FY 22_CPP_LAARNG_CYP_PWS_23MAR (002).pdf

LAARNG Ver. January 2021

PERFORMANCE WORK STATEMENT (PWS)

FOR

Youth Leadership Camp (YLC) and Camp Pelican Pride Services

1.0 General:

1.1 Scope: Vendor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and quality control necessary except if specified in Paragraph 7.0 as Government Furnished, to perform administrative and technological support services, as defined in this PWS;

1.2 Background: Annually each summer, Louisiana National Guard (LANG) conducts two (2) camps for LANG children; Youth Leadership Camp (YLC) and Camp Pelican Pride (CPP). YLC is reserved for teenagers 14 years to 18 years old. The teens participate in five (5) days of activities and programming. CPP is reserved for LANG dependents between the ages of 8 years and 13 years old. Campers participate in five

(5) days of structured fun and adventure. Camp cadre consists of Active, M-Day Guard members and volunteers. Junior Support Staff (JSS) are selected based on their performance at YLC;

1.3 Period of Performance (PoP):

Course of Action 1 YLC: 22-26 June 2022 CPP: 27 June – 1 July 2022

Course of Action 2 YLC: 14-19 June 2022 CPP: 20-24 June 2022

Course of Action 3 YLC: 12-17 July 2022 CPP: 18-22 July 2022

1.4 General Information:

1.4.1 Place and Performance of Services: The contractor shall provide services between the hours of 1000 on 22 June 2022 through 1700 1 July 2022. The contractor shall at all times maintain an adequate work force for the uninterrupted performance of all tasks defined within this PWS. The facility must be within the state of Louisiana. This requirement is mandatory to facilitate the movement of equipment and materials to/ from the Camp Site during making multiple trips;

1.4.1.1 Telework: RESERVED

1.4.2 Recognized Holidays: The following are recognized United States (US) holidays.

The contractor shall not perform services on these days:

1.4.3.1 New Year’s Day: January 1st

1.4.3.2 Martin Luther King, Jr.’s Birthday

1.4.3.3 President’s Day

1.4.3.4 Memorial Day

1.4.3.5 Juneteenth: June 19th

1.4.3.6 Independence Day: July 4th

1.4.3.7 Labor Day

1.4.3.8 Columbus Day

1.4.3.9 Veteran’s Day: November 11th

1.4.3.10 Thanksgiving Day

1.4.3.11 Christmas Day: December 25th

1.4.3 Quality Control (QC): The contractor shall develop and maintain an effective QC Plan (QCP) to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s QCP is the means by which it assures itself that its work complies with the requirements of the contract. As a minimum, the contractor shall develop QC procedures that address the areas identified in Technical Exhibit 1, Performance Requirements Summary (PRS). A final QCP shall be submitted to the Contracting Officer Representative (COR) NLT 10 days after contract award.

After acceptance of the QCP, the contractor shall obtain the Contracting Officer’s (KO’s) acceptance in writing of any proposed changes to its QCP.

1.4.4 Quality Assurance (QA): The Government will evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government will do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and acceptable quality level(s) or defect rate(s).

1.4.5 Physical Security. The contractor shall safeguard all Government property provided for contractor use. At the close of each work period, Government facilities, equipment and materials shall be secured.

1.4.6.1 Key Control NOTE: Reserved

1.4.6.1.1 Reserved

1.4.6.1.2 Reserved

1.4.6.1.3 Reserved

1.4.7 Special Qualifications: The contractor shall ensure all employees possess all required licenses or certifications for lifeguards thru the American Red Cross, American Heart Association, or any other credible and accredited certification agency used in the performance of this contract. (NOTE: The Government does not provide training to contractors. Contractors must ensure that any personnel performing under a contract are fully trained, licensed, certified, and otherwise qualified to provide services.)

1.4.8 The Government will provide individuals that are required to pass a federal background check thru the FBI to ensure they have not had any felony convictions against children. The government will provide a line of site approach when the campers are working with the contractor staff at the event and will closely monitor all exchanges in order to protect everyone. These individuals will not be on the payroll of the contractor and will have no affiliation with the contractor.

1.4.9 Post Award Conference/Periodic Progress Meetings: The contractor agrees to attend any post award conference convened by the KO in accordance with FAR 42.5.

The KO, COR and other Government personnel, as appropriate, may meet periodically with the contractor to review the contactor’s performance. At these meetings, the KO will apprise the contractor of how the Government views the contractor’s performance and the contractor shall apprise the Government of problems, if any, being experienced.

The contractor shall resolve outstanding issues raised by the Government. Contractor attendance at these meetings shall be at no additional cost to the Government.

1.4.10 Contract Manager (CM): The contactor shall designate a CM who shall ensure performance under this contract. The name of this person, and an alternate who shall act for the contractor when the CM is absent, shall be designated in writing to the KO.

The CM or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The CM shall work through the COR, to resolve issues, receive technical instructions, and ensure adequate performance of services. The CM shall ensure that contractor employees do not perform any services outside the scope of the contract without an official modification issued by the KO. The CM shall ensure contractor employees understand that services performed outside the scope of the contract are performed wholly at the expense of the contractor.

1.4.11 Identification of Contractor Employees: All contractor personnel attending meetings, working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression that they are Government employees. The contractor shall ensure that all documents or reports produced by contractor personnel are suitably marked as contractor products or that contractor participation is appropriately disclosed. The contractor’s status as a “contractor” shall be predominantly displayed in all correspondence types (to include signature blocks on e-mail) and dealings with Government or non-Government entities.

Contractor personnel shall wear some type of identification badges or other identifiable distinguishing mark distinguishing themselves as such. The badges or identification shall have the company name, employee name and the word “contractor” displayed.

1.4.12 Contractor Travel: RESERVED

2.0 Definitions and Acronyms:

2.1 Definitions:

2.1.1 Contractor: A supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

2.1.2 Defective Service: A service output that does not meet the standard of performance associated with the PWS.

2.1.3 Deliverable: Anything that can be physically delivered and includes non-manufactured things such as meeting minutes or reports.

2.1.4 Key Personnel: Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.5 Physical Security: Actions that prevent the loss or damage of Government property.

2.1.6 Quality Assurance: The Government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.7 Quality Assurance Surveillance Plan (QASP): An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.8 Quality Control: All necessary measures taken by the Contractor to ensure that the quality of an end product or service shall meet contract requirements.

2.1.9 Subcontractor: One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.2 Acronyms:

AGR Active Guard or Reserve AR Army Regulation ARNG Army National Guard ARNGUS Army National Guard of the United States ANG Air National Guard

ANGUS Air National Guard of the United States AUP Acceptable Use Policy AQL Acceptable Quality Level AT Annual Training BBP Best Business Practices CPP Camp Pelican Pride CAC Common Access Card CDR Commander, either company or battalion CFR Code of Federal Regulations CLIN Contract Line Item Number CM Contract Manager COR Contracting Officer Representative CORD Coordinator COTS Commercial-Off-the-Shelf CSM Command Sergeant Major CYP Child and Youth Program DA Department of the Army DOD Department of Defense DODD Department of Defense Directive DRC Deputy Recruiting Commander JTR Joint Travel Regulation JSS Junior Support Staff KO Contracting Officer LANG Louisiana National Guard LCOR Lead Coordinator LOC Location NGB National Guard Bureau NGR National Guard Regulation NTE Not To Exceed ODC Other Direct Costs OFP Office of Family Programs OMB Office of Management and Budget POC Point of Contact PoP Period of Contract POV Privately Owned Vehicle PRS Performance Requirements Summary PWS Performance Work Statement RIO Reintegration SM Service Member SOP Standard Operating Procedures SFPD State Family Program Director YLC Youth Leadership Camp

3.0 Government Furnished Property, Material, Equipment and Services (GFP/M/E/S):

The Government will provide the property, material, equipment, and/or services listed below solely for the purpose of performance under this contract: Nothing in this area.

3.1 Property: NONE

3.2 Materials: None

3.3 Equipment: None

3.4 Services: None

3.5 Utilities: NONE

4.0 Contractor Furnished Property, Materials, and Equipment (CFP/M/E): RESERVE

5.0 Requirements: The contractor shall:

5.1 LODGING: Vendor must provide 150 sleeping beds (twin size beds). Require that lodging facilitate for separate male and female sleeping areas. All lodging space(s) must have working air conditioning systems. Temperatures must be maintained no higher than 72 degrees. If beds consist of bunk beds, all top bunks must have security railing encompassing bed for safety. All mattresses must be clean, free of urine and dirt stains, and disinfected at a minimum of 1 week before arrival. Vendor to allow for LANG representative to be present at time of disinfection. Vendor must provide, at a minimum 45 private showers, toilets and sinks for hygiene purposes for campers and staff.

Shower stalls must have untorn, clean, disinfected shower curtains. Vendor must provide means to lock/ secure building and allow LANG to have access key to said building.

5.1.1 Of the 150 beds, 40 twins sized beds need to be separate and apart from the remaining 150 beds to allow for (20) adult male and (20) female volunteers to have privacy and down-time at night. All lodging requires that male and female be separate from one another. Adult staff work 16-18 hours a day and this space will afford them rest and time away from campers.

5.1.2 Additionally, lodging space must have working air conditioning systems.

Temperatures must be maintained no higher than 72 degrees. All mattresses must be clean, free of urine and dirt stains, and disinfected at a minimum of 1 week before arrival. Vendor to allow for LANG representative to be present at time of disinfection.

5.1.2 Lodging Costs: Not to exceed per diem rate;

5.2 MEALS

5.2.1 All meals will be prepared by vendor and served in a dining hall style building.

Building must accommodate a minimum of 75 persons at a time; Vendor will provide meals for the following: See sample menu included;

Day 1 YLC: Dinner Meal (50) Day 2 YLC: Breakfast (50); Lunch (50); Dinner (50) Day 3 YLC: Breakfast (50); Lunch (50): Dinner (50) Day 4 YLC: Breakfast (50); Lunch (50); Dinner (50) Day 5 YLC: Breakfast (50); Lunch (50); Dinner (50)

Day 1 CPP: Breakfast (50); Lunch (50); Dinner (150) Day 2 CPP: Breakfast (150); Lunch (150); Dinner (150) Day 3 CPP: Breakfast (150); Lunch (150); Dinner (150) Day 4 CPP: Breakfast (150); Lunch (150); Dinner (150) Day 5 CPP: Breakfast (150); Lunch (150)

5.2.2 All meal menus will be pre-approved by LANG Office of Family Programs Child and Youth Program within 15 days from start of camp. Vendor to provide complete menu selections with proposal to include portion sizes and macro/ food groups. Meal menus must consist of nutritious, healthy choices for campers to include, but not limited to cereal options, meat, vegetables, fruit, yogurt, assorted Danishes/ bagels/ muffins, salad and sandwich bars (lunch & dinner), drink station with assorted juices for breakfast; tea & lemonade for lunch and dinner;

5.2.3 Vendor must provide a kitchen supervisor for all meals. The LANG will provide a minimum of two servers and two clean up helpers for each meal;

5.2.4 MEAL COSTS: Not to exceed per diem rate;

5.3 RECREATION

5.3.1 30 ft. high Rock Wall with trained/certified staff on site during event for course management; vendor must support and execute up to 25 campers every 1.5 hours for total of 6 hours for minimum of 2 days; vendor must provide certification of staff 30 days before start of camp;

5.3.2 300 ft. long Zip-line with trained staff on site during event for course management; vendor must support and execute up to 25 campers every 1.5 hours for total of 6 hours for minimum of 3 days; vendor must provide certification of staff 30 days before start of camp;

5.3.3 Swimming Facilities with a minimum of (2) Certified Life Guard provided and on hand for all swimming activities; vendor must provide LANG up-to-date life guard certifications to include CPR and First Aid provided by American Red Cross or American Heart Association 30 days before start of camp; vendor must support and execute swimming activities for up to 75 campers every 2 hours for a total of 4 hours for a minimum of 2 days;

5.3.4 Archery Range-All bows, arrows, wrist guards, and fingers guards must be provided by vendor. Bows suitable for children to adults must be available for use along with a trained archery instructor to demonstrate the correct procedures on how to shoot.

A minimum of 15 workable bows, 100 arrows, and 15 wrist / finger guards must be provided by vendor. The instructor(s) must assist guests and completely supervise the range during use; vendor must provide certification of staff 30 days before start of camp;

Vendor must support and execute activity for up to 25 campers every 1.5 hours for total of 6 hours for a minimum of 2 days;

5.3.5 Fishing Lake- minimum use of 2 hours per day for total of 5 days;

5.3.6 Hiking Trails- unlimited use for duration of camps;

5.3.7 Canoeing- All canoes, life jackets must be provided. Vendor to provide at minimum 4 canoes; canoeing instructors must be provided along with a certified life guard on duty when canoeing; vendor must support and execute activity for up to 25 campers every 1.5 hours for total of 6 hours for a minimum of 2 days;

5.3.8 Low Ropes Course – vendor must support and execute activity for up to 25 campers every 1.5 hours for total of 6 hours for a minimum of 2 days; vendor must provide certification of staff 30 days before start of camp;

5.3.9 Recreation Field(s) - must include Gaga Ball, Tether Ball, Ping Pong, Soccer, Softball, Football, Volleyball and Mud Volleyball; this items must be unlimited use at discretion of LANG;

5.4 MEETING SPACE 4 Separate and apart

5.4.1 Meeting space with seating capacity for 150 persons; must be air conditioned and temperature maintained no higher than 72 degrees; 10x10 storage area to house logistical equipment and sensitive equipment; and in-door, fully functioning latrines and sinks; vendor must provide means to lock/ secure building and allow LANG to have access key to said building;

5.4.2 Meeting space with seating capacity for 50 persons; must be air conditioned and temperature maintained no higher than 72 degrees; functioning kitchen which includes sink, refrigerator and oven/ stove top; in-door functioning latrines and sinks; vendor must provide means to lock/ secure building and allow LANG to have access key to said building;

5.4.3 Meeting space with seating for 50 persons; must be air conditioned and temperature maintained no higher than 72 degrees; in-door functioning latrines and sinks; vendor must provide means to lock/ secure building and allow LANG to have access key to said building;

5.4.4 Meeting space with seating for 50 persons; must be air conditioned and temperature maintained no higher than 72 degrees; in-door functioning latrines and sinks; vendor must provide means to lock/ secure building and allow LANG to have access key to said building; Within this area of lodging, a minimum of 1 full-sized functional kitchen, to include refrigerator, is required and must seat 10 persons.

Additionally, 1 meeting space in the same building must be available to accommodate 20 persons with 20 chairs and a minimum of 4 table for each. A minimum of 2 full-sized bathrooms equipped with shower, sink and toilets must be available in this lodging space. Vendor must provide means to lock/ secure building and allow LANG to have access key to said building; See also exhibit of historical data.

5.5 BUILDING REQUIREMENTS

5.5.1 Vendor must support 150 persons for duration of camp with efficient plumbing, to include abundance of hot water, adequate water pressure during shower times, maintenance free latrines, and cold air conditioning;

5.5.2 Vendor must provide use to LANG staff a minimum of 1 commercial washer and 1 commercial dryer for duration of camps and free of charge; LANG will provide detergent for staff;

5.5.3 Vendor to provide maintenance contact name and number for after-hours emergency due to air conditioning, hot water, running water, plumbing issues, building/ water leaks, gas leaks, flooding, fire and/ or evacuation; this must be included before contract is signed by LANG;

5.5.4 Vendor must provide unlimited wireless internet and accessible to LANG for duration of camps;

5.5.5 LANG must have exclusive use of the entire facility for the duration of camps;

6.0 Applicable Publications: Publications applicable to this PWS are listed below:

Publication (Chapter/Page)

Date of Publication

Mandatory or Advisory

Website

Federal Acquisition Regulation https://www.acquisition.gov/?q=browsefar Defense Federal Acquisition

Regulation Supplement http://www.acq.osd.mil/dpap/dars/dfarspgi/current/in dex.html or https://www.acquisition.gov/dfars Joint Travel Regulation (JTR) https://www.defensetravel.dod.mil/site/travelreg.cfm

American Camping Association Accreditation & Standards | American Camp Association (acacamps.org)

6.1 Applicable Forms: Forms applicable to the PWS are listed below:

Form Date Website

DA FORM 5018-R

ADAPCP Clients Consent Statement for Release of Treatment Information

NOV 1981 https://armypubs.army.mil/ProductMaps/PubForm/Details.aspx?

PUB_ID=50264

FBI Field Scan Fingerprint http://fieldprintfbi.com/FBIHomePage.aspx?PostingID=540&Cha nnelID=264

TECHNICAL EXHIBIT 1

Performance Requirements Summary (PRS) https://www.acquisition.gov/?q=browsefar http://www.acq.osd.mil/dpap/dars/dfarspgi/current/index.html http://www.acq.osd.mil/dpap/dars/dfarspgi/current/index.html https://www.acquisition.gov/dfars https://www.acacamps.org/staff-professionals/accreditation-standards https://www.acacamps.org/staff-professionals/accreditation-standards https://armypubs.army.mil/ProductMaps/PubForm/Details.aspx?PUB_ID=50264 https://armypubs.army.mil/ProductMaps/PubForm/Details.aspx?PUB_ID=50264 http://fieldprintfbi.com/FBIHomePage.aspx?PostingID=540&ChannelID=264 http://fieldprintfbi.com/FBIHomePage.aspx?PostingID=540&ChannelID=264

This PRS includes performance objectives the Government will use to determine contractor performance and will compare contractor performance to the Acceptable Quality Level (AQL).

Performance

Objective Performance Standard Acceptable Quality

Levels (AQL) Surveillance Method / By

Whom

5.1 The contractor shall provide

lodging for 90 campers; 20 JSS; 40 beds for adult cadre

Provide no less than 90 campers; 20 JSS; and no less than 40 for cadre. 100%

Initial inspection/COR

5.2 The contractor shall provide

meals for all campers for breakfast/lunch/dinner meals for dates of the camp

Provide meals and cleaning of area prior to and after serving food.

With only 2 meals allowed to be served late but no later than past 10 minutes.

Random monitoring/COR

5.3 Monitor

recreation Activities

The contractor shall ensure all recreation activities areas are clear and safe for campers to participate in the activities.

Monitor activities to ensure safety of all campers. Monitor weather to ensure activities can continue as scheduled with up to 2 events rescheduled.

Random monitoring / COR

5.1 Sanitizing Areas Sanitize area 100%

IAW COVID 19

Protocols for the State of Louisiana

Random monitoring/COR

5.3 Provide Certifications for

recreational activities

Certifications are from accredited sources

Initial inspection/COR

5.4 4 Separate Rooms for Events and Face to face

No less than 3 separate rooms with tables and chairs

Random Monitoring/COR

5.5.4 Provide unlimited Wireless

Service

No more than one outage for an hour max during the camp

Random monitoring/COR

5.4.2 Provide Keys to meeting

space

Provide keys to meeting space upon arrival of staff for camp.

100%

Random Monitoring/COR

TECHNICAL EXHIBIT 2

Deliverables Schedule

PWS Reference / Deliverable Title

Frequency Number of Copies

Medium/Format Submit To

1.4.7/5.3.1/5.3.2/5.3.3/ 5.3.4/5.3.7/5.3.8

Certifications for contractors for lifeguard and ability to run recreational activities

Within 30 calendar days of event provide to COR a list of all personnel and where they obtained their certification thru.

1 Electronic Submission

COR

1.4.8 FBI Background

check on all government employees

Provide within 15 calendar days after employee completes training.

1 Electronic Submission

COR

5.1 Provide lodging with separate male and female areas for

approximately 60-65 youth campers

Provide verification of ability to provide the requirements with 15 calendar days of the contract

1 Electronic Submission

COR

5.1.1 Provide lodging with separate male and female areas for adults and volunteers

Provide verification of ability to provide the requirements with 15 calendar days of the contract

1 Electronic Submission

COR

5.1 Contractor provide

sanitation to area prior to the arrival of the government and campers

Provide with 7 days all COVID 19 related protocols for sanitizing the location prior to and during the duration of the contract

1 Electronic Submission

COR

5.2.3 Provide a Kitchen

Supervisor to oversee the prepping, cooking and serving of food.

Provide within 15 calendar days of the contract.

1 Electronic Submission

COR

5.2.2 Meals menu from

Contractor

Provide within 30 days of the contract a menu of all meals

1 Electronic Submission

COR

1.4.10 Identification Media

Return within 14 days of employees departure from contract performance

Original(s) Hard Copy KO

TECHNICAL EXHIBIT 3

Estimated Workload Data

This information is provided for historical background only. It is not a guarantee of workload quantities.

ITEM NAME ANNUAL ESTIMATED

QUANTITY

1 Meals 180-200 (2017)

180-200 (2018) 180-200 (2019)

105 (2021) 2 Campers 120 Max 3 Volunteers and Junior Staff 80 (2021) max capacity