeholders.shtm#item2.

The primary grantee/administrator of FY 2012 PSGP award funds is responsible for determining if sub-awardees have demonstrated sufficient progress in NIMS implementation to disburse awards.

IX. How to Apply

Application Instructions

1. Investment Justification (IJ). As part of the FY 2012 PSGP application process, applicants must develop a formal IJ that addresses each initiative being proposed for funding. A separate IJ should be submitted for each proposed project. Each applicant may apply for up to three projects. IJs must demonstrate how proposed projects address gaps and deficiencies in one or more core capabilities outlined in the NPG. The IJ must demonstrate the ability to provide enhancements consistent with the purpose of the program and guidance provided by FEMA. Applicants must ensure that the IJ is consistent with all applicable requirements outlined in this application kit.

The IJ must address or answer the following questions:

Is your organization a member of the AMSC?

Is your facility a MTSA regulated facility?

If you are a MTSA regulated facility, what is your facility’s operation?

If you are not a regulated facility under MTSA, do you have a facility security plan, and if you have a plan what authority approved your security plan?

Have you applied for any other security related grants, and if you have what grant program and when?

If you are a recognized Law Enforcement Agency, how many MTSA regulated facilities or vessels are in your immediate area of responsibility?

How many members of your company or agency have taken an Incident

Command System (ICS) course: ICS 100, ICS 200, ICS 300, ICS 700 or ICS 800?

If you are a Fire Department, how many MTSA regulated facilities and MTSA regulated vessels are in your immediate area of responsibility?

Is your organization listed in a risk mitigation plan, and if so, which ones?

Is there a Memorandum of Understanding (MOU) or a Memorandum of

Agreement (MOA) in place for this investment, to share this investment with other agencies?

All applicants will submit their PSGP grant application, the associated Investment Justifications to include Detailed Budgets and associated MOUs/MOAs as a file attachment within https://portal.fema.gov before or on the application deadline date and time. The individual investments comprising a single application must take place within the same port area. Private MTSA regulated companies that operate in more than one eligible port area must submit separate applications for investments within the port area in which the facility or vessel is located.

The port area is defined by project location. Agencies that have multiple facility locations should apply for projects based on the facility where the project/asset will be housed/maintained as opposed to using the agency headquarters location (for example). For entities/agencies submitting applications for projects that span multiple port areas, the project location is considered to be the predominant location in which the project will be housed and maintained.

Applicants will find an Investment Justification Template in Appendix D – FY 2012 PSGP Investment Justification Template and Instructions. This worksheet may be used as a guide to assist applicants in the preparation of the IJ.

Applicants must provide information in the following categories for each proposed Investment:

I. Background II. Strategic and program priorities III. Impact IV. Funding and Implementation Plan

Applicants must use the following file naming convention when submitting required documents as part of the FY 2012 PSGP:

COTP Zone Abbreviation_Port Area_Name of Applicant_ IJ Number (Example: Hous_Galveston_XYZ Oil_IJ#1)

2. Detailed Budget. All applicants must provide detailed budgets for the funds requested at the time of application. The budget must be complete, reasonable, and cost-effective in relation to the proposed project. The budget should provide the basis of computation of all project-related costs (including M&A) and any appropriate narrative.

The review panels must be able to thoroughly evaluate the projects being submitted based on the information provided here. Applicants must ensure they provide an appropriate level of detail within the Detailed Budget to clarify intent as to what is being purchased.

Applicants will find a sample Budget Detail Worksheet in Appendix E – Sample Budget Detail Worksheet. This worksheet may be used as a guide to assist applicants in the preparation of the budget and budget narrative.

3. Memorandum of Understanding/Memorandum of Agreement (MOU/MOA)

Requirement. State and local agencies are eligible applicants. However, the security services provided must be addressed in the regulated entities’ security plans. A copy of an MOU/MOA with the identified regulated entities will be required prior to funding, and must include an acknowledgement of the security services and roles and responsibilities of all entities involved. This information may be provided using one of the attachment fields within https://portal.fema.gov.

The MOU/MOA must address the following points:

The nature of the security that the applicant agrees to supply to the regulated facility (waterside surveillance, increased screening, etc.)

The roles and responsibilities of the facility and the applicant during different Maritime Security (MARSEC) levels

An acknowledgement by the facility that the applicant is part of their facility security plan

If the applicant is mentioned as a provider of security services under the port’s AMSP, in lieu of an MOA/MOU, written acknowledgement from the AMSC members, or a letter from the Federal Maritime Security Coordinator validating this status, will be acceptable. In addition, MOA/MOUs submitted in previous PSGP award rounds will be acceptable, provided the activity covered also addresses the capability being requested through the FY 2010 PSGP.

If applicable, the signed MOU/MOA for State or local law enforcement agencies must be submitted with the grant application as a file attachment within https://portal.fema.gov. A sample MOU/MOA can be found in Appendix F – Sample MOU/MOA Template.

COTP Zone Abbreviation_Port Area_Name of Applicant_MOU (Example: Hous_Galveston_Harris County_MOU)

4. Sensitive Security Information (SSI) Requirements. Information submitted in the course of applying for funding or reporting under certain programs or provided in the course of an entity’s grant management activities under those programs which is under Federal control is subject to protection under SSI, and must be properly identified and marked. SSI is a control designation used by DHS related to protecting information related to transportation security. It is applied to information about security programs, vulnerability and threat assessments, screening processes, technical specifications of certain screening equipment and objects used to test screening equipment, and equipment used for communicating security information relating to air, land, or maritime transportation. The applicable information is spelled out in greater detail in 49 CFR 1520.7.

For the purposes of the Port Security Grant Program, all Investment Justifications shall be considered SSI and treated as such. This means labeling as SSI and password protecting appropriate documents prior to submission. The passwords for protected documents must be sent (separate of the documents) to the following e-mail address askcsid@dhs.gov.

The subject line of the email should identify:

Applicant name Application number

The body of the e-mail should clearly identify:

Applicant name IJ number and/or summary description COTP area POC information

NOTE: A single password should be provided for all SSI documents within the same application.

Environmental and Historic Preservation Review FEMA is legally required to consider the potential impacts of all PSGP projects on environmental resources and historic properties. Grantees must comply with all applicable environmental planning and historic preservation (EHP) laws, regulations, and Executive Orders (EOs) in order to draw down their FY 2012 PSGP grant funds.

To avoid unnecessary delays in starting a project, grantees are encouraged to pay close attention to the reporting requirements for an EHP review. For more information on FEMA’s EHP requirements, SAAs should refer to Information Bulletins 329 and 345 (http://www.fema.gov/government/grant/bulletins/index.shtm).

FY 2012 PSGP Program grantees using funds for construction projects must comply with the Davis-Bacon Act (40 U.S.C. 3141 et seq.). Grant recipients must ensure that their contractors or subcontractors for construction projects pay workers employed directly at the work-site no less than the prevailing wages and fringe benefits paid on projects of a similar character. Additional information, including Department of Labor wage determinations, is available from the following website:

http://www.dol.gov/compliance/laws/comp-dbra.htm.

When applying for construction funds, including for the construction of communications towers, at the time of application, the grantee is highly encouraged to submit evidence of approved zoning ordinances, architectural plans, any other locally required planning permits and documents, and to have completed all required steps for a successful EHP review in support of their proposal for funding (e.g., coordination consultation).

X. Application and Submission Information

Address to Request Application Package FEMA makes all funding opportunities available on the Internet at http://www.grants.gov. If you experience difficulties accessing information or have any questions please call the Grants.gov customer support hotline at (800) 518-4726.

Application forms and instructions are available at Grants.gov. To access these materials, go to http://www.grants.gov, select “Apply for Grants”, enter the CFDA number (97.056) or the FOA number (DHS-12-GPD-056-000-01). Select “Download Application Package,” and then follow the prompts to download the application package.

To download the instructions, go to “Download Application Package” and select “Instructions.”

Content and Form of Application

1. Application via Grants.gov. All applicants must file their applications using the

Administration’s common electronic “storefront” – http://www.grants.gov. Eligible grantees must apply for funding through this portal, accessible on the Internet at http://www.grants.gov.

The application must be started and submitted using Grants.gov after Central Contractor Registration (CCR) is confirmed. The on-line application includes the following required form:

Standard Form 424, Application for Federal Assistance

Applying for FY 2012 PSGP funds requires a two-step process. Step One: initial submission to determine eligibility and Step Two: full application. Applicants are encouraged to initiate Step One as soon after the FOA is published but no later than April 27, 2012. This involves submitting a complete Standard Form 424 to http://www.grants.gov. The Standard Form 424 will be retrieved by ND Grants and the system will automatically populate the relevant data fields in the application.

Successful completion of this step is necessary for FEMA to determine eligibility of the applicant. Late submissions to Grants.gov to complete Step One could result in applicants missing the application deadline in Step Two. Once FEMA has determined an applicant to be eligible, applicants can proceed to Step Two which involves submitting the full application package via the ND Grants system. The submission deadline for the full application package is May 4, 2012.

The application must be completed and final submission made through the ND Grants system located at https://portal.fema.gov. If you need assistance registering for the ND Grants system, please contact ndgrants@fema.gov or (800) 865-4076.

Applicants are encouraged to begin their ND Grants registration at the time of solicitation to ensure they have adequate time to start and complete their application submission. Unless otherwise referenced, the ND Grants system includes the following required forms and submissions:

Standard Form 424A, Budget Information (Non-construction) Standard Form 424B, Standard Assurances (Non-construction) Standard Form 424C, Budget Information (Construction) Standard Form 424D, Standard Assurances (Construction) Standard Form LLL, Disclosure of Lobbying Activities (if the grantee has engaged or intends to engage in lobbying activities) Grants.gov (GG) Lobbying Form, Certification Regarding Lobbying FEMA Form 20-16C, Certifications Regarding Lobbying; Debarment, Suspension and Other Responsibility Matters; and Drug-Free Workplace Requirements (available at http://www.fema.gov/library/viewRecord.do?id=2628)

Investment Justification (FEMA Form 089-5) (see Appendix D – FY 2012 PSGP Investment Justification Template)

Detailed Budget Worksheet

The program title listed in the CFDA is “Port Security Grant Program.” The CFDA number is 97.056.

2. Dun and Bradstreet Data Universal Numbering System (DUNS) Number. The applicant must provide a DUNS number with their application. This number is a required field within http://www.grants.gov and for CCR. Organizations should verify that they have a DUNS number, or take the steps necessary to obtain one, as soon as possible. Applicants can receive a DUNS number at no cost by calling the dedicated toll-free DUNS Number request line at (866) 705-5711.

3. Valid CCR. The application process also involves an updated and current registration by the applicant, which must be confirmed at http://www.ccr.gov.

Applicants will obtain FOA Overviews and Full Announcement information from the Grants.gov website where the full FOA is posted.

In addition, the following Telephone Device for the Deaf (TDD) and/or Federal Information Relay Service (FIRS) number available for this Announcement is: (800) 462-7585.

Applications will be processed through the Grants.gov portal or the ND Grants system.

Hard copies of the application will not be accepted.

Appendix A – FY 2012 PSGP Allocations

Appendix A – FY 2012 PSGP Allocations

Port Area Group Designations Table 2 lists the specific port areas by Group that are eligible for funding through the FY

2012 PSGP.

Group I, II, and III Port Areas Seven port areas have been selected as Group I (highest risk), 48 port areas have been selected as Group II, and 35 port areas have been selected as Group III. Each Group I, Group II, and Group III port area will compete for funding identified in their corresponding Group. These amounts are based upon the FY 2012 DHS risk analysis.

This will allow applicants to submit IJs for projects without being confined to a set dollar amount, providing DHS the opportunity to conduct field and national reviews of each project and make awards based on the two overarching priorities of the PSGP, risk-based funding and regional security cooperation, as well as evaluating the extent to which each IJ buys-down risk for their port area.

All Other Port Areas Ports not identified in Group I, II, or III will compete for the funding identified for the “All Other Port Areas” Group, and will submit their application and associated documentation directly to FEMA. “All Other Port Areas” are allowed to receive grant funds from their geographically proximate higher Group if the project has regional impact across the entire port area, but not from both funding groups for the same project.

Ineligible Entities The PSGP will not accept applications or IJs from an applicant or sub-applicant for the purpose of providing a service or product to an otherwise eligible entity.

The Fiduciary Agent process will not be utilized in the FY 2012 PSGP. Eligible applicants will apply directly to FEMA for funding under this program.

Port-Wide Risk Management Planning for Group I and Group II Port Areas In order to receive FY 2012 PSGP funds, Group I and Group II port areas are required to have in place an approved PRMP. They are also highly encouraged, but not required, to develop a Business Continuity/Resumption of Trade Plans (BCRTP). For purposes of regional strategic planning, Group I and II port areas must take into consideration all other port areas covered by their AMSP in their plans IJs.

The PRMP and BCRTP will align with and support the port areas’ AMSP, considering the entire port system strategically as a whole, and will identify and execute a series of actions designed to effectively mitigate security risks associated with the system’s maritime critical infrastructure and key resources.

Building on the successes of previous years, during FY 2012, Group I and Group II ports will seek PSGP funding that will ensure alignment with the programs and projects identified within the Plan(s) aimed at the following priorities:

Expand the emphasis on port-wide partnerships, regional management of risk, port resilience/recovery, and business continuity/resumption of trade

Expand the emphasis on regional maritime security risk management Expand the knowledge and protocols for maritime business continuity/resumption of trade under MDA Prioritize port-wide security strategies and actions that address surface, underwater, and land-based threats Target best risk-mitigation strategies achieving sustainable port-wide security and business continuity/resumption of trade planning Provide the basis for aligning specific grant-funded security projects under this and future year PSGP awards within the requirements of the AMSP

Table 2: FY 2012 PSGP Port Area Groupings

Group State/Territory Port Area FY 2012 Target

Allocation

I

California

Los Angeles-Long Beach Long Beach Los Angeles

$58,500,000

San Francisco Bay Carquinez Strait Martinez Oakland Richmond San Francisco Stockton

Louisiana

New Orleans Baton Rouge Gramercy New Orleans Plaquemines, Port of South Louisiana, Port of St. Rose

New Jersey / Pennsylvania /

Delaware

Delaware Bay Camden-Gloucester, NJ Chester, PA Marcus Hook, PA New Castle, DE Paulsboro, NJ Philadelphia, PA Trenton, NJ Wilmington, DE

New York / New Jersey

New York, NY and NJ

Group State/Territory Port Area FY 2012 Target

Allocation

I (cont.)

Texas

Houston-Galveston Galveston Houston Texas City

$58,500,000 (cont.)

Washington

Puget Sound Anacortes Bellingham Everett Olympia Port Angeles Seattle Tacoma

II

Alabama Mobile

$29,250,000

Alaska Anchorage

California El Segundo San Diego Port Hueneme

Connecticut

Long Island Sound Bridgeport New Haven New London

Florida

Jacksonville Port Everglades Miami Tampa Bay Port Manatee Tampa Port Canaveral West Palm Beach

Georgia Savannah Guam Apra Harbor

Hawaii Honolulu Barbers Point, Oahu Honolulu, Oahu

Indiana/ Illinois

Southern Tip Lake Michigan Burns Waterway Harbor, IN Chicago, IL Gary, IN Indiana Harbor, IN

Kentucky Louisville

Louisiana Lake Charles Morgan City

Massachusetts Boston

Massachusetts / Rhode Island

Narragansett/Mt. Hope Bays Fall River, MA Newport, RI Providence, RI

Maryland Baltimore Maine Portland

Michigan Detroit

Group State/Territory Port Area FY 2012 Target

Allocation

II

(cont.)

Minnesota Minneapolis-St. Paul

$29,250,000 (cont.)

Minneapolis St. Paul

Minnesota/ Wisconsin

Duluth-Superior, MN and WI

Missouri Kansas City Missouri/

Illinois St. Louis, MO and IL

Mississippi Pascagoula Vicksburg

New Hampshire Portsmouth

North Carolina Wilmington Morehead City

New York Buffalo

Ohio Cincinnati Toledo

Pennsylvania Pittsburgh Puerto Rico San Juan

South Carolina Charleston

Tennessee Memphis Nashville

Texas

Sabine-Neches River Beaumont Orange Port Arthur Corpus Christi Freeport

Virginia Hampton Roads Newport News Norfolk Harbor

Washington/ Oregon/ Idaho

Columbia-Snake River System Kalama, WA Longview, WA Portland, OR Vancouver, WA Benton, WA Clarkston, WA Ilwaco, WA Kennewick, WA Pasco, WA Walla Walla, WA Whitman County, WA Astoria, OR Boardman, OR The Dalles, OR Hood River, OR St. Helens, OR Umatilla, OR Lewiston, ID

West Virginia Huntington - TriState

Group State/Territory Port Area FY 2012 Target

Allocation

II

(cont.)

Wisconsin Green Bay

$29,250,000 (cont.)

III

Alaska Valdez

$4,875,000

Alabama Guntersville Arkansas Helena California Sacramento

Florida Fort Pierce Panama City Pensacola

Georgia Brunswick Illinois Peoria

Indiana Mount Vernon Louisiana Port Fourchon/The LOOP

Michigan

Port Huron Sault Ste Marie Marine City Muskegon Monroe

Minnesota Two Harbors

Mississippi Gulfport Greenville

New York Albany

Ohio Cleveland Lorain

Oklahoma Tulsa, Port of Catoosa Oregon Coos Bay

Pennsylvania Erie

Puerto Rico

Guayanilla Humacao Jobos Ponce

Tennessee Chattanooga

Texas Port Lavaca-Point Comfort Victoria Brownsville

Virginia Richmond Wisconsin Milwaukee

All Other Port

Areas

Eligible entities not located within one of the port areas identified above, but operating under an AMSP, are eligible to compete for funding within “All Other Port Areas” Group

$4,875,000

Total: $97,500,000

Appendix B – FY 2012 PSGP Priorities

Appendix B – FY 2012 PSGP Priorities

Presidential Policy Directive 8: National Preparedness Presidential Policy Directive 8: National Preparedness (PPD-8), signed on March 30, 2011, describes the Nation’s approach to preparing for the threats and hazards that pose the greatest risk to the security of the United States. National preparedness is the shared responsibility of our whole community. Every member contributes, including individuals, communities, the private and nonprofit sectors, faith-based organizations, and Federal, State, and local governments. We describe our security and resilience posture through the core capabilities that are necessary to address risks, and we will use an integrated, layered, and all-of-Nation approach as our foundation. We define success as a secure and resilient Nation with the capabilities required across the whole community to prevent, protect against, mitigate, respond to, and recover from the threats and hazards that pose the greatest risk.

National preparedness is the shared…