FY 21 McGovern-Dole NOFO Public Meeting Presentation Slides.pdf

United States Department of Agriculture

Foreign Agricultural Service

United States Department of Agriculture Foreign Agricultural Service

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Additional questions on the FY 2021 McGovern-Dole NOFO can be submitted to ppded@usda.gov until May 28, 2021. All questions & answers will be posted weekly to Grants.gov.

This meeting is being recorded and will be made available. If a response to a question in this public meeting seems to differ from the published response on Grants.gov; the published response is FAS’ official response.

mailto:ppded@usda.gov

Agriculture

Foreign Agricultural Service

United States Department of Agriculture Foreign Agricultural Service

USDA FY 2021

McGovern-Dole International Food for

Education and Child Nutrition Notice of Funding Opportunity

Public Meeting

April 20, 2021 International Food Assistance Division

Global Programs Foreign Agricultural Service

Agriculture

Foreign Agricultural Service

United States Department of Agriculture Foreign Agricultural Service

• Opening Remarks

• International Food Assistance Division Senior Director

• Congressional Reporting

• McGovern-Dole Branch

• Operations Branch

• Monitoring and Evaluation & Strategic Planning Division

• FAS Grants Management Office

• Questions and Answers

Agenda

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Foreign Agricultural Service

United States Department of Agriculture Foreign Agricultural Service

Opening Remarks

Daniel Whitley Acting Administrator

Foreign Agricultural Service

USDA

Agriculture

Foreign Agricultural Service

United States Department of Agriculture Foreign Agricultural Service

Shane Danielson Senior Director

International Food Assistance Division Global Programs

Agriculture

Foreign Agricultural Service

United States Department of Agriculture Foreign Agricultural Service

Stakeholder Feedback from the FY 2020 NOFO

Some examples of feedback implemented in the FY 2021 NOFO:

• Further reducing redundancies between application sections to reduce applicant burden

• Referencing the Development Experience Clearinghouse in our NOFO as a link to publicly-available project evaluations.

https://dec.usaid.gov/dec/search/SearchResults.aspx?q=RkFTVVNEQQ==

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Foreign Agricultural Service

United States Department of Agriculture Foreign Agricultural Service

Congressional Reports

• Four Annual Reports:

• McGovern Dole

• Local and Regional Food Aid

Procurement (LRP) Program

• Food for Progress

• International Food Assistance Report

• IFAD will be requesting stories and photos for use in reports

Agriculture

Foreign Agricultural Service

United States Department of Agriculture Foreign Agricultural Service

FY 2021 McGovern-Dole Overview

• FY 2021 Priority Countries: Benin, Burkina Faso, Guatemala, Kyrgyzstan, Laos, Liberia, Madagascar, Republic of Congo, Senegal, and Sierra Leone.

• Approximate length of awards: 3-5 years

• FY 2021 McGovern-Dole Appropriations of $230 million, and up to $250 million in available funding

• $23 million for the local and regional procurement of agricultural commodities

McGovern-Dole

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Foreign Agricultural Service

United States Department of Agriculture Foreign Agricultural Service

• Follow NOFO guidance carefully

• Address both Strategic Objectives:

Improved Literacy of School-Age Children (SO1)

Increased Use of Health, Nutrition and Dietary Practices (SO2)

• Sustainability and Lasting Impact

• Consideration for USG Global

Strategies and Initiatives

• Coordination and collaboration with other USG actors, development partners, and host country governments.

McGovern-Dole

Submitting a Strong Proposal

Agriculture

Foreign Agricultural Service

United States Department of Agriculture Foreign Agricultural Service McGovern-Dole

• Local and Regional Agricultural Commodities:

• Produced in and procured from either target developing country or developing country in the target region

• Meet the nutritional, quality, and labeling standard of the target country

• Salt is not considered to be an agricultural commodity

• Appropriate uses of locally- and regionally-procured commodities include:

• Enhancing project sustainability

• Improving dietary diversity in school meals

• Mitigating pipeline breaks

• Targeting specific populations (i.e. pregnant and lactating women, children under 5)

Local and Regional Procurement of Agricultural Commodities

Donation of U.S. commodities remain an integral part of McGovern-Dole

Agriculture

Foreign Agricultural Service

United States Department of Agriculture Foreign Agricultural Service

Operations Branch

Funding Source (FAS for MGD and LRP)

(CCC for FFPr)

Funding Year Commodity Cost (FFPr and MGD

Only)

Freight Cost

(FFPr and MGD Only)

Administrative Costs (cash portion)

Total Federal Funding

Obligated

20XX

Expense Type Monetization Proceeds

FAS or CCC Funds (CCC is Admin Only)

Cost Share

Total w/out Cost Share

Total w/Cost Share

Salaries $0.00 $0.00 $0.00 $0.00 $0.00 Benefits $0.00 $0.00 $0.00 $0.00 $0.00 Travel $0.00 $0.00 $0.00 $0.00 $0.00 Professional Services $0.00 $0.00 $0.00 $0.00 $0.00 Equipment $0.00 $0.00 $0.00 $0.00 $0.00 Office $0.00 $0.00 $0.00 $0.00 $0.00 Supplies $0.00 $0.00 $0.00 $0.00 $0.00 Other $0.00 $0.00 $0.00 $0.00 $0.00 Total Administration $0.00 $0.00 $0.00 $0.00 $0.00

Activity 1: Insert Description $0.00 $0.00 $0.00 $0.00 $0.00 Activity 2: Insert Description $0.00 $0.00 $0.00 $0.00 $0.00 Activity 3: Insert Description $0.00 $0.00 $0.00 $0.00 $0.00 Activity 4: Insert Description $0.00 $0.00 $0.00 $0.00 $0.00 Insert additional Activities as needed

$0.00 $0.00 $0.00 $0.00 $0.00

Total Activities $0.00 $0.00 $0.00 $0.00 $0.00

Commodity Procurement $0.00 $0.00 $0.00 $0.00 $0.00 Food Vouchers (N/A to MGD) $0.00 $0.00 $0.00 $0.00 $0.00 Cash Transfers (N/A to MGD) $0.00 $0.00 $0.00 $0.00 $0.00 Total Commodity Procurement

$0.00 $0.00 $0.00 $0.00 $0.00

Salaries $0.00 $0.00 $0.00 $0.00 $0.00 Benefits $0.00 $0.00 $0.00 $0.00 $0.00 Transportation $0.00 $0.00 $0.00 $0.00 $0.00 Professional Services $0.00 $0.00 $0.00 $0.00 $0.00 Warehouse $0.00 $0.00 $0.00 $0.00 $0.00 Supplies $0.00 $0.00 $0.00 $0.00 $0.00 Other $0.00 $0.00 $0.00 $0.00 $0.00 Total ITSH $0.00 $0.00 $0.00 $0.00 $0.00

Total Direct Costs $0.00 $0.00 $0.00 $0.00 $0.00

ICR on Administration $0.00 $0.00 $0.00 ICR on Activities $0.00 $0.00 $0.00 ICR on Commodity and Food Purchases $0.00 $0.00 $0.00 ICR on ITSH $0.00 $0.00 $0.00 Total Indirect Costs $0.00 $0.00 $0.00

Anticipated Program Income

Grand Total Costs $0.00 $0.00 $0.00 $0.00 $0.00

$0.00

Activities

Commodity and Food Purchases (N/A to FFPr)

ITSH

Indirect Costs

Total Amount of Federal Award (Total Federal Funds Obligated Plus Cost Share):

ATTACHMENT C -1

Budget Summary

Total Amount of Federal Funds Obligated

Project Operating Budget

Administration

Local and Regional Procurement Budget and Representation in the

Budget Summary Applicable local and regional procurement commodity component costs

• Include the cost of the commodities.

• May include transportation, storage, and handling costs associated with getting such commodities to the beneficiaries.

• May include staff time and benefits directly related to the procurement.

• The local and regional commodity procurement component will not include capacity building costs (activities).

• Indirect costs associated with these direct costs are allowable.

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United States Department of Agriculture Foreign Agricultural Service

Local and Regional Procurement Budget and Representation in the Budget Narrative

Operations Branch

Summary of Local and Regional Procurement Budget

Salaries/Personnel (from Administration)

$273,000

Benefits (from Administration) $50,000 Salaries/Personnel (from ITSH) $127,000 Benefits (from ITSH) $34,103 Internal Transportation $854,569

Warehouse $196,345 Commodity Procurement $1,004,021 ICR on Administration $94,791

ICR on ITSH $56,798 ICR on Commodity and Food Purchases

$134,385

Total $2,825,012

• A summary of the local and regional procurement budget should be in Part 1: General Explanatory Comments. This summary represents applicable costs excerpted from allowable line items of the budget.

• This LRP budget total figure ($2,825,012) does not appear on the budget summary. It is however an important total for FAS to understand the total amount proposed towards local and regional commodity procurement.

• Only the Commodity Procurement section cost should equal the Commodity Procurement costs in the budget summary; all of those costs may contribute to the required local and regional procurement portion of the award.

• These costs are also to be described in Parts 2, 4, and 5 as part of the cost category/line item to which they belong.

• Capacity building costs (i.e. Activity costs) and cost share are not allowable as part of this local and regional procurement budget.

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• Cost sharing or matching is not required for eligibility but is encouraged to maximize program impacts and engender in-country sustainability.

• Cost share will be reviewed and considered by the review panel and may receive up to two bonus points.

• During negotiations, FAS will also ensure that any allowable cost share proposed by the approved Applicant is retained and included in the agreement.

Cost Share is not:

• To be used to reach the three percent minimum monitoring and evaluation budget.

• To be used to reach the recommended ten percent local and regional procurement budget.

• Unrecovered indirect costs by the Applicant.

• Food vouchers and cash-based transfers are not allowable procurement methods and thus cannot be considered cost share within McGovern-Dole projects.

NOFO References: Part C Section 5 Cost Share or Match, Part E Section 1 Application Evaluation Criteria, and Part F Section 1 Notice of Award

Cost Share in McGovern-Dole Applications

Operations Branch

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United States Department of Agriculture Foreign Agricultural Service

• To be eligible, an applicant must have an active SAM.gov registration and DUNS number by the closing date of June 4, 2021.

However, the Financial Assistance General Certifications and Representations Report within Sam.gov may be completed up until the date an award is signed.

• FAS will confirm receipt of Past Performance Reviews submitted to ppded@usda.gov.

• To note, this FY 2021 McGovern-Dole NOFO is separate from the USDA-FAS-0700-10608-21-S Standing Supplemental NOFO also open on Grants.gov.

Operations Branch https://sam.gov/SAM/ mailto:ppded@usda.gov https://www.grants.gov/web/grants/view-opportunity.html?oppId=330109

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Foreign Agricultural Service

United States Department of Agriculture Foreign Agricultural Service

Packaged Commodity Purchases: Packaged procurements follow a schedule published by Kansas City Commodities Office; procurements run twice monthly.

International Procurement Schedule is the Fiscal Year (October through September)

Operations

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Foreign Agricultural Service

United States Department of Agriculture Foreign Agricultural Service

Operations

• Commodity procurement tonnages must be rounded to the nearest multiple of 10 metric tons.

• Warehousing and port information in comparison with proposed tonnages

• Budgets must be built on U.S. flagging to ensure no budget shortfalls

• Applicants should be aware that cargo preference applies to both U.S. donated commodities and locally or regionally procured commodities. In the unlikely event that locally or regionally procured commodities will require ocean transportation, cargo preference on the LRP shipments will be managed by IFAD/Operations. PVO’s will provide the tonnage shipped on US or Foreign Flag vessel to Operations. Applicants should contact FAS for further guidance.

• How will the commodities be shipped and delivered?

• B/L OR through Bill of Lading

• Third party contractors (surveyors, freight forwarders)

Submitting a Strong Proposal

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Monitoring and Evaluation

3 M&E components of application:

1) Results Framework (graphic + narrative) (6 page limit)

2) Performance Indicator Table (5 page limit)

3) Evaluation Plan (14 page limit)

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Foreign Agricultural Service

United States Department of Agriculture Foreign Agricultural Service

Monitoring and Evaluation

Strong M&E Proposals A strong Results Framework:

• (In the graphic): Clearly reflects the results the proposed project will and will not contribute to, and meaningfully links activities to results

• (In the narrative): Cites evidence to support the theory of change, includes critical assumptions, and if applicable explains why the proposed project will not contribute to some results

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United States Department of Agriculture Foreign Agricultural Service

Monitoring and Evaluation

Strong M&E Proposals

• Includes all relevant standard indicators

• Includes a limited number of well-constructed custom indicators

• Includes all estimated baseline values

• Accurately links annual and life-of-project targets

This Photo by Unknown author is licensed under CC BY-NC.

A strong Performance Indicator Table:

http://pngimg.com/download/27452 https://creativecommons.org/licenses/by-nc/3.0/

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United States Department of Agriculture Foreign Agricultural Service

Monitoring and Evaluation

Strong M&E Proposals A strong Evaluation Plan:

• Proposes a specific evaluation design

• If not an impact evaluation, explains why

• Aligns meaningfully with the Learning Agenda

• Describes the project population and proposes a sampling methodology

• Addresses learning in the new “Learning” section

• Includes a budget displaying key M&E line items

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Foreign Agricultural Service

United States Department of Agriculture Foreign Agricultural Service

Grants Management Office

2 CFR 200 Updates

• 2 C.F.R. 200.206 (a)(2) Federal awarding agency review of risk posed by applicants has been expanded to require the Federal awarding agency review the non-public segment of the OMB-designated integrity and performance system accessible through SAM (currently the Federal Awardee Performance and Integrity Information System (FAPIIS)) prior to making a Federal award where the Federal share is expected to exceed the simplified acquisition threshold. The Federal awarding agency must consider all of the information available through FAPIIS with regard to the applicant and any immediate highest level owner, predecessor (i.e.; a non- Federal entity that is replaced by a successor), or subsidiary, identified for that applicant in FAPIIS, if applicable.

Agriculture

Foreign Agricultural Service

United States Department of Agriculture Foreign Agricultural Service

Grants Management Office

2 CFR 200 Updates

• 2 C.F.R. 200.216 Prohibition on certain telecommunications and video surveillance service or equipment, and 2 C.F.R. 200.471 Telecommunication and video surveillance costs have been added in order to comply with Section 889 of the National Defense Authorization Act (Prohibition on certain telecommunications and video surveillance services or equipment).

• 2 CFR 200.320 Methods of procurement to be followed has been updated to show procurement methods in three main categories: (a) Informal procurement methods, (b) Formal procurement methods, (c) Noncompetitive procurement. This section has also provided guidance for the non-Federal entity to increase the micro-purchase threshold up to and over $50,000.

• 2 CFR 200.322 Domestic preferences for procurements has been added.

Agriculture

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Grants Management Office

2 CFR 200 Updates

• 200.340 (a)(2) Termination has been updated to add that an award may be terminated if an award no longer effectuates the program goals or agency priorities.

• 2 CFR 200.344 Closeout has been updated to increase the timeframe for the prime recipients to submit its final reports and liquidate all financial obligations incurred under the Federal award as part of the closeout from 90 days to 120 days.

• 2 CFR 200.414(f) Indirect (F&A) costs has been updated to clarify that any non-Federal entity that does not have a current negotiated (including provisional) rate, except for those non-Federal entities described in appendix VII to this part, paragraph D.1.b, may elect to charge a de minimis rate of 10% of modified total direct costs (MTDC) which may be used indefinitely.

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Upcoming Country-Specific Meetings

McGovern-Dole

USAID/Madagascar Education and Food Security Portfolio Overview Date/Time: Monday, May 3rd, 2021 at 8:00am-9:00am EDT Meeting Link/Log-in Information: Please RSVP at this link to receive a calendar invite and Google Meet link.

USAID/Guatemala Education Portfolio Overview Date/Time: Wednesday, May 5th, 2021 at 4:00pm-5:00pm EDT Meeting Link/Log-in Information: Please RSVP at this link to receive a calendar invite and Google Meet link.

https://docs.google.com/forms/d/e/1FAIpQLSegWH8MpgppyK_uLI_V5V6XSrhAZ3PTMUY2puA_yXiDh9YQHQ/viewform https://docs.google.com/forms/d/e/1FAIpQLSdvJcF2xlWuPbr59Ne5F3ObPB93LiYvSC6LWAueouc4QV_vKQ/viewform https://docs.google.com/forms/d/e/1FAIpQLSegWH8MpgppyK_uLI_V5V6XSrhAZ3PTMUY2puA_yXiDh9YQHQ/viewform

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International Food Assistance Division Global Programs

USDA Foreign Agricultural Service

Phone: (202) 720-1008 / E-mail: ppded@usda.gov

Web site: www.fas.usda.gov/topics/food-assistance

FAS Customer Engagement Center E-mail: FASCustomerEngagement@usda.gov

Contact Us mailto:ppded@usda.gov http://www.fas.usda.gov/topics/food-assistance mailto:FASCustomerEngagement@usda.gov

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Proposals due in FAIS:

5:00 pm Eastern Daylight Time. June 4, 2021

Question deadline (ppded@usda.gov): May 28, 2021.

Grants.gov: FY 2021 McGovern-Dole NOFO

FAIS: https://www.fas.usda.gov/food-aid-information-system

*The presentation, recording, and questions and answers will be available on Grants.gov.

*Questions & answers will be posted weekly.

Key Deadlines

Links mailto:ppded@usda.gov https://www.grants.gov/web/grants/view-opportunity.html?oppId=332567 https://www.fas.usda.gov/food-aid-information-system